Skip to main content

Nowthen City Council Budget Work Session meeting, August 20, 2025

Council Work Session

Wednesday, August 20, 2025 · 6:00 PM

This meeting on the city's website ↗

Agenda

Open PDF ↗

What was on the agenda.

Packet

Open PDF ↗

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

One-line summary

The Council approved the agenda, accepted BerganKDV audit-service fees through 2027, held a detailed 2026 budget work session with follow-up items, and adjourned at 8:06 p.m.

What was on the agenda

4 items as recorded in the agenda, packet, and minutes, each with a short summary of what was at issue.

  1. 1Call to Order

    Call to order, Pledge of Allegiance, roll call, and approval of agenda.

    Agenda was approved as presented.

    • meeting administration
    Approved
    p. 1Meeting City Council Budget Work Session — Agenda (2025-08-20)1\. Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1Meeting City Council Budget Work Session — Minutes (2025-08-20)Mayor Hybben called the session to order at 6:01 p.m. The Pledge of Allegiance was recited by all in attendance. Roll call by City Clerk Johnson. Present: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swenson, and Council Member Rainville. Absent: None.p. 1Meeting City Council Budget Work Session — Minutes (2025-08-20)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE AGENDA AS PRESENTED. 5 AYES, MOTION CARRIED.
  2. 2Approval of Proposed Fees from BerganKDV for Audit Services through 2027

    Approval of proposed BerganKDV audit-service fees through 2027.

    The Council approved Resolution 2025-XX accepting BerganKDV's proposed audit-service fees for the 2025, 2026, and 2027 audits, including financial-statement audit fees, drafting fees, and a possible single-audit range if applicable.

    Resolution 2025-XX accepting BerganKDV audit fees for 2025-2027 carried 5 ayes.

    • BerganKDV audit services
    Approved
    p. 1Meeting City Council Budget Work Session — Agenda (2025-08-20)2\. Approval of Proposed Fees from BerganKDV for Audit Servies through 2027.p. 1Meeting City Council Budget Work Session — Minutes (2025-08-20)2\. APPROVAL OF PROPOSED FEES FOM BERGAN/KDV FOR AUDIT SERVICES THROUGH 2027 MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-XX ACCEPTING THE FEES FOR BERGANKDV AUDIT SERVICES FOR 2025-2026-2027. 5 AYES. MOTION CARRIED.
  3. 3Discussion of Proposed 2026 Budget with Financial Consultant Yager

    Discussion of the proposed 2026 budget with Financial Consultant Yager.

    Financial Consultant Yager reviewed the proposed 2026 budget, and the Council went through the budget by department to look for possible changes. No preliminary levy or final budget was adopted at this work session; follow-up items were assigned and another budget meeting was set.

    Public Works Supervisor Glaze raised the possibility of bidding on a bucket truck at auction. The Council asked for more information about need, use, and alternatives, and the minutes state that if the amount reached $50,000 or more the discussion would be tabled until August 27.

    The proposed 2026 budget materials included park improvements, turnout gear, building study and council-chamber work, road improvements including a county project, and equipment replacement items. These were part of the budget discussion and were not separately approved at this meeting.

    The minutes assigned Council members to review Council Member Rainville's recycling-center memo and send questions to Natalie before the August 27 meeting, when the issue was to be discussed.

    No budget adoption was recorded; council discussed line items and listed follow-up actions for later meetings.

    • 2026 budget
    • bucket truck
    • recycling center
    • fire-service billing
    Discussion only
    p. 1Meeting City Council Budget Work Session — Agenda (2025-08-20)3\. Discussion of Proposed 2026 Budget with Financial Consultant Yager.p. 1Meeting City Council Budget Work Session — Minutes (2025-08-20)## 3. 2026 BUDGET DISCUSSION Consultant Yager went through the memo and made changes since the last meeting.p. 1Meeting City Council Budget Work Session — Minutes (2025-08-20)The council went through the budget line by line by department to see where changes could be made.p. 2Meeting City Council Budget Work Session — Minutes (2025-08-20)· 3rd Budget meeting to be held September 3rd at 6:00 pm
  4. 4Adjourn

    Adjournment.

    Adjournment motion carried 5 ayes.

    • meeting administration
    Approved
    p. 1Meeting City Council Budget Work Session — Agenda (2025-08-20)4\. Adjournp. 2Meeting City Council Budget Work Session — Minutes (2025-08-20)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO ADJOURN. 5 AYES. MOTION CARRIED. The meeting was adjourned at 8:06 p.m.

Motions and votes

3 motions on the record.

  • M1MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE AGENDA AS PRESENTED.

    moved by Rainville, seconded by Breyen

    Passed
    • YHybben
    • YBreyen
    • YGlaser
    • YSwenson
    • YRainville
    p. 1Meeting City Council Budget Work Session — Minutes (2025-08-20)Present: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swenson, and Council Member Rainville. Absent: None.p. 1Meeting City Council Budget Work Session — Minutes (2025-08-20)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE AGENDA AS PRESENTED. 5 AYES, MOTION CARRIED.
  • M2MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-XX ACCEPTING THE FEES FOR BERGANKDV AUDIT SERVICES FOR 2025-2026-2027.

    moved by Breyen, seconded by Rainville

    Passed
    • YHybben
    • YBreyen
    • YGlaser
    • YSwenson
    • YRainville
    p. 1Meeting City Council Budget Work Session — Minutes (2025-08-20)Present: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swenson, and Council Member Rainville. Absent: None.p. 1Meeting City Council Budget Work Session — Minutes (2025-08-20)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-XX ACCEPTING THE FEES FOR BERGANKDV AUDIT SERVICES FOR 2025-2026-2027. 5 AYES. MOTION CARRIED.
  • M3MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO ADJOURN.

    moved by Breyen, seconded by Rainville

    Passed
    • YHybben
    • YBreyen
    • YGlaser
    • YSwenson
    • YRainville
    p. 1Meeting City Council Budget Work Session — Minutes (2025-08-20)Present: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swenson, and Council Member Rainville. Absent: None.p. 2Meeting City Council Budget Work Session — Minutes (2025-08-20)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO ADJOURN. 5 AYES. MOTION CARRIED.

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

  • 2025 BerganKDV audit of financial statements

    $23,850

    Motion MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-XX ACCEPTING THE FEES FOR BERGANKDV AUDIT SERVICES FOR 2025-2026-2027. Passed(5 AYES. MOTION CARRIED.)
    p. 2Meeting City Council Budget Work Session — Agenda Packet (2025-08-20)Pricing for the year ending December 31, 2025 o $ 23,850 for the audit of the financial statements for the City of Nowthen.
  • 2025 BerganKDV financial-statement drafting

    $3,425

    Motion MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-XX ACCEPTING THE FEES FOR BERGANKDV AUDIT SERVICES FOR 2025-2026-2027. Passed(5 AYES. MOTION CARRIED.)
    p. 2Meeting City Council Budget Work Session — Agenda Packet (2025-08-20)o $ 3,425 for the drafting of the financial statements.
  • 2025 BerganKDV single audit low estimate

    $4,500

    Motion MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-XX ACCEPTING THE FEES FOR BERGANKDV AUDIT SERVICES FOR 2025-2026-2027. Passed(5 AYES. MOTION CARRIED.)
    p. 2Meeting City Council Budget Work Session — Agenda Packet (2025-08-20)o \$ 4,500 - \$ 6,500 for the single audit of each major federal program, if applicable.
  • 2025 BerganKDV single audit high estimate

    $6,500

    Motion MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-XX ACCEPTING THE FEES FOR BERGANKDV AUDIT SERVICES FOR 2025-2026-2027. Passed(5 AYES. MOTION CARRIED.)
    p. 2Meeting City Council Budget Work Session — Agenda Packet (2025-08-20)o \$ 4,500 - \$ 6,500 for the single audit of each major federal program, if applicable.
  • 2026 BerganKDV audit of financial statements

    $24,750

    Motion MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-XX ACCEPTING THE FEES FOR BERGANKDV AUDIT SERVICES FOR 2025-2026-2027. Passed(5 AYES. MOTION CARRIED.)
    p. 2Meeting City Council Budget Work Session — Agenda Packet (2025-08-20)Pricing for the year ending December 31, 2026 o $ 24,750 for the audit of the financial statements for the City of Nowthen.
  • 2026 BerganKDV financial-statement drafting

    $3,550

    Motion MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-XX ACCEPTING THE FEES FOR BERGANKDV AUDIT SERVICES FOR 2025-2026-2027. Passed(5 AYES. MOTION CARRIED.)
    p. 2Meeting City Council Budget Work Session — Agenda Packet (2025-08-20)o $ 3,550 for the drafting of the financial statements.
  • 2027 BerganKDV audit of financial statements

    $25,685

    Motion MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-XX ACCEPTING THE FEES FOR BERGANKDV AUDIT SERVICES FOR 2025-2026-2027. Passed(5 AYES. MOTION CARRIED.)
    p. 2Meeting City Council Budget Work Session — Agenda Packet (2025-08-20)# Pricing for the year ending December 31, 2027 o $ 25,685 for the audit of the financial statements for the City of Nowthen.
  • 2027 BerganKDV financial-statement drafting

    $3,685

    Motion MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE RESOLUTION 2025-XX ACCEPTING THE FEES FOR BERGANKDV AUDIT SERVICES FOR 2025-2026-2027. Passed(5 AYES. MOTION CARRIED.)
    p. 2Meeting City Council Budget Work Session — Agenda Packet (2025-08-20)o $ 3,685 for the drafting of the financial statements.

Sources

Documents and recordings archived for this meeting, when available.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?