Nowthen City Council Public Hearing meeting, May 14, 2019

City Council

Tuesday, May 14, 2019 · 7:00 PM

This meeting on the city's website ↗

Agenda

Not on file

What was on the agenda.

Packet

Open PDF ↗

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

One-line summary

The council held five road-improvement assessment hearings, awarded the 2019 Road Improvement Project contract to North Valley, Inc. subject to attorney review, and approved a bond-financing resolution and a deed restriction.

What was on the agenda

7 items as recorded in the packet and minutes, each with a short summary of what was at issue.

1Public Assessment Hearing for Proposed 2019 Road Improvement to Meadows of Verde Valley
Public assessment hearing for Proposed 2019 Road Improvement to Meadows of Verde Valley, preliminary estimate $97,500.
The council held the Meadows of Verde Valley assessment hearing, where residents asked about a nearby field's assessment, the life added by an overlay, bid costs, and mailbox adjustments. The hearing was closed without adopting assessments at this meeting.
The public assessment hearing was opened, residents commented, and the hearing was closed; no assessment roll was adopted at this meeting.
- Meadows of Verde Valley road improvement
Discussion only
p. 1p. 1
2Public Assessment Hearing for Proposed 2019 Road Improvement to Garnet Street
Public assessment hearing for Proposed 2019 Road Improvement to Garnet Street, preliminary estimate $86,100.
The council held the Garnet Street assessment hearing. Paul Drajna asked whether the roads were bid individually or together, why the projects were not spread over more years, and who would pay for City-caused road damage; the mayor said the roads had been reviewed for years and that City-caused damage would be handled by the City.
The public assessment hearing was opened, one resident commented, and the hearing was closed; no assessment roll was adopted at this meeting.
- Garnet Street road improvement
Discussion only
p. 1p. 2
3Public Assessment Hearing for Proposed 2019 Road Improvement to Rolling Hills
Public assessment hearing for Proposed 2019 Road Improvement to Rolling Hills, preliminary estimate $77,800.
The council held the Rolling Hills assessment hearing. Residents asked about assessment deferment for homeowners 65 and older and whether the City should spend the money at all; the attorney and engineer explained that Nowthen had not adopted a deferment policy and that deferred assessments would continue accruing interest.
The public assessment hearing was opened, residents commented, and the hearing was closed; no assessment roll was adopted at this meeting.
- Rolling Hills road improvement
Discussion only
p. 1p. 2
4Public Assessment Hearing for Proposed 2019 Road Improvement to Halas St NW
Public assessment hearing for Proposed 2019 Road Improvement to Halas St NW, preliminary estimate $136,000.
The council held the Halas Street NW assessment hearing. Residents asked about truck weight restrictions, culverts, driveway slope transitions, project scheduling, inspection, and bid breakdowns; staff explained that lower posted weight limits would require a resolution and that driveway culverts were generally the property owner's responsibility.
The public assessment hearing was opened, residents commented, and the hearing was closed; no assessment roll was adopted at this meeting.
- Halas Street NW road improvement
Discussion only
p. 1p. 3
5Public Assessment Hearing for Proposed 2019 Road Improvement to Old Viking Blvd NW
Public assessment hearing for Proposed 2019 Road Improvement to Old Viking Blvd NW, preliminary estimate $840,480.
The council held a lengthy Old Viking Blvd NW assessment hearing. Residents raised concerns about truck traffic, speed, driveways, culverts, drainage, the jump from an earlier overlay cost to the current reclaiming cost, hardship from assessments, and whether the road could be patched or returned to gravel; staff and council explained the project scope, possible weight-limit permits, the 50/50 assessment approach, and the City's broader road-funding constraints.
The public assessment hearing was opened, multiple residents commented, and the hearing was closed; no assessment roll was adopted at this meeting.
- Old Viking Blvd NW road improvement
Discussion only
p. 1p. 6
6Resolution 2019-47 - Accepting Bid for 2019 Road Improvement Project and Awarding the Contract
Resolution 2019-47 accepting the bid and awarding the contract for the 2019 Road Improvement Project.
After the assessment hearings, the council adopted Resolution 2019-47 accepting the bid and awarding the 2019 Road Improvement Project contract, with the attorney noting the award was contingent on attorney review.
Resolution 2019-47 passed, contingent on attorney review.
- 2019 road improvement contract
Approved with conditions
p. 2p. 6
7Ehlers - Bond Representative
Ehlers bond representative presentation and bond-financing action.
Ehlers presented the presale report for the proposed 2019A bond financing, and the council adopted Resolution 2019-48 authorizing work with the mayor, Council Member Breyen, and staff to determine the total bond amount based on any prepayments.
Ehlers presented the presale report and the council adopted Resolution 2019-48 on the bond financing process.
- 2019A bond financing
Approved
p. 1p. 6p. 7

Motions and votes

4 motions on the record.

M1Motion to adopt Resolution 2019-47 Accepting Bid for 2019 Road Improvement Project and Awarding the Contract.
Exact transcript text
Motion to adopt Resolution 2019-47 Accepting Bid for 2019 Road Improvement Project and Awarding the Contract
moved by Rainville, seconded by Breyen
Passed
- YJeff Pilon
- YJoel Greenberg
- YDan Breyen
- YLynda Blake
- YMary Rainville
p. 6p. 1
M2Motion to adopt Resolution 2019-48, regarding information provided by Ehlers, with Mayor Pilon, Council Member Breyen and staff (internal and external) to determine the total amount of Bond based on any prepayments.
Exact transcript text
Motion to adopt Resolution 2019-48, regarding information provided by Ehlers, with Mayor Pilon, Council Member Breyen and staff (internal and external) to determine the total amount of Bond based on any prepayments
moved by Rainville, seconded by Blake
Passed
- YJeff Pilon
- YJoel Greenberg
- YDan Breyen
- YLynda Blake
- YMary Rainville
p. 7p. 1
M3Motion to approve the Deed Restriction.
Exact transcript text
Motion to approve the Deed Restriction
moved by Breyen, seconded by Rainville
Passed
- YJeff Pilon
- YJoel Greenberg
- YDan Breyen
- YLynda Blake
- YMary Rainville
p. 7p. 1
M4Motion to adjourn at 10:45 PM.
Exact transcript text
Motion to adjourn at 10:45 PM
moved by Rainville, seconded by Blake
Passed
- YJeff Pilon
- YJoel Greenberg
- YDan Breyen
- YLynda Blake
- YMary Rainville
p. 7p. 1

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

Lowest responsible bid accepted for the 2019 Road Improvement Projects, contingent on contract entry and attorney approval.
$1,075,158
Motion Motion to adopt Resolution 2019-47 Accepting Bid for 2019 Road Improvement Project and Awarding the Contract Passed(all in favor, motion passes)
p. 2p. 2

Prior history on this business

When someone referred back to earlier business, we found the matching prior discussion and tied it in here.

this is the second of the two public hearings we talked about at what we the first public hearing was what we called the Improvement hearing
— City Attorney Ruppe
What this is about
The attorney reminded attendees that this assessment hearing followed an earlier improvement hearing for the same road projects.
10:19
Related history
The records show a strong match to Attorney Ruppe’s recollection. At the January 13, 2026 meeting, he explained that the Public Improvement Hearing for the 2026 road improvement/overlay projects was the first of two required public hearings. He described that “improvement hearing” as the opportunity for residents to learn about the project, ask questions, and give feedback before the matter moved to later steps. The same project covered portions of Country Meadows, Westpahl Country Acres, Morton Farm Preserve, 224th Court, and 218th Avenue. The January packet’s project schedule shows the intended sequence: the improvement hearing in January, approval of plans/specifications and calling the assessment hearing in April, and the assessment hearing in May. The April and May materials list updated estimated costs, with the May packet showing total estimated project costs of $462,800, split between $227,840 to be paid by the City and $227,840 proposed to be assessed to benefited properties, plus estimated City road repair costs of $81,710. Vote outcomes were not included in the search excerpts provided.
- Feb 10, 2026## 3. PUBLIC IMPROVEMENT HEARING FOR 2026 ROAD IMPROVEMENT PROJECTS Attorney Robert Ruppe explained the purpose of the h
- Jan 13, 2026## 3. PUBLIC IMPROVEMENT HEARING FOR 2026 ROAD IMPROVEMENT PROJECTS Attorney Robert Ruppe explained the purpose of the h
- Apr 14, 2026Bertram Asphalt Company P.O. Box 162 Paynesville, MN 56362 Cell: 320-292-1311 Email: bertramasphalt@gmail.com Proposal <
- Jan 13, 2026### Schedule <table> <tr> <th>October 2025</th> <th>City Council orders preparation of Feasibility Reports</th> </tr> <t
- May 12, 2026## CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA ## RESOLUTION NO. 2026-XX ## AMENDED RESOLUTION DECLARING COSTS TO BE
The Road & Bridge Committee, Engineers and Public Works Department have been looking at the roads, assessing the condition of the roads, and cost for many years.
— Mayor Pilon
What this is about
Mayor Pilon recalled that road conditions and costs had been reviewed by the Road & Bridge Committee, engineers, and Public Works for years.
p. 2
Related history
The records searched show a partial match to Mayor Pilon’s recollection. They document ongoing review of road conditions, maintenance needs, and costs by Public Works and the city engineer, but they do not show a specific Road & Bridge Committee discussion over “many years” in the results provided. At the April 14, 2026 meeting, staff reported that Public Works had begun grading and that graveling would be determined based on road conditions. The same update noted a road-and-bridge infrastructure grant request for the 2027 budget and said Public Works would replace a culvert on 218th Avenue in-house after receiving two bids, because doing the work internally would cost significantly less. In the April 14, 2026 packet, the city also had 2026 crack-filling proposals reviewed by the city engineer: Bertram Asphalt at $117,000, Allied Blacktop at $105,000, and MP Asphalt at $40,380, with a $45,000 budget and staff recommending MP Asphalt. Another April 14, 2026 packet item reviewed dust-control costs, with five quotes for 35,000 gallons; Central Minnesota Dust Control was lowest at $47,950, within the $50,000 budget.
- Apr 14, 2026## TITLE OF ISSUE: APPROVAL OF RESOLUTION 2026-XX AWARDING CONTRACT FOR 2026 DUST CONTROL APPLICATION BACKGROUND AND SUP
- Mar 10, 2026## Memo From Public Works ### Brush Cutters Attachments Unlimited - After talking with the factory, Attachments Unlimite
- Apr 14, 2026WRIGHT HENNEPIN SECURITY <table> <tr> <th>MEMORIAL PARK PAVILION AND 2 BATHROOMS</th> <th></th> </tr> <tr> <td>Feature</
- Apr 14, 2026Nowthen City Office 8188 199th Ave. NW Nowthen MN, 55330 (763)-441-1347 <figure> CITY OF NOWTHEN </figure> Council Meeti
- Mar 10, 2026<figure> CITY OF NOWTHEN </figure> # REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th>
In the history of the Township, prior to the City, the assessments were 100%. They've tried to level it out and have the City pay 50%.
— Mayor Pilon
What this is about
Mayor Pilon recalled that the Township previously assessed 100% of road improvements and said the City had tried to split costs 50/50.
p. 5
Related history
The records I searched do not contain a prior decision matching this recollection about the Township assessing 100% of road improvements or the City later moving to a 50/50 cost split. The search results returned unrelated 2026 packet materials, including attorney-services background and development/plat documents, but no road-improvement assessment policy, assessment roll, or council vote on changing the City share to 50%.
- Feb 10, 2026· Community Sewage Treatment Systems-Mr. Ruppe has worked with a number of our clients in
- Jan 13, 2026### A RESOLUTION MAKING ANNUAL APPOINTMENTS WHEREAS, The Nowthen City Council makes its annual appointments to fill cert
- Mar 10, 2026DRAWN BY: NPC Revisions: ISSUE DATE: 1/20/26 FILE NO: 2968 ADVANCED DRYWALL, INC. 14840 Aberdeen St NE Ham Lake, Minneso
- Feb 24, 2026EXISTING CONDITIONS 2 of 6 <table> <tr> <th></th> <th></th> <th></th> <th></th> <th></th> <th colspan="2">SITE</th> <th
- Mar 10, 2026#### A RESOLUTION APPROVING A COMPREHENSIVE PLAN AMENDMENT WITHIN A PLAT TO BE KNOWN AS VIKING ESTATES WHEREAS, Rademach
Mayor Pilon said that they proposed an overlay last year. Contractors looked at it and said an overlay will not hold up. It was too late for that.
— Mayor Pilon
What this is about
Mayor Pilon recalled that an Old Viking Blvd overlay had been proposed the previous year but contractors said it would not hold up.
p. 5
Related history
The records I searched do not contain a prior decision matching Mayor Pilon’s recollection that an Old Viking Blvd overlay was proposed the previous year and that contractors advised it would not hold up. The only nearby reference found was in the April 14, 2026 meeting packet, which lists gravel-road maintenance items near Old Viking Blvd, including calcium chloride on West Ford Brook Dr between Old Viking and Viking Blvd and on Yttrium St between 204th and Old Viking. That document does not mention an Old Viking Blvd overlay, contractor feedback, a vote, or a project being rejected as too late.
- Apr 14, 2026## Calcium Chloride <table> <tr> <th>Gravel Street</th> <th>GIS MAP FT</th> <th colspan="3">Actual FT Sprayed</th> <th r
- Jan 13, 2026### A RESOLUTION MAKING ANNUAL APPOINTMENTS WHEREAS, The Nowthen City Council makes its annual appointments to fill cert
- Mar 10, 2026# VIKING ESTATES NOWTHEN, MINNESOTA SODIUM ST NW OLD VIKING BLVD NW W FORD BROOK QUAPAW ST NW DR NW KIOWA ST NW VIKING B
- Mar 10, 2026## SITE ACCESS / VEHICULAR TRAFFIC 1\. The project is proposed to receive access from Viking Blvd NW, which is an existi
- Feb 24, 2026### SITE ACCESS / VEHICULAR TRAFFIC 1\. The project is proposed to receive access from Viking Blvd NW, which is an exist
Years ago, when the first road study was done, it was estimated that a basic upgrade, before they had deteriorated to where they are now, was estimated over $3 million dollars. Old Viking Blvd was, at the time of that study, a $400,000 road. Now it's an $800,000 road.
— Mayor Pilon
What this is about
Mayor Pilon recalled the first road study and how Old Viking Blvd's estimated cost had risen since then.
p. 6
Related history
The records I searched do not contain a prior road study or cost estimate matching Mayor Pilon’s recollection of a basic road upgrade being estimated at over $3 million, or Old Viking Blvd being estimated at $400,000 and later $800,000. The only related references found were incidental mentions of Old Viking Blvd in 2026 packet materials, including a calcium chloride street list and a Viking Estates location map. Those records do not include a road-study decision, formal council action, vote, or the dollar estimates described.
- Jan 13, 2026### A RESOLUTION MAKING ANNUAL APPOINTMENTS WHEREAS, The Nowthen City Council makes its annual appointments to fill cert
- Apr 14, 2026## Calcium Chloride <table> <tr> <th>Gravel Street</th> <th>GIS MAP FT</th> <th colspan="3">Actual FT Sprayed</th> <th r
- Apr 28, 2026emphasizing the need to understand each situation thoroughly. Martell affirmed his belief in preserving wetlands and woo
- Apr 28, 2026MOTION BY CHAIRMAN HAAPALA, SECOND BY COMMISSIONER LEWIS, TO RECOMMEND APPROVAL OF THE FINAL PLAT AS WRITTEN. SIX (6) AY
- Mar 24, 2026MOTION BY CHAIRMAN HAAPALA, SECOND BY COMMISSIONER LEWIS, TO RECOMMEND APPROVAL OF THE FINAL PLAT AS WRITTEN. SIX (6) AY

Where this came up before

Sources

Documents and recordings archived for this meeting, when available.

Show a sample of the transcript (1884 segments, 4:52:55 total)

0:00 hearings for the 2019 Road Improvement projects 6:00 um we're starting with
0:09 the assessment hearing for the road Improvement for to Meadows of verie
0:14 Valley linary estimate of 975 Shane do you want to anything to
0:25 say sure Mr Mayor if you like I could uh have a short presentation uh that I could just run through really quick just to refresh everyone's memory
0:34 of what the project entails [Music]
0:44 and so again uh this is the the area of the propos improvements shown in red it basically consists of the metals of
0:53 birie Valley uh the roads that were constructed with that development uh if you attended the public Improvement hearing some of this
1:01 is is repetitive but just a short background the city of n that owns and maintains 34 miles of of paved roads uh the the road length in this development
1:11 is uh 78 miles so it's just a fraction of our overall system that's why there's just not enough money uh in the budget
1:18 to pay the entire cost of these road projects and it's necessary to assess a portion uh overall the payment is about
1:27 19 years old it's it's actually in fair condition and our our reason for doing this project is to keep it that way actually improve its condition uh but
1:36 we're noticing some surface accuration some pattern cracking uh so again these are some some pictures
Showing first 12 segments. Open the YouTube video for the full transcript.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?

What was on the agenda

Other topics discussed

Motions and votes

Dollar amounts in motions

Prior history on this business

Related history

Related history

Related history

Related history

Related history

Where this came up before

Sources