Monday, April 28, 2025
What happened
Council adopted administrative citations and the 2025 fee schedule, approved a tornado siren pole replacement capped at $9,985, approved a 2025 street project change order, approved purchasing SCBA tanks, approved swings for The Ponds Park, and held a closed session about threatened DNR litigation tied to Timbers Hideaway development.
16 motions on the record.
M-1MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA AS REVISED WITH THE ADDITION.
MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA AS REVISED WITH THE ADDITION.
moved by West, seconded by Wylie
5-0
M-2MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE CITY COUNCIL MINUTES FOR APRIL 14, 2025.
MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE CITY COUNCIL MINUTES FOR APRIL 14, 2025.
moved by West, seconded by Bray Johnson
5-0
M-3MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON TO ACCEPT THE 2024 AUDIT REPORT.
moved by Bray Johnson, seconded by Wylie
5-0
M-4MOTION MADE BY COUNCIL MEMBER WEST TO AMEND HIS MOTION TO ADOPT ORDINANCE 2025-02 AMENDING CHAPTER 2, ADMINISTRATION BY ADDING SECTIONS 2-185 THROUGH 2- 199, RESERVED; AND ADDING SECTIONS 2-200 THROUGH 2-214 TO CREATE LOCAL STATUTES FOR ADMINISTRATIVE ENFORCEMENT AND REQUEST TO HAVE THE ITEM ON THE AGENDA FOR THE FIRST OF THE MONTH.
MOTION MADE BY COUNCIL MEMBER WEST TO AMEND HIS MOTION TO ADOPT ORDINANCE 2025-02 AMENDING CHAPTER 2, ADMINISTRATION BY ADDING SECTIONS 2-185 THROUGH 2- 199, RESERVED; AND ADDING SECTIONS 2-200 THROUGH 2-214 TO CREATE LOCAL STATUTES FOR ADMINISTRATIVE ENFORCEMENT AND REQUEST TO HAVE THE ITEM ON THE AGENDA FOR THE FIRST OF THE MONTH.
moved by West
5-0
M-5MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2025-058 AUTHORIZING PUBLICATION OF ORDINANCE 2025-02.
MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2025-058 AUTHORIZING PUBLICATION OF ORDINANCE 2025-02.
moved by Wylie, seconded by West
5-0
M-6MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT ORDINANCE 2025-04 ADOPTING FEE SCHEDULE.
MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT ORDINANCE 2025-04 ADOPTING FEE SCHEDULE.
moved by Tradewell, seconded by West
5-0
M-7MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-061 AUTHORIZING PUBLICATION OF ORDINANCE 2025-04.
MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-061 AUTHORIZING PUBLICATION OF ORDINANCE 2025-04.
moved by West, seconded by Tradewell
5-0
M-8MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE UPDATED LANGUAGE FOR THE CODE ENFORCEMENT PROCEDURE.
MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE UPDATED LANGUAGE FOR THE CODE ENFORCEMENT PROCEDURE.
moved by West, seconded by Tradewell
5-0
M-9MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-066 APPROVING THE PURCHASE AND INSTALLATION OF A WOOD POLE AND TORNADO WARNING SIGN AND CANNOT EXCEED $9,985.00.
MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-066 APPROVING THE PURCHASE AND INSTALLATION OF A WOOD POLE AND TORNADO WARNING SIGN AND CANNOT EXCEED $9,985.00.
moved by West, seconded by Bray Johnson
5-0
M-10MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE CONSENT AGENDA ITEMS A, C.
MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE CONSENT AGENDA ITEMS A, C.
moved by Tradewell, seconded by Wylie
5-0
M-11MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-068 APPROVING A CONDITIONAL OFFER OF EMPLOYMENT TO KENNETH NIELSEN AND ERIC POWERS AS FIREFIGHTERS.
MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-068 APPROVING A CONDITIONAL OFFER OF EMPLOYMENT TO KENNETH NIELSEN AND ERIC POWERS AS FIREFIGHTERS.
moved by West, seconded by Bray Johnson
5-0
M-12MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-069 AUTHORIZING APPROVAL OF CHANGE ORDER #1 FOR THE 2025 BITUMINOUS STREET IMPROVEMENT PROJECT.
MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-069 AUTHORIZING APPROVAL OF CHANGE ORDER #1 FOR THE 2025 BITUMINOUS STREET IMPROVEMENT PROJECT.
moved by Tradewell, seconded by Wylie
5-0
M-13MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-070 APPROVE THE PURCHASE OF SCBA AIR TANKS FOR FIREFIGHTERS.
MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-070 APPROVE THE PURCHASE OF SCBA AIR TANKS FOR FIREFIGHTERS.
moved by Tradewell, seconded by West
5-0
M-14MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2025-072 APPROVING THE PURCHASE AND INSTALLATION OF SWINGS AT THE PONDS PARK USING PARK DEDICATION FUNDS.
MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2025-072 APPROVING THE PURCHASE AND INSTALLATION OF SWINGS AT THE PONDS PARK USING PARK DEDICATION FUNDS.
moved by Wylie, seconded by Bray Johnson
5-0
M-15MOTION BY MAYOR ROLF, SECOND BY COUNCILMEMBER WEST FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTES, SECTION 13D.05, SUBDIVISION 3(B) FOR AN ATTORNEY-CLIENT PROTECTED DISCUSSION WITH THE CITY'S ATTORNEY REGARDING THREATENED LITIGATION FROM THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES REGARDING MRTA, LLC'S TIMBERS HIDEAWAY DEVELOPMENT.
MOTION BY MAYOR ROLF, SECOND BY COUNCILMEMBER WEST FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTES, SECTION 13D.05, SUBDIVISION 3(B) FOR AN ATTORNEY-CLIENT PROTECTED DISCUSSION WITH THE CITY'S ATTORNEY REGARDING THREATENED LITIGATION FROM THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES REGARDING MRTA, LLC'S TIMBERS HIDEAWAY DEVELOPMENT.
moved by Rolf, seconded by West
5-0
M-16MOTION TO ADJOURN MADE BY COUNCIL MEMBER TRADEWELL SECOND BY COUNCIL MEMBER BRAY JOHNSON.
MOTION TO ADJOURN MADE BY COUNCIL MEMBER TRADEWELL SECOND BY COUNCIL MEMBER BRAY JOHNSON.
moved by Tradewell, seconded by Bray Johnson
5-0
Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.
Tornado warning siren pole replacement purchase and installation cost cap
$9,985
29 items as recorded in the agenda and minutes, each with a short summary of what was at issue.
1Call to Order
2Pledge of Allegiance
3Roll Call
4Announcements
5Setting of Regular Agenda
Agenda approved as revised, adding Resolution 2025-073 to consent agenda.
The city administrator added a final plat extension for the AspenGlenn plat to the consent agenda, and the council approved it as part of the consent agenda (along with claims and accounts).
6Public Forum
No public comments were made.
7Approval of Council Minutes for April 14, 2025
8Acknowledgement of Commission Minutes
Parks Commission (April 16, 2025) and Planning Commission (April 17, 2025) minutes acknowledged.
9a2024 Audit Presentation - BerganKDV
Audit findings presented; council asked about prior loan and fund rates; auditor explained segregation-of-duties finding.
The council received the 2024 audit presentation from BerganKDV audit manager Aaron Dahl, discussed questions about a prior loan tied to The Ponds sewer fund and whether any funds might need rate increases, and heard an explanation of the audit finding about segregation of accounting duties. The council then voted to accept the 2024 audit report.
9bAccepting the 2024 Audit Report
The council received the 2024 audit presentation from BerganKDV audit manager Aaron Dahl, discussed questions about a prior loan tied to The Ponds sewer fund and whether any funds might need rate increases, and heard an explanation of the audit finding about segregation of accounting duties. The council then voted to accept the 2024 audit report.
10aOrdinance 2025-02 Administrative Citations
Ordinance adopted with added request to place the item on the first meeting agenda each month for review; public comments received; discussion included possible sunset clause and monthly check-in with Rum River Consultants.
The council revisited the administrative citations ordinance that had been tabled previously, heard staff’s edits and explanation of who can write citations and the complaint-based system, and took public comments raising concerns about specificity, anonymity, costs, and potential legal risk. Council discussed ongoing oversight (including monthly check-ins and review after a year), and adopted Ordinance 2025-02 with an added request to put the item on the agenda for the first meeting of each month; the council also authorized publication and approved updated code enforcement procedure language.
10bResolution 2025-058 Authorizing Publication of Ordinance 2025-02 By Title and Summary
The council revisited the administrative citations ordinance that had been tabled previously, heard staff’s edits and explanation of who can write citations and the complaint-based system, and took public comments raising concerns about specificity, anonymity, costs, and potential legal risk. Council discussed ongoing oversight (including monthly check-ins and review after a year), and adopted Ordinance 2025-02 with an added request to put the item on the agenda for the first meeting of each month; the council also authorized publication and approved updated code enforcement procedure language.
10cProposed Ordinance 2025-04 Adopting 2025 Fee Schedule
The council adopted Ordinance 2025-04 establishing the 2025 fee schedule and authorized its publication by title and summary.
10dResolution 2025-061 Authorizing Publication of Ordinance 2025-04
The council adopted Ordinance 2025-04 establishing the 2025 fee schedule and authorized its publication by title and summary.
10eResolution 2025-066 Tornado Warning Siren Pole Replacement
Approved with cost cap not to exceed $9,985.00.
Public Works staff reported one quote came in higher than the first and that additional bids might be sought. Council discussed tabling versus approving with a cap, and ultimately approved the purchase and installation of a wood pole and tornado warning sign with a not-to-exceed cost of $9,985.00.
11aConsent Agenda - Claims and Accounts
Approved as part of consent agenda (items A and C), with item B pulled for separate action.
11bConsent Agenda - Resolution 2025-068 Conditional Offers of Employment Firefighters
Pulled from consent agenda and approved separately (conditional offers to Kenneth Nielsen and Eric Powers).
A council member pulled the firefighter conditional employment offers from the consent agenda to consider separately, welcomed the new firefighters, and the council approved conditional offers of employment to Kenneth Nielsen and Eric Powers as firefighters.
11cConsent Agenda - Resolution 2025-073 Final Plat Extension for the Aspen Glenn Plat
Added to agenda and approved as part of consent agenda (items A and C).
The city administrator added a final plat extension for the AspenGlenn plat to the consent agenda, and the council approved it as part of the consent agenda (along with claims and accounts).
12aResolution 2025-069 Change Order No.1 to the 2025 Street Improvement Project
The council approved change order #1 for the 2025 bituminous street improvement project after hearing that bids were positive and additional roads would be included, and heard that the project would begin the following Monday with postcards sent to affected neighbors.
12bEngineer Updates
No further updates reported.
13aResolution 2025-070 Purchase SCBA Tanks
Approved purchase of SCBA air tanks; discussion included using CIP money and possibly gambling funds to cover costs, and request for a future agenda item to discuss gambling fund use.
The fire chief reported that federal AFG grants had been unsuccessful and that expired SCBA tanks were unusable, recommending buying used tanks to extend the life of existing air packs while continuing to pursue grants. The council discussed funding via CIP and potentially gambling funds (with the mayor requesting a future agenda item to discuss gambling fund use) and approved the purchase of SCBA air tanks.
13bFire Chief Updates
Reported firefighter of the year and March/annual call statistics; answered burn/bonfire question.
14aResolution 2025-071 Related to Comcast Franchise Ordinance
No vote taken; attorney stated it was still being worked on and would be presented next meeting as a negotiation tool.
The city attorney advised that the Comcast-related resolution was still being worked on and that the council did not need to vote because it would be used as a negotiation tool and presented at the next meeting.
Attorney stated Council did not need to vote because it was still being worked on; will be presented next meeting.
14bCity Attorney Updates
Update on 22730 Cedar Dr. NW compliance timeline and inspection allowance per judge’s order (compliance by Oct. 22, 2025).
The city attorney updated the council that a judge issued an order with a compliance timeline requiring the property to comply by October 22, 2025 and allowing city inspections during that period, with the city working with the prosecuting attorney, judge, and property owner on periodic inspections.
15aResolution 2025-072 Purchase and Installation of Swings at The Ponds Park
Approved purchase and installation using Park Dedication funds; Parks and Recreation Commission recommended purchase and installation and Public Works provided an installation quote.
Following a Parks and Recreation Commission recommendation and an installation quote prepared by Public Works, the council approved purchasing and installing swings at The Ponds Park using Park Dedication funds.
15bAdministrator Updates
City Hall/Fire Station project out for bid (due May 6); Ponds land proposal due; recycle day recap.
Staff reported the new City Hall and Fire Station building project was out for bid with bids due May 6, and the council also discussed related updates including The Ponds land proposal timing.
16aMayor/Council Requests/Updates - City Hall/Fire Station Building Project Update
Discussion included West Oak Grove Cemetery board considering presenting cemetery to the City; Mayor discussed JLEC budget increase estimate and representation concerns.
Staff reported the new City Hall and Fire Station building project was out for bid with bids due May 6, and the council also discussed related updates including The Ponds land proposal timing.
The mayor stated that as a JLEC board member he expects the budget to increase by 17.88% to 21.95% next year and expressed concern that six contracted cities are not represented on the board and do not get a say in the budget.
17Closed Session - Attorney Client Privilege (Minnesota Statute 13D.05, subdivision 3(b))
Council went into closed session for attorney-client protected discussion regarding threatened litigation from MN DNR about MRTA, LLC’s Timbers Hideaway development; entered 8:04 PM and resumed 8:26 PM.
The council voted to enter closed session under Minnesota Statutes 13D.05, subdivision 3(b) for an attorney-client protected discussion about threatened litigation from the Minnesota Department of Natural Resources concerning MRTA, LLC’s Timbers Hideaway development, entering closed session at 8:04 PM and resuming the regular meeting at 8:26 PM.
18Adjournment
Adjourned at 8:26 PM.
Options the council weighed, and what happened to them. The record of the road not taken.
Tornado warning siren pole replacement (Resolution 2025-066)
rejectedTable the item and bring it back on the next consent agenda
Why: Council instead approved the resolution with a not-to-exceed cap.
Raised by Mayor Rolf
Tornado warning siren pole replacement (Resolution 2025-066)
adoptedApprove the resolution but require the cost cannot exceed the lowest bid already received, allowing time for new bids to come in
Raised by West
SCBA air tanks procurement strategy
rejectedReplace all SCBA tanks/new equipment rather than buying used tanks to prolong existing air packs
Cost comparison: "It would cost $75,00-$80,000 to replace all of them" versus used tanks to buy "five to six years"
Why: Chief stated the best option would be to buy used tanks to extend timeline and allow more time to get a grant.
Raised by Engler
Administrative citations ordinance (Ordinance 2025-02)
under studyInclude a sunset clause
Why: Attorney said he would need to see if it is possible; council also discussed reviewing each month and evaluating after a year.
Raised by Jon Anderson
Documents and recordings archived for this meeting, when available.
Packet
Not in this archive
The supporting materials the board reviewed.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?