Tuesday, April 11, 2023 · 6:00 PM
Agenda
Not on file
What was on the agenda.
One-line summary
The Council approved the agenda, consent agenda, MS4 ordinance amendment, URRWMO budget, Adrienne Christensen resignation-date change, claims and treasurer report, and hired Donna Ogdahl as full-time Administrative Assistant.
24 items as recorded in the packet and minutes, each with a short summary of what was at issue.
1Call to Order
Call to Order; Pledge of Allegiance; Roll Call; Approve Agenda
Agenda approved as presented.
2Floor Item
Floor Item
No floor items were presented.
3Consent Agenda
Consent Agenda
The Council accepted the consent agenda as presented, which covered the March 14 minutes, claims and the treasurer's report, Ordinance 2023-01 for MS4/NPDES stormwater requirements, the 2024 Upper Rum River Watershed Management Organization budget, and Adrienne Christensen's revised resignation date.
Consent agenda accepted as presented.
3AMarch 14, 2023 minutes
Approval of City Council Meeting Minutes of Regular Meeting March 14, 2023
The Council accepted the consent agenda as presented, which covered the March 14 minutes, claims and the treasurer's report, Ordinance 2023-01 for MS4/NPDES stormwater requirements, the 2024 Upper Rum River Watershed Management Organization budget, and Adrienne Christensen's revised resignation date.
Approved as part of the consent agenda.
3BClaims and Treasurer's Report
Approval of Claims March 11 - April 7, 2023 and Treasurer's Report
The Council accepted the consent agenda as presented, which covered the March 14 minutes, claims and the treasurer's report, Ordinance 2023-01 for MS4/NPDES stormwater requirements, the 2024 Upper Rum River Watershed Management Organization budget, and Adrienne Christensen's revised resignation date.
Approved as part of the consent agenda.
3COrdinance Amendment 2023-01, MS4/NPDES standards
Approval of Ordinance Amendment 2023-01 Regarding MS4 Permit Requirements and Compliance with the National Pollution Discharge Elimination System Standards.
The Council accepted the consent agenda as presented, which covered the March 14 minutes, claims and the treasurer's report, Ordinance 2023-01 for MS4/NPDES stormwater requirements, the 2024 Upper Rum River Watershed Management Organization budget, and Adrienne Christensen's revised resignation date.
Approved as part of the consent agenda.
3D2024 Upper Rum River Watershed Management Organization budget
Approval of Resolution 2023-XX Approving the Proposed 2024 Upper Rum River Watershed Management Organization Budget.
The Council accepted the consent agenda as presented, which covered the March 14 minutes, claims and the treasurer's report, Ordinance 2023-01 for MS4/NPDES stormwater requirements, the 2024 Upper Rum River Watershed Management Organization budget, and Adrienne Christensen's revised resignation date.
Approved as part of the consent agenda.
3EAdrienne Christensen resignation date
Approval of Resolution 2023-XX Changing Adrienne Christensen's Resignation Date to April 7th, 2023.
The Council accepted the consent agenda as presented, which covered the March 14 minutes, claims and the treasurer's report, Ordinance 2023-01 for MS4/NPDES stormwater requirements, the 2024 Upper Rum River Watershed Management Organization budget, and Adrienne Christensen's revised resignation date.
The Council approved changing Adrienne Christensen's resignation date to April 7 through the consent agenda, and Administrator Lehner read her letter thanking the Mayor, Council, Administrator, and Deputy Clerk for the opportunity to serve the City.
Approved as part of the consent agenda.
4Engineering
Engineering
No engineering items.
5Fire Department
Fire Department
The Fire Department reported nine March incidents, an average response time of 11 minutes and 37 seconds, a $6,500 fire loss, and reminders about gas regulators, grass fire season, and burning permits.
Monthly report received; no motion recorded.
6Sheriff's Department
Sheriff's Department
The Sheriff's Department reported 105 March calls for service, including Bar None calls, alarms, medicals, animal complaints, DWI-related incidents, a trespassing arrest, and a reminder to watch for motorcycles.
Monthly report received; no motion recorded.
7Planning and Zoning
Planning and Zoning
No Planning and Zoning items.
8Administrator Update
Administrator Update
Administrator provided updates; no motion recorded under this heading.
8AFirst Quarter 2020 payroll tax refund
1st Quarter 2020 Payroll tax refund coming.
Administrator Lehner reported that the City expected a $4,557.13 payroll tax refund from a 2020 overpayment and that the annual audit was scheduled for the week of May 8, with staff and the finance consultant preparing materials.
Administrator reported that a payroll tax refund was expected.
8BAdrienne's Goodbye
Adrienne's Goodbye
The Council approved changing Adrienne Christensen's resignation date to April 7 through the consent agenda, and Administrator Lehner read her letter thanking the Mayor, Council, Administrator, and Deputy Clerk for the opportunity to serve the City.
Administrator Lehner read Adrienne Christensen's goodbye letter.
8CAdministrative Assistant Position Update
Administrative Assistant Position Update
The Council approved hiring Donna Ogdahl as the full-time Administrative Assistant. The packet described the job offer as $20 per hour with full city benefits and a six-month probation period, and the minutes note she was available to start April 19, 2023.
Item was deferred to New Business.
8DAnnual Audit Update
Annual Audit Update
Administrator Lehner reported that the City expected a $4,557.13 payroll tax refund from a 2020 overpayment and that the annual audit was scheduled for the week of May 8, with staff and the finance consultant preparing materials.
Administrator reported that the audit would occur the week of May 8.
8ERecycling Day
Recycling Day May 20th.
The Administrator reminded Council of the May 20 recycling event, invited volunteers, and reported positive resident comments about the Recycling Center, reduced illegal dumping since cameras were installed, and new regular hours.
Administrator reminded Council of the May 20 recycling event and discussed recycling center operations.
9City Council
City Council
Council proceeded to Old Business and New Business.
9AOld Business
Old Business
No old business.
9BNew Business
New Business
New Business consisted of the administrative assistant hiring resolution.
9B1Hire Donna Ogdahl as full-time Administrative Assistant
Approval of Resolution 2023-XX Authorizing the Hire of Donna Ogdahl for the Full-time Administrative Assistant Position.
The Council approved hiring Donna Ogdahl as the full-time Administrative Assistant. The packet described the job offer as $20 per hour with full city benefits and a six-month probation period, and the minutes note she was available to start April 19, 2023.
Resolution authorizing the hire of Donna Ogdahl passed.
9CItems Moved from Consent Agenda
Items moved from consent agenda, if needed
No consent items were moved.
10Adjourn
Adjourn
Meeting adjourned at 7:46 pm.
4 motions on the record.
M001MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY FLADEBO TO APPROVE THE AGENDA AS PRESENTED.
moved by Breyen, seconded by Fladebo
M002MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY FLADEBO TO ACCEPT THE CONSENT AGENDA AS PRESENTED.
moved by Breyen, seconded by Fladebo
M003MOTION BY COUNCIL MEMBER FLADEBO, SECONDED BY RAINVILLE TO APPROVE RESOLUTION 2023-XX AUTHORIZING THE HIRING OF DONNA OGDAHL FOR THE FULL-TIME ADMINISTRATIVE ASSISTANT POSITION.
moved by Fladebo, seconded by Rainville
M004MOTION BY RAINVILLE, SECONDED BY BREYEN TO ADJOURN.
moved by Rainville, seconded by Breyen
Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.
Pine River State Bank checking balance
$147,650
PMA Financial CD balance
$2,455,497
4M money market balance
$710,821
Adjusted bank total
$3,278,664
Claims batch Add 4-11-23 checks
$106,091
Anoka County 2nd Quarter L/E contract payment
$105,731
Claims batch 4-11-23 checks
$70,159
CWJ Construction work station and office updates
$24,632
Hakanson Anderson engineering services
$5,719
Weiss Electric electrical work
$5,000
April 2023 auto payments
$4,767
March auto payments
$12,669
Savers Painting epoxy floors
$5,000
Nowthen 2024 URRWMO contribution
$8,854
URRWMO 2024 budget total
$41,814
Donna Ogdahl hourly wage
$20
When someone referred back to earlier business, we found the matching prior discussion and tied it in here.
so do you think that with what they're asking for now some of the uh issues we've had in the past might have been caught
— Rainville
What this is about
Council and staff discussed whether the new audit approach might have caught past financial issues.
The records show a partial match. In the packet for the May 12, 2026 meeting, the City’s auditor described the audit approach and its limits: the audit is meant to provide “reasonable,” not absolute, assurance that the financial statements are free of material misstatement. The auditor also noted that fraud can be harder to detect than error, and that the audit considers internal controls only to design audit procedures, not to give an opinion on whether the City’s internal controls are effective. That same May 12, 2026 audit material reported an internal control finding, identified as audit finding 2025-001, described as a material weakness. However, the documents also state that the audit was not designed to identify every possible internal-control deficiency. The records searched do not show a formal council vote or decision on whether this audit approach would have caught specific past financial issues.
I just think it's a different approach to the audit than what Mr Football had done
— Administrator Lehner
What this is about
Council and staff compared the current audit process to a prior auditor or prior audit approach.
The records searched do not contain a clear prior council decision or discussion comparing the current audit process to an approach used by “Mr. Football” or a prior auditor. There is a partial financial-records match: at the February 8, 2022 meeting packet, staff reported problems with prior bookkeeping, including 2019 and 2020 not being closed properly, a 2019 budget imbalance of $73,000 that had been offset by an improper journal entry, PERA deduction issues, and disputed vacation balances. That record reflects concerns about prior financial administration, but it does not document a formal comparison of audit methods or a vote on changing audit approach.
that is happening as much as the years past because we're open so much now
— Administrator Lehner
What this is about
The Administrator compared expected recycling-event attendance to prior years.
The records I searched do not contain a prior discussion or decision matching Administrator Lehner’s recollection about expected recycling-event attendance compared with prior years. The search results mainly concern city administrator materials and personnel policies, and do not show a recycling-event attendance discussion, vote, or related dollar amount.
## Our Responsibility in Relation to the Financial Statement Audit As communicated in our engagement letter, our responsibility, as described by professional standards, is to form and express opinions
#### Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from mate
<figure> berganKDV </figure> ## Report on Matters Identified as a Result of the Audit of the Basic Financial Statements Honorable Mayor, Members of the City Council and Management City of
system that records activity when motion is detected. A fenced outdoor courtyard is also available, providing a secure space for outdoor activities. ##### · Level 5 Residential Treatment (Ment
### OVERVIEW OF THE FINANCIAL STATEMENTS This discussion and analysis is intended to serve as an introduction to the City's basic financial statements. The City's basic financial statements comprise t
Documents and recordings archived for this meeting, when available.
Meeting City Council Meeting — Agenda Packet (2023-04-11)
Packet · Tuesday, April 11, 2023
130 pages
Meeting City Council Meeting — Minutes (2023-04-11)
Minutes · Tuesday, April 11, 2023
4 pages
Meeting recording
YouTube
Transcript · 293 segments · 45:47
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?