Oak Grove City Council meeting, May 12, 2025

Motions and votes

13 motions on the record.

• M1MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA AS PRESENTED.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA AS PRESENTED.

  moved by WEST, seconded by TRADEWELL

  Passed

  MOTION CARRIED 5-0.

  p. 1↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA AS PRESENTED. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED 5-0.

• M2MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE THE COUNCIL MINUTES FOR APRIL 28, 2025.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE THE COUNCIL MINUTES FOR APRIL 28, 2025.

  moved by WYLIE, seconded by BRAY JOHNSON

  Passed

  MOTION CARRIED (5-0).

  p. 2↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE THE COUNCIL MINUTES FOR APRIL 28, 2025. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED (5-0).

• M3MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-074 AUTHORIZING THE PAYMENT OF $3,000 FOR TREATMENT OF INVASIVE SPECIES BY LAKE RESTORATION, INC. ON LAKE GEORGE IN 2025.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-074 AUTHORIZING THE PAYMENT OF $3,000 FOR TREATMENT OF INVASIVE SPECIES BY LAKE RESTORATION, INC. ON LAKE GEORGE IN 2025.

  moved by WEST, seconded by WYLIE

  Passed

  MOTION CARRIED (5-0).

  p. 3↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-074 AUTHORIZING THE PAYMENT OF $3,000 FOR TREATMENT OF INVASIVE SPECIES BY LAKE RESTORATION, INC. ON LAKE GEORGE IN 2025. SECOND BY COUNCIL MEMBER WYLIE.p. 3↗Oak Grove — 05.12.2025## MOTION CARRIED (5-0).

• M4MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-075 AWARDING BID FOR CITY HALL FIRE STATION 1 CONSTRUCTION PROJECT WITH ALL ADD ALTERNATES AND DEDUCT NUMBER 1.

  moved by WEST, seconded by TRADEWELL

  Passed

  MOTION CARRIED (5-0).

  p. 4↗Oak Grove — 05.12.2025## MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-075 AWARDING BID FOR CITY HALL FIRE STATION 1 CONSTRUCTION PROJECT WITH ALL ADD ALTERNATES AND DEDUCT NUMBER 1. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED (5-0).

• M5MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT ORDINANCE 2025-05 ESTABLISHING THE CITY OF OAK GROVE 2025 FEE SCHEDULE.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT ORDINANCE 2025-05 ESTABLISHING THE CITY OF OAK GROVE 2025 FEE SCHEDULE.

  moved by WEST, seconded by WYLIE

  Passed

  MOTION CARRIED (5-0).

  p. 5↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT ORDINANCE 2025-05 ESTABLISHING THE CITY OF OAK GROVE 2025 FEE SCHEDULE. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

• M6MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-076 AUTHORIZING PUBLICATION OF ORDINANCE NO. 2025-05 BY TITLE AND SUMMARY.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-076 AUTHORIZING PUBLICATION OF ORDINANCE NO. 2025-05 BY TITLE AND SUMMARY.

  moved by TRADEWELL, seconded by WYLIE

  Passed

  MOTION CARRIED (5-0).

  p. 5↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-076 AUTHORIZING PUBLICATION OF ORDINANCE NO. 2025-05 BY TITLE AND SUMMARY. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

• M7MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C, D.

  moved by WEST, seconded by WYLIE

  Passed

  MOTION CARRIED (5-0).

  p. 5↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C, D. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

• M8MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-079 APPROVING THE PURCHASE OF 2025 GRAVELY PRO-TURN 560 LAWN MOWER WITH BAGGER AND NOT TO EXCEED $17,910.28.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-079 APPROVING THE PURCHASE OF 2025 GRAVELY PRO-TURN 560 LAWN MOWER WITH BAGGER AND NOT TO EXCEED $17,910.28.

  moved by TRADEWELL, seconded by WEST

  Passed

  MOTION CARRIED (5-0).

  p. 5↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-079 APPROVING THE PURCHASE OF 2025 GRAVELY PRO-TURN 560 LAWN MOWER WITH BAGGER AND NOT TO EXCEED $17,910.28. SECOND BY COUNCIL MEMBER WEST. MOTION CARRIED (5- 0).

• M9MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2025-071 ADOPTING NEEDS ASSESSMENT.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2025-071 ADOPTING NEEDS ASSESSMENT.

  moved by WYLIE, seconded by TRADEWELL

  Passed

  MOTION CARRIED (5-0).

  p. 6↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2025-071 ADOPTING NEEDS ASSESSMENT. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED (5-0).

• M10MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2025-080 APPROVING A UTILITY RATE STUDY BY ABDO FINANCIAL SOLUTIONS.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2025-080 APPROVING A UTILITY RATE STUDY BY ABDO FINANCIAL SOLUTIONS.

  moved by WYLIE, seconded by BRAY JOHNSON

  Passed

  MOTION CARRIED (5-0).

  p. 7↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2025-080 APPROVING A UTILITY RATE STUDY BY ABDO FINANCIAL SOLUTIONS. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED (5-0).

• M11MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-081 TO CONTINUE THE COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT PARTNERSHIP PROGRAM COOPERATION AGREEMENT WITH ANOKA COUNTY DATE JULY 10, 2019.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-081 TO CONTINUE THE COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT PARTNERSHIP PROGRAM COOPERATION AGREEMENT WITH ANOKA COUNTY DATE JULY 10, 2019.

  moved by WEST, seconded by WYLIE

  Passed

  MOTION CARRIED (5-0).

  p. 7↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-081 TO CONTINUE THE COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT PARTNERSHIP PROGRAM COOPERATION AGREEMENT WITH ANOKA COUNTY DATE JULY 10, 2019. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

• M12MOTION BY MAYOR ROLF, SECOND BY COUNCILMEMBER TRADEWELL FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTES, SECTION 13D.05, SUBDIVISION 3(B) FOR AN ATTORNEY-CLIENT PROTECTED DISCUSSION WITH THE CITY'S ATTORNEY REGARDING THREATENED LITIGATION FROM THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES REGARDING MRTA, LLC'S TIMBERS HIDEAWAY DEVELOPMENT.

  Exact transcript text

  MOTION BY MAYOR ROLF, SECOND BY COUNCILMEMBER TRADEWELL FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTES, SECTION 13D.05, SUBDIVISION 3(B) FOR AN ATTORNEY-CLIENT PROTECTED DISCUSSION WITH THE CITY'S ATTORNEY REGARDING THREATENED LITIGATION FROM THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES REGARDING MRTA, LLC'S TIMBERS HIDEAWAY DEVELOPMENT.

  moved by ROLF, seconded by TRADEWELL

  Passed

  MOTION CARRIED 5-0.

  p. 8↗Oak Grove — 05.12.2025MOTION BY MAYOR ROLF, SECOND BY COUNCILMEMBER TRADEWELL FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTES, SECTION 13D.05, SUBDIVISION 3(B) FOR AN ATTORNEY-CLIENT PROTECTED DISCUSSION WITH THE CITY'S ATTORNEY REGARDING THREATENED LITIGATION FROM THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES REGAR…

• M13MOTION TO ADJOURN MADE BY COUNCIL MEMBER BRAY JOHNSON.

  Exact transcript text

  MOTION TO ADJOURN MADE BY COUNCIL MEMBER BRAY JOHNSON

  moved by BRAY JOHNSON, seconded by ROLF

  Passed

  • NTRADWELL

  p. 9↗Oak Grove — 05.12.202517\. ADJOURNMENT MOTION TO ADJOURN MADE BY COUNCIL MEMBER BRAY JOHNSON SECOND BY MAYOR ROLF. MOTION CARRIED 4-1(TRADWELL). MEETING ADJOURNED AT 8:49 PM.

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

• Payment for treatment of invasive species by Lake Restoration, Inc. on Lake George in 2025 (LGID AIS donation request).

  $3,000

  Motion MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-074 AUTHORIZING THE PAYMENT OF $3,000 FOR TREATMENT OF INVASIVE SPECIES BY LAKE RESTORATION, INC. ON LAKE GEORGE IN 2025. Passed(MOTION CARRIED (5-0).)
  p. 3↗Oak Grove — 05.12.2025THE PAYMENT OF $3,000 FOR TREATMENT OF INVASIVE SPECIES BY LAKE RESTORATION, INC. ON LAKE GEORGE IN 2025.

• Purchase of 2025 Gravely Pro-Turn 560 lawn mower with bagger, not to exceed stated amount.

  $17,910

  Motion MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-079 APPROVING THE PURCHASE OF 2025 GRAVELY PRO-TURN 560 LAWN MOWER WITH BAGGER AND NOT TO EXCEED $17,910.28. Passed(MOTION CARRIED (5-0).)
  p. 5↗Oak Grove — 05.12.2025NOT TO EXCEED $17,910.28.

What was on the agenda

27 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

1. 1Call to Order

   Meeting called to order at 6:00 PM.

   Approved
   p. 1↗Oak Grove — 05.12.2025The Regular Meeting of the Oak Grove City Council was called to order by Mayor Rolf at 6:00 PM on Monday, May 12, 2025.

2. 2Pledge of Allegiance

   Pledge stated (no vote recorded).

   No action
   p. 1↗Oak Grove — 05.12.2025Pledge of Allegiance was said, and roll call taken.

3. 3Roll Call

   Roll call taken; members listed as present.

   No action
   PDF↗Oak Grove — 05.12.2025Present: Weston Rolf, Mayor Angie Bray Johnson, Council Member Paul Tradewell, Council Member John West, Council Member Mike Wylie, Council Member

4. 4Announcements

   Mayor announced there would be a closed session at the end of the meeting.

   • closed session

   Discussion only
   p. 1↗Oak Grove — 05.12.2025Mayor Rolf announced that there would be a closed session at the end of the meeting.

5. 5Setting of Regular Agenda

   Regular agenda approved as presented (5-0).

   Approved
   p. 1↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA AS PRESENTED. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED 5-0.

6. 6Public Forum

   Public comments and updates including soccer nets at park by Fire Station 2 and Anoka County construction/taxes/jail project discussion.

   A resident, Andrew Swiech (4261 204th Lane NW), asked about missing soccer nets at the park by Fire Station 2 and how he could help get them put back up. The administrator and council noted uncertainty about whether nets are typically installed and recalled that nets were present last year; the mayor said the city would look into it.

   Anoka County Commissioner Julie Braastad updated the council on several county road/bridge projects, including work along Viking Boulevard and upcoming bridge replacement over Seelye Brook, and discussed concrete surfacing issues and planned repairs. Council members asked about taxpayer costs and tax implications (including a noted 16.86% county tax increase) and asked about a new jail facility resolution moving forward; the commissioner said costs would be a large bonding project but exact homeowner impacts were not yet available.

   Public forum held; no council action recorded.

   • parks
   • county road projects
   • county taxes
   • jail facility
   • elections/poll pads

   Discussion only
   p. 1↗Oak Grove — 05.12.2025## 6. PUBLIC FORUM Andrew Swiech, 4261 204th Lane NWp. 1↗Oak Grove — 05.12.2025Anoka County Commissioner Julie Braastad Commissioner Braastad provided an update regarding construction in the County.p. 2↗Oak Grove — 05.12.2025Mayor Rolf stated that the Council is not interested in poll pads.

7. 7Approval of Council Minutes for April 28, 2025

   Minutes approved (5-0).

   Approved
   p. 2↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE THE COUNCIL MINUTES FOR APRIL 28, 2025. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED (5-0).

8. 8aAnoka County Sheriff's Office Monthly Report - April

   April calls for service and enforcement activity report.

   Report presented; no action recorded.

   • public safety
   • sheriff report

   Discussion only
   p. 3↗Oak Grove — 05.12.2025Lieutenant Knotz reported that in April there were 257 calls for service, including 3 thefts, 1 criminal conduct, 3 assaults, 2 criminal damage to properties, 8 personal injury accidents, 13 property damage accidents, 37 medicals, 21 animal complaints, 8 alarms, 2 felony arrests, 4 gross misdemeanor arrests, 5 misdemea…

9. 8bLake George Improvement District (LGID) Presentation

   LGID chair update and annual funding request; included Resolution 2025-074 AIS donation request.

   The LGID chair, Juanita Reed Boniface, presented an update and asked for annual support. The council adopted Resolution 2025-074 to authorize a $3,000 payment for invasive species treatment on Lake George in 2025, and the mayor expressed support while encouraging the LGID to seek additional county funding.

   Council adopted Resolution 2025-074 authorizing $3,000 payment for invasive species treatment on Lake George in 2025 (5-0).

   • Lake George
   • AIS treatment
   • LGID

   Approved
   p. 3↗Oak Grove — 05.12.2025Juanita Reed Boniface, the Lake George Improvement District (LGID) chair, updated the Council on the activities of the LGID and asked for an annual financial request.p. 3↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-074 AUTHORIZING THE PAYMENT OF $3,000 FOR TREATMENT OF INVASIVE SPECIES BY LAKE RESTORATION, INC. ON LAKE GEORGE IN 2025. SECOND BY COUNCIL MEMBER WYLIE.p. 3↗Oak Grove — 05.12.2025## MOTION CARRIED (5-0).

10. 8cCity Hall/Fire Station Building Project Update - Randy Engel, Buetow Architecture

    Project phase update and bid/alternates discussion; included Resolution 2025-075 awarding bid.

    Architect Randy Engel updated the council on the City Hall/Fire Station project and reviewed bid actions, alternates, and the payment process; staff discussed bonding for the project and the added cost impacts of alternates. Council members debated whether to spend money to finish the back wall to match other sides and leaned toward saving that expense; the council then adopted Resolution 2025-075 awarding the bid with all add alternates and deduct number 1. A retired contractor project manager who attended the bid opening asked about availability of alternate bid records, and staff said base bids and the low bidder list would be included in the public packet.

    Council adopted Resolution 2025-075 awarding bid with all add alternates and deduct number 1 (5-0).

    • City Hall/Fire Station 1 project
    • construction bid
    • bonding

    Approved
    p. 3↗Oak Grove — 05.12.2025Buetow Architecture Principal Architect Randy Engel presented the update for the City Hall/Fire Station Building Project.p. 4↗Oak Grove — 05.12.2025Administrator Wickham mentioned that if the Council added all of the alternates and rejected all of the deductions, it would be an additional $292,309, which would increase the total bid price. The City is issuing bonds for the project.p. 4↗Oak Grove — 05.12.2025## MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-075 AWARDING BID FOR CITY HALL FIRE STATION 1 CONSTRUCTION PROJECT WITH ALL ADD ALTERNATES AND DEDUCT NUMBER 1. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED (5-0).

11. 9aPublic Hearing: 2025 Fee Schedule - Ordinance 2025-05

    Public hearing on changes to 2025 fee schedule related to zoning approvals, escrow amounts, and some building fee amendments.

    The council held a public hearing on updates to the 2025 fee schedule focused on zoning approvals, including increasing project escrow amounts because the city has had to repeatedly request additional funds as costs rise. Staff discussed proposing an escrow increase from $1,000 to $2,500 and noted some application/building fee changes to cover costs (not as a profit center); the hearing had no public comments. The council adopted Ordinance 2025-05 establishing the 2025 fee schedule and adopted Resolution 2025-076 to authorize publication of the ordinance by title and summary.

    Public hearing opened/closed with no comments; Ordinance 2025-05 adopted (5-0).

    • fee schedule
    • escrow accounts
    • zoning fees
    • building fees

    Approved
    p. 4↗Oak Grove — 05.12.2025Attorney Sathe stated that the Public Hearing was in regard to the changes to the 2025 fee schedule that are related to zoning approvals. The changes include increasing the amounts required for project escrow accounts.p. 4↗Oak Grove — 05.12.2025They are proposing $2,500.p. 4↗Oak Grove — 05.12.2025Mayor Rolf opened the Public Hearing. Hearing none, he closed the Public Hearing.p. 5↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT ORDINANCE 2025-05 ESTABLISHING THE CITY OF OAK GROVE 2025 FEE SCHEDULE. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

12. 9bResolution 2025-076 Authorizing Publication of Ordinance 2025-05

    The council held a public hearing on updates to the 2025 fee schedule focused on zoning approvals, including increasing project escrow amounts because the city has had to repeatedly request additional funds as costs rise. Staff discussed proposing an escrow increase from $1,000 to $2,500 and noted some application/building fee changes to cover costs (not as a profit center); the hearing had no public comments. The council adopted Ordinance 2025-05 establishing the 2025 fee schedule and adopted Resolution 2025-076 to authorize publication of the ordinance by title and summary.

    Resolution 2025-076 adopted (5-0).

    • ordinance publication
    • fee schedule

    Approved
    p. 5↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-076 AUTHORIZING PUBLICATION OF ORDINANCE NO. 2025-05 BY TITLE AND SUMMARY. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

13. 10aConsent Agenda: Claims and Accounts

    Approved on consent agenda motion covering items A-D (5-0).

    • claims

    Consent calendar
    p. 5↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C, D. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

14. 10bConsent Agenda: Accept 1st Quarter Financial Report

    Accepted on consent agenda motion covering items A-D (5-0).

    • financial report

    Consent calendar
    p. 5↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C, D. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

15. 10cConsent Agenda: Resolution 2025-077 Interim Use Permit (IUP) - JD Development Group Limited

    Approved on consent agenda motion covering items A-D (5-0).

    • IUP
    • JD Development Group Limited

    Consent calendar
    p. 5↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C, D. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

16. 10dConsent Agenda: Resolution 2025-078 Financial Security Reduction No. 1 - Timbers Hideaway

    Approved on consent agenda motion covering items A-D (5-0).

    • Timbers Hideaway
    • financial security

    Consent calendar
    p. 5↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C, D. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

17. 10eResolution 2025-079 Purchase of Gravely Lawn Mower

    Pulled from consent agenda; discussion of state contract price, included bagger, and approving amount not to exceed stated figure.

    The council pulled the lawn mower purchase off the consent agenda to confirm whether the state contract price was a good deal and what was included. Staff explained a bagger was included and the mower was needed for more detailed mowing with additional landscaping around the new City Hall; the mayor suggested approving a not-to-exceed amount to ensure best pricing. The council adopted Resolution 2025-079 approving purchase of a 2025 Gravely Pro-Turn 560 with bagger, not to exceed $17,910.28, and later a council member noted the price difference he saw online was due to horsepower and that the city was receiving a discounted price.

    Resolution 2025-079 adopted; purchase approved not to exceed $17,910.28 (5-0).

    • equipment purchase
    • public works

    Approved
    p. 5↗Oak Grove — 05.12.2025Council member Tradewell pulled item E from the Consent Agenda.p. 5↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-079 APPROVING THE PURCHASE OF 2025 GRAVELY PRO-TURN 560 LAWN MOWER WITH BAGGER AND NOT TO EXCEED $17,910.28. SECOND BY COUNCIL MEMBER WEST. MOTION CARRIED (5- 0).

18. 11aConsulting Engineer: Engineer Updates

    Updates on Anoka County projects and resident notifications; contractor to cover sprinkler damage per contract.

    Update provided; no action recorded.

    • engineering projects
    • resident notification

    Discussion only
    p. 6↗Oak Grove — 05.12.2025Engineer Schwartz updated the Council on Anoka County projects.p. 6↗Oak Grove — 05.12.2025Engineer Schwartz replied that it is included in the contract that the contractor would cover the costs for any damage.

19. 12aCity Attorney: Resolution 2025-071 Related to Comcast Franchise Agreement

    Authorize staff to negotiate a new franchise agreement; discussion of fiber vs RF as backup plan.

    The city attorney explained that Resolution 2025-071 would authorize staff to negotiate a new Comcast franchise agreement consistent with the current agreement. Council discussion highlighted that the city is asking Comcast for fiber and would treat RF as a backup option if fiber is not agreed to; the council adopted the resolution adopting a needs assessment.

    Resolution 2025-071 adopted (5-0).

    • Comcast franchise
    • telecommunications

    Approved
    p. 6↗Oak Grove — 05.12.2025Attorney Sathe explained that the Resolution would authorize staff to negotiate a new franchise agreement with Comcast that is in line with the current franchise agreement.p. 6↗Oak Grove — 05.12.2025Administrator Wickham explained that the City is asking for fiber, and RF would be plan b if they do not agree to fiber.p. 6↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2025-071 ADOPTING NEEDS ASSESSMENT. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED (5-0).

20. 12bCity Attorney Updates

    Update on Lake George access questions and interplay between judge's orders regarding Cedar Avenue property and City's enforcement processes.

    Attorney provided updates; no action recorded.

    • Lake George access
    • Cedar Avenue property
    • enforcement

    Discussion only
    p. 6↗Oak Grove — 05.12.2025Attorney Sathe confirmed that staff are working with a couple of residents who have Lake George access questions. He added that they are working through the interplay between the judge's orders regarding Cedar Avenue property versus the City's other enforcement processes.

21. 13aPlanning: Code Enforcement Update

    Monthly update process; administrative citations implementation plan with Rum River Consultants; concerns about complaint verification and costs.

    The mayor said the council had recently changed how the city proceeds with code enforcement violators and would receive an update at the first meeting each month. The administrator reported meeting with Rum River Consultants and creating an implementation plan for administrative citations, noting that no one had been cited yet but many cases were receiving notices; council members raised concerns about unverified neighbor complaints and asked to see what the city has spent on code enforcement, including itemized bills and prosecuting attorney costs.

    Update and council discussion; no action recorded.

    • code enforcement
    • Rum River Consultants
    • administrative citations

    Discussion only
    p. 6↗Oak Grove — 05.12.2025Mayor Rolf explained that there have been some changes in the way that the City moves forward on code enforcement violators.p. 6↗Oak Grove — 05.12.2025Administrator Wickham updated the Council that he has met with Rum River Consultants and has created a plan for implementation. He mentioned that no one has been cited for administrative citations.p. 7↗Oak Grove — 05.12.2025Council member West mentioned that he would like to see what the City has spent on code enforcement. Administrator Wickham replied that Rum River Consultants is sending an itemized bill monthly.

22. 14aResolution 2025-080 Utility Rate Study

    Approve Abdo Financial Solutions proposal for a utility rate study of enterprise funds; last study was in 2015; enterprise fund to cover cost.

    Staff recommended a utility rate study by Abdo Financial Solutions to evaluate enterprise funds, ensure expenses are covered, and plan for future capital needs; the city has not done a utility rate study since 2015 and staff said the enterprise fund would cover the study costs. The council adopted Resolution 2025-080, and one council member emphasized the council should follow the study’s results when they come in.

    Resolution 2025-080 adopted (5-0).

    • utility rates
    • enterprise funds
    • Abdo Financial Solutions

    Approved
    p. 7↗Oak Grove — 05.12.2025Administrator Wickham noted that the City has a proposal from Abdo Financial Solutions for a utility rate study for enterprise funds.p. 7↗Oak Grove — 05.12.2025The City has not done a utility rate study since 2015.p. 7↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2025-080 APPROVING A UTILITY RATE STUDY BY ABDO FINANCIAL SOLUTIONS. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED (5-0).

23. 14bResolution 2025-081 CDBG/HOME Programs - Anoka County

    Continue cooperation agreement to preserve ability to apply for funds; no cost associated.

    The administrator explained that the city considers the CDBG/HOME program every three years and that adopting Resolution 2025-081 would keep the city in Anoka County’s cooperation agreement so the city retains the ability to apply for the funds in the future, with no cost associated. The council adopted Resolution 2025-081 to continue the cooperation agreement dated July 10, 2019.

    Resolution 2025-081 adopted (5-0).

    • CDBG
    • HOME
    • Anoka County cooperation agreement

    Approved
    p. 7↗Oak Grove — 05.12.2025Approving the Resolution would mean that the City would continue to use Anoka County's program if the City accessed the funds in the future.p. 7↗Oak Grove — 05.12.2025Council member Wylie asked if there was a cost associated with the Resolution. Administrator Wickham replied that there is no cost associated.p. 7↗Oak Grove — 05.12.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-081 TO CONTINUE THE COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT PARTNERSHIP PROGRAM COOPERATION AGREEMENT WITH ANOKA COUNTY DATE JULY 10, 2019. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

24. 14cAdministrator Updates

    Eagle Scout project, upcoming Planning Commission variance, Met Council meeting request, election administration joint powers notice deadline, new city domain/email, clarification on alternates/deducts count for building project.

    Updates provided; no action recorded.

    • parks
    • planning commission
    • Met Council
    • elections
    • IT/email
    • City Hall/Fire Station project

    Discussion only
    p. 8↗Oak Grove — 05.12.2025Administrator Wickham stated Eagle Scout Micah Miller completed his Eagle Scout project.p. 8↗Oak Grove — 05.12.2025Administrator Wickham noted that the Planning Commission meets on Thursday and there is one variance application on the agenda.p. 8↗Oak Grove — 05.12.2025He stated the City must give notice about the elections administration joint powers agreement by June 1st in order for it to take effect next year.p. 8↗Oak Grove — 05.12.2025Administrator Wickham stated that the City has a new domain that has launched. The new emails for the City are simplified to say oakgrove.mn.gov.p. 8↗Oak Grove — 05.12.2025Administrator Wickham clarified that there were fourteen add alternates/deducts for the City Hall/Fire Station building project. Eleven of the alternates were adds and three were for deductions.

25. 15Mayor/Council Requests/Updates

    Heart safe sign locations, water heater/water conditioning permit questions, mower price clarification, next meeting date.

    The council pulled the lawn mower purchase off the consent agenda to confirm whether the state contract price was a good deal and what was included. Staff explained a bagger was included and the mower was needed for more detailed mowing with additional landscaping around the new City Hall; the mayor suggested approving a not-to-exceed amount to ensure best pricing. The council adopted Resolution 2025-079 approving purchase of a 2025 Gravely Pro-Turn 560 with bagger, not to exceed $17,910.28, and later a council member noted the price difference he saw online was due to horsepower and that the city was receiving a discounted price.

    Updates/questions; no action recorded.

    • signage
    • permits/fees
    • equipment purchase

    Discussion only
    p. 8↗Oak Grove — 05.12.2025Council member Bray Johnson inquired about where the heart safe signs would be located in the City.p. 8↗Oak Grove — 05.12.2025Council member Bray Johnson asked why there were fees and permits for water heaters and water conditioning systems. Administrator Wickham replied that he did not know but would follow up with Rum River Consultants.p. 8↗Oak Grove — 05.12.2025Council member Tradewell mentioned that he noticed that he found the model of lawn mower that Public Works was going to purchase and realized that the price difference was due to the horsepower in the mower. He added that the City is getting the mower for a discounted price.

26. 16Closed Session - Attorney Client Privilege (Minn. Stat. 13D.05, subd. 3(b))

    Closed session for attorney-client protected discussion regarding threatened litigation from the Minnesota DNR regarding MRTA, LLC's Timbers Hideaway Development.

    The council voted to enter closed session under Minnesota Statutes section 13D.05, subdivision 3(b), for an attorney-client protected discussion with the city attorney regarding threatened litigation from the Minnesota Department of Natural Resources concerning MRTA, LLC’s Timbers Hideaway development. The council entered closed session at 8:31 PM and resumed the regular meeting at 8:49 PM before adjourning.

    Council voted to go into closed session (5-0); entered at 8:31 PM; regular meeting resumed at 8:49 PM.

    • closed session
    • litigation
    • DNR
    • Timbers Hideaway

    Approved
    p. 8↗Oak Grove — 05.12.2025MOTION BY MAYOR ROLF, SECOND BY COUNCILMEMBER TRADEWELL FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTES, SECTION 13D.05, SUBDIVISION 3(B) FOR AN ATTORNEY-CLIENT PROTECTED DISCUSSION WITH THE CITY'S ATTORNEY REGARDING THREATENED LITIGATION FROM THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES REGAR…p. 8↗Oak Grove — 05.12.2025THE CITY COUNCIL ENTERED INTO CLOSED SESSION AT 8:31 PM.p. 9↗Oak Grove — 05.12.2025THE REGULAR MEETING RESUMED AT 8:49 PM.

27. 17Adjournment

    Adjourned at 8:49 PM on a 4-1 vote (Tradewell no).

    Approved
    p. 9↗Oak Grove — 05.12.202517\. ADJOURNMENT MOTION TO ADJOURN MADE BY COUNCIL MEMBER BRAY JOHNSON SECOND BY MAYOR ROLF. MOTION CARRIED 4-1(TRADWELL). MEETING ADJOURNED AT 8:49 PM.

Alternatives considered

Options the council weighed, and what happened to them. The record of the road not taken.

• City Hall/Fire Station 1 construction project alternates and appearance of back wall

  adopted

  Save money by not finishing the back of the building to match the other sides

  Cost comparison: Mayor Rolf: "the $80,000 to finish the back wall should be saved."

  Why: Council members stated residents were concerned about project costs and the council should save money; also noted the back would not be seen and could be removed first if expanded.

  Raised by Council member West

• Comcast franchise agreement negotiation

  under study

  RF would be plan b if they do not agree to fiber

  Why: City is requesting fiber; RF described as fallback option if Comcast does not agree to fiber.

  Raised by Administrator Wickham

• Elections administration joint powers agreement notice deadline

  mentioned only

  Ask for an extension on giving notice by June 1st

  Why: Attorney confirmed the city may ask for an extension; no further action recorded in this meeting.

  Raised by Council member West

Sources

Documents and recordings archived for this meeting, when available.

• Document

  Oak Grove — 05.12.2025

  Minutes · Monday, May 12, 2025

  9 pages

  ↗
• Document

  Oak Grove — 05.12.25 Council Agenda

  Agenda · Monday, May 12, 2025

  2 pages

  ↗