Nowthen City Council meeting, May 7, 2019

City Council

Tuesday, May 7, 2019 · 7:00 PM

This meeting on the city's website ↗

Agenda

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What was on the agenda.

Packet

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The supporting materials the board reviewed.

Minutes

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The official record of what happened.

One-line summary

Council scheduled a public hearing on building-material rules, approved the consent agenda including claims and several resolutions, released the MARS claim, ended AEM financial services in favor of in-house work with RTY mentoring, directed staff to revise the fee schedule, and discussed the Comprehensive Plan and planning/code-enforcement updates.

What was on the agenda

19 items as recorded in the agenda, packet, and minutes, each with a short summary of what was at issue.

1Call to Order / Pledge / Meeting Policy / Approve Agenda
Call to Order; Pledge of Allegiance; Meeting Policy; Approve Agenda
Agenda approved as submitted.
- agenda approval
Approved
p. 1p. 1
2Sheriff's Report
Sheriff's Report
Commander Wayne Heath reviewed April sheriff activity, including 10 animal calls and a reminder that residents should not leave keys in vehicles because stolen vehicles had keys left inside. Mayor Pilon also asked about Bar None, and the council discussed its status.
Sheriff's report was received; no council action recorded.
- sheriff report
- Bar None
Discussion only
p. 1p. 1
3Floor Items
Floor Items
Larry Barette asked whether the Old Viking Road Project assessments were equitable when parcels vary in size. Mayor Pilon explained that the council had discussed parcel size and growth potential and decided to assess by PID number rather than linear frontage; Barette said the road improvement was needed and thanked the council.
Resident Larry Barette asked about assessment equity for the Old Viking Road Project; no action was taken.
- Old Viking Road assessments
Discussion only
p. 1p. 1
4aOrdinance 2019-02 Building Materials Revised
Recommendation regarding Ordinance 2019-02 Building Materials Revised
Planner Stockman brought forward revised exterior building material language for non-residential uses. Rather than adopting it immediately, the council voted to schedule a public hearing for May 28, 2019, the same night as the Planning and Zoning meeting.
Council scheduled a public hearing for May 28, 2019 rather than adopting the ordinance at this meeting.
- Ordinance 2019-02
- building materials
Continued
p. 1p. 1
5aApprove April 9 and April 23 minutes
Approve City Council Minutes of 04-09-2019 Regular Meeting and 04-23-2019 Special Meeting.
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
- consent agenda
- minutes
Consent calendar
p. 1p. 1
5bFinancial report, claims and net distribution reports
Financial Report: Approve Treasurer's Report, and Claims #1338 through #1384, plus Net Distribution reports dated April 5th, 8th, 15th, 25th, and 29th, 2019.
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
- consent agenda
- claims
- treasurer report
Consent calendar
p. 1p. 1
5cResolution 2019-21 Responsible Authority
Resolution 2019-21 Approving Responsible Authority
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
- consent agenda
- responsible authority
Consent calendar
p. 1p. 1
5dResolution 2019-41 ERYSA contract
Resolution 2019-41 Approving ERYSA Contract for 2019
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
- consent agenda
- ERYSA
Consent calendar
p. 1p. 1
5eResolution 2019-42 Nowthen Plumbing bid
Resolution 2019-42 Approving Nowthen Plumbing Bid for City Hall
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
- consent agenda
- City Hall water
Consent calendar
p. 1p. 1
5fResolution 2019-43 Pinnaker Lake Road fund transfer
Resolution 2019-43 Approving Pinnaker Lake Road Fund Transfer
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
- consent agenda
- Pinnaker Lake Road
Consent calendar
p. 1p. 1
5gResolution 2019-44 2019 budget correction
Resolution 2019-44 Approving 2019 Budget Correction
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
- consent agenda
- budget amendment
Consent calendar
p. 1p. 1
5hResolution 2019-45 Pine River State Bank signers
Resolution 2019-45 Approving Pine River State Bank Signers
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
- consent agenda
- bank signers
Consent calendar
p. 1p. 1
6aMediation & Restorative Services for Anoka County
Mediation & Restorative Services for Anoka County - Carol Markham-Cousins (Claim #1238)
Mediation & Restorative Services representatives explained their mediation and restorative services work, including potential involvement with Bar None. The council thanked them, asked to be kept updated on Bar None, and unanimously approved releasing Claim #1238. The minutes record the released amount as $499.73, while the invoice in the packet shows $488.73.
Council released the claim for Mediation & Restorative Services and discussed using the remaining 2019 donation budget.
- MARS
- Claim #1238
- Bar None
Approved
p. 1p. 1
6bCity Clerk recommendations for financial services
City Clerk Recommendations for Financial Services
The new clerk recommended bringing financial work back in-house, cancelling the AEM Financial Services contract, and using RTY Consulting as-needed for mentoring. Council unanimously accepted the recommendation, with Attorney Ruppe to review the RTY contract. AEM also presented a preliminary 2019 first-quarter financial report and explained that it differs from CTAS because of accrual accounting.
Council accepted the clerk's recommendation to end AEM services and use RTY Consulting as-needed, subject to attorney review of the RTY contract.
- AEM Financial Services
- RTY Consulting
- financial services
Approved
p. 1p. 2
6cRum River Construction Consultants fee schedule updates
Rum River Construction Consultants - Fee Schedule Updates
Building Official Andy Schreder explained how building permit fees are structured and proposed increases to several set fees. Council did not approve the fee changes immediately; instead, it unanimously directed Clerk Streich to work on the full fee schedule and bring it back as one package before 2020 budget discussions.
Council directed staff to work on the full fee schedule for later approval rather than approving the fee changes that night.
- Rum River Construction Consultants
- building permit fees
- fee schedule
Continued
p. 1p. 2
6dComprehensive Plan update: transportation and implementation
Comprehensive Plan Update - Transportation & Implementation
Planner Stockman reviewed the transportation and implementation sections of the Comprehensive Plan. Council discussed terminology such as cluster housing, adding Ramsey Station to the transit section, and the capital improvement plan language; the council left the language in place for more review before the June meeting and Met Council submission deadline.
Council discussed the transportation and implementation sections and left the capital improvement language for further consideration at the June meeting.
- Comprehensive Plan
- transportation
- implementation
Discussion only
p. 1p. 2
6eCity planner update and council direction
City Planner Update and Council Direction
Planner Stockman previewed May 28 Planning and Zoning items, including public hearings for Ordinance 2019-02, the Wegner project, and the Madson IUPs. Council discussed broader public notice than the minimum 1320 feet, public notice signage, lighting and design concerns, possible new businesses and events, and several code-enforcement issues; council gave permission to issue citations on two properties.
Council gave planning and code-enforcement direction, including broader notice for certain public hearings and permission to issue citations on two properties.
- planner update
- Wegner Project
- Madson IUP
- code enforcement
Discussion only
p. 1p. 2
7Introduction of New Items
Introduction of New Items
No new items were introduced.
- new items
No action
p. 1p. 3
8Adjournment
Adjournment
Meeting adjourned at 9:50 PM.
- adjournment
Approved
p. 1p. 3

Motions and votes

7 motions on the record.

M001Motion by Rainville, 2nd by Breyen to approve the Agenda as submitted.
moved by Rainville, seconded by Breyen
Passed
Motion Carried.
p. 1
M002Motion by Rainville, 2nd by Breyen to schedule Public Hearing the same night as the PZ Meeting, May 28, 2019, to approve Ordinance 2019-02 Building Materials Revised.
Exact transcript text
Motion by Rainville, 2nd by Breyen to schedule Public Hearing the same night as the PZ Meeting, May 28, 2019, to approve Ordinance 2019-02 Building Materials Revised.
moved by Rainville, seconded by Breyen
Passed
Motion carried.
p. 1
M003Motion by Breyen, 2nd by Blake to approve all of the Consent Items.
moved by Breyen, seconded by Blake
Passed
- YJeff Pilon
- YMary Rainville
- YLynda Blake
- YJoel Greenberg
- YDan Breyen
p. 1p. 1p. 1
M004Motion by Rainville, 2nd by Greenberg to release Claim #1238 for $499.73 to Mediation & Restorative Services.
Exact transcript text
Motion by Rainville, 2nd by Greenberg to release Claim #1238 for $499.73 to Mediation & Restorative Services.
moved by Rainville, seconded by Greenberg
Passed
- YJeff Pilon
- YMary Rainville
- YLynda Blake
- YJoel Greenberg
- YDan Breyen
p. 1p. 1
M005Motion by Rainville, 2nd by Breyen to accept the Clerk's Recommendations to release AEM Financial Services, effective July 6, 2019, and to contract with RTY Consulting on an as-needed basis, and that Attorney Ruppe review the contract.
Exact transcript text
Motion by Rainville, 2nd by Breyen to accept the Clerk's Recommendations to release AEM Financial Services, effective July 6, 2019, and to contract with RTY Consulting on an as-needed basis, and that Attorney Ruppe review the contract.
moved by Rainville, seconded by Breyen
Passed
- YJeff Pilon
- YMary Rainville
- YLynda Blake
- YJoel Greenberg
- YDan Breyen
p. 2p. 1
M006Motion by Breyen, 2nd by Greenberg to have Clerk Streich take the information provided by Building Official Schreder and work on the entire Fee Schedule, to present all at one time for Council approval in time for the 2020 Budget discussions.
Exact transcript text
Motion by Breyen, 2nd by Greenberg to have Clerk Streich take the information provided by Building Official Schreder and work on the entire Fee Schedule, to present all at one time for Council approval in time for the 2020 Budget discussions.
moved by Breyen, seconded by Greenberg
Passed
- YJeff Pilon
- YMary Rainville
- YLynda Blake
- YJoel Greenberg
- YDan Breyen
p. 2p. 1
M007Motion by Breyen, 2nd by Rainville to adjourn.
moved by Breyen, seconded by Rainville
Passed
- YJeff Pilon
- YMary Rainville
- YLynda Blake
- YJoel Greenberg
- YDan Breyen
p. 3p. 1

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

Total claims approved in the consent agenda.
$143,914
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 5p. 1
Total of all cash in all accounts as of April 30, 2019.
$1,857,383
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 1
Final CTAS Schedule 1 ending balance as of April 30, 2019.
$1,855,517
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 1
Amount released by council to Mediation & Restorative Services, according to the minutes.
$500
Motion Motion by Rainville, 2nd by Greenberg to release Claim #1238 for $499.73 to Mediation & Restorative Services. Passed(Unanimous approval.)
p. 1
Council discussed using the 2019 donation budget to fund the MARS claim.
$3,000
Motion Motion by Rainville, 2nd by Greenberg to release Claim #1238 for $499.73 to Mediation & Restorative Services. Passed(Unanimous approval.)
p. 1
Remaining donation budget after Heritage Fest allocation, discussed as source for MARS claim.
$500
Motion Motion by Rainville, 2nd by Greenberg to release Claim #1238 for $499.73 to Mediation & Restorative Services. Passed(Unanimous approval.)
p. 1
Nowthen Plumbing bid approved for City Hall water filter and softener equipment.
$4,625
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 1
Estimate #2019-8120 from Nowthen Plumbing for filter equipment at the old City Hall building.
$4,625
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 1
Total disbursements used in the Pinnaker Lake Road transfer calculation.
$136,927
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 1
Net Pinnaker Lake Fund expense after resident prepaids.
$101,167
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 1
Total additional expenditures from 2019 budget amendment to be funded from reserves.
$13,600
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 1
Increase in Planning and Zoning professional services budget.
$17,500
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 1
Increase in Planning and Zoning code enforcement budget.
$3,500
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 1
Projected 2019 cost for AEM Financial Solutions services, discussed in clerk recommendation to end the contract.
$37,040
Motion Motion by Rainville, 2nd by Breyen to accept the Clerk's Recommendations to release AEM Financial Services, effective July 6, 2019, and to contract with RTY Consulting on an as-needed basis, and that Attorney Ruppe review the contract. Passed(Unanimous Approval.)
p. 1
Hourly rate for RTY Consulting mentoring services.
$75
Motion Motion by Rainville, 2nd by Breyen to accept the Clerk's Recommendations to release AEM Financial Services, effective July 6, 2019, and to contract with RTY Consulting on an as-needed basis, and that Attorney Ruppe review the contract. Passed(Unanimous Approval.)
p. 1p. 2
Asphalt Concrete Solutions, crack sealing 2019 downpayment.
$10,021
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 2
The Planning Company planning services, Feb. and Mar. 2019, minus zoning/administration section.
$4,410
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 2
AEM Financial Services finance director contract for May 2019.
$2,420
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 2
Anoka County Treasurer, 2019 second quarter law enforcement contract.
$61,912
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 2
Hakanson Anderson Associates April 2019 engineering fees.
$17,500
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 3
Nowthen Plumbing softener and filter at City Office.
$4,811
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 4
Rum River Construction Consultants April 2019 invoice.
$3,251
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 4
Smith & Glaser prosecuting attorney services for March and April 2019.
$6,272
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 4
The Planning Company planning services, April 2019, zoning administration and May 2019 balance.
$13,995
Motion Motion by Breyen, 2nd by Blake to approve all of the Consent Items. Passed(Unanimously Approved.)
p. 4

Sources

Documents and recordings archived for this meeting, when available.

Show a sample of the transcript (1132 segments, 2:47:32 total)

0:03 which it stands one nation indivisible we are going off an agenda and it's
0:24 printed here or amended as the council sees fit so that all necessary needed actions by the council will be addressed
0:31 we can amend the agenda by proper motion business from the floor is welcome and allotted for an agenda if you have
0:39 something that isn't on our agenda that you want to bring to the council's attention we do a lot of time for that there is a sign-up sheet in the back
0:48 sign up on that sheet and at the appropriate time I will call you forward when you're called forward you have
0:54 three minutes make your comments we recognize by the mayor state your name
1:02 and address for our record if you'd like to see a copy of our agenda that we're working off any of our working documents here tonight that's in the back of the
1:09 room if you haven't signed in please sign in and list at the back and please silence your cellphone's I'll take motion here to prove our amend
1:26 the agenda as presented tonight mr. mayor well sever and on there are no
1:36 amendments to the agenda I move it as
1:39 printed I'll second it
1:46 you look tentative I'm very tentative but that's my issue all right I'm almost in the second any
Showing first 12 segments. Open the YouTube video for the full transcript.

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