Nowthen City Council Work Session meeting, July 20, 2020

What was on the agenda

3 items as recorded in the minutes, each with a short summary of what was at issue.

1. 1Roll Call

   Roll call was taken. Present: Council Member Rainville, Council Member Blake, Council Member Breyen, and Mayor Pilon. Absent: Council Member Greenberg.

   Roll call only; no action recorded.

   • attendance

   No action
   p. 1↗Meeting City Council Work Session — Minutes (2020-07-20)1\. Roll Call Present: Council Member Rainville, Council Member Blake, Council Member Breyen, Mayor Pilon Absent: Council Member Greenberg

2. 2Capital Improvement & Equipment Replacement Plan Discussion

   Workshop discussion of the 2021 Capital Improvement & Equipment Replacement Plan, including timing, road projects, phone system, buildings, recycling center, parks, wells, septic, ditches, equipment inventory, gravel roads, and follow-up tasks.

   The Council used the workshop to discuss the 2021 Capital Improvement & Equipment Replacement Plan as a planning document that could still change and would roll into the budget. Discussion covered timing for the plan and budget, public information about road improvement projects, phone system replacement, building and well needs, recycling center work, parks, septic, ditch maintenance, equipment inventory, gravel road maintenance, and follow-up work with Joe and Shane.

   Workshop notes record discussion and follow-up tasks; no vote or formal action was recorded.

   • capital improvement plan
   • equipment replacement
   • 2021 budget

   Discussion only
   p. 1↗Meeting City Council Work Session — Minutes (2020-07-20)2\. Capital Improvement & Equipment Replacement Plan Discussion Goal - it's a planning document Discuss 2021 knowing items can be changed 2021 proposed will roll into budgetp. 2↗Meeting City Council Work Session — Minutes (2020-07-20)By the end of this week: 1\. Detailed sheet 2\. Update 3\. Meet with Joe 4\. Get a hold of Shane

3. 3Adjourn

   Adjournment was listed after the capital improvement discussion.

   Adjournment listed; no motion or vote recorded in the notes.

   • adjournment

   No action
   p. 2↗Meeting City Council Work Session — Minutes (2020-07-20)3. Adjourn

Prior history on this business

When someone referred back to earlier business, we found the matching prior discussion and tied it in here.

• Dec 10, 2019 Memo - regarding phones, back in April, include fire & emergency operations?

  What this is about
  Prior phone-system memo and whether fire and emergency operations were included.

  p. 1↗Meeting City Council Work Session — Minutes (2020-07-20)Dec 10, 2019 Memo - regarding phones, back in April, include fire & emergency operations?

  Related history

  The records I searched do not contain a prior Dec. 10, 2019 phone-system memo or an April discussion matching this recollection, and they do not show whether fire or emergency operations were included in that earlier phone-system item. The only search result mentioning fire-related operations was a 2026 security/access-control comparison for the Fire Department, which appears unrelated to the 2019 phone-system question.

  • ·Mar 10, 20267\. All comments contained within the City Engineer memo from Hakanson Anderson dated February 13, 2026, the memo from C
  • ·Mar 10, 20267\. The memo from the City Planner dated February 18, 2026 is incorporated herein by reference. The staff report from th
  • ·Apr 14, 2026DECISION: Based on the foregoing information and applicable ordinances, the City Council approves the Final Plat for Pal
  • ·Mar 10, 20262\. Development of the flag lot shall be subject to the conditions of the Conditional Use Permit. 3\. All public infrast
  • ·Feb 24, 20265\. Comments from the Minnesota Department of Transportation are pending. The Final Plat submittal must address comments

• City Hall roofing - when was it repaired?

  What this is about
  Prior repair history for City Hall roofing.

  p. 1↗Meeting City Council Work Session — Minutes (2020-07-20)City Hall roofing - when was it repaired?

  Related history

  The records I searched do not contain a prior City Hall roofing repair or a council decision matching this recollection. The search results mention City Hall in other contexts, including ordinance posting/inspection language and 2026 LED lighting proposals for City Hall and other facilities, but they do not show a roof repair date, contractor, cost, or vote.

  • ·Apr 14, 2026not limited to the security requirements set forth in Minnesota Rule 9810.1500, as the same may be amended from time to
  • ·Mar 24, 2026not limited to the security requirements set forth in Minnesota Rule 9810.1500, as the same may be amended from time to
  • ·Apr 14, 2026Lighting Rebate kWh Savings & Rebate Calculation Lighten Up New LED Lights <table> <tr> <th rowspan="2"></th> <th colspa
  • ·Apr 14, 2026Lighting Rebate kWh Savings & Rebate Calculation Dependable Electric New LED Lights <table> <tr> <th rowspan="2"></th> <
  • ·Apr 14, 2026a) Please list the name and phone number of someone who can be considered a contact person. A city staff member will cal

• Need access to Andy Schreder's report (Fall 2017)

  What this is about
  Prior Andy Schreder report from fall 2017.

  p. 1↗Meeting City Council Work Session — Minutes (2020-07-20)Need access to Andy Schreder's report (Fall 2017)

  Related history

  The records searched do not contain an Andy Schreder report from fall 2017 or a prior decision tied to such a report. The only matches for Andy Schreder in these results are later Rum River Consultants site-inspection letters, including a July 9, 2025 report for the Plaisted Subdivision in the September 23, 2025 packet and a November 30, 2025 report for the K Land Minor Subdivision in the December 23, 2025 packet. Those later reports identify Schreder as Chief Building Official and relate to soil evaluations/septic drainfield review for plat applications, but they do not appear to be the fall 2017 report being recalled.

  • ·Dec 23, 2025DECISION: Based on the foregoing information and applicable ordinances, the Planning and Zoning Commission recommends ap
  • ·Dec 23, 2025<figure> </figure> <figure> R RUM RIVER CONSULTANTS </figure> Cindy Nash, Nowthen City Planner 8188 199th Ave NW Elk Riv
  • ·Sep 23, 2025Option A: The cul-de-sac can be installed in substantial compliance with the Approved Plans and an easement acceptable t
  • ·Sep 23, 2025<figure> R RUM RIVER CONSULTANTS </figure> Cindy Nash, Nowthen City Planner 8188 199th Ave NW Elk River, MN 55330 July 9
  • ·May 12, 2026method of access and can change the methodology following the process in Clause 2.10. 2.3 Federal Systems Access. In add

• Is Fire Department tied to the septic? Are parks? When was it last serviced?

  What this is about
  Prior septic servicing for the Fire Department, parks, and City Hall buildings.

  p. 1↗Meeting City Council Work Session — Minutes (2020-07-20)Is Fire Department tied to the septic? Are parks? When was it last serviced?

  Related history

  The records I searched do not contain a prior decision or service record matching this recollection about septic servicing for the Fire Department, parks, or City Hall buildings. I did not find a date showing when a septic system was last serviced, or a record confirming which of those buildings are tied to the same septic system. The closest related records are about other building infrastructure: the February 10 and March 23, 2026 packets list “Evaluate Well Options for the Fire Department,” and the April 14, 2026 meeting packet discusses security updates for City Offices, the Fire Station, and Memorial Park facilities. Those items do not address septic service or septic connections.

  • ·Apr 14, 2026WRIGHT HENNEPIN SECURITY <table> <tr> <th>MEMORIAL PARK PAVILION AND 2 BATHROOMS</th> <th></th> </tr> <tr> <td>Feature</
  • ·Mar 23, 2026## 7. Fire Department & Emergency Services · Evaluate Well Options for the Fire Department o Review the feasibility, cos
  • ·Feb 10, 2026### 7. Fire Department & Emergency Services · Evaluate Well Options for the Fire Department o Review the feasibility, co
  • ·Feb 10, 2026## CITY & GOVERNMENT CLIENTS Our public sector clients include: Municipal Clients: City of Annandale City of Andover P C
  • ·May 12, 2026##### A RESOLUTION AUTHORIZING THE HIRING OF ZACHARY WYTTENHOVE TO THE NOWTHEN FIRE DEPARTMENT. WHEREAS, The City of Now

• Budget info 2 years ago

  What this is about
  Prior budget information from about two years earlier.

  p. 2↗Meeting City Council Work Session — Minutes (2020-07-20)Budget info 2 years ago

  Related history

  The records searched do not contain a prior budget discussion or decision from about two years earlier matching this recollection. The closest matches are later 2026 records about the 2025 budget: at the January 13, 2026 meeting packet, council was asked to adopt a resolution amending the 2025 budget to move savings from Administration to cover higher legal, park maintenance, accounting, election, and Sheriff costs; at the April 14, 2026 meeting packet, council was asked to approve another 2025 budget amendment related to recording $49,518 in firefighter pension revenue and expense, with an approximately $25,000 Fire Department budget overage offset from Administration and Contingency savings. The May 12, 2026 audit packet also summarized 2025 budget-to-actual results, showing General Fund revenues $31,569 under budget and expenditures $103,155 under budget.

  • ·Apr 14, 2026### TITLE OF ISSUE: Approval of Resolution 2026-XX Amending 2025 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The Cit
  • ·Jan 13, 2026### TITLE OF ISSUE: Resolution Amending 2025 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The City of Nowthen is a Pl
  • ·May 12, 2026### General Fund Budgetary Highlights Actual revenues were $31,569 under budget and expenditures were $103,155 under bud
  • ·May 12, 2026# City of Nowthen Emerging Issues ## Accounting Standard Update - GASB Statement No. 103 - Financial Reporting Model Imp
  • ·May 12, 2026#### 14. Budgetary Information (Continued) 7\. The legal level of budgetary control (i.e., the level at which expenditur

• 5 Year road improvement plan 2018, or Bob Derus 2019

  What this is about
  Prior five-year road improvement plan from 2018 or Bob Derus in 2019.

  p. 2↗Meeting City Council Work Session — Minutes (2020-07-20)5 Year road improvement plan 2018, or Bob Derus 2019

  Related history

  The records I searched do not contain a prior decision matching the recollection of a 2018 five-year road improvement plan or a 2019 discussion involving Bob Derus. The search results mainly returned unrelated references to “5-year” warranties, financial statements, and 2026 agenda materials, but nothing showing a road improvement plan discussion, adoption, vote, or dollar amount tied to 2018 or Bob Derus in 2019.

  • ·Mar 23, 2026# Standard Measures for Cities <table> <tr> <th>Category</th> <th>#</th> <th>Measure</th> <th>Notes:</th> </tr> <tr> <td
  • ·Apr 14, 2026CITY OF NOWTHEN 8188 199TH AVE NW ELK RIVER, MN 55330 Ship To ALL BUILDINGS LISTED BELOW Terms Phone # DO ON COMPLETION
  • ·Dec 23, 2025DECISION: Based on the foregoing information and applicable ordinances, the Planning and Zoning Commission recommends ap
  • ·May 12, 2026#### General Employees Plan Benefits General Employees Plan requires three years of service to vest. Benefits are based
  • ·May 12, 2026### FINANCIAL HIGHLIGHTS · The assets and deferred outflows of resources of the City exceeded its liabilities and deferr

Sources

Documents and recordings archived for this meeting, when available.

• Document

  Meeting City Council Work Session — Minutes (2020-07-20)

  Minutes · Monday, July 20, 2020

  2 pages

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