Nowthen City Council meeting, April 9, 2019

City Council

Tuesday, April 9, 2019 · 7:00 PM

This meeting on the city's website ↗

Agenda

Not on file

What was on the agenda.

Packet

Open PDF ↗

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

One-line summary

The Council approved an amended agenda, consent items including road maintenance plans, Recycle Center doors, event approvals, HUD and transportation funding resolutions, and Heritage Festival support; tabled most CUP/IUP list work pending a new clerk while authorizing a limited update; questioned the URRWMO 2020 budget increase; partially paid The Planning Company claim; and authorized an offer to Lori Streich for Clerk/Treasurer.

What was on the agenda

25 items as recorded in the packet and minutes, each with a short summary of what was at issue.

1Call to Order / Pledge / Meeting Policy / Approve Agenda
Call to order, Pledge of Allegiance, meeting policy, and approval of the agenda.
Agenda approved as amended to move Claim #1332 from consent to Council Item d and renumber the clerk hiring update to Item e.
- agenda approval
Approved
p. 1p. 1p. 1
2Sheriff's Report
Monthly Sheriff's Report.
The Sheriff's Department introduced personnel serving Nowthen, reported 141 March calls for service, and discussed an increase in medical calls. Commander Heath also said the Department of Corrections inspected Bar None and found 12 items that Bar None must correct by May 15, 2019; the Deputy Commissioner requested the City's history and meeting records involving Bar None.
Sheriff's Department personnel were introduced; Commander Heath reviewed calls, Bar None inspection findings, and a likely 2020 budget increase.
- sheriff report
- Bar None
Discussion only
p. 1p. 1
3Floor Items
Opportunity for floor comments.
No floor items were presented.
- floor items
No action
p. 1p. 1
4aDISCUSSION: Proposed Change to Building Materials
Discussion of proposed changes to exterior building materials for finished vs. unfinished materials.
Planner Stockman reviewed draft exterior building material changes prompted by recent Galvalume discussions. The Council discussed adding custom masonry units as a Grade A material, leaving stucco as Grade B, allowing Galvalume under specified non-residential roof conditions, and clarifying that natural concrete gray is not an integral color finish. No adoption motion was recorded.
The Council discussed draft ordinance language; no separate motion adopting the ordinance is recorded in the minutes.
- building materials ordinance
- Galvalume
Discussion only
p. 1p. 1
4bDISCUSSION: Update of CUP and IUP Lists
Discussion of updating conditional use permit and interim use permit lists.
The City Assessor asked for a better list of home businesses with CUPs and IUPs for tax classification purposes. Council tabled the broader policy and records-cleanup work until a new Clerk/Treasurer is in place, but authorized Planner Stockman to spend two hours at her clerical rate doing a bare-bones update for the past 10 years.
The broader update was tabled until a new Clerk/Treasurer is in place, but Planner Stockman was authorized to do a two-hour bare-bones update for recent permits.
- CUP and IUP list
- home businesses
Tabled
p. 1p. 1
5aApprove March 12, March 19, and March 26, 2019 minutes
Approve prior City Council minutes.
Approved under the consent agenda.
- consent agenda
- minutes
Consent calendar
p. 1p. 1
5bFinancial Report and Claims #1295 through #1337
Approve Treasurer's Report, claims, and net distribution reports.
Council approved the Treasurer's Report and claims on the consent agenda, except Claim #1332 for The Planning Company was pulled for separate review. The claims history listed The Planning Company at $9,893.28; Rainville moved to remove the $5,039.28 Zoning Administration portion and release the $4,854.00 remainder because she had not had time to review the billing detail.
Approved under consent except Claim #1332, which was pulled for separate Council Item d.
- consent agenda
- financial report
- claims
Consent calendar
p. 1p. 1
5cResolution 2019-28 Approving CenterPoint Energy Open Houses
Resolution 2019-28 approving CenterPoint Energy open houses at City Hall.
Council approved Resolution 2019-28 allowing CenterPoint Energy to use City Hall at regular rental rates for April 25 and April 30 open houses about possible natural gas availability. The packet noted a proposed resident surcharge of $20 to $35 over 15 years for the gas main, service line, and meter project.
Approved under the consent agenda.
- consent agenda
- CenterPoint open houses
Consent calendar
p. 29p. 1
5dResolution 2019-29 Approving 2019 Crack Seal Plan
Resolution 2019-29 approving the 2019 crack seal plan.
Council approved the 2019 crack seal plan and the 2019 dust control and gravel plan under the consent agenda. The crack seal memo said the City budgeted $36,000 for 2019 and had spent $36,162.03 in 2018; the dust control resolution said the 2019 dust control budget was $45,000 and would not cover all 25.5 miles of gravel roads.
Approved under the consent agenda.
- consent agenda
- crack seal
Consent calendar
p. 32p. 1
5eResolution 2019-30 Approving 2019 Dust Control & Gravel Plan
Resolution 2019-30 approving the 2019 dust control and gravel plan.
Council approved the 2019 crack seal plan and the 2019 dust control and gravel plan under the consent agenda. The crack seal memo said the City budgeted $36,000 for 2019 and had spent $36,162.03 in 2018; the dust control resolution said the 2019 dust control budget was $45,000 and would not cover all 25.5 miles of gravel roads.
Approved under the consent agenda.
- consent agenda
- dust control
- gravel
Consent calendar
p. 34p. 1
5fResolution 2019-31 Approving Replacement of Recycle Center Service Doors
Resolution 2019-31 approving replacement of Recycle Center service doors.
Under the consent agenda, Council approved Resolution 2019-31 to replace two damaged Recycle Center service doors. Blaine Lock & Safe was approved as the low bidder at $2,522.50; the packet also included a higher Twin City Hardware quote of $2,812.03.
Approved under the consent agenda.
- consent agenda
- Recycle Center doors
Consent calendar
p. 1p. 1
5gResolution 2019-32 Approving Annual Charity Car Show Road Closures
Resolution 2019-32 approving annual charity car show road closures.
Council approved Resolution 2019-32 for the 6th Annual Charity Car Show, including use of golf carts and temporary road closure on September 21, 2019. The supporting request said Lakeside Cabinets would provide staff and barricades at no cost to the City.
Approved under the consent agenda.
- consent agenda
- charity car show
Consent calendar
p. 1p. 1
5hResolution 2019-33 Requesting Comprehensive Road & Transit Funding
Resolution 2019-33 supporting comprehensive road and transit funding.
Council approved Resolution 2019-33 under the consent agenda, supporting a comprehensive and balanced transportation funding package and additional dedicated state funding for city streets, including non-MSA street maintenance, construction, and reconstruction.
Approved under the consent agenda.
- consent agenda
- transportation funding
Consent calendar
p. 43p. 1
5iResolution 2019-34 Continuing HUD Program Cooperation Agreement
Resolution 2019-34 approving continuation of the HUD cooperation agreement.
Council approved Resolution 2019-34 to continue the City's cooperation agreement for participation in Anoka County's HUD CDBG and HOME programs for the 2020-2022 urban county requalification cycle.
Approved under the consent agenda.
- consent agenda
- HUD
Consent calendar
p. 1p. 1
5jResolution 2019-35 Approving Anoka Area Chamber Official Map Ad Space
Resolution 2019-35 approving Anoka Area Chamber map ad space.
Council approved Resolution 2019-35 to renew the City's business-card-size ad in the 2019-20 Anoka Area Chamber of Commerce Official Map at the discounted rate of $225.
Approved under the consent agenda.
- consent agenda
- Chamber map ad
Consent calendar
p. 1p. 1
5kApproving RCA Offer to Clean Basement of City Hall
RCA to organize and clean the basement of City Hall.
Council approved two related consent items: Council Member Rainville's offer to organize and clean the City Hall basement, and the Nowthen Lions' request to store non-consumable and non-flammable supplies and equipment in the basement storage area with access through a key from the City Office.
Approved under the consent agenda.
- consent agenda
- City Hall basement
Consent calendar
p. 1p. 1
5lApproving RCA for 2019 Heritage Festival Contribution and Participation
RCA for monetary contribution and participation in 2019 Heritage Festival.
Council approved the Heritage Festival request under the consent agenda. The approved request included a $2,500 General Fund donation, a $700 allocation from Anoka County Recycling Grant funds, waiver of facility fees and deposits, use of facilities, vehicle display, and staff participation for the September 21, 2019 festival.
Approved under the consent agenda.
- consent agenda
- Heritage Festival
Consent calendar
p. 1p. 1
5mApproving RCA for Lions Storage in City Hall Basement
RCA for Nowthen Lions storage in City Hall basement.
Council approved two related consent items: Council Member Rainville's offer to organize and clean the City Hall basement, and the Nowthen Lions' request to store non-consumable and non-flammable supplies and equipment in the basement storage area with access through a key from the City Office.
Approved under the consent agenda.
- consent agenda
- Lions storage
Consent calendar
p. 1p. 1
6aMediation & Restorative Services for Anoka County
Mediation & Restorative Services for Anoka County, Carol Markham-Cousins, Claim #1238.
The Council did not act on the $488.73 Mediation & Restorative Services invoice because Carol Markham-Cousins was unable to attend. The item was moved to the May 7, 2019 City Council meeting.
Moved to the May 7, 2019 Council meeting because Carol Markham-Cousins was not able to attend.
- Mediation & Restorative Services
Continued
p. 14p. 2
6bApprove URR Final 2019 Budget & URR 2020 Draft Budget
Approve URR final 2019 budget and URR 2020 draft budget.
Council discussed the Upper Rum River Watershed Management Organization budgets and gave its representatives feedback. The 2019 final budget showed a $7,762.57 Nowthen share, while the 2020 draft showed a $10,553.42 Nowthen share and a $52,943 total budget. Council members questioned the value of the increase and asked representatives to seek details on projects and benefits to Nowthen.
Council gave feedback to its URRWMO representatives but did not approve the 2020 draft request as presented.
- URRWMO budget
Discussion only
p. 1p. 2
6c2040 Comp Plan Goals & Policies
2040 Comprehensive Plan goals and policies updates from March 26, 2019 meeting.
Planner Stockman reviewed highlighted changes to the draft 2040 Comprehensive Plan goals and policies, including through-street connections, screening of home businesses and outdoor storage, rural residential transition language, and Anoka County additions about wells and septic systems. She also reported that one landowner north of the I-1 district did not want industrial zoning and that surrounding-community responses were still being collected.
Council reviewed highlighted changes; no final adoption motion is recorded.
- 2040 Comprehensive Plan
Discussion only
p. 1p. 2
6dClaim #1332 - The Planning Company
Claim #1332 for The Planning Company, pulled from the consent agenda.
Council approved the Treasurer's Report and claims on the consent agenda, except Claim #1332 for The Planning Company was pulled for separate review. The claims history listed The Planning Company at $9,893.28; Rainville moved to remove the $5,039.28 Zoning Administration portion and release the $4,854.00 remainder because she had not had time to review the billing detail.
The Council approved paying the remainder of Claim #1332 after removing the Zoning Administration portion for further review.
- The Planning Company claim
Approved with conditions
p. 2p. 2
6eUpdate on City Clerk/Treasurer Hiring Process
Update on City Clerk/Treasurer hiring process.
Mayor Pilon described the hiring process and said the committee followed League of Minnesota Cities guidance. Council authorized him to work with the City Attorney on an offer letter to former Deputy Clerk Lori Streich for the Clerk/Treasurer position and to establish a start date.
Council authorized the Mayor to work with the attorney on an offer letter to Lori Streich and a start date.
- clerk hiring
Approved
p. 1p. 2
7Introduction of New Items
Introduction of new items.
Rainville announced April 13 community events.
- new items
- community events
Discussion only
p. 1p. 2
8Adjournment
Adjournment.
Meeting adjourned at 8:43 PM.
- adjournment
Approved
p. 1p. 2

Motions and votes

6 motions on the record.

M001Motion by Rainville, 2nd by Pilon to approve the Agenda as submitted with the following changes: · Consent Agenda Item b, Claim #1332 moved to Council Item d, and the current Item d will move to Item e.
Exact transcript text
Motion by Rainville, 2nd by Pilon to approve the Agenda as submitted with the following changes: · Consent Agenda Item b, Claim #1332 moved to Council Item d, and the current Item d will move to Item e.
moved by Rainville, seconded by Pilon
Passed
Motion Carried.
p. 1
M002Rainville made a motion to table this until the City has a new Clerk/Treasurer to determine how best to handle this; 2nd by Pilon. Planner Stockman said she will do a "bare bones" update with what she knows. Rainville amended her motion, Pilon agreed, to include Stockman's clerical rates for 2 hours to update the list from the past 10 years.
moved by Rainville, seconded by Pilon
Passed
Motion Carried.
p. 1
M003Motion by Rainville, 2nd by Blake to approve the following Consent Items:.
Exact transcript text
Motion by Rainville, 2nd by Blake to approve the following Consent Items:
moved by Rainville, seconded by Blake
Passed
- YJeff Pilon
- YMary Rainville
- YLynda Blake
- YJoel Greenberg
- ·Dan Breyen
p. 1p. 1p. 1
M004Rainville moved to pulled this off the Consent Agenda and asked to remove the Zoning Administration piece of the billing and pay the remainder; Pilon 2nd for discussion.
moved by Rainville, seconded by Pilon
Passed
Motion Carried.
p. 2p. 2
M005Rainville made a motion to authorize Pilon to work with the Attorney to create a letter presenting the job to Lori Streich, and work together to create a start date.
moved by Rainville, seconded by Greenberg
Passed
Motion Carried.
p. 2
M006Motion by Rainville, 2nd by Pilon to adjourn.
moved by Rainville, seconded by Pilon
Passed
Meeting adjourned at 8:43 PM.
p. 2

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

Treasurer checking balance
$647,462
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Treasurer cd balance
$65
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
p. 21
Treasurer 4m balance
$1,217,880
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Treasurer total cash
$1,930,582
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Treasurer outstanding checks
$36,324
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Treasurer adjusted bank total
$1,894,257
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claims total selected
$72,343
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1295 aem contract
$2,420
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1296 aem audit prep
$8,080
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1297 ancom pagers
$1,280
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1299 property taxes
$198
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1300 addresses database
$25
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1333 union herald
$76
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1298 aspen mills
$325
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1302 barthold recycling
$330
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1301 blaine lock partial
$333
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1303 cardmember
$855
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1304 centerpoint gas
$1,415
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1305 central hydraulics
$630
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1306 century link
$708
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1307 cintas
$189
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1308 ramsey fire
$3,643
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1309 connexus
$820
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1310 couri ruppe
$3,868
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1311 crow river
$84
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1312 dt septic
$285
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1313 dock door
$380
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1314 ecm road hearing
$306
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1315 engine31 repairs
$1,142
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1316 finken
$62
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1317 finney
$43
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1318 fire safety axe
$68
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1319 tire recycling
$267
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1320 engineering
$10,502
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1321 kims kleaning
$368
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1322 lake state
$421
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1323 lawson
$215
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1324 lmc mayors
$130
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1325 little falls
$453
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1326 menards
$214
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1327 metro sales
$488
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1328 plaisted
$984
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1329 rbs computer
$1,954
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1330 rum river construction
$16,325
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1331 structural buildings
$1,000
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1332 zoning admin removed
$5,039
Motion Rainville moved to pulled this off the Consent Agenda and asked to remove the Zoning Administration piece of the billing and pay the remainder; Pilon 2nd for discussion. Passed(Motion Carried.)
p. 2Doc
Claim 1332 remainder paid
$4,854
Motion Rainville moved to pulled this off the Consent Agenda and asked to remove the Zoning Administration piece of the billing and pay the remainder; Pilon 2nd for discussion. Passed(Motion Carried.)
Doc
Claim 1334 us bank copier
$311
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1335 walters
$862
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1336 wex fuel
$324
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Claim 1337 wright hennepin
$68
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
PDF
Crack seal 2019 budget
$36,000
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
p. 1
Dust control 2019 budget
$45,000
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
p. 34
Recycle center doors blaine lock bid
$2,523
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
p. 1
Chamber map ad renewal
$225
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
p. 1
Heritage festival donation
$2,500
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
p. 2
Heritage festival recycling grant allocation
$700
Motion Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)
p. 2
Stockman cup iup clerical rate
$60
Motion Rainville made a motion to table this until the City has a new Clerk/Treasurer to determine how best to handle this; 2nd by Pilon. Planner Stockman said she will do a "bare bones" update with what she knows. Rainville amended her motion, Pilon agreed, to include Stockman's clerical rates for 2 hours to update the list from the past 10 years. Passed(Motion Carried.)
Doc

Sources

Documents and recordings archived for this meeting, when available.

Show a sample of the transcript (687 segments, 1:40:01 total)

0:00 the flag of the United States of America and to the Republic for which it stands
0:05 one nation and as printed or amended
0:28 will be followed so on this way native actions of the council will be addressed tonight the agenda can be amended by the council members by a proper motion for
0:36 discussion items business on the floor is welcome and allotted for on our agenda if you would like to say something on the open floor we have a sign-up sheet in the back now in
0:45 comments from the floor I made first you must be recognized by the presiding officer myself second state your name and address from our records and then you'll have three minutes to state your
0:55 comments or concerns like to copy the agenda they are available on the back table there is a sign in sign in the list if you haven't signed in yet in the
1:04 back and please silence your cell phones so I will accept a motion to approve or
1:18 amend the agenda as presented here tonight mr. mayor council member raynbow I would like to move one of the claims
1:28 under consent item B claim number 13322
1:35 item number e in council items and drop
1:39 the current I'm sorry to counsel ideas
1:46 and David and take the existing D and make it E what was that claim number one
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