Tuesday, June 11, 2024 · 7:00 PM
Agenda
Not on file
What was on the agenda.
One-line summary
Council approved the IT transition to Tools for Business, AET testing services, Woodhaven and Breyen’s Bend infrastructure acceptances, the Nowthen Pastures final plat, a residential parcel acceptance, a consultant-fee/escrow ordinance, seasonal parks hiring, and declined a Rogers Lake Road assessment deferment policy while sending the gravel-road study question to the attorney.
30 items as recorded in the packet and minutes, each with a short summary of what was at issue.
1Call to Order
Call to order, pledge, roll call, and approval of agenda.
Agenda was amended before approval.
2Public Forum
Public forum.
County commissioner candidate John Henrick spoke; no council action was taken.
3Meet New Employee and Potential Employee
Meet new administrative assistant and potential seasonal parks employees.
After introducing the candidates earlier in the meeting, council approved authorizing Administrator Lehner to offer seasonal summer public works/parks positions to two qualified candidates recommended by the personnel committee.
Introductions occurred; the hiring action was taken later under new business.
4aApproval of minutes
Approval of prior City Council and work session minutes.
Approved as part of the consent agenda as amended.
4bClaims and Treasurer's Report
Approval of claims and May 2024 Treasurer's Report.
When claims and the Treasurer’s Report were removed from consent, council authorized Banyon work for escrow account statements, directed staff to check whether Nuss Trucking sales tax was due before releasing that check, and directed staff to pay appropriate permit fees while holding the remaining Rum River Consultants amount until a detailed report on old MnSpect permits was received.
Removed from consent for discussion; minutes record directions on Banyon, Nuss Trucking, and Rum River Consultants, but no single motion approving the full claims and Treasurer's Report was recorded.
5Moore Engineering Presentation Continued - Road Study - Dirt Roads
Continued Moore Engineering presentation on road study, focused on dirt/gravel roads.
Council heard Moore Engineering’s gravel-road study presentation after the asphalt study had already been approved. Members discussed whether the gravel scope and asphalt scope could be treated separately or whether the combined value required another estimate, and they directed Administrator Lehner to get Attorney Ruppe’s written answer before deciding whether to proceed.
Council did not approve the gravel-road study; it directed staff to get a written legal answer about whether the asphalt and gravel study estimates could be treated separately or whether additional estimates were needed.
6Craig Stolte - Presentation of IT Services
Presentation and proposed IT services transition to Tools for Business, Inc.
Council approved canceling RB’s Computer Services and moving the city’s IT services to Tools for Business, Inc. effective August 1, 2024. The approval included a not-to-exceed $6,000 onboarding cap, and the packet compared RB’s current $2,138.39 monthly contract to Tools for Business monthly service options.
Council approved canceling RB's Computer Services and transitioning to Tools for Business effective August 1, 2024, with onboarding not to exceed $6,000.
7aApproval Professional Services Agreement with American Testing Engineering
Professional services agreement with American Engineering Testing for the Waco Street project.
Council approved the professional services agreement with American Engineering Testing for third-party testing on the Waco Street, Waco Drive, 182nd Avenue, and Ventre Lane project. The packet included AET’s fee schedule for technician time, trip charges, materials tests, and project management.
7bResolution Accepting Improvements for Woodhaven
Retroactive acceptance of Woodhaven subdivision infrastructure improvements and start of warranty period.
Council retroactively accepted the Woodhaven subdivision infrastructure improvements and started the warranty period. During discussion, council asked staff to check with Shane about the AutoCAD drawings date.
Council asked staff to check with Shane about the AutoCAD drawings date.
7cResolution Accepting Improvements for Breyen's Bend
Retroactive acceptance of Breyen's Bend subdivision infrastructure improvements and start of warranty period.
Council retroactively accepted the Breyen’s Bend subdivision infrastructure improvements and started the warranty period. The motion passed unanimously by recorded tally.
8Fire Department Monthly Report
Monthly fire department report.
Report was discussed; no motion was recorded.
9Sheriff's Department Monthly Report
Monthly sheriff's department report.
Report was discussed; no motion was recorded.
10aNowthen Pastures Final Plat Review
Nowthen Pastures final plat review.
Council approved the Nowthen Pastures final plat, conditioned on an executed developer’s agreement. The packet describes a three-lot residential plat at Norris Lake Road NW and Nowthen Boulevard NW, with county access and permit requirements still applying.
Approved pending an executed developer's agreement.
10bAcceptance of parcel for residential development
Acceptance of a parcel for residential development.
Council accepted the approximately 40-acre parcel for residential development so the owners may pursue a single-family home. The minutes note a shared-driveway conditional use permit would come later.
Minutes refer to the parcel as “XXX 211th.”
10cOrdinance for 3rd Party Consultants
Ordinance for third-party consultants, consultant fees, and escrows.
Council adopted an ordinance amending the fee schedule and adding a third-party-consultant process. The discussion focused on allowing one free hour of consultation and then requiring escrow when additional consultant research or review is needed for property-specific questions.
Council approved the ordinance after discussion of one free hour and later escrow for additional consultant work.
10dDiscussion Dryden
Added item: Dryden Acres and items required under the executed developer's agreement.
Council discussed unresolved Dryden Acres items under the executed developer’s agreement, including shared driveway, wetland buffer signs, park dedication fees, driveway relocation, and escrow balance. Council appointed Mayor Pilon and Council Member Alders to meet with the Drydens, Attorney Ruppe, Planner Nash, Engineer Nelson, and Anoka County to try to resolve the issues.
Council selected Mayor Pilon and Council Member Alders to participate in the meeting.
11Administrator Update
Administrator update, including fire chief position, meeting schedule, July 4 hours, insurance, parking lots, and deferment policy question.
Due to time constraints, most items were left to the packet or Friday update; the deferment policy was acted on later under old business.
12b1Rogers Lake Road assessment deferment policy
Determine whether to offer an assessment deferment policy for the Rogers Lake Road project.
Council voted not to offer a deferment policy for Rogers Lake Road assessments, agreeing with the attorney’s recommendation. The packet explained that adopting such a policy would put the city in the position of financing deferred assessments.
Council voted not to offer a deferment policy.
12a1Basketball/Pickle Ball Court Replacement
Basketball/pickleball court replacement at Memorial Park.
This item was not discussed before adjournment.
12a2Hire Seasonal Help for Parks Department
Hire seasonal help for Parks Department.
After introducing the candidates earlier in the meeting, council approved authorizing Administrator Lehner to offer seasonal summer public works/parks positions to two qualified candidates recommended by the personnel committee.
Council approved offering employment to two seasonal public works/parks candidates.
12a3Broadband Ground Break for June 18, 2024
Broadband groundbreaking for June 18, 2024.
This item was not discussed before adjournment.
12a4Revisions to Resolution 2024-03 - Annual Appointments
Revisions to Resolution 2024-03 annual appointments.
This item was not discussed before adjournment.
12a53rd Party Consultant, Contractor Access and Associated Billing
Resolution on third-party consultant, contractor access and billing.
This item was not discussed before adjournment.
12a6Updates to Resolution 2022-56 - Per Meeting Pay Policy
Updates to Resolution 2022-56 per meeting pay policy.
This item was not discussed before adjournment.
12a7Banyon upgrade
Added item: Banyon upgrade for escrow account statements.
Council authorized Banyon to do the work and asked staff to look for funding in administration rather than contingency.
12b2Process for Uncompliant Properties
Process for uncompliant properties per Attorney Glaser and Administrator Lehner.
Council discussed how to handle resident complaints and ordinance compliance. Council directed staff to follow the current policy and bring any complaint that goes beyond a second letter back to the City Council for direction.
Council directed staff to use the current policy and bring matters beyond a second letter back to council for direction.
12b3ATV Ordinance Update
ATV ordinance update.
This item was not discussed before adjournment.
12b4Memorial Park sprinkler schematic action item
Action item from February 13, 2024: Council Member Breyen to get schematic drawing after sprinklers installed at Memorial Park.
This item was not discussed before adjournment.
12cItems moved from consent agenda
Items moved from consent agenda, including claims and Treasurer's Report issues.
When claims and the Treasurer’s Report were removed from consent, council authorized Banyon work for escrow account statements, directed staff to check whether Nuss Trucking sales tax was due before releasing that check, and directed staff to pay appropriate permit fees while holding the remaining Rum River Consultants amount until a detailed report on old MnSpect permits was received.
Council authorized Banyon work, directed staff to hold the Nuss Trucking check pending a sales-tax answer, and approved paying appropriate permit fees while holding the remaining Rum River Consultants amount until a detailed report is received.
13Adjourn
Adjournment.
The minutes record a motion to adjourn but do not record mover, seconder, or vote tally.
16 motions on the record. Split votes are highlighted.
M1MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE THE AGENDA AS AMENDED.
moved by Rainville, seconded by Breyen
5 ayes
M2MOTION BY COUNCIL MEMBER BREYEN AND SECONDED BY FLADEBO TO APPROVE THE CONSENT AGENDA AS AMENDED.
moved by Breyen, seconded by Fladebo
5 ayes
M3MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADENO TO HAVE ADMINISTRATOR LEHNER CONTACT ATTORNEY RUPPE TO SEE IF WE CAN SEPARATE THE ESTIMATES OR IF ONE BID FOR BOTH JOBS AND NEED TO GET TWO (2) ESTIMATES. THE MAYOR REQUESTED THE ANSWER IN WRITING.
moved by Rainville, seconded by FLADENO
5 ayes
M4MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE CANCELLATION OF THE CONTRACT WITH RB'S COMPUTER SERVICES AND TRANSITION THE IT SERVICES FOR THE CITY OF NOWTHEN TO TOOLS FOR BUSINESS, INC. MANAGED SERVICE AGREEMENT AS OF AUGUST 1, 2024. NOT TO EXCEED $6000 FOR ON BOARDING.
moved by Rainville, seconded by Alders
5 ayes
M5MOTION BY BREYEN, SECONDED BY RAINVILLE TO APPROVE PROFESSIONAL SERVICES AGREEMENT WITH AMERICAN TESTING ENGINEERING.
moved by Breyen, seconded by Rainville
5 ayes
M6MOTION BY BREYEN, SECONDED BY RAINVILLE TO APPROVE RESOLUTION 2024-XX (RETROACTIVELY) ACCEPTING INFRASTRUCTURE IMPROVEMENTS AND STARTING THE WARRANTY PERIOD FOR THE WOODHAVEN SUBDIVISION.
moved by Breyen, seconded by Rainville
5 ayes
M7MOTION BY BREYEN, SECONDED BY ALDERS TO APPROVE RESOLUTION 2024-XX (RETROACTIVELY) ACCEPTING INFRASTRUCTURE IMPROVEMENTS AND STARTING THE WARRANTY PERIOD FOR THE BREYEN'S BEND SUBDIVISION.
moved by Breyen, seconded by Alders
5 ayes
M8MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVING A FINAL PLAT FOR NOWTHEN PASTURES PENDING AN EXECUTED DEVELOPER'S AGREEMENT.
moved by Rainville, seconded by Fladebo
5 ayes
M9MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO ACCEPTING A PARCEL FOR RESIDENTIAL DEVELOPMENT.
moved by Rainville, seconded by Breyen
5 ayes
M10MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO AN ORDINANCE AMENDING THE SCHEDULE OF FEES, CHARGES, COSTS AND RATES FOR VARIOUS LICENSES, PERMITS AND OTHER SERVICES FOR THE CITY OF NOWTHEN, MN.
moved by Rainville, seconded by Breyen
5 ayes
M11MOTION BY MAYOR PILON, SECONDED BY COUNCIL MEMBER RAINVILLE TO CHOOSE TWO (2) COUNCIL MEMBERS TO MEET WITH ATTORNEY RUPPE, PLANNER NASH, ENGINEER NELSON, ANOKA COUNTY AND THE DRYDEN'S TO RESOLVE THESE ISSUE.
moved by Pilon, seconded by Rainville
5 ayes
M12MOTION BY MAYOR PILON, SECONDED BY ALDERS TO ABIDE BY CURENT POLICY AND IF SOMETHING IS BEYOND A SECOND LETTER, BRING THE COMPLIANT TO THE CITY COUNCIL TO GIVE DIRECTION TO STAFF.
moved by Pilon, seconded by Alders
5 ayes
M13MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO AGREE WITH ATTORNEY AND DO NOT OFFER A DEFERMENT POLICY ON THE ROGERS LAKE ROAD PROJECT.
moved by Rainville, seconded by Breyen
M14MOTION BY RAINVILLE, SECONDED BY BRYEN TO APPROVE RESOLUTION 2024-XX AUTHORIZING ADMINISTRATOR LEHNER TO OFFER QUALIFIED CANIDATES UPON THE RECOMMENDATION OF THE PERSONNEL COMMITTEE (2) SEASONAL SUMMER PUBLIC WORKS STAFF.
moved by Rainville, seconded by BRYEN
5 ayes
M15MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO AUTHORIZE BANYON TO DO THE WORK WITH STAFF INSTRUCTION TO SEE IF MONEY CAN BE FOUND IN ADMINISTRATION RATHER THAN THE CONTINGENCY FUND.
moved by Rainville, seconded by Breyen
5 ayes
M16MOTION BY MAYOR PILON, SECONDED BY RAINVILLE TO PAY THE APPROPRIATE PERMIT FEES BUT HOLD THE REMAINING AMOUNT UNTIL DETAILED REPORT IS RECEIVED.
moved by Pilon, seconded by Rainville
5 ayes
Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.
Moore gravel road study and CIP estimate
$18,750
Moore grant writing estimate per application
$5,000
Tools for Business onboarding not-to-exceed
$6,000
RB's Computer current monthly service
$2,138
Tools for Business option 1 monthly base charge
$511
Tools for Business option 2 monthly base charge
$761
Tools for Business additional hourly rate
$135
AET senior technician rate
$135
AET technician II rate
$115
AET trip charge
$80
AET nuclear density test rate
$42
AET gyratory mix properties test
$625
AET project manager rate
$190
Nowthen Pastures ACHD engineering plan review fee estimate
$150
Nowthen Pastures county ROW work permit
$150
Rogers Lake Road total project cost estimate
$595,400
Rogers Lake Road assessment interest rate percent
$6
Seasonal parks wage per hour
$16
When someone referred back to earlier business, we found the matching prior discussion and tied it in here.
When was the last road study completed? 2012 is the newest Administrator Lehner could find. Have Road Study's been used in the past?
What this is about
Last known prior road study and whether prior road studies were used.
The records I searched do not contain a prior road study matching this recollection, and they do not confirm 2012 as the most recent completed road study. The search results returned unrelated packet material from 2026, including legal services contacts, budget notes, wage comparisons, ordinance publication language, SWPPP construction notes, and subdivision code excerpts. Based on these search results, I also do not see a prior Council discussion or vote showing whether earlier road studies were used to guide road work, budgeting, or project selection.
Another convert station started regarding the city has 32 years of Rd. information and the city councils haven't done much with it.
What this is about
Prior city road information and whether earlier councils acted on it.
The records I searched do not contain a prior decision or discussion matching this recollection about the city having “32 years” of road information and earlier councils not acting on it. The search results returned unrelated packet material, including subdivision conditions, law-enforcement/court data access agreements, cannabis-related permit conditions, personnel policy language, and audit communications, but nothing showing a prior council action or vote on long-term road data.
It was discussed at the March meeting as well, to have Project Manager Genevieve Hirschboeck start working on them.
What this is about
Prior March discussion about code compliance and using the project manager.
The records I searched do not contain a prior March discussion or decision matching this recollection about code compliance items being assigned to Project Manager Genevieve Hirschboeck. The March 10 and March 24, 2026 packets do include several development and interim-use-permit items with standard compliance conditions, such as septic, building code, outdoor storage, and zoning requirements. However, the search results do not show Council discussing a broader code-compliance project, directing the project manager to begin work on it, or recording a vote on that direction.
There is a signed Developer's Agreement from December 12, 2023, the property owners agreed to. The property owners stated it was "rushed through" and they really didn't understand what they signed.
— Mayor Pilon
What this is about
Dryden Acres developer’s agreement history and the owners’ recollection of signing it.
The records searched contain a partial match to the Dryden Acres developer’s agreement history, but they do not include a December 12, 2023 signed agreement or minutes showing a vote on that date. In the March 10, 2026 packet, the Dryden Acres materials include a developer’s agreement for a minor subdivision creating three single-family residential lots. That agreement required a $5,000 cash escrow before Council execution, wetland buffer protections and signs, reimbursement of City costs, waiver/indemnity language, City easement rights for inspection/corrective work, and responsibility for damage to public property. The same packet also included resolution conditions stating that infrastructure timing would be governed by a developer’s agreement, financial security would be required before release of the final plat, and the developer must reimburse City review and agreement-preparation costs. The April 14, 2026 packet contains another version or related copy of the developer’s agreement with similar terms, including the $5,000 escrow, cost-reimbursement provisions, wetland buffer sign inspection costs, indemnity, easement rights, and special-assessment/certification remedies if bills are not paid. The records searched do not contain the property owners’ statement that the agreement was “rushed through” or that they did not understand what they signed, and they do not show a recorded vote outcome tied to the December 12, 2023 date mentioned.
After the Capital Improvement Meeting, Staff were directed to investigate the cost of new grills to replace the missing and/or damaged grills at Memorial Park and Twin Lakes Park.
What this is about
Prior discussion and work direction on the fifth fire department bay from a previous work session.
The records I searched do not contain a prior discussion or decision matching the recollection about a fifth fire department bay or staff direction from a prior work session. The closest fire-department-related item appears in the April 14, 2026 meeting packet, but it concerns security/access-control costs for the Fire Department, including $8,860.44 in equipment/labor and an optional burglar alarm/access-control item of $5,310.01, not a building bay expansion. The search results also include park-related access-control information for Memorial Park and Twin Lakes Park in the February 10, 2026 and April 14, 2026 packets, but those records address door readers, locks, cameras, and monitoring costs—not replacement grills or the fifth fire department bay. No formal vote or prior work-session direction on the fifth bay is shown in these results.
## CITY & GOVERNMENT CLIENTS - CONTACT INFORMATION <table> <tr> <th>Public Sector Client</th> <th>Prosecution Services</th> <th>Civi
##### GENERAL FUND EXPENDITURES General fund expenditures are up 8% or $35,000 over last year. All departments are under the 2026 budget amounts. The city is at 19% of the 2026 budget. Looking at spec
# CITY CLERK ## Regional Wage Support - Comparable Job Postings The following job postings from Minnesota municipalities were reviewed when setting the proposed pay range. Dates reflect whe
# PUBLIC NOTICE # CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA ## Adoption of Ordinance No. 2023-02 # ORDINANCE ESTABLISHING CHAPTER 3, SECTION 6 OF THE NOWTHEN CITY CODE REGULATING TE
SWPPP DRAWING UPDATES UPDATE SWPPP DRAWING FOR LOCATIONS OF CONSTRUCTION DUMPSTER, PORTABLE TOILET, EQUIPMENT STAGING AREA(S), FUELING AREA(S), ETC. WHEN THEIR RESPECTIVE LOCATIONS ARE KNOWN. INSPECTI
Documents and recordings archived for this meeting, when available.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?