City of Nowthen · Money
Following the 2025 money through the record
This follows real 2025 dollars through the bids, contracts, and payments the council actually voted on. It is a trail, not a budget, grouped the way a resident would ask about the money, by road, piece of equipment, or vendor. Every figure links back to the meeting that proves it.
What you're looking at
Every payment, bid, contract, quote, and capital purchase the system could find in the 2025 meeting record. Itemized checks from the published claim registers sit alongside the big-ticket commitments the council voted on. Each is grouped by the road, the piece of equipment, or the vendor it touched, and linked back to the meeting that proves it.
It's an AI-read research index awaiting human review. It is a companion to, not a replacement for, the official hand-verified budget on the main Money page. Nothing here feeds the tax simulator.
Payments made
$415k
171 itemized checks from the published registers
Bids and contracts approved
$1.18M
26 jobs at an accepted bid, contract, or purchase. Each job counts once at its furthest stage. Estimates and quotes are not added.
Bonds sold
$1.25M
Par amount of the bond sale awarded this year. Authorizations are not added. This is borrowing, not spending.
Where the city published an itemized check register, every line was captured and reconciles to the penny against the printed register total. Where a payment line isn't on record yet, the ledger shows the highest stage that is, whether an accepted bid, an awarded contract, or a capital purchase.
Roads & projects
Every street the record ties money to, from first estimate to awarded contract to the checks written. The headline number is the furthest stage reached. We never add an estimate to the bid to the contract, since they describe the same job.
📍 2026 overlay programEstimate $463k · 2 records$463k→
Estimate · estimateHakanson Anderson (engineer)2026 Overlay Project — preliminary total estimated project cost (construction $393,700 + e…$462,800
- Purpose
- 2026 Overlay Project — preliminary total estimated project cost (construction $393,700 + engineering/legal/admin $59,100 + contingency $10,000); 50% assessment proposed
- Notes
- Engineering report in Dec 9 packet — not yet bid/awarded; schedule for council determination
- Meeting
- Dec 9, 2025
Context: Separate bituminous overlay construction estimate $462,800; city share incl. patching estimated $359,400 total per report §6.
Estimate · estimate2026 Overlay — budgetary repair costs 100% city-paid (curb/gutter, full-depth patching, skin patch) before overlay bid$128,000
- Purpose
- 2026 Overlay — budgetary repair costs 100% city-paid (curb/gutter, full-depth patching, skin patch) before overlay bid
- Notes
- Engineer preliminary budgetary estimate Figure 8 — contracts to be awarded later on unit-price basis
- Meeting
- Dec 9, 2025
Context: Prepared without final plans/specs; quantities subject to field measurement.
📍 Krypton / Lithium street reconstructionContract $323k · 5 records$323k→
Estimate · estimateHakanson Anderson (engineer)2025 Overlay Project — forecast total project costs (construction $325,000 + engineering $…$371,000
- Purpose
- 2025 Overlay Project — forecast total project costs (construction $325,000 + engineering $37,000 + testing/admin/closeout)
- Notes
- Supporting estimate for Res. 2025-XX Adopting Assessment Roll for 2025 Overlay Project
- Meeting
- Oct 14, 2025
Context: Original estimated project cost $403,480; revised overlay assessment basis $315,000 after city-paid patching.
Estimate · estimate2025 overlay improvement project — engineer's estimated construction cost$366,080
- Purpose
- 2025 overlay improvement project — engineer's estimated construction cost
- Meeting
- Jul 8, 2025
Context: Public-hearing discussion; resident Dave Ross (6060 189th Lane) spoke. Other overlay streets not named in this passage.
Estimate · estimateHakanson Anderson (City Engineer Shane Nelson)Engineer's total overlay improvement cost estimate for 2025 Overlay Project public hearing$366,080
- Purpose
- Engineer's total overlay improvement cost estimate for 2025 Overlay Project public hearing
- Meeting
- Jun 17, 2025
Context: Low bid came in about $26,000 under estimate; proposed assessment $3,660.80 per unit at 50% policy.
Accepted bidNorth Valley, Inc.2025 Overlay Project — bituminous overlay on Krypton Street, Lithium Street, 189th Lane, 1…$322,866.68
- Purpose
- 2025 Overlay Project — bituminous overlay on Krypton Street, Lithium Street, 189th Lane, 194th Lane, and Tiger Street
- Notes
- Resolution accepting low bid of North Valley, Inc. contingent on contract execution and city attorney approval
- Meeting
- Jun 17, 2025
Context: Other bids: Asphalt Surface Tech $343,423.60; Knife River $344,067.50; Park Construction $345,904.80; Minnesota Paving and Materials $361,583.00; Duininck $413,779.50.
ContractNorth Valley, Inc.2025 Overlay Road Improvement Project — original/current contract price (Pay Application #…$322,866.68
- Purpose
- 2025 Overlay Road Improvement Project — original/current contract price (Pay Application #1 through Sept 29, 2025; engineer Hakanson Anderson)
- Notes
- Contract let prior to Q4; Q4 packet documents Pay Estimate #1 and assessment roll adoption (Res. 2025-94) confirming project under budget
- Meeting
- Oct 14, 2025
Context: Award vote not in Q4 extract; contract price documented via contractor pay application. Total Base Bid $322,866.68.
📍 218th Avenue NWAccepted bid $21k · $29k paid in checks · 4 records$29k→
Estimate · estimateClass 5 sand and rip rap for 218th Ave NW culvert replacement (city-furnished)$7,000
- Purpose
- Class 5 sand and rip rap for 218th Ave NW culvert replacement (city-furnished)
- Meeting
- Feb 27, 2025
Context: Staff estimate in culvert bid packet; purchase timing when project ready.
Quote · estimateTwo 54-foot culvert pipes for 218th Ave NW culvert replacement (city-furnished materials)$11,440
- Purpose
- Two 54-foot culvert pipes for 218th Ave NW culvert replacement (city-furnished materials)
- Notes
- Authorized as part of culvert replacement bid approval (Resolution 2025-14)
- Meeting
- Feb 27, 2025
Context: Perkins estimate note: 4–6 week lead time to order. Mar 11 staff review found longer culverts and aprons needed, pushing total above $50,000 budget line.
Accepted bidDave Perkins Contracting, Inc.Culvert replacement contractor work — remove and replace dual 60"x50' culvert on 218th Ave…$21,150
- Purpose
- Culvert replacement contractor work — remove and replace dual 60"x50' culvert on 218th Ave NW
- Notes
- Resolution accepting bid; adopted Feb 27, 2025 (Resolution 2025-14)
- Meeting
- Feb 27, 2025
Context: Low bid over JP Premier Excavating ($45,000). City provides culverts, class 5, rip rap, blacktop removal, haul-off, soil correction separately.
PaymentTrueNorth Steel IncCulvert for 218th$28,889.84
- Purpose
- Culvert for 218th
- Account
- 100-43110-228
- Claim #
- 765
- Invoice #
- BL0000018286
- Notes
- Fund: General (100) · Dept: Public Works
- Meeting
- May 5, 2025
📍 Marble St & Hillside TrailQuote $17k · 1 record$17k→
QuoteDave PerkinsReplace failing culvert at Hillside Trail and Marble St intersection ( engineered by Hakan…$16,510.24
- Purpose
- Replace failing culvert at Hillside Trail and Marble St intersection ( engineered by Hakanson Anderson when Burns Township)
- Notes
- MOTION BY COUNCIL MEMBER GLASER, SECONDED BY MAYOR HYBBEN TO APPROVE RESOLUTION 2025-114 ACCEPTING THE QUOTE — 5 AYES
- Meeting
- Nov 18, 2025
Context: Only one quote obtained (council noted best practice is two). Optional asphalt patch add-on $2,500 if completed by Nov 21 not included in base quote.
📍 Baugh StreetEstimate $4,400 · $3,533.10 paid in checks · 5 records$4,400→
Estimate · estimateBertram Asphalt CompanyPreliminary crosswalk striping estimate — two lines across four streets$4,400
- Purpose
- Preliminary crosswalk striping estimate — two lines across four streets
- Notes
- Council discussion only; staff directed per council preference.
- Meeting
- Aug 12, 2025
Context: Also discusses County Rd 22 and CR 5. Alternate block-style estimate $6,000 ($1,500 × 4 streets) in same RCA.
PaymentCouri & Ruppe, P.L.L.P.22511 Baugh St NW Variance$1,235
- Purpose
- 22511 Baugh St NW Variance
- Account
- 100-41610-316
- Claim #
- 757
- Notes
- Fund: General (100) · Dept: Administration
- Meeting
- May 5, 2025
PaymentHakanson Anderson AssociatesOctober Engineering Project 25-26 Baugh St WD$1,205.60
- Purpose
- October Engineering Project 25-26 Baugh St WD
- Account
- G 100-24700
- Claim #
- 1253
- Invoice #
- 56229
- Meeting
- Nov 26, 2025
Context: Escrow payable engineering/developer fee; outbound check from city escrow account
PaymentCouri & Ruppe, P.L.L.P.22511 Baugh ST. NW Variance$585
- Purpose
- 22511 Baugh ST. NW Variance
- Account
- 100-41610-316
- Claim #
- 708
- Notes
- Fund: General (100) · Dept: Administration
- Meeting
- Mar 27, 2025
PaymentHakanson Anderson AssociatesOctober Engineering Project 25-25 Baugh St Grading Permit$507.50
- Purpose
- October Engineering Project 25-25 Baugh St Grading Permit
- Account
- G 100-24700
- Claim #
- 1253
- Invoice #
- 56229
- Meeting
- Nov 26, 2025
Context: Escrow payable engineering/developer fee; outbound check from city escrow account
📍 Rogers Lake$306.75 paid in checks · 1 record$306.75→
PaymentHakanson Anderson AssociatesRogers Lake Reconstruction Project$306.75
- Purpose
- Rogers Lake Reconstruction Project
- Account
- 100-41910-303
- Claim #
- 777
- Invoice #
- 54920
- Notes
- Fund: General (100) · Dept: Administration
- Meeting
- May 5, 2025
📍 229th Avenue$130 paid in checks · 1 record$130→
PaymentCouri & Ruppe, P.L.L.P.3-13 8214 229th Lot Split$130
- Purpose
- 3-13 8214 229th Lot Split
- Account
- 100-41610-316
- Claim #
- 757
- Notes
- Fund: General (100) · Dept: Administration
- Meeting
- May 5, 2025
Equipment
Big-ticket apparatus the record ties to a specific unit in the city fleet, with the full purchase trail.
🔧 rescue pumper truckContract $514k · 4 records$514k→
Estimate · estimatePreliminary estimate for new fire rescue pumper truck (Fire Chief to add to packet)$505,000
- Purpose
- Preliminary estimate for new fire rescue pumper truck (Fire Chief to add to packet)
- Notes
- Passage describes new rescue truck estimate; fleet entry is rescue pumper truck
- Meeting
- Apr 23, 2025
Context: Preliminary only; later 2025 contract in fleet.json is $514,090.
Spending authorization · not to exceedBond financing for new fire rescue/pumper truck$500,000
- Purpose
- Bond financing for new fire rescue/pumper truck
- Notes
- MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON TO MOVE FORWARD WITH BONDING FOR A NEW RESCUE/PUMPER TRUCK NOT TO EXCEED $500,000. 3 AYES … 2 NAYS … MOTION CARRIED.
- Meeting
- Jul 14, 2025
Context: Chief cited comparable used apparatus at $389,000 and hoped to negotiate final price between $470,000 and $500,000; authorization cap is $500,000.
Equipment certificateGO Bond Series 2025A equipment certificate portion — finance capital equipment (commercial rear-mount pumper and Tool Cat or similar) per Oct 14 bond resolution$600,000
- Purpose
- GO Bond Series 2025A equipment certificate portion — finance capital equipment (commercial rear-mount pumper and Tool Cat or similar) per Oct 14 bond resolution
- Notes
- Part of Res. authorizing GO Bonds Series 2025A; equipment certificates $600,000 principal per Ehlers sources/uses table
- Meeting
- Oct 14, 2025
Context: Financing sub-limit within bond issue, not duplicate vendor spend. 2026 budget also plans $78,000 Tool Cat replacement from equipment fund — separate uncommitted plan.
ContractCustom Fire Apparatus, Inc.Rescue pumper truck — Sourcewell RPCO Commercial 4-Door Rear Mount Pumper (2026 Ford F750 …$514,090
- Purpose
- Rescue pumper truck — Sourcewell RPCO Commercial 4-Door Rear Mount Pumper (2026 Ford F750 chassis, 1250 GPM pump); chassis prepayment $95,387 due within 10 days; balance due ~Dec 2, 2025 with $20,564 manufacturer discount if paid on schedule
- Notes
- MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN, TO APPROVE THE PREPAYMENT FOR THE CHASSIS FOR THE NEW RESCUE PUMP BUMPER TRUCK AND CONTRACT ACCEPTANCE — 4 AYES, 1 NAY (GLASER); Res. 2025-XX
- Meeting
- Oct 14, 2025
Context: Resolution text also cites total contract $514,090 and prepayment $95,387; prepayment is included in contract total, not additive.
Browse every line
The full index has every commitment the council voted on, plus the itemized payments on record. Group it by category, vendor, street, equipment, or stage.
55 records · $1,184,609.79 approved, each job counted once, estimates and quotes left out
Contract18 items$986,686.50→
ContractCustom Fire Apparatus, Inc.Rescue pumper truck — Sourcewell RPCO Commercial 4-Door Rear Mount Pumper (2026 Ford F750 …$514,090
- Purpose
- Rescue pumper truck — Sourcewell RPCO Commercial 4-Door Rear Mount Pumper (2026 Ford F750 chassis, 1250 GPM pump); chassis prepayment $95,387 due within 10 days; balance due ~Dec 2, 2025 with $20,564 manufacturer discount if paid on schedule
- Notes
- MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN, TO APPROVE THE PREPAYMENT FOR THE CHASSIS FOR THE NEW RESCUE PUMP BUMPER TRUCK AND CONTRACT ACCEPTANCE — 4 AYES, 1 NAY (GLASER); Res. 2025-XX
- Meeting
- Oct 14, 2025
Context: Resolution text also cites total contract $514,090 and prepayment $95,387; prepayment is included in contract total, not additive.
ContractNorth Valley, Inc.2025 Overlay Road Improvement Project — original/current contract price (Pay Application #…$322,866.68
- Purpose
- 2025 Overlay Road Improvement Project — original/current contract price (Pay Application #1 through Sept 29, 2025; engineer Hakanson Anderson)
- Notes
- Contract let prior to Q4; Q4 packet documents Pay Estimate #1 and assessment roll adoption (Res. 2025-94) confirming project under budget
- Meeting
- Oct 14, 2025
Context: Award vote not in Q4 extract; contract price documented via contractor pay application. Total Base Bid $322,866.68.
Contract · not to exceedAnoka CountyJoint Powers Agreement for county-led storm sewer project — city construction and engineer…$72,523.36
- Purpose
- Joint Powers Agreement for county-led storm sewer project — city construction and engineering share (Contract C0011437)
- Notes
- JPA executed by Mayor Shane Hybben and County Administrator Jim Dickinson; amendment caps city share and sets three equal annual payments.
- Meeting
- Aug 12, 2025
Context: Includes $67,151.26 estimated construction + $5,372.10 engineering (8%). Initial 95% billing estimated at $68,897.19 prior to bid-price update. Project street/location not named in passage.
ContractBerganKDV2025 financial-statement audit fee (three-year audit proposal 2025–2027)$23,850
- Purpose
- 2025 financial-statement audit fee (three-year audit proposal 2025–2027)
- Notes
- MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-XX ACCEPTING THE FEES FOR BERGANKDV AUDIT SERVICES FOR 2025-2026-2027. 5 AYES. MOTION CARRIED.
- Meeting
- Aug 20, 2025
Context: Companion 2025 drafting fee $3,425; 2026 audit $24,750; 2027 audit $25,685. Single-audit add-on $4,500–$6,500 per year if applicable.
ContractMoore EngineeringAsphalt road condition study for city (approximately four weeks)$21,200
- Purpose
- Asphalt road condition study for city (approximately four weeks)
- Notes
- Motion to authorize Moore Engineering asphalt road study and estimate for gravel road study — 3 ayes, 2 nays, motion carried
- Meeting
- May 13, 2025
Context: Minutes excerpt in file contains mismatched official names (Pilon, Fladebo, Alders); treat as OCR contamination but dollar figure and vendor are clear.
ContractUpper Rum River Watershed Management OrganizationNowthen's ratified share of URRWMO 2026 draft budget$11,933.21
- Purpose
- Nowthen's ratified share of URRWMO 2026 draft budget
- Notes
- Ratify 2026 URRWMO budget and Nowthen portion $11,933.21; 5 ayes Mar 27, 2025
- Meeting
- Mar 27, 2025
Context: Joint powers watershed organization contribution; includes $10,000 toward 2027–2028 watershed plan update in org budget.
ContractBaseline Technologies, Inc.Consulting agreement to prepare SolarAPP+ grant application; fee payable only if state gra…$5,000
- Purpose
- Consulting agreement to prepare SolarAPP+ grant application; fee payable only if state grant awarded (Resolution 2025-83)
- Notes
- MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-83 … 5 AYES, MOTION CARRIED.
- Meeting
- Aug 12, 2025
Context: Contingent outflow; Commerce Department grant could total $10,000 to city if approved.
ContractCivicPlus / AudioEye / AlyantADA compliance software for city website — 6-month trial then 50% year-one charge $1,971.6…$3,943.30
- Purpose
- ADA compliance software for city website — 6-month trial then 50% year-one charge $1,971.65 mid-2026, full prorated $3,943.30 due Oct 2026 with website renewal (addition to existing CivicPlus contract)
- Notes
- Consent agenda — Res. 2025-XX Authorizing Payment for ADA Compliance Software (AudioEye & Alyant)
- Meeting
- Nov 18, 2025
Context: Oct 14 RCA cited $2,500/yr AudioEye + $1,450/yr Alyant ($3,950); Nov 18 revised payment schedule. No 2025 cash outlay.
ContractBerganKDV2025 financial-statement drafting fee under BerganKDV audit proposal$3,425
- Purpose
- 2025 financial-statement drafting fee under BerganKDV audit proposal
- Notes
- MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-XX ACCEPTING THE FEES FOR BERGANKDV AUDIT SERVICES FOR 2025-2026-2027. 5 AYES. MOTION CARRIED.
- Meeting
- Aug 20, 2025
Context: Separate line item in BerganKDV August 8, 2025 fee letter.
ContractRum River Consultants (Rum River Ventures, LLC)Annual MPCA SSTS reporting fee (due each March)$2,000
- Purpose
- Annual MPCA SSTS reporting fee (due each March)
- Notes
- Included in Resolution 2025-65 approval — 5 AYES, MOTION CARRIED
- Meeting
- Jun 10, 2025
Context: Compliance-program hourly fees ($90/hr enforcement) are separate and usage-dependent.
ContractRum River ConsultantsAnnual septic compliance reporting fee under Resolution 2025-65$2,000
- Purpose
- Annual septic compliance reporting fee under Resolution 2025-65
- Notes
- MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON TO APPROVE RESOLUTION 2025-65 … 5 AYES, MOTION CARRIED.
- Meeting
- Jul 8, 2025
Context: Recurring annual fee stated alongside the $900 ordinance-revision cost.
ContractGenerator Power SystemsPreventative maintenance contract for city office and fire station generators, February 20…$1,805
- Purpose
- Preventative maintenance contract for city office and fire station generators, February 2025 through January 2026
- Notes
- Resolution authorizing mayor to execute generator maintenance contract; adopted consent agenda January 14, 2025
- Meeting
- Jan 14, 2025
Context: Quote covers annual preventative service only; repair labor and parts billed separately per contract terms.
ContractRobert MillerExtend interim Fire Chief/Emergency Manager employment agreement through December 31, 2027$1,200
- Purpose
- Extend interim Fire Chief/Emergency Manager employment agreement through December 31, 2027
- Notes
- Resolution extends contract; weekly compensation increases to $1,200 effective January 1, 2026 through December 31, 2027
- Meeting
- May 13, 2025
Context: Amount is weekly wage from 2026 onward; compensation through December 31, 2025 remains per existing agreement (rate not in extract).
Contract · not to exceedRum River Consultants (Rum River Ventures, LLC)First Amendment — annual MPCA SSTS reporting under Building Official services agreement$1,000
- Purpose
- First Amendment — annual MPCA SSTS reporting under Building Official services agreement
- Notes
- Council action item: motion to approve First Amendment to Agreement for Building Official Services (effective 2025-09-09).
- Meeting
- Sep 9, 2025
Context: Amendment also sets hourly/permit rates ($90/hr compliance, $350 residential septic permits, etc.); only annual reporting cap extracted here.
Contract · not to exceedRum River Consultants (Rum River Ventures, LLC)Revise city subsurface sewage treatment system (SSTS) ordinance (repeal and replace; 8–10 …$900
- Purpose
- Revise city subsurface sewage treatment system (SSTS) ordinance (repeal and replace; 8–10 hours estimated)
- Notes
- APPROVE RESOLUTION 2025-65 — 5 AYES, MOTION CARRIED
- Meeting
- Jun 10, 2025
ContractRum River ConsultantsRevise septic system ordinance and implement septic compliance system (Resolution 2025-65)$900
- Purpose
- Revise septic system ordinance and implement septic compliance system (Resolution 2025-65)
- Notes
- MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON TO APPROVE RESOLUTION 2025-65 … 5 AYES, MOTION CARRIED.
- Meeting
- Jul 8, 2025
Context: Same resolution also authorizes a $2,000 annual reporting fee; not summed into amount.
ContractMary Lieser; Sara JensenFarmers Market Coordinator stipend ($500) and Market Manager stipend ($250)$750
- Purpose
- Farmers Market Coordinator stipend ($500) and Market Manager stipend ($250)
- Meeting
- Apr 8, 2025
Context: Resolution text references 2024 coordinator/manager titles; payment upon council approval.
ContractVerizonFive business cellphone lines (4G Custom Unlimited for Public Safety) at $39.99/line/month…$199.95
- Purpose
- Five business cellphone lines (4G Custom Unlimited for Public Safety) at $39.99/line/month; five iPhone 14 devices at $0 net with 2-year agreement
- Notes
- Approve Verizon Phones Proposal on Feb 27 consent agenda
- Meeting
- Feb 27, 2025
Context: Amount is monthly recurring for 5 lines before taxes/surcharges; sixth line planned when new administrator hired. Device protection declined.
Accepted bid4 items$437,586.68→
Accepted bidNorth Valley, Inc.2025 Overlay Project — bituminous overlay on Krypton Street, Lithium Street, 189th Lane, 1…$322,866.68
- Purpose
- 2025 Overlay Project — bituminous overlay on Krypton Street, Lithium Street, 189th Lane, 194th Lane, and Tiger Street
- Notes
- Resolution accepting low bid of North Valley, Inc. contingent on contract execution and city attorney approval
- Meeting
- Jun 17, 2025
Context: Other bids: Asphalt Surface Tech $343,423.60; Knife River $344,067.50; Park Construction $345,904.80; Minnesota Paving and Materials $361,583.00; Duininck $413,779.50.
Accepted bid · not to exceedNorthern SaltPurchase and application of 38% calcium chloride dust control on ~10 miles of class 5 road…$50,560
- Purpose
- Purchase and application of 38% calcium chloride dust control on ~10 miles of class 5 roadways (9 segments)
- Notes
- Resolution 2025-27 accepting bid; 5 ayes Mar 27, 2025
- Meeting
- Mar 27, 2025
Context: Lowest of two quotes (Envirotech $69,700). Actual cost based on gallons applied ($1.60/gal, ~31,600 gal). Streets include Zeolite, 223rd, Hillside Trail, Variolite, Xenon, Verde Valley, Basalt, W Ford Brook, 205th Ave.
Accepted bidBertram Asphalt Company2025 crack-filling of city asphalt roads (up to 23,000 lbs seal material; maps in packet)$43,010
- Purpose
- 2025 crack-filling of city asphalt roads (up to 23,000 lbs seal material; maps in packet)
- Notes
- Staff recommended approving resolution authorizing Bertram Asphalt; vote text not in compressed passage
- Meeting
- Apr 8, 2025
Context: Competing quote: Diversified Paving $44,100 (not selected). Council vote not quoted in extract.
Accepted bidDave Perkins Contracting, Inc.Culvert replacement contractor work — remove and replace dual 60"x50' culvert on 218th Ave…$21,150
- Purpose
- Culvert replacement contractor work — remove and replace dual 60"x50' culvert on 218th Ave NW
- Notes
- Resolution accepting bid; adopted Feb 27, 2025 (Resolution 2025-14)
- Meeting
- Feb 27, 2025
Context: Low bid over JP Premier Excavating ($45,000). City provides culverts, class 5, rip rap, blacktop removal, haul-off, soil correction separately.
Capital purchase7 items$83,203.29→
Capital purchaseReady Watt ElectricInstall new tornado warning siren — electrical service, pole, programming coordination (in…$25,531
- Purpose
- Install new tornado warning siren — electrical service, pole, programming coordination (installation budgeted/paid 2026 per staff discussion)
- Notes
- Res. 2025-XX — installation $25,531 approved alongside Federal Signal equipment
- Meeting
- Nov 18, 2025
Context: Minutes discussion rounded install to $25,000; resolution and quote state $25,531.
Capital purchaseMacQueenParatech rescue tools for heavy-equipment / entanglement extrication (fire department)$19,987.90
- Purpose
- Paratech rescue tools for heavy-equipment / entanglement extrication (fire department)
- Notes
- MOTION TO APPROVE RESOLUTION 2025-115 APPROVAL TO PURCHASE THE PARATECH RESCUE TOOLS — 5 AYES
- Meeting
- Nov 18, 2025
Context: Quote estimate expiry 11/19/2025; shipping not included per vendor quote.
Capital purchaseFive new sets of fitted firefighter turnout gear for probationary firefighters$19,570
- Purpose
- Five new sets of fitted firefighter turnout gear for probationary firefighters
- Meeting
- Aug 12, 2025
Context: Chief Miller reported allocation with finance consultant from existing budget savings; no separate council vote text in passage.
Capital purchaseFederal Signal Corporation130 dB rotating mechanical tornado warning siren + DC control/battery cabinet + shipping (…$14,925
- Purpose
- 130 dB rotating mechanical tornado warning siren + DC control/battery cabinet + shipping (equipment only; Twin Lakes Park location discussed)
- Notes
- Res. 2025-XX Approval to Purchase Siren and Installation — siren $14,925 approved; 5 AYES on consent/new business per minutes
- Meeting
- Nov 18, 2025
Context: 2026 budget later budgets combined siren + install at $40,460 fund-balance use.
Capital purchaseNorth Metro GlassSafety glass purchase and installation at Nowthen City Office front counter (lowest of two…$1,740.40
- Purpose
- Safety glass purchase and installation at Nowthen City Office front counter (lowest of two quotes)
- Notes
- Res. 2025-XX Approving Purchase and Installation of Safety Glass — staff authorized North Metro Glass $1,740.40
- Meeting
- Nov 18, 2025
Context: Alternate quote J&A Glass $2,209.00.
Capital purchaseMicro-CenterEpson Pro Projector model EX9240 for Historic Town Hall meeting displays$849.99
- Purpose
- Epson Pro Projector model EX9240 for Historic Town Hall meeting displays
- Notes
- Resolution approving projector purchase with two-week return option
- Meeting
- Mar 27, 2025
Context: Staff recommended Option 2 (portable, no ceiling mount). New Age Technologies ceiling-mount option quoted at $5,197 not selected.
Capital purchaseMicro-Center (Epson Pro Projector EX9240)Keep purchased historic town hall projector (paid $599 vs $849.99 quoted)$599
- Purpose
- Keep purchased historic town hall projector (paid $599 vs $849.99 quoted)
- Notes
- Motion to keep projector in historic town hall as adequate quality
- Meeting
- Apr 29, 2025
Context: Original Resolution 2025-26 approved purchase March 27, 2025.
Quote15 itemsNot approved yet→
QuoteForce (snow and ice control equipment vendor)Snow and ice control accessory equipment quotation (push-bar, scraper, auger, spinner, pup…$186,587
- Purpose
- Snow and ice control accessory equipment quotation (push-bar, scraper, auger, spinner, pup hoist, controls)
- Meeting
- Apr 23, 2025
Context: Quote total $186,587; no award motion in extract.
QuoteNuss Truck and EquipmentMack Granite tandem-axle truck cab and chassis quotation (Grand Total in April 23 packet)$169,041.60
- Purpose
- Mack Granite tandem-axle truck cab and chassis quotation (Grand Total in April 23 packet)
- Meeting
- Apr 23, 2025
Context: Presentation/quote only; no council award motion in Q2 extract.
QuoteTR Concrete, Inc.Nowthen Veterans Memorial — concrete scope $16,500 + excavation/demo scope $16,500 (total …$20,300
- Purpose
- Nowthen Veterans Memorial — concrete scope $16,500 + excavation/demo scope $16,500 (total bid $20,300 per committee minutes; line items sum $33,000 in proposal header — use committee-stated $20,300 as governing total)
- Notes
- Committee minutes cite bid $20,300; no council award
- Meeting
- Oct 21, 2025
Context: Proposal shows $16,500 + $16,500 scope lines and printed total $20,300; committee awaiting colored/stamped alternates.
QuoteRent.FunSelf-service kayak rental station at Twin Lakes Park (four-unit activation; August signing…$19,000
- Purpose
- Self-service kayak rental station at Twin Lakes Park (four-unit activation; August signing discount)
- Notes
- Council asked to decide whether to enter contract; no approval motion in compressed passage.
- Meeting
- Aug 12, 2025
Context: Vendor also quoted $20,000 standard four-unit fee and $19,000 split ($10,000 + $10,000 Jan 2026) if signed in August. Optional game kiosk $3,000 mentioned separately.
QuoteMinnesota Metal Exteriors, LLCTwin Lakes Park metal roof replacement (four pavilion shelters at $4,350 each)$17,400
- Purpose
- Twin Lakes Park metal roof replacement (four pavilion shelters at $4,350 each)
- Notes
- Staff recommended accepting lower quote; council vote not in compressed June 17 minutes
- Meeting
- Jun 10, 2025
Context: Alternate: Wild Construction $17,760 ($4,440 per shelter).
QuoteDave PerkinsReplace failing culvert at Hillside Trail and Marble St intersection ( engineered by Hakan…$16,510.24
- Purpose
- Replace failing culvert at Hillside Trail and Marble St intersection ( engineered by Hakanson Anderson when Burns Township)
- Notes
- MOTION BY COUNCIL MEMBER GLASER, SECONDED BY MAYOR HYBBEN TO APPROVE RESOLUTION 2025-114 ACCEPTING THE QUOTE — 5 AYES
- Meeting
- Nov 18, 2025
Context: Only one quote obtained (council noted best practice is two). Optional asphalt patch add-on $2,500 if completed by Nov 21 not included in base quote.
Quote · not to exceedSouth Central Service CooperativeCity Administrator executive search services (proposal)$14,500
- Purpose
- City Administrator executive search services (proposal)
- Meeting
- Feb 11, 2025
Context: SCSC proposal in Feb 11 packet; staff indicated search would not start until fifth council member seated. No Q1 approval motion found in passages.
QuoteFallon Construction ServicesNowthen Veterans Memorial — plain broom concrete base (~1,410 sq ft); excludes flag poles,…$13,650
- Purpose
- Nowthen Veterans Memorial — plain broom concrete base (~1,410 sq ft); excludes flag poles, monuments, utilities
- Notes
- Veterans Memorial Renovation Committee minutes — bids received; no City Council award in Q4 extract
- Meeting
- Oct 21, 2025
Context: Committee-level bid, not council-awarded. Estimate #1123 dated 10/18/2025.
Quote · estimateTwo 54-foot culvert pipes for 218th Ave NW culvert replacement (city-furnished materials)$11,440
- Purpose
- Two 54-foot culvert pipes for 218th Ave NW culvert replacement (city-furnished materials)
- Notes
- Authorized as part of culvert replacement bid approval (Resolution 2025-14)
- Meeting
- Feb 27, 2025
Context: Perkins estimate note: 4–6 week lead time to order. Mar 11 staff review found longer culverts and aprons needed, pushing total above $50,000 budget line.
QuotePrecision SparksVeterans Memorial metal fabrication — five military branch cutouts + two soldier silhouett…$8,586
- Purpose
- Veterans Memorial metal fabrication — five military branch cutouts + two soldier silhouettes, powder coated (invoice total incl. tax $8,586)
- Notes
- Committee minutes — bid received $8,586; no council award
- Meeting
- Oct 21, 2025
Context: Subtotal $7,950 + tax $636 = $8,586.
QuoteWild Construction CO, LLC; Stanley Access TechnologiesHistoric town hall main entrance door replacement ($1,671.44) plus handicap door activatio…$5,071.44
- Purpose
- Historic town hall main entrance door replacement ($1,671.44) plus handicap door activation button ($3,400.00)
- Notes
- Staff recommended combined quotes; council vote not in compressed extract
- Meeting
- Jun 10, 2025
Context: Competing combined scope quote: O&L Door Systems $9,457.09. May 13 packet had button-only quote $3,400.
QuoteAmerican Flagpole & Flag Co.Veterans Memorial renovation — two flagpoles (excludes tax)$3,886
- Purpose
- Veterans Memorial renovation — two flagpoles (excludes tax)
- Meeting
- Sep 30, 2025
Context: Committee-level bid comparison only; not council-awarded.
Quote · range lowFalls Flag SourceVeterans Memorial renovation — single flagpole option (excludes tax)$2,795
- Purpose
- Veterans Memorial renovation — single flagpole option (excludes tax)
- Meeting
- Sep 30, 2025
Context: Alternate quote $3,695 for one pole also stated; committee has not selected vendor.
QuoteBertram Asphalt CompanyStripe two pickleball courts and one half-court basketball court at memorial park$1,920
- Purpose
- Stripe two pickleball courts and one half-court basketball court at memorial park
- Notes
- APPROVE RESOLUTION 2025-66 ACCEPTING QUOTE — 5 AYES, MOTION CARRIED; funding from Parks Capital
- Meeting
- Jun 10, 2025
Context: RCA dated June 10, 2025; council action recorded June 17, 2025.
QuoteEFAReplace non-compliant street signs — NW quarter inventory, no-logo option (quarterly repla…$578.10
- Purpose
- Replace non-compliant street signs — NW quarter inventory, no-logo option (quarterly replacement program)
- Notes
- MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE THE EFA QUOTE FOR THE NO LOGO OPTION AT $578.10 — 5 AYES
- Meeting
- Nov 26, 2025
Context: Rejected Option 3 all-city replacement estimate ~$81,918. Logo option ~$13/sign additional per staff RCA (Nov 18).
Estimate11 itemsNot approved yet→
Estimate · estimatePreliminary estimate for new fire rescue pumper truck (Fire Chief to add to packet)$505,000
- Purpose
- Preliminary estimate for new fire rescue pumper truck (Fire Chief to add to packet)
- Notes
- Passage describes new rescue truck estimate; fleet entry is rescue pumper truck
- Meeting
- Apr 23, 2025
Context: Preliminary only; later 2025 contract in fleet.json is $514,090.
Estimate · estimateHakanson Anderson (engineer)2026 Overlay Project — preliminary total estimated project cost (construction $393,700 + e…$462,800
- Purpose
- 2026 Overlay Project — preliminary total estimated project cost (construction $393,700 + engineering/legal/admin $59,100 + contingency $10,000); 50% assessment proposed
- Notes
- Engineering report in Dec 9 packet — not yet bid/awarded; schedule for council determination
- Meeting
- Dec 9, 2025
Context: Separate bituminous overlay construction estimate $462,800; city share incl. patching estimated $359,400 total per report §6.
Estimate · estimateHakanson Anderson (engineer)2025 Overlay Project — forecast total project costs (construction $325,000 + engineering $…$371,000
- Purpose
- 2025 Overlay Project — forecast total project costs (construction $325,000 + engineering $37,000 + testing/admin/closeout)
- Notes
- Supporting estimate for Res. 2025-XX Adopting Assessment Roll for 2025 Overlay Project
- Meeting
- Oct 14, 2025
Context: Original estimated project cost $403,480; revised overlay assessment basis $315,000 after city-paid patching.
Estimate · estimate2025 overlay improvement project — engineer's estimated construction cost$366,080
- Purpose
- 2025 overlay improvement project — engineer's estimated construction cost
- Meeting
- Jul 8, 2025
Context: Public-hearing discussion; resident Dave Ross (6060 189th Lane) spoke. Other overlay streets not named in this passage.
Estimate · estimateHakanson Anderson2025 Overlay Project total estimated project cost (construction, engineering/legal/admin, …$366,080
- Purpose
- 2025 Overlay Project total estimated project cost (construction, engineering/legal/admin, contingency)
- Meeting
- Feb 11, 2025
Context: Engineer's feasibility report in Feb 11 packet; project schedule lists Feb 11 feasibility approval and Mar public improvement hearing. Multiple overlay corridors (Krypton St, Lithium St, Tiger St, 189th Ln, 194th Ln, etc.). Bids not yet opened in Q1.
Estimate · estimateHakanson Anderson (City Engineer Shane Nelson)Engineer's total overlay improvement cost estimate for 2025 Overlay Project public hearing$366,080
- Purpose
- Engineer's total overlay improvement cost estimate for 2025 Overlay Project public hearing
- Meeting
- Jun 17, 2025
Context: Low bid came in about $26,000 under estimate; proposed assessment $3,660.80 per unit at 50% policy.
Estimate · estimateHakanson Anderson2025 Overlay Project estimated city-paid share including patching$220,440
- Purpose
- 2025 Overlay Project estimated city-paid share including patching
- Meeting
- Feb 11, 2025
Context: Assessment side estimated at $183,040 to benefiting properties (52 units, ~$3,520/unit).
Estimate · estimate2026 Overlay — budgetary repair costs 100% city-paid (curb/gutter, full-depth patching, skin patch) before overlay bid$128,000
- Purpose
- 2026 Overlay — budgetary repair costs 100% city-paid (curb/gutter, full-depth patching, skin patch) before overlay bid
- Notes
- Engineer preliminary budgetary estimate Figure 8 — contracts to be awarded later on unit-price basis
- Meeting
- Dec 9, 2025
Context: Prepared without final plans/specs; quantities subject to field measurement.
Estimate · estimateHakanson Anderson2025 Overlay Project bituminous patching (100% city-paid portion)$37,400
- Purpose
- 2025 Overlay Project bituminous patching (100% city-paid portion)
- Meeting
- Feb 11, 2025
Context: Preliminary patching estimate from overlay feasibility report; included in city cost share below.
Estimate · estimateClass 5 sand and rip rap for 218th Ave NW culvert replacement (city-furnished)$7,000
- Purpose
- Class 5 sand and rip rap for 218th Ave NW culvert replacement (city-furnished)
- Meeting
- Feb 27, 2025
Context: Staff estimate in culvert bid packet; purchase timing when project ready.
Estimate · estimateBertram Asphalt CompanyPreliminary crosswalk striping estimate — two lines across four streets$4,400
- Purpose
- Preliminary crosswalk striping estimate — two lines across four streets
- Notes
- Council discussion only; staff directed per council preference.
- Meeting
- Aug 12, 2025
Context: Also discusses County Rd 22 and CR 5. Alternate block-style estimate $6,000 ($1,500 × 4 streets) in same RCA.
Bond financing (kept out of spending)
These are debt actions (authorizing or selling bonds) that bring money in to fund streets and equipment. They are not a 2025 expense, so they are listed here on their own rather than counted with the payments above. The bonds sold figure at the top counts only the awarded sale, since the authorization and the equipment and fire truck lines describe the same borrowing.
Spending authorization · not to exceedEhlers and Associates, Inc. (municipal advisor); bond purchasers TBDAuthorize issuance/sale of General Obligation Bonds, Series 2025A — proposed aggregate pri…$1,460,000
- Purpose
- Authorize issuance/sale of General Obligation Bonds, Series 2025A — proposed aggregate principal (subject to adjustment): $470,000 (2024 street projects), $390,000 (2025 street projects), $600,000 (capital equipment incl. rescue pumper and Tool Cat or similar)
- Notes
- MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN TO APPROVE A RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION BONDS SERIES 2025A IN THE PROPOSED AGGREGATE PRINCIPAL AMOUNT OF $1,460,000 WHICH IS SUBJECT TO CHANGE — 5 AYES (Res. 2025-93 presale)
- Meeting
- Oct 14, 2025
Context: Financing authorization, not a vendor invoice. Final par reduced at award (see 2025-11-18 record). Equipment certificate portion $600,000 per resolution WHEREAS clauses.
Accepted bidBaird (winning bond purchaser)Award sale of General Obligation Bonds, Series 2025A — final par $1,250,000 (reduced from …$1,250,000
- Purpose
- Award sale of General Obligation Bonds, Series 2025A — final par $1,250,000 (reduced from $1,405,000/$1,460,000 authorized) due to premium bid; 6 competitive bids; true interest cost 2.96%; funding maintained for 2024 streets, 2025 streets, and equipment acquisition
- Notes
- MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN, TO APPROVE RESOLUTION 2025-104 AWARDING THE SALE OF GENERAL OBLIGATION BOND SERIES 2025A IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $1,250,000 — 4 AYES, 1 NAY (GLASER)
- Meeting
- Nov 18, 2025
Context: Debt issuance award, not a construction/vendor contract. Ehlers pre-sale had assumed $1,460,000 then $1,405,000; award par $1,250,000. Closing/delivery Dec 10, 2025.
Equipment certificateGO Bond Series 2025A equipment certificate portion — finance capital equipment (commercial rear-mount pumper and Tool Cat or similar) per Oct 14 bond resolution$600,000
- Purpose
- GO Bond Series 2025A equipment certificate portion — finance capital equipment (commercial rear-mount pumper and Tool Cat or similar) per Oct 14 bond resolution
- Notes
- Part of Res. authorizing GO Bonds Series 2025A; equipment certificates $600,000 principal per Ehlers sources/uses table
- Meeting
- Oct 14, 2025
Context: Financing sub-limit within bond issue, not duplicate vendor spend. 2026 budget also plans $78,000 Tool Cat replacement from equipment fund — separate uncommitted plan.
Spending authorization · not to exceedBond financing for new fire rescue/pumper truck$500,000
- Purpose
- Bond financing for new fire rescue/pumper truck
- Notes
- MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON TO MOVE FORWARD WITH BONDING FOR A NEW RESCUE/PUMPER TRUCK NOT TO EXCEED $500,000. 3 AYES … 2 NAYS … MOTION CARRIED.
- Meeting
- Jul 14, 2025
Context: Chief cited comparable used apparatus at $389,000 and hoped to negotiate final price between $470,000 and $500,000; authorization cap is $500,000.
Spending authorization · not to exceedSpring and Fall 2025 newsletter printing and postage (plus any ad revenues collected)$8,650
- Purpose
- Spring and Fall 2025 newsletter printing and postage (plus any ad revenues collected)
- Meeting
- Apr 8, 2025
Spending authorization · not to exceedAdministrative and Public Works staff/monetary assistance to Farmers Market as needed$1,750
- Purpose
- Administrative and Public Works staff/monetary assistance to Farmers Market as needed
- Meeting
- Apr 8, 2025
Spending authorization · not to exceedCity contribution cap per pair of required public-works/recycling safety boots (Resolution 2025-73, amended)$225
- Purpose
- City contribution cap per pair of required public-works/recycling safety boots (Resolution 2025-73, amended)
- Notes
- MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN TO APPROVE RESOLUTION 2025-73 WITH AMENDMENTS.
- Meeting
- Aug 12, 2025
Context: Amendments removed vendor restriction (any store) and set $225 cap; per-pair not aggregate.
Spending authorization · not to exceedPurchase and install purple lights at Historic Town Hall for Domestic Violence Awareness Month$80
- Purpose
- Purchase and install purple lights at Historic Town Hall for Domestic Violence Awareness Month
- Notes
- Staff RCA requests council approve purchase/placement; funding 100-41710-491 not to exceed $80.
- Meeting
- Aug 12, 2025
Context: No vote outcome in compressed passage.
These rows come from the 2025 index of dollar figures in the meeting record. Reviewers can approve or correct these rows on the money review screen.