Council approved two plats, accepted the 2023 audit, approved Vista Prairie conduit bonds, shifted Fire Department reporting to the City Administrator, authorized parking lot work up to $63,000, hired a part-time Administrative Assistant at $20/hour, tabled the Bootleggers off-sale license, and discussed several policy and administrative updates.
What was on the agenda
34 items as recorded in the packet and minutes, each with a short summary of what was at issue.
1Call to Order
Call to order, pledge, roll call, agenda amendments, and approval of the amended agenda.
Agenda approved as amended.
agenda approval
Approved
p. 1↗Meeting City Council Meeting — Minutes (2024-05-14)Mayor Pilon called the session to order at 6:01 p.m. All Present recited the Pledge of Allegiance Roll call by Administrator Lehner. Present: Mayor Pilon, Council Members Rainville, Breyen, Fladebo. Council Member Alders was excused.p. 1↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER BREYEN SECONDED BY RAINVILLE TO APPROVE THE AGENDA AS AMENDED. 4 AYES. MOTION CARRIED. (ALDERS ABSENT)
2Public Forum
BMO Bank representatives gave information about banking offers and requested permission to present to staff.
Administrator Lehner will look at dates and get back to Nicole.
BMO Bank information
Discussion only
p. 1↗Meeting City Council Meeting — Minutes (2024-05-14)Nicole Rudack and Marie Higgins from BMO Bank handed out an information packet with offers their bank can offer the city.p. 1↗Meeting City Council Meeting — Minutes (2024-05-14)Ms. Rudak and Ms. Higgins ran into Mayor Pilon at the Economic Conference, where they asked permission to submit information to the council and requested permission to give a presentation to staff. Administrator Lehner will look at the dates and get back to Nicole.
3Consent Agenda
Consent agenda approved as amended, including liquor license renewals discussed for Northwoods Bar and Grill, Burns Bottle Shop, and Bootleggers Saloon.
Council approved the consent agenda items related to existing liquor licenses after clarification that Northwoods Bar and Grill, Burns Bottle Shop, and Bootleggers Saloon would pay last year's fee while the city later holds a public hearing on fee increases. The separate Bootleggers off-sale liquor license application was tabled until June so staff could gather more information from Bootleggers and the City Attorney.
Approved as amended, with Council Member Breyen adding review and approval by Attorney Ruppe.
consent agenda
liquor licenses
Approved
p. 1↗Meeting City Council Meeting — Minutes (2024-05-14)C. and D. Council Member Breyen asked for clarification on Consent Items C and D - it was explained that this consent is to approve the liquor licenses for Northwoods Bar and Grill, Burns Bottle Shop, and Bootleggers Saloon.p. 2↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE AND SECONDED BY MAYOR PILON TO APPROVE THE CONSENT AGENDA AS AMENDED. Discussion: Council Member Breyen added to the motion, "based upon review and approval by Attorney Ruppe. VOTING ENUSED: 4 AYES. MOTION CARRIED. (ALDERS ABSENT)
3.C-DConsent Items C and D - Liquor Licenses
The council discussed that liquor license fee increases will require a public hearing later in the year.
Council approved the consent agenda items related to existing liquor licenses after clarification that Northwoods Bar and Grill, Burns Bottle Shop, and Bootleggers Saloon would pay last year's fee while the city later holds a public hearing on fee increases. The separate Bootleggers off-sale liquor license application was tabled until June so staff could gather more information from Bootleggers and the City Attorney.
Included in the consent agenda approval; staff to follow up with Attorney Ruppe and hold a public hearing for the fee increase.
liquor license fees
Consent calendar
p. 2↗Meeting City Council Meeting — Minutes (2024-05-14)License fees were raised and by state statute, the city will need to hold a public hearing for those increases, therefore, the businesses mentioned above will pay last year's fee and the city will hold a public hearing for the liquor license fee increase later in the year for next year's renewal. Staff to follow up wit…p. 2↗Meeting City Council Meeting — Minutes (2024-05-14)ACTION ITEM - HOLD PUBLIC HEARING FOR LIQUOR LICENSE FEE INCREASE.
4.aPlanning and Zoning Monthly Report
The council did not receive a full monthly Planning and Zoning report presentation because of time constraints; one ordinance-process question was answered.
Monthly report was not formally presented; one question was answered.
planning report
Discussion only
p. 2↗Meeting City Council Meeting — Minutes (2024-05-14)a) Due to time constraints, Mayor Pilon asked the council if they had any questions on the monthly report provided by Planner Nash rather than having her present the report. One Question: Why does the Ordinance have to go to Planning and Zoning before the City Council? The answer is that this ordinance affects fees and…
4.bFinal Plat for Mackenzie Hills
Final plat for Mackenzie Hills was approved with the development agreement struck from documents until approved by the City Attorney.
Council approved the Mackenzie Hills final plat findings and record of decision, but struck the development agreement until it is approved by the City Attorney. Discussion focused on driveway access, shared driveway maintenance, fire code, right-of-way, and consistency between the development agreement and the preliminary plat.
Approved with the development agreement struck until City Attorney approval.
Mackenzie Hills final plat
Approved with conditions
p. 2↗Meeting City Council Meeting — Minutes (2024-05-14)b) Final Plat for Mackenzie Hills: Applicant has provided many changes to the Development Agreement therefore, Planner Nash requests to change the Resolution to approve the final plat since Attorney Ruppe is out of town to strike the Development Agreement from all documents and add Condition #6 - to state Development A…p. 3↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY MAYOR PILON, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE FINDINGS OF FACE AND RECORD OF DECISION FOR THE FINAL PLAT FOR MACKENZIE HILLS STRIKING DEVELOPMENT AGREEMENT UNTIL APPROVED BY THE CITY ATTORNEY. 4 AYES. MOTION CARRIED. (ALDERS ABSENT).
4.cPreliminary Plat for Nowthen Pastures
Preliminary plat for Nowthen Pastures was approved.
Council approved the findings of fact and record of decision for the Nowthen Pastures preliminary plat. The minutes state the property has three lots with driveways off the county road.
Preliminary plat approved.
Nowthen Pastures preliminary plat
Approved
p. 3↗Meeting City Council Meeting — Minutes (2024-05-14)c) Preliminary Plat for Nowthen Pastures. City Planner Nash recommends approval for the Nowthen Pastures preliminary plat. This property has three (3) lots with driveways off the county road.p. 3↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR PILON TO APPROVE THE FINDINGS OF FACT AND RECORD OF DECISION FOR THE PRELIMINARY PLAT FOR NOWTHEN PASTURES. 4 AYES. MOTION CARRIED. (ALDERS ABSENT).
5Presentation of the 2023 City Audit
The 2023 city audit was presented and accepted.
Andrew Grice presented the 2023 audit, reported a clean and unmodified audit opinion, and noted a common small-city internal control concern involving lack of segregation of accounting duties. Council accepted the final 2023 audit as presented and an action item was created to develop a fund balance policy.
Final 2023 audit accepted as presented.
2023 city audit
Approved
p. 3↗Meeting City Council Meeting — Minutes (2024-05-14)Mr. Andrew Grice from Bergen KDV and his team performed the 2023 City Audit. Mr. Grice was here to present the findings.p. 4↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER FLADEBO, SECONDED BY RAINVILLE TO ACCEPT THE FINAL 2023 AUDIT AS PRESENTED 4 AYES. MOTION CARRIED. (ALDERS ABSENT).
6St. Francis Conduit Bonds for Senior Housing Project
Council held a public hearing and approved conduit revenue obligations for Vista Prairie at Eagle Pointe, LLC.
Council held the public hearing and approved issuing revenue obligations for the benefit of Vista Prairie at Eagle Pointe, LLC, for the St. Francis senior housing project. The minutes state Nowthen would receive a $50,000 fee and have no expenditures or debt responsibility; the motion passed 3-1 with Breyen voting no and Alders absent.
Approved 3-1, with Council Member Breyen voting no and Council Member Alders absent.
St. Francis conduit bonds
Vista Prairie senior housing
Approved
p. 4↗Meeting City Council Meeting — Minutes (2024-05-14)Ms. Eddington explained that the City of St. Francis has approved a Senior Housing Project to provide independent living, assisted living, a memory care facility, and a nursing home. To finance this project, the borrower, Vista Prairie at Eagle Point LLC, is requesting the City of Nowthen issue Conduit Bonds to help wi…p. 5↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR PILON TO APPROVE RESOLUTION 2024-XX AUTHORIZING THE ISSUANCE OF REVENUE OBLIGATIONS FOR THE BENEFIT OF VISTA PRAIRIE AT EAGLE POINTE, LLC; APPROVING THE EXECUTION OF THE REVENUE OBLIGATIONS AND RELATED DOCUMENTS; AND TAKING OTHER ACTIONS WITH REPSECT THERETO. 3 AYES…
7Engineering
Council was reminded about the Rogers Lake Road Project bid opening and a work session with public hearing.
Reminder only.
Rogers Lake Road project
Discussion only
p. 5↗Meeting City Council Meeting — Minutes (2024-05-14)Reminder to City Council that there is a bid opening for the Rogers Lake Road Project online on May 20th and a Work Session Scheduled with a Public Hearing on May 21st at 7:00 p.m.
8.aFire Department Monthly Report
The Fire Department monthly report was summarized, including grass fire response, recruiting open house, and a County Road 22 garage fire response.
Council received fire department updates, approved shifting direct reporting of the Fire Department and Fire Chief to the City Administrator, discussed the Fire Chief hiring process, and decided not to continue the earlier direction to investigate a fifth fire bay and related generator and siren relocation costs.
Monthly report discussed; no vote recorded on this subitem.
Fire Department report
Discussion only
p. 5↗Meeting City Council Meeting — Minutes (2024-05-14)Due to time constraints, Mayor Pilon asked the council if they had any questions on the monthly report provided by Fire Chief Schmidt rather than having him present the report and for the Chief to highlight anything if needed.p. 5↗Meeting City Council Meeting — Minutes (2024-05-14)The Recruiting Open House went well, and five (5) applications were received.
8.bResolution Shifting Fire Department Reporting to City Administrator
Council approved shifting direct reporting of the Nowthen Fire Department and Fire Chief to the City Administrator, with a correction that the Fire Department began in 2021.
Council received fire department updates, approved shifting direct reporting of the Fire Department and Fire Chief to the City Administrator, discussed the Fire Chief hiring process, and decided not to continue the earlier direction to investigate a fifth fire bay and related generator and siren relocation costs.
Approved as amended to reflect that the Fire Department began in 2021.
Fire Department reporting
Approved
p. 5↗Meeting City Council Meeting — Minutes (2024-05-14)b) Approval of Resolution 2024-XX Shifting Direct Reporting of the Nowthen Fire Department and Fire Chief to the City Administrator.p. 6↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE RESOLUTION 2024-XX SHIFTING DIRECT REPORTING OF THE NOWTHEN FIRE DEPARTMENT AND FIRE CHIEF TO THE CITY ADMINISTRATOR. Note: The Fire Department began in 2021, Resolution to reflect that correction. VOTING ENSUED TO ACCEPT THE MOTION AS AMENDED. 4 AYES. …
9Sheriff's Department
The Sheriff’s Department report was discussed, including Bar None calls and a warning about scam calls impersonating the Sheriff’s Department.
Chief Deputy Jacobson discussed Bar None calls and warned residents about scam calls impersonating the Sheriff's Department. Council Members Rainville and Fladebo were assigned to post information, and Rainville was assigned to arrange a deputy visit to the seniors group.
No council vote recorded; action items assigned for public communication about scam calls.
Sheriff's Department report
phone scam warning
Bar None
Discussion only
p. 6↗Meeting City Council Meeting — Minutes (2024-05-14)Due to time constraints, Mayor Pilon asked the council if they had any questions on the monthly report provided by Chief Deputy Jacobson rather than having him present the report and for the Chief to highlight anything if needed.p. 6↗Meeting City Council Meeting — Minutes (2024-05-14)Chief Deputy Jacobson would like to make the community aware of suspicious calls going on. Someone is impersonating phone calls coming from the Sheriff's Department and asking/threatening people for money.
10.aStatus of the Fire Chief Position
Administrator updated council on the Fire Chief position and council agreed Council Member Breyen may join the Personnel Committee for this hiring process if the two council members agreed.
Council received fire department updates, approved shifting direct reporting of the Fire Department and Fire Chief to the City Administrator, discussed the Fire Chief hiring process, and decided not to continue the earlier direction to investigate a fifth fire bay and related generator and siren relocation costs.
Council gave informal agreement on committee participation and posting after committee approval, but no motion was recorded.
Fire Chief hiring
Discussion only
p. 6↗Meeting City Council Meeting — Minutes (2024-05-14)a) Status of the Fire Chief position - Ongoing, the preliminary job description is being worked on - more to come.p. 7↗Meeting City Council Meeting — Minutes (2024-05-14)There are two (2) asks for this request: 1. Would the City Council acknowledge that it is okay for Council Member Breyen to join the Personnel Committee for this position? City Council responded yes if both of the two (2) Council Members agreed. They do.
10.bAdministrative Assistant Position
Administrative Assistant position was moved from the Administrator's Update to New Business.
Moved to New Business 11.b.6.
Administrative Assistant hiring
No action
p. 7↗Meeting City Council Meeting — Minutes (2024-05-14)b) Administrative Assistant position - Moved to New Business 11b
10.cProject Manager Update
Project Manager update noted that Genevieve Hirschboeck returned May 6 and that Phase 2 of the personnel policy was the top priority.
Council directed work on several policy questions, including consultant/subcontractor invoice detail, budget-process authority for expenditures in a statutory city, and personnel policy section 2-3-6 involving relatives. Council also approved offering Alexis Johnson the permanent part-time Administrative Assistant position at $20 per hour and 30 hours per week.
Update only.
Project Manager update
personnel policy
Discussion only
p. 7↗Meeting City Council Meeting — Minutes (2024-05-14)c) Project Manager Update - Genevieve Hirschboeck is back as of May 6th. She is working on several items however, the number 1 priority is to be phase 2 of the personnel policy.
10.dPublic Works New Truck Update
Administrator reported the new Public Works truck was in Minnesota and on track for July delivery.
Update only.
Public Works truck
Discussion only
p. 7↗Meeting City Council Meeting — Minutes (2024-05-14)d) Update on the Public Works New Truck - it is in Minnesota! It is at the dealer getting inspected. Once the inspection is completed, it will be sent to Tow Master to be equipped for snow plowing and hauling. It is on track for a July delivery.
10.eERYHA and ARAA Funds Received
Administrator reported first-quarter ERYHA and ARAA funds received and was asked to verify with the City Attorney whether a resolution is needed.
Administrator Lehner reported first-quarter ERYHA and ARAA receipts deposited into fund R 230-36230 and was asked to verify with the City Attorney whether a resolution is needed because the money is collected under a city ordinance and deposited into a dedicated fund.
Administrator to verify with City Attorney whether a resolution is needed.
ERYHA funds
ARAA funds
dedicated fund
Discussion only
p. 7↗Meeting City Council Meeting — Minutes (2024-05-14)e) ERYHA Funds Received for first quarter $6,399.53. ARAA Funds Received for first quarter $4,824.01. With these funds, the total received for the 2024 First Quarter deposited into the new fund R 230-36230 is $11,223.54. Adding this amount to the fund brings the total in the account to: $63,731.55p. 7↗Meeting City Council Meeting — Minutes (2024-05-14)ACTION ITEM: ADMINISTRATOR LEHNER TO VERIFY THIS IS CORRECT WITH THE CITY ATTORNEY.
10.fCIP Meeting Action Item - Fire Department Fifth Bay
Council decided not to continue investigating the cost of a fifth fire department bay and moving the generator and siren after discussion with Chief Schmidt.
Council received fire department updates, approved shifting direct reporting of the Fire Department and Fire Chief to the City Administrator, discussed the Fire Chief hiring process, and decided not to continue the earlier direction to investigate a fifth fire bay and related generator and siren relocation costs.
Council answered no to moving forward with the fifth-bay cost investigation.
Fire Department facilities
CIP
No action
p. 7↗Meeting City Council Meeting — Minutes (2024-05-14)f) CIP meeting action item. The City Council directed Administrator Lehner to investigate the cost of adding a 5th bay to the fire department, moving the generator and siren.p. 8↗Meeting City Council Meeting — Minutes (2024-05-14)With the opinion of the Fire Chief, Administrator Lehner asked if the City Council still wanted him to move forward with the work direction given at the work session to investigate the cost of making a 5th bay and moving the generator and siren. The answer is no.
10.gSchedule Work Session for Phase 2 of Personnel Policy
Council scheduled a May 23 work session to work on the Phase 2 personnel policy process.
Council directed work on several policy questions, including consultant/subcontractor invoice detail, budget-process authority for expenditures in a statutory city, and personnel policy section 2-3-6 involving relatives. Council also approved offering Alexis Johnson the permanent part-time Administrative Assistant position at $20 per hour and 30 hours per week.
Work session set for May 23 at 6:00 p.m.; no formal motion recorded.
personnel policy
Discussion only
p. 8↗Meeting City Council Meeting — Minutes (2024-05-14)g) Schedule a work session to work on Phase 2 of the Personnel Policy. Administrator Lehner explained that a work session is needed to keep moving on the personnel policy, dates Genevieve has available are May 23 at 6:00 p.m. or May 29th at 6:00 p.m.p. 8↗Meeting City Council Meeting — Minutes (2024-05-14)The City Council agreed to work on a process and then start the process on May 23 at 6:00 p.m.
10.hRecycling Day
Council discussed Recycling Day staffing and action items related to tire tonnage.
Council Member Rainville available; action item assigned for tire tonnage.
Recycling Day
Discussion only
p. 8↗Meeting City Council Meeting — Minutes (2024-05-14)h) Saturday is Recycling Day - Who is going to be there? The only City Council Member available is Council Member Rainville. She invited the Sheriff's Deputy and the Fire Department to stop over and visit with residents as well.p. 8↗Meeting City Council Meeting — Minutes (2024-05-14)ACTION ITEM: COUNCIL MEMBER RAINVILLE TO GET TONNAGE FROM MOSQUITO CONTROL ONCE THEY PICK UP THE TIRES.
11.a.1Approve Resolution Reducing BBKG Invoice
BBKG invoice reduction was moved to the consent agenda.
Moved to and approved through the consent agenda.
BBKG invoice
Consent calendar
p. 9↗Meeting City Council Meeting — Minutes (2024-05-14)1. Approve Resolution 2024-XX approving the reduction in the BBKG invoice by $2,000.00 - Moved to consent agenda.p. 2↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE AND SECONDED BY MAYOR PILON TO APPROVE THE CONSENT AGENDA AS AMENDED.
11.a.2Process for Uncompliant Properties per Attorney Glaser
Process for uncompliant properties remained in process.
Still in process.
uncompliant properties
Discussion only
p. 9↗Meeting City Council Meeting — Minutes (2024-05-14)2. Process for Uncompliant Properties per Attorney Glaser - Administrator Lehner - still in process.
11.a.3ATV Ordinance Update
No update was given on the ATV ordinance.
No update.
ATV ordinance
No action
p. 9↗Meeting City Council Meeting — Minutes (2024-05-14)3. ATV Ordinance Update - No update
11.a.4Memorial Park Schematic Drawing Action Item
The action item from February 13, 2024, regarding a schematic drawing after sprinklers are installed at Memorial Park was not complete.
Sprinklers were not complete yet.
Memorial Park
No action
p. 9↗Meeting City Council Meeting — Minutes (2024-05-14)4. Action Item from 2-13-24- Council Member Breyen to get schematic drawing after sprinklers are installed at Memorial Park. - They are not complete yet.
11.a.5Comcast Update
Mayor Pilon updated council on Comcast engineering, anticipated construction, possible groundbreaking, progress website, and about 47 homes outside mapped service areas.
Council received a Comcast construction and service-area update, including about 47 homes outside mapped Comcast or Arvig areas, and discussed how to share community event and volunteer opportunities on the city website when staff capacity allows.
Update only; mayor will update council as information comes in.
Comcast broadband
Discussion only
p. 9↗Meeting City Council Meeting — Minutes (2024-05-14)5. Comcast update from Mayor Pilon - The engineering is complete, and construction will be starting soon.p. 10↗Meeting City Council Meeting — Minutes (2024-05-14)There is an area of Nowthen that the city has become aware of that does not meet inside the mapped area for Comcast or Arvig. It affects about 47 homes. Comcast is working with the county to see if they can service these areas.
11.b.1Paving and Striping City Parking Lots
Council approved repaving and striping the city office and Historic Town Hall parking lots, including concrete and sidewalk replacement, not to exceed $63,000.
Council approved repaving and striping the city office and Historic Town Hall parking lots, including concrete and sidewalk replacement, not to exceed $63,000. The minutes identify a $150,000 separate line item as the funding source and state the work will not use street renewal funds or Rogers Lake Road project funds.
Approved not to exceed $63,000.
parking lot paving
Approved
p. 10↗Meeting City Council Meeting — Minutes (2024-05-14)1. Paving and Striping City Parking Lots. The city parking lots have been repaired and crack sealed multiple times, the striping is worn off and the concrete has chunks missing. It is evident that this work needs to be done for the safety of our residents, staff, and all others who do business with the city.p. 9↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO APPROVE RESOLUTION 2024-XX APPROVING THE REPAVING OF THE CITY OFFICE AND HISTORIC TOWN HALL PARKING LOTS INCLUDING STRIPPING THE LOTS AND REPLACING CONCRETE/SIDEWALKS NOT TO EXCEED $63,000.00. Discussion: Where is the money in the budget coming from? There is $1…
11.b.2Off-Sale Liquor License Application for Bootleggers Saloon and Eatery
Off-sale liquor license application for Longhorn Group #2 LLC, doing business as Bootleggers Saloon and Eatery, was tabled until June.
Council approved the consent agenda items related to existing liquor licenses after clarification that Northwoods Bar and Grill, Burns Bottle Shop, and Bootleggers Saloon would pay last year's fee while the city later holds a public hearing on fee increases. The separate Bootleggers off-sale liquor license application was tabled until June so staff could gather more information from Bootleggers and the City Attorney.
Tabled until the June meeting; Administrator to gather more information from Bootleggers and the City Attorney.
Bootleggers off-sale liquor license
Tabled
p. 10↗Meeting City Council Meeting — Minutes (2024-05-14)2. Approval of Resolution 2024-XX approving an off-sale liquor license application for the Longhorn Group #2 LLC, doing business as Bootleggers Saloon and Eatery.p. 9↗Meeting City Council Meeting — Minutes (2024-05-14)This item is tabled until the June meeting. ACTION ITEM; ADMINISTRATOR LEHNER TO GATHER ADDITIONAL INFORMATION FROM BOOTLEGGERS AND THE CITY ATTORNEY BEFORE THE JUNE MEETING.
Consultant and subcontractor billing clarification was sent back to Council Members Rainville and Fladebo to develop as a policy.
Council directed work on several policy questions, including consultant/subcontractor invoice detail, budget-process authority for expenditures in a statutory city, and personnel policy section 2-3-6 involving relatives. Council also approved offering Alexis Johnson the permanent part-time Administrative Assistant position at $20 per hour and 30 hours per week.
No resolution acted on; Council Members Rainville and Fladebo to work on a policy.
consultant billing policy
No action
p. 10↗Meeting City Council Meeting — Minutes (2024-05-14)3. Consultant/Subcontractor Billing Clarification. Mayor Pilon stated there is no resolution going with this RCA, he doesn't know what it means, and it should be a policy. Mayor Pilon suggested it goes back to Council Members Rainville and Fladebo to bring it back as a policy.p. 9↗Meeting City Council Meeting — Minutes (2024-05-14)The Council Members will work on a policy and bring back examples of what is acceptable and what isn't.
11.b.4Adjustment to the Budgeting Process
Council discussed the budgeting process and statutory-city expenditure authority and assigned Council Members Rainville and Fladebo to seek information from the League of Minnesota Cities and bring back a policy.
Council directed work on several policy questions, including consultant/subcontractor invoice detail, budget-process authority for expenditures in a statutory city, and personnel policy section 2-3-6 involving relatives. Council also approved offering Alexis Johnson the permanent part-time Administrative Assistant position at $20 per hour and 30 hours per week.
Action item assigned to seek LMC guidance and draft a policy.
budget process
statutory city authority
Discussion only
p. 11↗Meeting City Council Meeting — Minutes (2024-05-14)4. Adjustment to the Budgeting Process. Mayor Pilon indicated this RCA is the same as the previous, no Resolution and it should be in policy.p. 10↗Meeting City Council Meeting — Minutes (2024-05-14)ACTION ITEM: COUNCIL MEMBERS RAINVILLE AND FLADEBO TO FIND OUT FROM THE LMC WHAT THE DEFINITION OF A STATUTORY CITY IS, WHAT CAN STAFF SPEND WITHIN THE BUDGET WITHOUT COUNCIL APPROVAL AND COME UP WITH A POLICY TO BRING BACK TO COUNCIL. MAYOR PILON TO FORWARD CONTACTS TO ADMINISTRATOR LEHNER.
11.b.5Liability Coverage-Waiver Form
Council approved completing the liability coverage waiver form with the option that does not waive Minnesota statutory limits and directed Deputy Clerk Johnson to submit it.
Council approved completing the insurance waiver form with the option that does not waive Minnesota statutory limits and directed Deputy Clerk Johnson to submit the form.
Council selected the option that does not waive Minnesota statutory limits.
liability coverage waiver
Approved
p. 10↗Meeting City Council Meeting — Minutes (2024-05-14)5. Discuss and decide on Liability Coverage-Waiver Form The city insurance agent, Trent Youngdale, sent this Waiver Form to be completed and sent back for the insurance renewal coming soon. In his email, he stated most cities (and he recommends) the city does not waive the MN Statutory Limits option.p. 11↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER BREYEN SECONDED BY RAINVILLE TO COMPLETE THE FORM WITH DOES NOT WAIVE MINNESOTA STATUTORY LIMITS OPTION AND DIRECT DEPUTY CLERK JOHNSON TO SUBMIT THE LIABILITY COVERAGE-WAIVER FORM. 4 AYES. MOTION CARRIED.
11.b.6Administrative Assistant Position
Council discussed the Administrative Assistant hire, personnel policy section 2-3-6, approved having staff work with the City Attorney on that policy section, and approved offering Alexis Johnson the part-time position.
Council directed work on several policy questions, including consultant/subcontractor invoice detail, budget-process authority for expenditures in a statutory city, and personnel policy section 2-3-6 involving relatives. Council also approved offering Alexis Johnson the permanent part-time Administrative Assistant position at $20 per hour and 30 hours per week.
Policy rework and the job offer were approved; an earlier motion to suspend policy sections A and C had no recorded vote in the minutes.
Administrative Assistant hiring
personnel policy
Approved
p. 11↗Meeting City Council Meeting — Minutes (2024-05-14)6. Administrative Assistant Position - Moved from 10B to 11b6 Administrator Lehner stated the position had been posted and Council Member Fladebo researched contracting with an employment agency, which did not make sense financially. Three (3) applications were received.p. 11↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER FLADEBO, SECONDED BY RAINVILLE TO AUTHORIZE STAFF TO WORK WITH THE CITY ATTORNEY TO LOOK AT AND RE-WORK THIS SECTION OF PERSONNEL POLICY SO IT WON'T BE ON A CASE-BY-CASE BASIS. 4 AYES. MOTION CARRIED. (ALDERS ABSENT).p. 12↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO OFFER ALEXIS JOHNSON A PERMANENT PART-TIME ADMINISTRATIVE ASSISTANT POSITION AT $20 PER HOUR AND 30 HOURS PER WEEK. 4 AYES. MOTION CARRIED. (ALDERS ABSENT).
11.b.7Support for Small Cities
Council approved Mayor Pilon submitting an application for the Coalition of Small Cities at-large board position.
Council approved Mayor Pilon submitting an application for the Coalition of Small Cities at-large board position. The minutes state the potential city cost would be $40 per meeting if reimbursement is submitted.
Mayor Pilon may submit an application for the at-large board position.
Coalition of Small Cities
Approved
p. 12↗Meeting City Council Meeting — Minutes (2024-05-14)7. Support for Small Cities The mayor would like to apply for the "At Large" Board position with the Coalition of Small Cities.p. 12↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE MAYOR PILON SUBMITTING AN APPLICATION FOR THE COALITION OF SMALL CITIES "AT LARGE" BOARD POSITON. 4 AYES. MOTION CARRIED. (ALDERS ABSENT).
11.b.8Opportunities for Residents to Participate and/or Volunteer
Council discussed a list of opportunities for residents to participate or volunteer, with staff to work on website posting after higher-priority work is caught up.
Council received a Comcast construction and service-area update, including about 47 homes outside mapped Comcast or Arvig areas, and discussed how to share community event and volunteer opportunities on the city website when staff capacity allows.
Council Member Fladebo to verify events and provide information for the website.
community events
resident volunteers
Discussion only
p. 12↗Meeting City Council Meeting — Minutes (2024-05-14)8. Opportunities for Residents to participate in and/or volunteer. Mayor Pilon came up with a list of opportunities for residents to participate and/or volunteer in after Council Member Fladebo asked about opportunities.p. 12↗Meeting City Council Meeting — Minutes (2024-05-14)ACTION ITEM: COUNCIL MEMBER FLADEBO TO VERIFY AND LET STAFF KNOW TO PUT ON THE WEBSITE COMMUNITY EVENTS WITH CONTACT INFORMATION AND ANY INTERNET LINKS.
Motions and votes
14 motions on the record. Split votes are highlighted.
M1MOTION BY COUNCIL MEMBER BREYEN SECONDED BY RAINVILLE TO APPROVE THE AGENDA AS AMENDED.
moved by Breyen, seconded by Rainville
Passed
YPilon
YRainville
YBreyen
YFladebo
·Alders
p. 1↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER BREYEN SECONDED BY RAINVILLE TO APPROVE THE AGENDA AS AMENDED. 4 AYES. MOTION CARRIED. (ALDERS ABSENT)
M2MOTION BY COUNCIL MEMBER RAINVILLE AND SECONDED BY MAYOR PILON TO APPROVE THE CONSENT AGENDA AS AMENDED.
moved by Rainville, seconded by Pilon
Passed
YPilon
YRainville
YBreyen
YFladebo
·Alders
p. 2↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE AND SECONDED BY MAYOR PILON TO APPROVE THE CONSENT AGENDA AS AMENDED. Discussion: Council Member Breyen added to the motion, "based upon review and approval by Attorney Ruppe. VOTING ENUSED: 4 AYES. MOTION CARRIED. (ALDERS ABSENT)
M3MOTION BY MAYOR PILON, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE FINDINGS OF FACE AND RECORD OF DECISION FOR THE FINAL PLAT FOR MACKENZIE HILLS STRIKING DEVELOPMENT AGREEMENT UNTIL APPROVED BY THE CITY ATTORNEY.
moved by Pilon, seconded by Breyen
Passed
YPilon
YRainville
YBreyen
YFladebo
·Alders
p. 3↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY MAYOR PILON, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE FINDINGS OF FACE AND RECORD OF DECISION FOR THE FINAL PLAT FOR MACKENZIE HILLS STRIKING DEVELOPMENT AGREEMENT UNTIL APPROVED BY THE CITY ATTORNEY. 4 AYES. MOTION CARRIED. (ALDERS ABSENT).
M4MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR PILON TO APPROVE THE FINDINGS OF FACT AND RECORD OF DECISION FOR THE PRELIMINARY PLAT FOR NOWTHEN PASTURES.
moved by Breyen, seconded by Pilon
Passed
YPilon
YRainville
YBreyen
YFladebo
·Alders
p. 3↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR PILON TO APPROVE THE FINDINGS OF FACT AND RECORD OF DECISION FOR THE PRELIMINARY PLAT FOR NOWTHEN PASTURES. 4 AYES. MOTION CARRIED. (ALDERS ABSENT).
M5MOTION BY COUNCIL MEMBER FLADEBO, SECONDED BY RAINVILLE TO ACCEPT THE FINAL 2023 AUDIT AS PRESENTED.
Exact transcript text
MOTION BY COUNCIL MEMBER FLADEBO, SECONDED BY RAINVILLE TO ACCEPT THE FINAL 2023 AUDIT AS PRESENTED
moved by Fladebo, seconded by Rainville
Passed
YPilon
YRainville
YBreyen
YFladebo
·Alders
p. 4↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER FLADEBO, SECONDED BY RAINVILLE TO ACCEPT THE FINAL 2023 AUDIT AS PRESENTED 4 AYES. MOTION CARRIED. (ALDERS ABSENT).
M6MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR PILON TO APPROVE RESOLUTION 2024-XX AUTHORIZING THE ISSUANCE OF REVENUE OBLIGATIONS FOR THE BENEFIT OF VISTA PRAIRIE AT EAGLE POINTE, LLC; APPROVING THE EXECUTION OF THE REVENUE OBLIGATIONS AND RELATED DOCUMENTS; AND TAKING OTHER ACTIONS WITH REPSECT THERETO.
moved by Rainville, seconded by Pilon
PassedSplit vote
YPilon
YFladebo
YRainville
NBreyen
·Alders
p. 5↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR PILON TO APPROVE RESOLUTION 2024-XX AUTHORIZING THE ISSUANCE OF REVENUE OBLIGATIONS FOR THE BENEFIT OF VISTA PRAIRIE AT EAGLE POINTE, LLC; APPROVING THE EXECUTION OF THE REVENUE OBLIGATIONS AND RELATED DOCUMENTS; AND TAKING OTHER ACTIONS WITH REPSECT THERETO. 3 AYES…
M7MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE RESOLUTION 2024-XX SHIFTING DIRECT REPORTING OF THE NOWTHEN FIRE DEPARTMENT AND FIRE CHIEF TO THE CITY ADMINISTRATOR.
moved by Rainville, seconded by Fladebo
Passed
YPilon
YRainville
YBreyen
YFladebo
·Alders
p. 6↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE RESOLUTION 2024-XX SHIFTING DIRECT REPORTING OF THE NOWTHEN FIRE DEPARTMENT AND FIRE CHIEF TO THE CITY ADMINISTRATOR. Note: The Fire Department began in 2021, Resolution to reflect that correction. VOTING ENSUED TO ACCEPT THE MOTION AS AMENDED. 4 AYES. …
M8MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO APPROVE RESOLUTION 2024-XX APPROVING THE REPAVING OF THE CITY OFFICE AND HISTORIC TOWN HALL PARKING LOTS INCLUDING STRIPPING THE LOTS AND REPLACING CONCRETE/SIDEWALKS NOT TO EXCEED $63,000.00.
moved by Rainville, seconded by Breyen
Passed
YPilon
YRainville
YBreyen
YFladebo
·Alders
p. 9↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO APPROVE RESOLUTION 2024-XX APPROVING THE REPAVING OF THE CITY OFFICE AND HISTORIC TOWN HALL PARKING LOTS INCLUDING STRIPPING THE LOTS AND REPLACING CONCRETE/SIDEWALKS NOT TO EXCEED $63,000.00. Discussion: Where is the money in the budget coming from? There is $1…
M9MOTION BY COUNCIL MEMBER BREYEN SECONDED BY RAINVILLE TO COMPLETE THE FORM WITH DOES NOT WAIVE MINNESOTA STATUTORY LIMITS OPTION AND DIRECT DEPUTY CLERK JOHNSON TO SUBMIT THE LIABILITY COVERAGE-WAIVER FORM.
moved by Breyen, seconded by Rainville
Passed
YPilon
YRainville
YBreyen
YFladebo
·Alders
p. 11↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER BREYEN SECONDED BY RAINVILLE TO COMPLETE THE FORM WITH DOES NOT WAIVE MINNESOTA STATUTORY LIMITS OPTION AND DIRECT DEPUTY CLERK JOHNSON TO SUBMIT THE LIABILITY COVERAGE-WAIVER FORM. 4 AYES. MOTION CARRIED.
M10MOTION BY MAYOR PILON, SECONDED BY COUNCIL MEMBER BREYEN TO SUSPEND 2- 3-6 SECTIONS A AND C.
moved by Pilon, seconded by Breyen
Outcome unrecorded
p. 11↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY MAYOR PILON, SECONDED BY COUNCIL MEMBER BREYEN TO SUSPEND 2- 3-6 SECTIONS A AND C.p. 11↗Meeting City Council Meeting — Minutes (2024-05-14)COUNCIL MEMBER RAINVILLE AMENDED THE MOTION TO INCLUDE SECTION B OF 2-3- 6. THE MAYOR DECLINED THIS AMENDMENT.
M11MOTION BY COUNCIL MEMBER FLADEBO, SECONDED BY RAINVILLE TO AUTHORIZE STAFF TO WORK WITH THE CITY ATTORNEY TO LOOK AT AND RE-WORK THIS SECTION OF PERSONNEL POLICY SO IT WON'T BE ON A CASE-BY-CASE BASIS.
moved by Fladebo, seconded by Rainville
Passed
YPilon
YRainville
YBreyen
YFladebo
·Alders
p. 11↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER FLADEBO, SECONDED BY RAINVILLE TO AUTHORIZE STAFF TO WORK WITH THE CITY ATTORNEY TO LOOK AT AND RE-WORK THIS SECTION OF PERSONNEL POLICY SO IT WON'T BE ON A CASE-BY-CASE BASIS. 4 AYES. MOTION CARRIED. (ALDERS ABSENT).
M12MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO OFFER ALEXIS JOHNSON A PERMANENT PART-TIME ADMINISTRATIVE ASSISTANT POSITION AT $20 PER HOUR AND 30 HOURS PER WEEK.
moved by Rainville, seconded by Fladebo
Passed
YPilon
YRainville
YBreyen
YFladebo
·Alders
p. 12↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO OFFER ALEXIS JOHNSON A PERMANENT PART-TIME ADMINISTRATIVE ASSISTANT POSITION AT $20 PER HOUR AND 30 HOURS PER WEEK. 4 AYES. MOTION CARRIED. (ALDERS ABSENT).
M13MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE MAYOR PILON SUBMITTING AN APPLICATION FOR THE COALITION OF SMALL CITIES "AT LARGE" BOARD POSITON.
moved by Breyen, seconded by Rainville
Passed
YPilon
YRainville
YBreyen
YFladebo
·Alders
p. 12↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE MAYOR PILON SUBMITTING AN APPLICATION FOR THE COALITION OF SMALL CITIES "AT LARGE" BOARD POSITON. 4 AYES. MOTION CARRIED. (ALDERS ABSENT).
M14MOTION TO ADJOURN BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN.
moved by Rainville, seconded by Breyen
Passed
YPilon
YRainville
YBreyen
YFladebo
·Alders
p. 13↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION TO ADJOURN BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN. 4 AYES. MOTION CARRIED. (ALDERS ABSENT). The meeting was adjourned at 9:05 p.m.
Dollar amounts in motions
Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.
Reduction in the BBKG invoice moved to the consent agenda.
$2,000
Motion MOTION BY COUNCIL MEMBER RAINVILLE AND SECONDED BY MAYOR PILON TO APPROVE THE CONSENT AGENDA AS AMENDED.Passed(VOTING ENUSED: 4 AYES. MOTION CARRIED. (ALDERS ABSENT))
p. 9↗Meeting City Council Meeting — Minutes (2024-05-14)1. Approve Resolution 2024-XX approving the reduction in the BBKG invoice by $2,000.00 - Moved to consent agenda.p. 2↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE AND SECONDED BY MAYOR PILON TO APPROVE THE CONSENT AGENDA AS AMENDED.
Not-to-exceed amount for repaving and striping the city office and Historic Town Hall parking lots and replacing concrete and sidewalks.
$63,000
Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO APPROVE RESOLUTION 2024-XX APPROVING THE REPAVING OF THE CITY OFFICE AND HISTORIC TOWN HALL PARKING LOTS INCLUDING STRIPPING THE LOTS AND REPLACING CONCRETE/SIDEWALKS NOT TO EXCEED $63,000.00.Passed(VOTING ENSUED: 4 AYES. MOTION CARRIED.)
p. 9↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO APPROVE RESOLUTION 2024-XX APPROVING THE REPAVING OF THE CITY OFFICE AND HISTORIC TOWN HALL PARKING LOTS INCLUDING STRIPPING THE LOTS AND REPLACING CONCRETE/SIDEWALKS NOT TO EXCEED $63,000.00.
Separate line item identified as the funding source for parking lot work.
$150,000
Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO APPROVE RESOLUTION 2024-XX APPROVING THE REPAVING OF THE CITY OFFICE AND HISTORIC TOWN HALL PARKING LOTS INCLUDING STRIPPING THE LOTS AND REPLACING CONCRETE/SIDEWALKS NOT TO EXCEED $63,000.00.Passed(VOTING ENSUED: 4 AYES. MOTION CARRIED.)
p. 9↗Meeting City Council Meeting — Minutes (2024-05-14)Discussion: Where is the money in the budget coming from? There is $150,000 in a separate line item 414-43414-405. This does not come from the street renewal fund and will not be using any of the funds dedicated to the Rogers Lake Road project.
Hourly rate for permanent part-time Administrative Assistant position offered to Alexis Johnson.
$20
Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO OFFER ALEXIS JOHNSON A PERMANENT PART-TIME ADMINISTRATIVE ASSISTANT POSITION AT $20 PER HOUR AND 30 HOURS PER WEEK.Passed(4 AYES. MOTION CARRIED. (ALDERS ABSENT).)
p. 12↗Meeting City Council Meeting — Minutes (2024-05-14)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO OFFER ALEXIS JOHNSON A PERMANENT PART-TIME ADMINISTRATIVE ASSISTANT POSITION AT $20 PER HOUR AND 30 HOURS PER WEEK. 4 AYES. MOTION CARRIED. (ALDERS ABSENT).
Potential cost to the city per meeting if submitted for reimbursement for the Coalition of Small Cities board position.
$40
Motion MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE MAYOR PILON SUBMITTING AN APPLICATION FOR THE COALITION OF SMALL CITIES "AT LARGE" BOARD POSITON.Passed(4 AYES. MOTION CARRIED. (ALDERS ABSENT).)
p. 12↗Meeting City Council Meeting — Minutes (2024-05-14)The cost to the city would be $40 per meeting if submitted for reimbursement.
Prior history on this business
When someone referred back to earlier business, we found the matching prior discussion and tied it in here.
It had been
brought to staff attention last year, but at the time, their rates were not competitive with where the
city's investments are currently held with PMA.
What this is about BMO Bank's banking information had been raised with staff the prior year, but rates were not competitive then.
p. 1↗Meeting City Council Meeting — Minutes (2024-05-14)It had been brought to staff attention last year, but at the time, their rates were not competitive with where the city's investments are currently held with PMA.
Related history
The records I searched do not contain a prior discussion or decision matching this recollection about BMO Bank’s banking information, its rates, or comparison with the City’s investments held through PMA. The search results returned unrelated materials, primarily personnel policy/pay items and court data services packet pages, and do not document a prior-year staff review of BMO rates or any Council action on that issue.
·May 5, 2025<table> <tr> <th>Completed Years of Employment</th> <th>Days Accrued Per Year</th> <th>Weeks Accrued per year</th> <th>H
·May 5, 2025If something in the applicant's pre-employment checks makes them ineligible for employment, the City will withdraw the o
·May 12, 2026a. "Authorized Court Data Services" means Court Data Services that have been authorized for delivery to CJDN Subscribers
·Jan 14, 2025## REQUEST FOR COUNCIL ACTION Agenda Item: 3f Department: Administration Requested Council Meeting Date: January 14, 202
·May 12, 20267\. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the term of this Subscriber Amendment, subject to the terms and
The previous Planner approved a
temporary driveway, but the city will not issue a Certificate of Occupancy until the driveway
is in the correct location and built to specifications.
What this is about Mackenzie Hills driveway access and a prior temporary driveway approval by the previous planner.
p. 2↗Meeting City Council Meeting — Minutes (2024-05-14)The previous Planner approved a temporary driveway, but the city will not issue a Certificate of Occupancy until the driveway is in the correct location and built to specifications.
Related history
The records I searched do not contain a prior decision matching this recollection about Mackenzie Hills driveway access or a temporary driveway approved by the previous planner. The search results mainly show unrelated or only general planning materials: at the February 24, 2026 and March 10, 2026 meetings, packet language discussed the City Planner’s authority to approve, defer, or deny lot line adjustments and attach conditions, but it does not mention Mackenzie Hills, a temporary driveway, or Certificate of Occupancy requirements.
One March 10, 2026 packet item includes conditions for a minor subdivision, but the excerpt concerns buildability, wetland buffers, and septic review—not driveway placement or a temporary driveway approval. No formal council vote or staff approval on the specific driveway issue is reflected in the provided search results.
·Apr 14, 2026<figure> ACORD® ® </figure> ## CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 04/08/2026 THIS CERTIFICATE IS ISSUE
·Mar 10, 20267\. The memo from the City Planner dated February 18, 2026 is incorporated herein by reference. The staff report from th
·Dec 23, 2025<figure> </figure> 4\. City, Planner Review. The City, Planner shall consider a lot line adjustment as follows: A. The C
·Feb 24, 2026consent from all owners and interested parties of the property subject to the application. 2\. Filing. A lot line adjust
·Mar 10, 2026<table> <tr> <td colspan="2">A. The City Planner shall either approve, defer or deny the application.</td> </tr> <tr> <t
Action Item from 2-13-24- Council Member Breyen to get schematic drawing after sprinklers
are installed at Memorial Park. - They are not complete yet.
What this is about Prior council action item from February 13, 2024, for a schematic drawing at Memorial Park after sprinkler installation.
p. 9↗Meeting City Council Meeting — Minutes (2024-05-14)4. Action Item from 2-13-24- Council Member Breyen to get schematic drawing after sprinklers are installed at Memorial Park. - They are not complete yet.
Related history
The records I searched do not contain a prior decision or action item matching the February 13, 2024 recollection about Council Member Breyen obtaining a schematic drawing for Memorial Park after sprinkler installation.
The only Memorial Park item in these search results is from the February 10, 2026 meeting, when Council approved Resolution 2026-08 to purchase a memorial plaque for Judy Herrala and dedicate the Memorial Park pavilion in her memory, with the plaque cost not to exceed $350. That motion passed 5-0. That appears unrelated to the sprinkler/schematic drawing action item.
·Feb 10, 2026<figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th>
·Mar 10, 2026## 1. Construction of Improvements. A. The Developer, at its sole expense, shall install the wetland buffers and other i
·Mar 10, 20267\. The memo from the City Planner dated February 18, 2026 is incorporated herein by reference. The staff report from th
·Feb 24, 2026thousand (23,000) square feet of land with 3-foot separation. 7\. The memo from the City Planner dated February 18, 2026
·Feb 10, 2026Council Member Mary Rainville informed the Council that due to a medical situation, she might need to excuse herself fro
Administrator Lehner acknowledged and stated that
two years ago, it was an RCA/Resolution for Dust Control, last year it was part of the
Administrator update.
— Administrator Lehner
What this is about Past handling of dust control approvals as part of the debate over staff authority for budgeted expenditures.
p. 10↗Meeting City Council Meeting — Minutes (2024-05-14)Administrator Lehner acknowledged and stated that two years ago, it was an RCA/Resolution for Dust Control, last year it was part of the Administrator update.
Related history
The records searched show a partial match. In the April 14, 2026 meeting packet, dust control was presented as a formal resolution to award the 2026 application contract. The packet listed five quotes, with Central Minnesota Dust Control as the low quote at $47,950, and included a proposed resolution approving that vendor for an amount not to exceed the $50,000 budget. The draft resolution’s vote fields were blank in the packet, so the search results do not show the final vote outcome.
The same April 14, 2026 packet also references the prior year’s work, stating that “last year” the city was able to treat 12.46 miles, with some roads receiving a half rate due to weather and a second trip. However, the records provided here do not include the prior-year Administrator update itself, nor do they include a record from two years earlier confirming whether dust control was handled by RCA/resolution at that time.
·Feb 10, 2026## CITY & GOVERNMENT CLIENTS - CONTACT INFORMATION <table> <tr> <th>Public Sector Client</th> <th>Prosecution Services</
·Apr 14, 2026## TITLE OF ISSUE: APPROVAL OF RESOLUTION 2026-XX AWARDING CONTRACT FOR 2026 DUST CONTROL APPLICATION BACKGROUND AND SUP
·Mar 10, 202613\. The use shall comply with Minnesota Statutes if the property is enrolled in the Agricultural Preserve Program. St
·Feb 24, 2026Jays Services - 8704 190th Ave NW February 11, 2026 13\. The use shall comply with Minnesota Statutes if the property is
·Sep 23, 202513\. The use shall comply with Minnesota Statutes if the property is enrolled in the Agricultural Preserve Program. Staf
Administrator Leher stated last year at the end of the year, he was thanked for thinking ahead
and being proactive by purchasing fill, salt, sand, and gravel - now, he is being criticized for
it.
— Administrator Lehner
What this is about Prior end-of-year feedback to the Administrator about buying fill, salt, sand, and gravel before the current budget authority disagreement.
p. 10↗Meeting City Council Meeting — Minutes (2024-05-14)Administrator Leher stated last year at the end of the year, he was thanked for thinking ahead and being proactive by purchasing fill, salt, sand, and gravel - now, he is being criticized for it.
Related history
The records I searched do not contain a prior end-of-year discussion or decision matching Administrator Lehner’s recollection that he was thanked for proactively buying fill, salt, sand, and gravel.
The search results that mention “fill” relate to subdivision or site-grading requirements in 2026, not Public Works material purchases or year-end budget authority. I did not find a recorded vote, dollar amount, or meeting note in these results documenting prior praise or approval for those purchases.
·Feb 10, 2026## CITY & GOVERNMENT CLIENTS - CONTACT INFORMATION <table> <tr> <th>Public Sector Client</th> <th>Prosecution Services</
·Dec 23, 2025DECISION: Based on the foregoing information and applicable ordinances, the Planning and Zoning Commission recommends ap
·Apr 14, 20266\. The approved total outdoor cultivation area shall not exceed 7000 square feet that is in a fenced and secured area a
·Mar 24, 20265\. No extraction, production, or retail endorsements have been issued by the OCM. Even if granted by the OCM in the fut
·Mar 10, 20267\. The memo from the City Planner dated February 18, 2026 is incorporated herein by reference. The staff report from th
Administrator Lehner stated that this policy was put in place because of previous staff hiring
family members without the City Council knowing and raises being given without City
Council approval.
— Administrator Lehner
What this is about Reason personnel policy section 2-3-6 had been adopted, involving prior staff hiring family members and raises without council awareness or approval.
p. 11↗Meeting City Council Meeting — Minutes (2024-05-14)Administrator Lehner stated that this policy was put in place because of previous staff hiring family members without the City Council knowing and raises being given without City Council approval.
Related history
The records I searched do not contain a prior decision matching this recollection. The search results did not show an adoption or discussion of personnel policy section 2-3-6, nor any recorded council finding about prior staff hiring family members without Council knowledge or raises being granted without Council approval. The results returned were for unrelated 2026 items such as Planning and Zoning policy updates, fee schedule ordinances, code assignments, and attorney service agreements.
·Feb 10, 2026## CITY & GOVERNMENT CLIENTS - CONTACT INFORMATION <table> <tr> <th>Public Sector Client</th> <th>Prosecution Services</
·Mar 10, 2026Council may also appoint a council liaison who shall be a non-voting member who is not counted for quorum purposes. B. T
·Mar 10, 2026# RESOLUTION No. 2026-XX ## A RESOLUTION ADDING CITY CODE ASSIGNMENT TO ORDINANCE 2025-01 WHEREAS, On February 11, 2025,
·Feb 10, 2026## RESOLUTION No. 2026-XX ### A RESOLUTION APPROVING THE PLANNING AND ZONING COMMISSION POLICY WHEREAS, The Planning and
·Mar 10, 2026# CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA # ORDINANCE NO. 2026-XX # AN ORDINANCE AMENDING THE SCHEDULE OF FEES F
Doc<table> <tr> <th>Completed Years of Employment</th> <th>Days Accrued Per Year</th> <th>Weeks Accrued per year</th> <th>Hours Accrued per Year</th> <th>Hours Accrued per Pay Period</th> </tr> <t
DocIf something in the applicant's pre-employment checks makes them ineligible for employment, the City will withdraw the offer of employment at that time. Probationary Period -A period at the sta
Doca. "Authorized Court Data Services" means Court Data Services that have been authorized for delivery to CJDN Subscribers via BCA systems and tools pursuant to an Authorization Amendment to the J
Doc## REQUEST FOR COUNCIL ACTION Agenda Item: 3f Department: Administration Requested Council Meeting Date: January 14, 2025 Submitted By: Natalie Johnson Interim City Administrator TITLE OF ISSUE: Approve Resolution 2025-XX Approvi
Doc7\. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the term of this Subscriber Amendment, subject to the terms and conditions hereof, the Court hereby grants to Subscriber a nonexclusive,
Sources
Documents and recordings archived for this meeting, when available.
0:37 here Chief Deputy Jacobson yes sir city planner Cindy Nash here mayor Chief Schmid here Administrative Assistant Chris
0:50 Riley will be right back she'll be pres for the meeting Deputy Johnson here your city administrator Scottland pres call
0:57 is Tak thank you I would like to end tonight's
1:04 agenda starting with item number nine planning in zon we like to move up to number four that long meeting tonight
1:13 like to be able to get that taken care of the audience board and and he so choosing she to leave that a nice night to not be
1:23 sing um I would like to move item 1181 resolution approving the reduction
1:34 WB kg invoice to consent item M i' like to move item
1:44 10B ministrative assistant position to new business 11b number
1:53 six I would like to add 11b new business number seven re request for small cities support for
2:05 small City Board application and add 11b new business number eight the now then events and
Showing first 12 segments. Open the YouTube video for the full transcript.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?