Oak Grove City Council meeting, October 28, 2024

Motions and votes

8 motions on the record.

• M1MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR AGENDA AS PRESENTED.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR AGENDA AS PRESENTED.

  moved by Tradewell, seconded by Wylie

  Passed

  5-0

  p. 1↗Oak Grove — 10.28.24MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR AGENDA AS PRESENTED. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED. 5-0.

• M2MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE CITY COUNCIL MINUTES FOR OCTOBER 14, 2024.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE CITY COUNCIL MINUTES FOR OCTOBER 14, 2024.

  moved by West, seconded by Bray Johnson

  Passed

  • ARolf

  p. 2↗Oak Grove — 10.28.24MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE CITY COUNCIL MINUTES FOR OCTOBER 14, 2024. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED (4-0-1) MAYOR ROLF ABSTAINED BECAUSE HE WAS NOT PRESENT AT THE OCTOBER 14, 2024 MEETING.

• M3MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C, E, F.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C, E, F.

  moved by West, seconded by Tradewell

  Passed

  (5-0)

  p. 2↗Oak Grove — 10.28.24MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C, E, F. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED. (5-0).

• M4MOTION MADE BY MAYOR ROLF TO APPROVE CONSENT AGENDA ITEM D, AS AMENDED.

  Exact transcript text

  MOTION MADE BY MAYOR ROLF TO APPROVE CONSENT AGENDA ITEM D, AS AMENDED.

  moved by Rolf, seconded by West

  Passed

  (5-0)

  p. 2↗Oak Grove — 10.28.24MOTION MADE BY MAYOR ROLF TO APPROVE CONSENT AGENDA ITEM D, AS AMENDED. SECOND BY COUNCIL MEMBER WEST. MOTION CARRIED. (5-0).

• M5MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE 2025 RESIDENTIAL RECYCLING PROGRAM.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE 2025 RESIDENTIAL RECYCLING PROGRAM.

  moved by West, seconded by Tradewell

  Passed

  5-0

  p. 4↗Oak Grove — 10.28.24MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE 2025 RESIDENTIAL RECYCLING PROGRAM. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED. 5-0

• M6MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE ARCHITECTURAL SERVICES AGREEMENT.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE ARCHITECTURAL SERVICES AGREEMENT.

  moved by West, seconded by Bray Johnson

  Passed

  5-0

  p. 4↗Oak Grove — 10.28.24MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE ARCHITECTURAL SERVICES AGREEMENT. SECOND BY COUNCIL MEMBER BRAY JOHNSON. ... #### MOTION CARRIED. 5-0

• M7MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE SITE SURVEY AND PHASE 1 ENVIRONMENTAL SITE ASSESSMENT FOR FIRE STATION/CITY HALL PROJECT.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE SITE SURVEY AND PHASE 1 ENVIRONMENTAL SITE ASSESSMENT FOR FIRE STATION/CITY HALL PROJECT.

  moved by West, seconded by Bray Johnson

  Passed

  5-0

  p. 5↗Oak Grove — 10.28.24MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE SITE SURVEY AND PHASE 1 ENVIRONMENTAL SITE ASSESSMENT FOR FIRE STATION/CITY HALL PROJECT. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED. 5-0

• M8MOTION TO ADJOURN MADE BY COUNCIL MEMBER WYLIE.

  moved by Wylie, seconded by Tradewell

  Passed

  5-0

  p. 8↗Oak Grove — 10.28.24MOTION TO ADJOURN MADE BY COUNCIL MEMBER WYLIE. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED. (5-0) MEETING ADJOURNED AT 7:51 PM.

What was on the agenda

21 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

1. 1Announcements

   • community_events
   • election

   Discussion only
   p. 1↗Oak Grove — 10.28.24## 1. ANNOUNCEMENTS Council member West announced that the Christmas tree lighting event will be on Friday, December 6th, from 5:30-8:00 pm. Food trucks will be present and begin serving food at 5:30 pm, and the lights will turn on at 6:30 pm. Council member Bray Johnson mentioned that it is National First Responders D…

2. 2Setting of Regular Agenda

   • agenda_setting

   Approved
   p. 1↗Oak Grove — 10.28.24## 2. SETTING OF REGULAR AGENDA Administrator Wickham noted that there is an update under the architectural services agreement, and the Council could consider approving it. A copy of the agreement was given to the Council to consider. MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR AGENDA AS PRESENTED. S…

3. 3Public Forum

   • public_comment
   • election

   Discussion only
   p. 1↗Oak Grove — 10.28.24## 3. PUBLIC FORUM Richard Klabachek - North of Viking Boulevard on Lake George Boulevard Mr. Klabachek read a document from Robert J. Borer of Nebraska that addressed the election.

4. 4AApproval of Council Minutes: City Council Minutes - October 14, 2024

   Mayor Rolf abstained because he was not present at the October 14, 2024 meeting.

   • minutes

   Approved
   p. 1↗Oak Grove — 10.28.24## 4. APPROVAL OF COUNCIL MINUTES A. City Council Minutes - October 14, 2024 MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE CITY COUNCIL MINUTES FOR OCTOBER 14, 2024. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED (4-0-1) MAYOR ROLF ABSTAINED BECAUSE HE WAS NOT PRESENT AT THE OCTOBER 14, 2024 MEETING.

5. 5AConsent Agenda: Claims and Accounts

   Approved via the consent agenda motion for items A, B, C, E, F.

   • consent_agenda
   • claims_accounts

   Consent calendar
   p. 1↗Oak Grove — 10.28.24## 5. CONSENT AGENDA A. Claims and Accounts B. Resolution 24-110 Resignation of City Clerk C. Resolution 24-111 Appoint Deputy City Clerk D. Resolution 24-112 Pay Increase for Deputy City Clerk E. Resolution 24-113 Purchase a Set of Soccer Goals F. Resolution 24-114 2025 Contract Renewal - Embedded Systems ... MOTION M…

6. 5BConsent Agenda: Resolution 24-110 Resignation of City Clerk

   Approved via the consent agenda motion for items A, B, C, E, F.

   • consent_agenda
   • staffing

   Consent calendar
   p. 1↗Oak Grove — 10.28.24B. Resolution 24-110 Resignation of City Clerk ... MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C, E, F. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED. (5-0).

7. 5CConsent Agenda: Resolution 24-111 Appoint Deputy City Clerk

   Approved via the consent agenda motion for items A, B, C, E, F.

   • consent_agenda
   • staffing

   Consent calendar
   p. 1↗Oak Grove — 10.28.24C. Resolution 24-111 Appoint Deputy City Clerk ... MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C, E, F. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED. (5-0).

8. 5DConsent Agenda (Pulled/Amended): Resolution 24-112 Pay Increase for Deputy City Clerk

   Mayor Rolf pulled item D and requested the resolution be revised to back pay to October 21st.

   The council removed the deputy city clerk pay increase item from the consent agenda so it could be revised to provide back pay to October 21st when Ms. Pease started doing the work, and then approved the revised resolution as amended.

   Approved as amended after being pulled from consent agenda.

   • staffing
   • pay_resolution

   Approved
   p. 2↗Oak Grove — 10.28.24Mayor Rolf pulled item D from the Consent Agenda and requested the Resolution be revised in order to back pay the position to October 21st when Ms. Pease started doing the work.p. 2↗Oak Grove — 10.28.24MOTION MADE BY MAYOR ROLF TO APPROVE CONSENT AGENDA ITEM D, AS AMENDED. SECOND BY COUNCIL MEMBER WEST. MOTION CARRIED. (5-0).

9. 5EConsent Agenda: Resolution 24-113 Purchase a Set of Soccer Goals

   Approved via the consent agenda motion for items A, B, C, E, F.

   • consent_agenda
   • parks_recreation

   Consent calendar
   p. 1↗Oak Grove — 10.28.24E. Resolution 24-113 Purchase a Set of Soccer Goals ... MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C, E, F. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED. (5-0).

10. 5FConsent Agenda: Resolution 24-114 2025 Contract Renewal - Embedded Systems

    Approved via the consent agenda motion for items A, B, C, E, F.

    • consent_agenda
    • contract

    Consent calendar
    p. 1↗Oak Grove — 10.28.24F. Resolution 24-114 2025 Contract Renewal - Embedded Systems ... MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C, E, F. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED. (5-0).

11. 6AFire Department: Fire Chief Updates

    • fire_department
    • public_safety

    Discussion only
    p. 2↗Oak Grove — 10.28.24## 6. FIRE DEPARTMENT A. Fire Chief Updates Fire Chief Engler stated there was an OSHA inspection at both fire stations with no citations. A Heart Safe event will be on Tuesday, October 29th at 10:00 am at St. Patrick's Catholic Church. In addition, there will be a Heart Safe event tomorrow at 7:00 pm. The remaining AE…

12. 7Code Enforcement Update - Rum River Consultants

    Presentation and discussion of compliance process; potential work session on November 12, 2024.

    Rum River Consultants presented an overview of the city’s code enforcement program and compliance process; the council discussed not using citations to create revenue and discussed holding a work session on November 12, 2024, with a follow-up request for totals by case type.

    • code_enforcement
    • work_session

    Discussion only
    p. 3↗Oak Grove — 10.28.24## 7. CODE ENFORCEMENT UPDATE - RUM RIVER CONSULTANTS Rum River Consultants Carri Levitski and Tanner Behning gave a presentation regarding an overview of the program. Ms. Levitski reviewed the process for compliance. Mayor Rolf mentioned that he is not in favor of issuing citations in order to create revenue for the C…

13. 8AConsulting Engineer: Engineer Updates

    • engineering
    • development

    Discussion only
    p. 3↗Oak Grove — 10.28.24### A. Engineer Updates Engineer Schwartz updated Council that the second lift of asphalt was installed in the Sims Trail Crossing development. The City received a preliminary plat submittal for Wickstrom Estates South and it will be on the November Planning Commission agenda.

14. 8B221ST Ave NW Ped-Bike Crossing

    Memo presented regarding trail and bicycle/pedestrian crossing; discussion of County Road 22 resurfacing and safety.

    The council received a memo and discussed the 221st Avenue NW trail and bicycle/pedestrian crossing, reviewed county trail planning, and encouraged contacting county commissioners to fund the crossing sooner. Council members also raised safety concerns about turning movements near Silverod Street NW and Viking Boulevard NW and requested review of crash statistics.

    • transportation_safety
    • trails
    • county_coordination

    Discussion only
    p. 4↗Oak Grove — 10.28.24#### B. 221ST Ave NW Ped-Bike Crossing Engineer Schwartz presented a memo from Anne Holzem who is the Safety Engineer from MSA Professional Services. The memo addressed the 221st Avenue NW Trail and bicycle/pedestrian crossing. He also presented the Anoka County's Lake George Regional Park Master Trail Plan and encoura…

15. 9ACity Attorney: Attorney Updates

    • legal

    Discussion only
    p. 4↗Oak Grove — 10.28.24## 9. CITY ATTORNEY ### A. Attorney Updates Attorney Sathe stated he did not have any specific updates.

16. 10A2025 Residential Recycling Program - Anoka County

    The council approved the 2025 residential recycling program; staff noted county funding comes as a reimbursement and that Public Works is looking to purchase a plastic bailer for the recycling center.

    • recycling
    • county_reimbursement

    Approved
    p. 4↗Oak Grove — 10.28.24### A. 2025 Residential Recycling Program - Anoka County Administrator Wickham gave an overview of the City's recycling program and funding for the program from Anoka County. The funds are in the form of a reimbursement. Public Works is looking to purchase a plastic bailer for the recycling center. MOTION MADE BY COUNC…

17. 10BArchitectural Services Agreement Update

    Council considered and approved an architectural services agreement; design has begun with construction expected late summer/early fall 2025 and occupancy in 2026.

    The council approved an architectural services agreement and also approved retaining a site survey and Phase 1 environmental site assessment for the Fire Station/City Hall project. During discussion, staff described schedule expectations (construction late summer/early fall 2025, occupancy 2026) and reviewed survey options, including potential cost savings if not doing an ALTA survey but with added risk of missing easements/utilities.

    • city_hall
    • fire_station
    • capital_project_design

    Approved
    p. 4↗Oak Grove — 10.28.24B. Architectural Services Agreement Update Administrator Wickham gave an overview of the architectural services agreement. MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE ARCHITECTURAL SERVICES AGREEMENT. SECOND BY COUNCIL MEMBER BRAY JOHNSON.p. 5↗Oak Grove — 10.28.24Council member Wylie asked how long the process would take. Administrator Wickham replied that the design process has begun and construction would begin in late summer or early fall of 2025 with occupancy in 2026. #### MOTION CARRIED. 5-0

18. 10CSite Survey and Phase 1 Environmental Site Assessment for Fire Station/City Hall Project

    Discussion included whether an ALTA survey was necessary and potential cost savings versus risk; council approved retaining services.

    The council approved an architectural services agreement and also approved retaining a site survey and Phase 1 environmental site assessment for the Fire Station/City Hall project. During discussion, staff described schedule expectations (construction late summer/early fall 2025, occupancy 2026) and reviewed survey options, including potential cost savings if not doing an ALTA survey but with added risk of missing easements/utilities.

    • city_hall
    • fire_station
    • survey
    • environmental_assessment

    Approved
    p. 5↗Oak Grove — 10.28.24C. Site Survey and Phase 1 Environmental Site Assessment for Fire Station/City Hall Project Administrator Wickham gave an overview of services the City needs to retain for construction outside of the architectural design services agreement for the new building.p. 5↗Oak Grove — 10.28.24MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE SITE SURVEY AND PHASE 1 ENVIRONMENTAL SITE ASSESSMENT FOR FIRE STATION/CITY HALL PROJECT. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED. 5-0

19. 10DAdministrator Updates

    Included update that sewer and water agreements for ponds for the City of St. Francis were sent; and extended City Hall hours for early voting.

    • intergovernmental
    • election_administration

    Discussion only
    p. 5↗Oak Grove — 10.28.24D. Administrator Updates Administrator Wickham stated during the last City Council meeting, the Council approved the sewer and water agreements for the ponds for the City of St. Francis and the agreements have been sent to St. Francis and will be reviewed during their next City Council meeting. Administrator Wickham me…

20. 11Mayor/Council Requests/Updates

    Included discussion of election poll pads/statute/process concerns; requests for future agenda items; and meeting logistics/audio-visual improvements.

    During mayor/council updates and public comment, the council discussed electronic poll pads, statutory interpretation and potential repercussions, training issues, and the city’s desire for a post-election review; the city attorney noted the certification to the Secretary of State had already been sent on September 30th and said the council could take steps after the election to challenge processes. Council members requested further information be brought to the next meeting.

    • election_administration
    • future_agenda
    • meeting_access

    Discussion only
    p. 6↗Oak Grove — 10.28.24Mayor Rolf explained that he wants to make sure the election is done correctly. He reviewed the history of where the City is at regarding poll pads. He mentioned that the City was the first to want to do the post-election review to make sure the machine is accurate. The Council agreed to move forward with a post-electi…p. 7↗Oak Grove — 10.28.24Mayor Rolf noted that he watched the meeting last time online and it was difficult to to hear and see people who were speaking. He asked if there was something that could be done to improve it like having a high school student help with the audio and visual for the Council meeting. Council member West noted that he spo…

21. 12Adjournment

    Adjourned at 7:51 PM.

    • adjournment

    Approved
    p. 8↗Oak Grove — 10.28.24## 12. ADJOURNMENT MOTION TO ADJOURN MADE BY COUNCIL MEMBER WYLIE. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED. (5-0) MEETING ADJOURNED AT 7:51 PM.

Alternatives considered

Options the council weighed, and what happened to them. The record of the road not taken.

• Fire Station/City Hall project surveying scope

  mentioned only

  Do not do an ALTA survey (possible cost savings)

  Cost comparison: "He mentioned that there could be some cost savings by not doing an ALTA survey but there would be risks involved."

  Why: Engineer said it was possible but warned of risks (e.g., easements) and noted utilities would be located through the survey.

  Raised by Council member Wylie

Sources

Documents and recordings archived for this meeting, when available.

• Document

  Oak Grove — 10.28.24

  Minutes · Monday, October 28, 2024

  8 pages

  ↗
• Document

  Oak Grove — 10.28.24

  Agenda · Monday, October 28, 2024

  99 pages

  ↗