Tuesday, June 13, 2023 · 6:00 PM
Agenda
Not on file
What was on the agenda.
One-line summary
The council approved the consent agenda, a used-auto-sales interim use permit, Juneteenth holiday pay, an off-road-vehicle ordinance work session, a project-manager search, and a goat mitigation contract for Twin Lakes Park.
25 items as recorded in the packet and minutes, each with a short summary of what was at issue.
1Call to Order
Call to order, Pledge of Allegiance, roll call, and approve agenda.
Mayor Pilon opened the regular meeting, the members present recited the pledge, and the council accepted the agenda as presented.
Agenda accepted as presented.
2Floor Items
Floor items.
None.
3aMay 9, 2023 regular meeting minutes
Approval of City Council Meeting Minutes of Regular Meeting May 9, 2023.
The council approved the consent agenda, covering the prior meeting minutes, claims and treasurer's report, the ERYHA donation, three liquor-license renewals, the 1986 GMC tanker sale, and Farmers Market support and stipends.
Approved as part of the consent agenda.
3bClaims and Treasurer's Report
Approval of Claims May 6-June 11, 2023, and Treasurer's Report.
The council approved the consent agenda, covering the prior meeting minutes, claims and treasurer's report, the ERYHA donation, three liquor-license renewals, the 1986 GMC tanker sale, and Farmers Market support and stipends.
Approved as part of the consent agenda.
3cResolution 2023-26 ERYHA donation
Approving Resolution 2023-26 Accepting a Donation for the First Quarter of 2023 from ERYHA.
The council approved the consent agenda, covering the prior meeting minutes, claims and treasurer's report, the ERYHA donation, three liquor-license renewals, the 1986 GMC tanker sale, and Farmers Market support and stipends.
Approved as part of the consent agenda.
3dResolution 2023-27 Burns Bottle Shop off-sale liquor license
Approving Resolution 2023-27 Request for Renewal of an Off Sale Liquor License for Burns Bottle Shop Inc. for July 1, 2023, through June 30, 2024.
The council approved the consent agenda, covering the prior meeting minutes, claims and treasurer's report, the ERYHA donation, three liquor-license renewals, the 1986 GMC tanker sale, and Farmers Market support and stipends.
Approved as part of the consent agenda.
3eResolution 2023-28 Northwoods Bar and Grill on-sale and Sunday liquor license
Approving Resolution 2023-28 Request for Renewal of an On Sale Liquor and Sunday License for Northwoods Bar and Grill, Inc for July 1, 2023 through June 30, 2024.
The council approved the consent agenda, covering the prior meeting minutes, claims and treasurer's report, the ERYHA donation, three liquor-license renewals, the 1986 GMC tanker sale, and Farmers Market support and stipends.
Approved as part of the consent agenda.
3fResolution 2023-29 Bootleggers on-sale and Sunday liquor license
Approving Resolution 2023-29 Request for Renewal of an On Sale Liquor and Sunday License for Long Horn Group #2 LLC DBA Bootleggers Saloon and Eatery for July 1, 2023 through June 30, 2024.
The council approved the consent agenda, covering the prior meeting minutes, claims and treasurer's report, the ERYHA donation, three liquor-license renewals, the 1986 GMC tanker sale, and Farmers Market support and stipends.
Approved as part of the consent agenda.
3gResolution 2023-30 1986 GMC tanker truck excess inventory and sale
Approving Resolution 2023-30 Declaring the 1986 GMC Tanker Truck as excess inventory and authorizing Administrator Lehner to sell the vehicle for $1,000 to Lucus Tellis.
The council approved the consent agenda, covering the prior meeting minutes, claims and treasurer's report, the ERYHA donation, three liquor-license renewals, the 1986 GMC tanker sale, and Farmers Market support and stipends.
The council received an update that the 2008 Ford truck had been sold for $6,500; the consent agenda also approved selling the older 1986 GMC tanker truck for $1,000.
Approved as part of the consent agenda.
3hResolution 2023-31 Farmers Market support
Approving Resolution 2023-31 Acknowledging Intention to Support the Nowthen Farmer's Market through Contributions of Funds and Staff Assistance.
The council approved the consent agenda, covering the prior meeting minutes, claims and treasurer's report, the ERYHA donation, three liquor-license renewals, the 1986 GMC tanker sale, and Farmers Market support and stipends.
Approved as part of the consent agenda.
4Engineering
Engineering.
None.
5Fire Department
Fire Department report.
Fire Chief Schmidt reported May call volume and notable incidents, discussed illegal burning rules after questions from Council Member Fladebo, and reported that the department had been selected for grants for a RAD 57 monitor and a turnout gear dryer.
Report received and discussed; no motion recorded.
6Sheriff's Department
Sheriff's Department report.
The Sheriff's Department reported 167 calls for service in May, including no Bar None calls, and the council discussed dog attacks and false alarms.
Report received and discussed; no motion recorded.
7aInterim Use Permit to allow auto sales at 20088 Ferret Street NW
Approval of Interim Use Permit to Allow Auto Sales at 20088 Ferret Street NW.
The council approved an interim use permit for Newport Cardens LLC at 20088 Ferret Street NW to allow used auto sales with no more than five used vehicles for sale at any given time, subject to the City Council findings and decision.
Interim use permit approved.
8aUpdate on Dust Control
Update on Dust Control.
Administrator Lehner reported that the planned dust-control work was completed, and the council discussed problems with ATVs tearing up newly sprayed or graded gravel roads and the cost of calcium chloride.
Council Member Fladebo requested a work session because of a resident concern about the ordinance; after discussion and a withdrawn amendment by Council Member Breyen, the council approved having staff set a work session to compare similar rural cities' policies.
Update only; no motion recorded.
8bUpdate of the Sale of the 2008 Ford 350
Update of the Sale of the 2008 Ford 350.
The council received an update that the 2008 Ford truck had been sold for $6,500; the consent agenda also approved selling the older 1986 GMC tanker truck for $1,000.
Update only; no motion recorded.
8cIndependence Day Office Schedule
Independence Day Office Schedule.
The council was told that city offices and the Recycling Center would be closed July 3 and July 4 for Independence Day, with full-time staff using PTO for July 3.
Update only; no motion recorded.
8dMowing and Baling of City Property
Mowing and Baling of City Property.
The council received an update that Cully House had paid a small stipend to mow and bale city property twice during the year.
Update only; no motion recorded.
9aOld Business
Old business.
None.
9b1Resolution 2023-32 Juneteenth Holiday
2023-32 Juneteenth Holiday declared by State of MN. June 19th, 2023 is the date; no public business can be transacted on this date.
The council approved Resolution 2023-32 recognizing Juneteenth as a state holiday and requesting that full-time staff be paid for the day off on June 19, 2023.
Resolution 2023-32 approved.
9b2ATV/Recreational Vehicle/Golf Cart ordinance review workshop
RCA Regarding ATV/Recreational Vehicle/Golf Cart Ordinance Reviewal Workshop Date.
Council Member Fladebo requested a work session because of a resident concern about the ordinance; after discussion and a withdrawn amendment by Council Member Breyen, the council approved having staff set a work session to compare similar rural cities' policies.
Staff was directed to set a work session.
9b3Resolution 2023-33 project manager search
2023-33 RCA to Authorize Administrator Lehner to begin the search for a project manager.
The council approved Resolution 2023-33 authorizing Administrator Lehner to begin searching for a project manager to help complete multiple city projects, with a priority list and action register to be developed for council review.
Resolution 2023-33 approved.
9b4Resolution 2023-34 goat mitigation in Twin Lakes Park
2023-34 RCA Regarding Goat Mitigation in Twin Lakes Park.
The council authorized Mayor Pilon and Administrator Lehner to contract with Midwest Goat Mitigation Service, LLC to reduce buckthorn and poison ivy in the Twin Lakes Park frisbee golf area, with goats expected twice during the year.
Contract authorization approved.
9b5Representative Novotny legislative update
Representative Novotny addressed the council during new business.
Representative Novotny addressed the council about the completed legislative session, including the cannabis bill, school-board levy authority, metro-area tax increases, and state budget growth.
Discussion only; no motion recorded.
10Adjourn
Adjourn.
Meeting adjourned at 8:40 PM.
8 motions on the record.
M001MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY FLADEBO TO ACCEPT THE AGENDA AS PRESENTED.
moved by Breyen, seconded by Fladebo
M002MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO ACCEPT THE CONSENT AGENDA AS PRESENTED.
moved by Rainville, seconded by Breyen
M003MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE AN INTERIM USE PERMIT FOR NEWPORT CARDENS LLC LOCATED AT 20088 FERRET STREET NW TO ALLOW USED AUTO SALES TO OCCUR FROM THIS PROPERTY AND PART NO MORE THAN FIVE (5) USED VEHICLES FOR SALE AT ANY GIVEN TIME PER THE CITY COUNCIL FINDINGS AND DECISION, AS MAY BE AMENDED.
moved by Breyen, seconded by Rainville
M004MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO APPROVE RESOLUTION 2023-32 RECOGNIZING JUNETEENTH AS A STATE HOLDIAY AND REQUEST FULL-TIME STAFF BE PAID FOR THIS DAY OFF.
moved by Rainville, seconded by Breyen
M005MOTION BY COUNCIL MEMBER FLADEBO, SECONDED BY BREYEN TO HAVE STAFF SET A WORK SESSION TO DISCUSS OTHER CITIES' POLICIES THAT ARE RURAL AND IN SIMILAR SIZE AND INFRASTRUCTURE.
moved by Fladebo, seconded by Breyen
M006MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE RESOLUTION 2023-33 AUTHORIZING ADMINISTRATOR LEHNER TO BEGIN A SEARCH FOR A PROJECT MANAGER TO HANDLE MULTIPLE PROJECTS FOR THE CITY UNTIL THE PROJECTS ARE COMPLETED.
moved by Breyen, seconded by Rainville
M007MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY FLADEBO AUTHORIZING MAYOR PILON AND ADMINISTRATOR LEHNER TO ENTER INTO CONTRACT WITH MIDWEST GOAT MITIGATION SERVICE, LLC TO ELIMINATE OR CONSIDERLY REDUCE THE BUCKTHORN AND POISON IVY IN PORTIONS OF TWIN LAKES PARK DEDICATED TO THE FRISBEE GOLF COURSE.
moved by Breyen, seconded by Fladebo
M008MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY FLADEBO TO ADJOURN.
moved by Breyen, seconded by Fladebo
Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.
Farmers Market King stipend
$500
Farmers Market Warren stipend
$250
Farmers Market total stipends
$750
Goat mitigation per acre rate
$1,000
Twin Lakes goat mitigation contract
$2,600
When someone referred back to earlier business, we found the matching prior discussion and tied it in here.
At the last city council meeting it was brought up that some residents want clarity on the city ordinance regarding ATV/Recreational Vehicles and Golf Carts on public roadways and right-of-ways. The Sheriff's Department provided some information to staff and did state our existing ordinance may not be consistent with current state statutes.
— Council Member Shanni Fladebo
What this is about
The ATV/recreational vehicle/golf cart ordinance review was tied to discussion at the prior council meeting and possible inconsistency with current state law.
The records I searched do not contain a prior City Council decision or discussion matching this recollection about ATV/recreational vehicle/golf cart use on public roadways or rights-of-way, or about the ordinance possibly being inconsistent with current state statutes. The search results only include unrelated references to vehicle use in the employee handbook and vehicle/parking conditions for home occupation permits. They do not show a prior council agenda item, staff report, Sheriff’s Department input, or formal vote on an ATV/golf cart ordinance review.
In August 2022, the council approved using the goats to mitigate the unwanted plants, but it became too late in the year.
— Scott Lehner
What this is about
The goat mitigation contract followed a council approval from August 2022 that was not carried out because it was too late in the year.
The records I searched do not contain a prior council decision matching this recollection. The results include several references to “August” and “mitigation,” but none show an August 2022 approval to use goats for unwanted plant control, nor any note that the work was not carried out because it was too late in the year. The closest matches are unrelated: the September 12, 2023 materials discuss August 2023 fire department activity and assessments, and the April 14, 2026 packet includes FEMA hazard mitigation plan material. No goat mitigation contract or August 2022 council approval appears in the search results provided.
At their last meeting, the city council authorized work to be done to eliminate or at least considerably reduce the Buckthorn and Poison Ivy in portions of Twin Lake Park dedicated to the Frisbee Golf Course and other high usage areas.
— City Clerk
What this is about
The packet included a prior staff email recalling that the council had authorized goat mitigation work at Twin Lake Park at its last meeting.
The records I searched do not contain a prior council authorization matching this recollection about goat mitigation, buckthorn, or poison ivy at Twin Lake Park. The March 10, 2026 packet does mention Twin Lake Park work—specifically that 120+ yards of wood chips were delivered and spread on the trails—but it does not show a formal vote or authorization for goats or invasive plant mitigation. Other Twin Lake Park references in the results relate to park mapping or pavilion/security improvements, not buckthorn or poison ivy removal.
Note: This was completed much earlier than last year.
What this is about
The dust-control update compared the 2023 completion timing with the prior year.
The records I searched do not contain a prior dust-control update matching the recollection that 2023 work was completed much earlier than the prior year. The search results mostly show unrelated 2026 packet material, including dust-control-plan language for interim use permits and a crack-sealing proposal, but not a road dust-control completion update or comparison between 2023 and 2022 timing.
The city had budgeted for a full-time position that has not yet been filled.
What this is about
The project manager discussion referred back to a previously budgeted but unfilled full-time position.
The records I searched do not contain a prior decision clearly matching the recollection that the City had budgeted for a specific full-time position that remained unfilled. The closest staffing-related item is in the April 14, 2026 meeting packet, which included supporting documents for several positions, including City Operations Specialist, Deputy Clerk & Communications Specialist, Public Works Maintenance Worker, City Clerk, Front Desk/Receptionist, and Recycling Attendant. However, the search results do not show that Council voted on one of these as a budgeted but unfilled full-time position, nor do they connect those materials directly to a project manager discussion.
notify their supervisor and the City Administrator immediately and submit a written report of the incident to their supervisor and City Administrator within two (2) hours of the occurrence unle
## EMPLOYEE STATUS <table> <tr> <td>Section 8-1</td> <td>Personnel Covered</td> </tr> <tr> <td>Section 8-2</td> <td>Motor Vehicle Record/Driver's License Check</td> </tr> <tr> <td>Section 8-3
Staff Note: The property is homesteaded and Mr. Fossum lives on the property. The business will be operated in one of the accessory str
b) Spare or replacement parts ancillary to a small engine or a small machine (motorcycle, lawn mower, snow blower or snowmobile) repair occupation. Staff Note: Tire sales are proposed as part of the t
a) Hair care products ancillary to home beauty or hair care occupations; b) Spare or replacement parts ancillary to a small engine or a small machine (motorcycle, lawn mower, snow blower or snowmobile
Documents and recordings archived for this meeting, when available.
Meeting City Council Meeting — Agenda Packet (2023-06-13)
Packet · Tuesday, June 13, 2023
56 pages
Meeting City Council Meeting — Minutes (2023-06-13)
Minutes · Tuesday, June 13, 2023
7 pages
Meeting recording
YouTube
Transcript · 555 segments · 1:41:16
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?