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Nowthen Veterans Memorial Renovation Committee meeting, September 30, 2025

Committee

Tuesday, September 30, 2025 · 11:30 AM

This meeting on the city's website ↗

Agenda

Open PDF ↗

What was on the agenda.

Packet

Not on file

The supporting materials the board reviewed.

Minutes

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The official record of what happened.

One-line summary

The committee reviewed Heritage Festival fundraising ($614.00), discussed design and construction needs for renovating the Veterans Memorial, and reviewed flagpole quotes while adjusting the October meeting schedule.

What was on the agenda

5 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

  1. 1Guest Introductions

    Minutes do not separately record this item beyond the attendance list.

    • committee_meeting_administration
    Discussion only
    p. 1September 30, 2025 Agenda1. Guest Introductionsp. 19-30-2025 Meeting MinutesPresent: Scott Babcock, Renee Hybben, Shane Hybben, Steve Karna, Laurie Olmon, Phil Olmon, Mary Rainville, Jim Rootes

  2. 2Heritage Festival Booth Update

    The committee thanked volunteers who staffed the Heritage Festival booth and reported raising $614.00. They also discussed outreach materials, noting that Steve would use flyers, a letter, and “I Donated” stickers when talking with potential contributors.

    Discussed booth staffing and funds raised; no motion recorded.

    • heritage_festival_fundraising
    Discussion only
    p. 1September 30, 2025 Agenda2. Heritage Festival Booth Updatep. 19-30-2025 Meeting Minutes1. Heritage Festival Booth - Thank you to all who staffed the booth. We raised $614.00. Steve will use our flyers, a letter and the I Donated stickers when talking with possible contributors.

  3. 3Design Discussion

    Including what construction fields are needed and submitting designs to contractors for initial cost projections.

    Members continued planning for renovating the Veterans Memorial at Nowthen Memorial Park, discussing maintenance challenges with hardscape and interest in incorporating more natural greenery. They pursued concrete pricing (including outreach to Kevin Fallon/Fallon Construction and other Nowthen concrete contractors for about 1,400–1,500 square feet), discussed metal work contacts, reviewed flagpole bid options from American Flagpole & Flag Co. and Falls Flag Source, and considered colored/stamped concrete. The group also agreed with a suggestion to ask the city to take over a “phase 2” sidewalk-around-the-park component.

    Discussed concrete pricing outreach, metal work, flagpole bids, and potential phase 2 sidewalk scope; no motion recorded.

    • veterans_memorial_renovation_design
    • contractor_cost_estimates
    • flagpole_quotes
    • phase_2_sidewalk
    Discussion only
    p. 1September 30, 2025 Agenda3. Design Discussion a. What construction fields do we need? b. Submitting designs to contractors for initial cost projectionsp. 19-30-2025 Meeting MinutesGoal: to design a plan to renovate the Veterans Memorial at Nowthen Memorial Park. Hardscape limits ongoing maintenance though the use of natural greenery would enhance the area.p. 19-30-2025 Meeting MinutesConcrete: Waiting on pricing from Kevin Fallon, Fallon Construction. Have reached out to two other Nowthen Concrete Contractors for pricing of roughly 1,400 - 1,500 square feet.p. 19-30-2025 Meeting MinutesMetal work: In discussions with Jason Kleinschmidt, All Terrian Fabrication and ZanVos in St. Francis.p. 19-30-2025 Meeting MinutesFlag Poles: Bids received accompany the minutes. a. American Flagpole & Flag Co., Lake Elmo - $3,886.00 w/out tax for two poles b. Falls Flag Source, Little Falls -$2,795.00 or $3,695.00 w/out tax for one pole Recommended flag size - 6' x 10'p. 19-30-2025 Meeting MinutesOffered to assist with moving stones. Suggested asking the city to take over phase 2 - sidewalk around the park - group agreed.p. 19-30-2025 Meeting MinutesBrought up using colored and/or stamped concrete - Renee will check with contractors

  4. 4Next Steps

    Including scheduling additional meetings and meeting attendance stipend.

    The committee canceled the October 7 meeting and planned to discuss additional meetings on October 21. They also talked about the meeting attendance stipend, including the idea of accepting it and then donating it back to the city.

    Canceled the Oct. 7 meeting, planned to address further meetings on Oct. 21, and discussed the stipend and donating it back to the city; no motion recorded.

    • meeting_schedule
    • meeting_attendance_stipend
    Discussion only
    p. 1September 30, 2025 Agenda4. Next Steps a. Schedule additional meetings? b. Meeting Attendance Stipend.p. 19-30-2025 Meeting Minutes5. Upcoming Meetings - Canceled October 7th. Will address additional meetings on October21st.p. 19-30-2025 Meeting Minutes6. Meeting Stipend - Members discussed accepting the stipend and then donating it back to the city.p. 1September 30, 2025 AgendaNEXT MEETINGS: Tuesday, October 7 Tuesday, October 21p. 19-30-2025 Meeting MinutesNEXT MEETINGS: Tuesday, October 21 ???

  5. 5Adjourn

    Minutes do not record adjournment time or a motion to adjourn.

    • committee_meeting_administration
    Outcome unrecorded
    p. 1September 30, 2025 Agenda5. Adjourn

Sources

Documents and recordings archived for this meeting, when available.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?