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Nowthen City Council meeting, September 10, 2024

City Council

Tuesday, September 10, 2024 · 6:00 PM

This meeting on the city's website ↗

Agenda

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What was on the agenda.

Packet

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The supporting materials the board reviewed.

Minutes

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The official record of what happened.

One-line summary

Council approved a pup trailer and tire purchase, tire-fee increases, subdivision security releases, an MS4 services proposal, a fire education incentive program, and staffing changes, while redirecting the fire chief search toward part-time options and continuing the Rum River invoice for clarification.

What was on the agenda

39 items as recorded in the agenda, packet, and minutes, each with a short summary of what was at issue.

  1. 1Call to Order

    Call to order, pledge, roll call, and approval of agenda.

    Agenda approved as amended.

    • meeting administration
    Approved
    p. 1Meeting City Council Meeting — Agenda (2024-09-10)# 1. Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE AGENDA AS AMENDED. 4 AYES. MOTION CARRIED. (CM Alders not present).
  2. 2Public Forum

    Public forum.

    Scott Holderson explained that he wants to burn a large brush and wood pile for an October 5 memorial/celebration of life; the fire chief said the pile is too large for the city permit process and must go through a DNR variance, which should take 7-10 days.

    Rum River Consultants reviewed the Sonsteby property and the state auto-dealer licensing sign-off issue; council authorized the administrator to sign the applications after the RRC inspection, agreed the city would pay for this year's inspection because prior inspection records could not be located, and directed staff to develop a policy, process, and escrow amount for annual CUP/IUP inspections.

    Public forum included Scott Holderson on a burn pile and Andy Schreder/Rick Sonsteby on auto-dealer licensing and IUP inspection.

    • Holderson burn pile
    • Sonsteby IUP
    Discussion only
    p. 1Meeting City Council Meeting — Agenda (2024-09-10)# 2. Public Forum The public forum is intended to afford the public an opportunity to address concerns to the City Council.p. 1Meeting City Council Meeting — Minutes (2024-09-10)# 3. Public Forum Scott Holderson of 18560 Clear Road, Nowthen, MN Mr. Holderson wanted to talk about a large pile of brush and wood he would like to burn as a memorial / celebration of life on October 5, 2024.
  3. 3aApproval of Claims and Treasurer's Report

    Approval of claims August 9, 2024 to September 9, 2024 and Treasurer's Report for July and August 2024.

    Removed from consent and later approved separately.

    • claims and treasurer report
    Approved
    p. 1Meeting City Council Meeting — Agenda (2024-09-10)a) Approval of Claims August 9, 2024 to September 9, 2024 and Treasurer's Report for July and August 2024.p. 10Meeting City Council Meeting — Minutes (2024-09-10)Consent item A: approval of claims. Clarify questions on the claims for Collaborative Planning Co. Invoice, Couri & Ruppe Invoice, and Moore Engineering relationship (to be discussed later). MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO AUTHORIZE THE PAYMENT OF THE CLAIMS AS PRESENTED. 5 AYES. MOTION CARRIE…
  4. 3bApproval of August 19, 2024 Meeting Minutes

    Approval of August 19, 2024 meeting minutes.

    Removed from consent and later approved separately.

    • meeting minutes
    Approved
    p. 1Meeting City Council Meeting — Agenda (2024-09-10)b) Approval of August 19, 2024 Meeting Minutes.p. 10Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY ALDERS TO APPROVE THE AUGUST 19, 2024 MEETING MINUTES AS PRESENTED. 5 AYES. MOTION CARRIED.
  5. 3cPurchase Used Hauling Trailer and Tires

    Resolution to purchase a used hauling trailer and eight new tires for public works.

    Council approved the consent item authorizing purchase of a used public works pup trailer and eight new tires, with the packet showing a $2,000 trailer cost, $2,400 tire cost, and a not-to-exceed amount of $4,500.

    Approved as part of amended consent agenda.

    • public works trailer purchase
    Consent calendar
    p. 1Meeting City Council Meeting — Agenda (2024-09-10)c) Approve Resolution 2024-XX to purchase a used Hauling Trailer and eight new tires for public works.p. 2Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE THE AMENDED CONSENT AGENDA, C & E TO BE APPROVED. 5 AYES. MOTION CARRIED.
  6. 3dRum River Consultants Past-Due Invoice

    Payment of past-due Rum River Consultants invoice.

    Council pulled the RRC invoice from consent and did not approve payment; instead it authorized Council Member Fladebo, Mayor Pilon, Administrator Lehner, Attorney Ruppe, and Andy Schreder to meet and clarify the outstanding $19,620 invoice for work tied to permits left open by MnSpect.

    Council did not approve payment at this meeting; it authorized a meeting to discuss and clarify the invoice.

    • Rum River Consultants invoice
    Continued
    p. 1Meeting City Council Meeting — Agenda (2024-09-10)d) Approve staff to pay Rum River Consultants for the past due invoice amount pulled in June, 2024.p. 10Meeting City Council Meeting — Minutes (2024-09-10)Consent item D: Rum River Consultants unpaid invoice. Still discussion regarding the invoice for permits left open by MnSpect and inspections needed. MOTION BY MAYOR PILON SECONDED BY BREYEN AUTHORIZING COUNCIL MEMBER FLADEBO, MAYOR PILON AND ADMINISTRATOR LEHNER, ATTORNEY RUPPE AND ANDY SCHREDER MEET TO DISCUSS AND CL…
  7. 3eAmend Fee Schedule

    Resolution amending the fee schedule.

    Council approved the consent item amending recycling tire fees, with Rainville clarifying that the action covered tire price changes only and not fluorescent bulb hauling prices.

    Approved as part of amended consent agenda, limited to tire price changes.

    • recycling tire fees
    Consent calendar
    p. 1Meeting City Council Meeting — Agenda (2024-09-10)e) Approve Resolution 2024-XX amending the fee schedule.p. 1Meeting City Council Meeting — Minutes (2024-09-10)Council Member Rainville clarified on Consent E) she has no information on hauling prices, so the only change is for the tire price changes.
  8. 4Presentation by Anoka County Highway Department

    Anoka County Highway Department presentation.

    Anoka County Highway Department described the Baugh Street maintenance planning process, invited residents to an open house at Historic Town Hall, and said no final plans were set because the county wanted resident input before later cost-sharing or construction timing discussions.

    Presentation only; no council action recorded.

    • Baugh Street
    Discussion only
    p. 1Meeting City Council Meeting — Agenda (2024-09-10)4\. Presentation by Anoka County Highway Departmentp. 2Meeting City Council Meeting — Minutes (2024-09-10)Anoka County Highway Department representative Nick Dobda updated the city council on the Baugh Street maintenance plan. He invited all to an open house tomorrow, here at the Historic Town Hall for residents to come in, ask questions, give input.
  9. 5aWoodhaven and Breyen's Bend Warranty Expiration

    Acknowledge expiration of Woodhaven and Breyen's Bend warranty period, release letter of credit, and return escrow after final bills.

    Council accepted the infrastructure improvements for Woodhaven and Breyen's Bend, released the financial security, and directed that remaining escrow funds be returned after final invoices are paid.

    Approved acceptance of infrastructure improvements and release of financial security for both subdivisions.

    • Woodhaven subdivision
    • Breyen's Bend subdivision
    Approved
    p. 1Meeting City Council Meeting — Agenda (2024-09-10)a) Acknowledgement of the Expiration of Woodhaven and Breyen's Bend Warranty period, authorize the release of the letter or credit and return escrow after everything has been paid.p. 3Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY BREYEN, SECONDED BY RAINVILLE TO APPROVE RESOLULTION 2024-XX ACCEPTING THE INFRASTRUCTURE IMPROVEMENTS AND RELEASINGS FINANCIAL SECURITY FOR BREYENS BEND AND THE WOODHAVEN SUBDIVISIONS AS RECOMMENDED BY THE CITY ENGINEER. 5 AYES. MOTION CARRIED.
  10. 5bHakanson Anderson MS4 Program Consultant Proposal

    Hakanson Anderson MS4 Program Consultant Proposal.

    Council approved Hakanson Anderson Associates to run the city's MS4 program, including one-time setup work and ongoing annual tasks; the administrator was directed to find a 2024 budget source because the work was not budgeted for the current year.

    Approved proposal; administrator directed to identify 2024 budget source.

    • MS4 program
    Approved
    p. 1Meeting City Council Meeting — Agenda (2024-09-10)b) Hakanson Anderson MS4 Program Consultant Proposal.p. 3Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PROPOSAL FROM HAKANSON ANDERSON ASSOCIATES INC. TO RUN THE MS4 PROGRAM FOR THE CITY OF NOWTHEN.
  11. 6aFire Department Monthly Report

    Monthly fire department report.

    Report received; no formal action recorded.

    • fire department monthly report
    Discussion only
    PDFMeeting City Council Meeting — Agenda (2024-09-10)a) Monthly Reportp. 3Meeting City Council Meeting — Minutes (2024-09-10)Chief Schmidt stated in leu of time, he would take questions on the monthly report. He did want to note there has been improvement in the response time, however, a decline in responding firefighters.
  12. 6bFirefighter Education Incentive Program

    Resolution authorizing an education incentive program.

    Council approved a firefighter education incentive program funded from MTFB funds, with incentives for new recruits completing Firefighter 1, Firefighter 2, HazMat, and EMT training and an EMT incentive for existing staff.

    Approved, funded from MTFB funds.

    • fire education incentive program
    Approved
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)b) Approve Resolution 2024-XX Authorizing an Education Incentive Program.p. 4Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE EDUCATIONAL INCENTIVE PROGRAM FOR THE FIRE DEPARTMENT TO BE PAID OUT OF THE MTFB FUNDS. 5 AYES. MOTION CARRIED.
  13. 6cFire Chief Update

    Fire Chief update.

    Council changed course on the fire chief recruitment, voting 3-2 to ask only the current finalists whether they would consider a part-time position and to repost if not; council also assigned Fladebo to research part-time chief hours and pay, and voted to hold off on the leadership evaluations if they could be cancelled.

    Council redirected the fire chief hiring process toward asking finalists about part-time interest and researching part-time hours and pay.

    • fire chief hiring
    Approved
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)c) Fire Chief Updatep. 5Meeting City Council Meeting — Minutes (2024-09-10)AMEND MOTION TO REMOVE GOING BACK TO ALL APPLICANTS. ONLY ASK CURRENT FINALISTS IF THEY ARE INTERESTED IN PART-TIME. IF NO, REPOST THE POSITION. VOTING ENSUED. 3 AYES: PILON, FLADEBO, ALDERS 2 NAYS: RAINVILLE, BREYEN. MOTION CARRIED.
  14. 7aSheriff's Department Monthly Report

    Monthly Sheriff's Department report.

    The Sheriff's report was received, and Chief Deputy Jacobson noted weekly discussions with Bar None and that Bar None would close its shelter program while leadership reassessed how to move forward.

    Report received; no formal action recorded.

    • sheriff monthly report
    • Bar None
    Discussion only
    PDFMeeting City Council Meeting — Agenda (2024-09-10)a) Monthly Reportp. 6Meeting City Council Meeting — Minutes (2024-09-10)a) Monthly Report Presented by Chief Deputy Jacobson. In interest of time, will stand for questions on the report given in the packet.
  15. 8aPlanning and Zoning Monthly Report

    Monthly Planning and Zoning report.

    During the planning report, council discussed whether Mackenzie Hills conditions had been completed before a certificate of occupancy; council directed Administrator Lehner to make a site visit, verify the listed work, and contact RRC and Attorney Ruppe if the work is complete.

    Council directed a site visit for Mackenzie Hills conditions.

    • Mackenzie Hills
    Approved
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)8\. Planning and Zoning a) Monthly Reportp. 7Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER FLADEBO, SECOND BY ALDERS TO DIRECT ADMINISTRATOR LEHNER TO MAKE A SITE VISIT TO VERIFY THE ITEMS ON THE LIST ARE COMPLETED AND CONTACT BOTH RRC AND CITY ATTORNEY RUPPE IF WORK IS COMPLETED. 5 AYES. MOTION CARRIED.
  16. 9aBaseball Field Update

    Baseball field update.

    Update only; no formal action recorded.

    • baseball field
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)a) Baseball Field Updatep. 7Meeting City Council Meeting — Minutes (2024-09-10)a) Baseball Field Update: Sprinklers in and training completed. Infield rebuilt - home plate rebuilt, fresh lime down
  17. 9bSonsteby IUP Compliance Status

    Sonsteby IUP compliance status for the state.

    Rum River Consultants reviewed the Sonsteby property and the state auto-dealer licensing sign-off issue; council authorized the administrator to sign the applications after the RRC inspection, agreed the city would pay for this year's inspection because prior inspection records could not be located, and directed staff to develop a policy, process, and escrow amount for annual CUP/IUP inspections.

    Addressed earlier during public forum.

    • Sonsteby IUP
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)b) Sonsteby IUP compliance status for the state.p. 7Meeting City Council Meeting — Minutes (2024-09-10)b) Sonsetby IUP Already was addressed.
  18. 9cAdd Code Compliance Presentation

    Add Code Compliance presentation to September 23, 2024.

    This item appeared on the agenda but was not separately addressed in the minutes.

    • code compliance
    No action
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)c) Add Code Compliance presentation to September 23, 2024.
  19. 9dLMC Involvement Update

    LMC involvement/update.

    Update only; no formal action recorded.

    • LMC involvement
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)d) LMC Involvement/Updatep. 7Meeting City Council Meeting — Minutes (2024-09-10)c) LMC Involvement Update - the date has been changed to the 17th to accommodate Attorney Ruppe's schedule.
  20. 9eScott Holderson Burn Pile

    Scott Holderson burning pile larger than permitted; DNR permit required.

    Scott Holderson explained that he wants to burn a large brush and wood pile for an October 5 memorial/celebration of life; the fire chief said the pile is too large for the city permit process and must go through a DNR variance, which should take 7-10 days.

    Addressed earlier during public forum.

    • Holderson burn pile
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)e) Scott Holderson - burning pile larger than permitted/allowed - required to apply for burning permit with DNRp. 7Meeting City Council Meeting — Minutes (2024-09-10)d) Scott Holderson Already was addressed.
  21. 10aConstitution Week Proclamation

    Constitution Week proclamation.

    Proclamation read; no formal vote recorded.

    • Constitution Week
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)a) Constitutional Week Proclamationp. 7Meeting City Council Meeting — Minutes (2024-09-10)a) The mayor read the Constitutional Week Proclamation.
  22. 10bWebsite Options

    Website options presentation by Administrative Assistant Lexi Johnson.

    Lexi Johnson presented Civic Plus as a website option because the current website is difficult to maintain and use on mobile devices; council took no approval vote but asked her to find out how long the 20% discount is valid and asked the administrator to identify how to pay for it in 2024.

    Presentation and action item; no approval motion recorded.

    • website vendor
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)b) Website Options - presentation by Administrative Assistant Lexi Johnson.p. 7Meeting City Council Meeting — Minutes (2024-09-10)ACTION ITEM: Ms. Johnson to find out how long the 20% discount is valid and Administrator Lehner to determine how to pay for it in 2024 to get started.
  23. 10cOffice and Recycling Staffing

    Office and recycling staffing.

    Council approved moving Administrative Assistant Johnson to full-time at $25 per hour plus benefits, posting for a part-time administrative assistant, authorizing an additional hire if Ms. Riley cannot return, and posting for a third recycling attendant while temporarily keeping the recycling center open Tuesday, Thursday, and Saturday only.

    Approved administrative staffing changes and separately approved posting for a recycling attendant and temporary reduced recycling center hours.

    • office staffing
    • recycling center staffing
    Approved
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)c) Office and Recycling Staffingp. 8Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO MOVE ADMINISTRATIVE ASSISTANT JOHNSON TO FULL-TIME TO HELP THE DEPUTY CLERK, INCREASE WAGE TO $25 PER HOUR PLUS BENEFITS, EFFECTIVE 9-11-24. POST FOR PART-TIME ADMINISTRATIVE ASSISTANT, NOT TO EXCEED 30 HOURS PER WEEK.
  24. 10dCouncil Attorney Access RCA

    Council Member Fladebo added RCA regarding direct access to city attorney.

    Council Member Fladebo proposed revising Resolution 77 to allow council members direct access to the city attorney without city staff notification; after discussion about wording, cost, and checks and balances, the motion failed 2-3.

    Added at agenda approval; motion failed.

    • city attorney access
    Denied
    p. 8Meeting City Council Meeting — Minutes (2024-09-10)### d) Council Member Fladebo added RCA. The RCA is requesting to supersede Resolution 77 and allow city council to have direct access to the city attorney without the approval or knowledge of staff, including the city administrator.p. 9Meeting City Council Meeting — Minutes (2024-09-10)VOTING ENSUED: 2 AYES - PILON, FLADEBO. 3 NAYS - ALDERS, BREYEN, and RAINVILLE. MOTION FAILS.
  25. 10-old-aEOP Update and Training

    Mayor Pilon to work with Anoka County to update EOP and schedule training.

    Listed under old business; no separate motion recorded.

    • EOP
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)a) Mayor Pilon to work with Anoka County to update EOP and schedule training for all necessary in the plan.
  26. 10-old-bThird-Party Consultant Access and Billing Policy

    Policy location and numbering for third-party consultant/contractor access and billing resolution.

    Listed under old business; no separate motion recorded.

    • consultant access and billing
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)b) Council Member Fladebo and Rainville to determine where the Resolution for 3rd party consultants/contractors Access and Associated Billing - what policy it will be kept in and number the policy, provide information to city council and staff.
  27. 10-old-cLiquor License Application Fee Public Hearing

    Schedule public hearing for liquor license application fee increase.

    Listed under old business; no separate motion recorded.

    • liquor license fee
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)c) Schedule Public Hearing for Liquor License Application Fee Increase
  28. 10-old-dADU Resident Questions

    Planner Nash to provide what kinds of ADUs residents or potential residents are asking about.

    Listed under old business; no separate motion recorded.

    • ADUs
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)d) Planner Nash to provide what kind of ADU's are residents and/or potential residents asking about?
  29. 10-old-eFire Chief Job Description Details

    Administrator Lehner to provide more information on Fire Chief job description and non-NFD duties.

    Council changed course on the fire chief recruitment, voting 3-2 to ask only the current finalists whether they would consider a part-time position and to repost if not; council also assigned Fladebo to research part-time chief hours and pay, and voted to hold off on the leadership evaluations if they could be cancelled.

    Listed under old business and related to the Fire Chief discussion.

    • fire chief hiring
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)e) Administrator Lehner to provide more detailed information regarding the Fire Chief Job Description for work not for the NFD "other duties" to show good value for the city.
  30. 10-old-fSolicitation Policy Research

    Research whether Council wants a solicitation policy.

    This item appeared on the agenda but does not appear in the minutes' old-business list.

    • solicitation policy
    No action
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)f) Research is needed for a Solicitation policy within the city - Does Council want a policy for this in Nowthen? If so, who will research?
  31. 10-old-gMediation & Restoration Services

    Ask Mediation & Restoration Services for more information and permission to void check and not pay.

    This item appeared on the agenda but does not appear in the minutes' old-business list.

    • Mediation & Restoration Services
    No action
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)g) Staff to ask for more information from Mediation & Restoration Services. Permission to void the check and not pay.
  32. 10-old-hMemorial Landscaping Plan

    Council Member Fladebo to bring landscaping plan for memorial area.

    Listed under old business; no separate motion recorded.

    • memorial landscaping
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)h) Council Member Fladebo to bring a plan to the City Council for landscaping around the memorial and residents to donate plants? And Garden Club to volunteer to get it done.
  33. 10-old-i2025 Road Repair Priority

    Determine which road is the priority in 2025 for repair.

    Listed under old business; no separate motion recorded.

    • road priorities
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)i) Administrator Lehner to determine which road is the priority in 2025 for repair. (Question has been posed to Shane)
  34. 10-old-j2026-2028 Road, Project, and Equipment Priorities

    Road, project, or equipment priorities for 2026, 2027, and 2028.

    Listed under old business; no separate motion recorded.

    • road priorities
    • equipment priorities
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)j) What is City Council's Road and project or equipment priorities for 2026, 2027, and 2028? (Question has been posed to Shane)
  35. 10-old-kConsortium JPA

    Consortium JPA information.

    Listed under old business; no separate motion recorded.

    • Consortium JPA
    Discussion only
    p. 2Meeting City Council Meeting — Agenda (2024-09-10)k) Mayor Pilon to provide Administrator Lehner with information on the Consortium JPA. Received \- nothing done with it yet.
  36. 10-old-lCode Compliance Process

    Code compliance process with consultants.

    Minutes note this remains in progress with a meeting to be set.

    • code compliance
    Discussion only
    p. 3Meeting City Council Meeting — Agenda (2024-09-10)l) Administrator Lehner to work with consultants to create a process based upon existing procedure but with new contractors - prepare a flow chart to give examples of how the process would flow.p. 9Meeting City Council Meeting — Minutes (2024-09-10)j) Administrator Lehner to work with consultants to create a process based upon existing procedure but with new contractors - prepare a flow chart to give examples of how the process would flow. (use an existing complaint). No ordinance changes & city council to determine timelines for letters and process. 9-10-24 Admi…
  37. 10-old-mCannabis Ordinance

    Cannabis ordinance.

    Still in progress; minutes state it needs completion by the December meeting.

    • cannabis ordinance
    Discussion only
    p. 3Meeting City Council Meeting — Agenda (2024-09-10)m) City Planner to work on Cannabis Ordinance.p. 9Meeting City Council Meeting — Minutes (2024-09-10)k) City Planner to work on Cannabis Ordinance. Still in progress. Needs to be completed by December meeting.
  38. 11Items Moved From Consent Agenda

    Items moved from consent agenda.

    Council pulled the RRC invoice from consent and did not approve payment; instead it authorized Council Member Fladebo, Mayor Pilon, Administrator Lehner, Attorney Ruppe, and Andy Schreder to meet and clarify the outstanding $19,620 invoice for work tied to permits left open by MnSpect.

    Items A and B were approved; item D was continued through a motion to meet and clarify.

    • claims and treasurer report
    • meeting minutes
    • Rum River Consultants invoice
    Approved
    p. 3Meeting City Council Meeting — Agenda (2024-09-10)# 11. ITEMS MOVED FROM CONSENT AGENDA (IF NEEDED)p. 9Meeting City Council Meeting — Minutes (2024-09-10)c) ITEMS MOVED FROM CONSENT AGENDA (IF NEEDED) Consent item A: approval of claims.
  39. 12Adjourn

    Adjournment.

    Meeting adjourned at 10:59 p.m.

    • meeting administration
    Approved
    PDFMeeting City Council Meeting — Agenda (2024-09-10)12\. Adjournp. 10Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY TO ADJOURN BY COUNCIL MEMBER RAINVILLE. The meeting was adjourned at 10:59 p.m.

Motions and votes

16 motions on the record. Split votes are highlighted.

  • M1MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE AGENDA AS AMENDED.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE AGENDA AS AMENDED.

    moved by Rainville, seconded by Fladebo

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • ·Alders
    p. 1Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE AGENDA AS AMENDED. 4 AYES. MOTION CARRIED. (CM Alders not present).
  • M2MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO THAT THE CITY COUNCIL APPROVES THE CITY ADMINISTRATOR TO SIGN THE APPLICATION FORMS ON BEHALF OF THE AUTO DEALERS AT THIS LOT AS IT MEETS THE REQUIREMENTS AFTER THE INSPECTION BY RRC. AMEND MOTION TO INCLUDE THE CITY WILL PAY FOR MR. SONSTEBY'S INSPECTION THIS YEAR AS THE CITY WAS UNABLE TO LOCATE ANY DOCUMENTS SHOWING INSPECTIONS BY PREVIOUS PLANNER/CODE COMPLIANCE.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO THAT THE CITY COUNCIL APPROVES THE CITY ADMINISTRATOR TO SIGN THE APPLICATION FORMS ON BEHALF OF THE AUTO DEALERS AT THIS LOT AS IT MEETS THE REQUIREMENTS AFTER THE INSPECTION BY RRC. AMEND MOTION TO INCLUDE THE CITY WILL PAY FOR MR. SONSTEBY'S INSPECTION THIS YEAR AS THE CITY WAS UNABLE TO LOCATE ANY DOCUMENTS SHOWING INSPECTIONS BY PREVIOUS PLANNER/CODE COMPLIANCE.

    moved by Rainville, seconded by Fladebo

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • AAlders
    p. 2Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO THAT THE CITY COUNCIL APPROVES THE CITY ADMINISTRATOR TO SIGN THE APPLICATION FORMS ON BEHALF OF THE AUTO DEALERS AT THIS LOT AS IT MEETS THE REQUIREMENTS AFTER THE INSPECTION BY RRC.p. 2Meeting City Council Meeting — Minutes (2024-09-10)AMEND MOTION TO INCLUDE THE CITY WILL PAY FOR MR. SONSTEBY'S INSPECTION THIS YEAR AS THE CITY WAS UNABLE TO LOCATE ANY DOCUMENTS SHOWING INSPECTIONS BY PREVIOUS PLANNER/CODE COMPLIANCE. 4 AYES. MOTION CARRIED. (ALDERS NO VOTE AS HE JUST ARRIVED.)
  • M3MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE THE AMENDED CONSENT AGENDA, C & E TO BE APPROVED.

    Exact transcript text

    MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE THE AMENDED CONSENT AGENDA, C & E TO BE APPROVED.

    moved by Breyen, seconded by Rainville

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • YAlders
    p. 2Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE THE AMENDED CONSENT AGENDA, C & E TO BE APPROVED. 5 AYES. MOTION CARRIED.
  • M4MOTION BY BREYEN, SECONDED BY RAINVILLE TO APPROVE RESOLULTION 2024-XX ACCEPTING THE INFRASTRUCTURE IMPROVEMENTS AND RELEASINGS FINANCIAL SECURITY FOR BREYENS BEND AND THE WOODHAVEN SUBDIVISIONS AS RECOMMENDED BY THE CITY ENGINEER.

    Exact transcript text

    MOTION BY BREYEN, SECONDED BY RAINVILLE TO APPROVE RESOLULTION 2024-XX ACCEPTING THE INFRASTRUCTURE IMPROVEMENTS AND RELEASINGS FINANCIAL SECURITY FOR BREYENS BEND AND THE WOODHAVEN SUBDIVISIONS AS RECOMMENDED BY THE CITY ENGINEER.

    moved by Breyen, seconded by Rainville

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • YAlders
    p. 3Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY BREYEN, SECONDED BY RAINVILLE TO APPROVE RESOLULTION 2024-XX ACCEPTING THE INFRASTRUCTURE IMPROVEMENTS AND RELEASINGS FINANCIAL SECURITY FOR BREYENS BEND AND THE WOODHAVEN SUBDIVISIONS AS RECOMMENDED BY THE CITY ENGINEER. 5 AYES. MOTION CARRIED.
  • M5MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PROPOSAL FROM HAKANSON ANDERSON ASSOCIATES INC. TO RUN THE MS4 PROGRAM FOR THE CITY OF NOWTHEN.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PROPOSAL FROM HAKANSON ANDERSON ASSOCIATES INC. TO RUN THE MS4 PROGRAM FOR THE CITY OF NOWTHEN.

    moved by Rainville, seconded by Fladebo

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • YAlders
    p. 3Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PROPOSAL FROM HAKANSON ANDERSON ASSOCIATES INC. TO RUN THE MS4 PROGRAM FOR THE CITY OF NOWTHEN.p. 3Meeting City Council Meeting — Minutes (2024-09-10)VOTING ENUSED: 5 AYES. MOTION CARRIED.
  • M6MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE EDUCATIONAL INCENTIVE PROGRAM FOR THE FIRE DEPARTMENT TO BE PAID OUT OF THE MTFB FUNDS.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE EDUCATIONAL INCENTIVE PROGRAM FOR THE FIRE DEPARTMENT TO BE PAID OUT OF THE MTFB FUNDS.

    moved by Rainville, seconded by Alders

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • YAlders
    p. 4Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE EDUCATIONAL INCENTIVE PROGRAM FOR THE FIRE DEPARTMENT TO BE PAID OUT OF THE MTFB FUNDS. 5 AYES. MOTION CARRIED.
  • M7AMEND MOTION TO REMOVE GOING BACK TO ALL APPLICANTS. ONLY ASK CURRENT FINALISTS IF THEY ARE INTERESTED IN PART-TIME. IF NO, REPOST THE POSITION.

    Exact transcript text

    AMEND MOTION TO REMOVE GOING BACK TO ALL APPLICANTS. ONLY ASK CURRENT FINALISTS IF THEY ARE INTERESTED IN PART-TIME. IF NO, REPOST THE POSITION.

    moved by Fladebo, seconded by Pilon

    PassedSplit vote
    • YPilon
    • YFladebo
    • YAlders
    • NRainville
    • NBreyen
    p. 5Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER FLADEBO, SECOND BY MAYOR PILON TO ASK THE TWO REMAINING CANDIDATES IF THEY WOULD BE INTERESTED IN PART-TIME, IF THEY DECLINE, RE-POST THE POSITON AS PART-TIME AND GO BACK TO ALL OTHER CANDIDATES TO SEE IF THEY ARE INTERESTED IN A PART-TIME POSITION - THEN INTERVIEW ACCORDINGLY OR REPOST THE POS…p. 5Meeting City Council Meeting — Minutes (2024-09-10)AMEND MOTION TO REMOVE GOING BACK TO ALL APPLICANTS. ONLY ASK CURRENT FINALISTS IF THEY ARE INTERESTED IN PART-TIME. IF NO, REPOST THE POSITION. VOTING ENSUED. 3 AYES: PILON, FLADEBO, ALDERS 2 NAYS: RAINVILLE, BREYEN. MOTION CARRIED.
  • M8MOTION AMENDED: COUNCIL MEMBER FLADEBO TO DO THE RESEARCH.

    moved by Breyen, seconded by Rainville

    PassedSplit vote
    • YPilon
    • YFladebo
    • YBreyen
    • YAlders
    • NRainville
    p. 5Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER BREYEN, SECOND BY RAINVILLE FOR STAFF TO RESEARCH HOW MANY HOURS OF PART-TIME CHIEF IS NEEDED AND WHAT RANGE OF PAY WILL BE NEEDED.p. 6Meeting City Council Meeting — Minutes (2024-09-10)MOTION AMENDED: COUNCIL MEMBER FLADEBO TO DO THE RESEARCH. VOTING ENSUED: 4 AYES, PILON, FLADEBO, BREYEN, ALDERS. 1 NAY, COUNCIL MEMBER RAINVILLE. MOTION CARRIED.
  • M9MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY ALDERS, TO HOLD OFF ON THE LEADERSHIP EVALUATION BY MARTIN-MCCALLISTER FOR THE TWO REMAINING CANDIDATES, IF POSSIBLE, IF UNABLE TO CANCEL, OK TO MOVE FORWARD.

    Exact transcript text

    MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY ALDERS, TO HOLD OFF ON THE LEADERSHIP EVALUATION BY MARTIN-MCCALLISTER FOR THE TWO REMAINING CANDIDATES, IF POSSIBLE, IF UNABLE TO CANCEL, OK TO MOVE FORWARD.

    moved by Breyen, seconded by Alders

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • YAlders
    p. 6Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY ALDERS, TO HOLD OFF ON THE LEADERSHIP EVALUATION BY MARTIN-MCCALLISTER FOR THE TWO REMAINING CANDIDATES, IF POSSIBLE, IF UNABLE TO CANCEL, OK TO MOVE FORWARD. 5 AYES. MOTION CARRIED.
  • M10MOTION BY COUNCIL MEMBER FLADEBO, SECOND BY ALDERS TO DIRECT ADMINISTRATOR LEHNER TO MAKE A SITE VISIT TO VERIFY THE ITEMS ON THE LIST ARE COMPLETED AND CONTACT BOTH RRC AND CITY ATTORNEY RUPPE IF WORK IS COMPLETED.

    Exact transcript text

    MOTION BY COUNCIL MEMBER FLADEBO, SECOND BY ALDERS TO DIRECT ADMINISTRATOR LEHNER TO MAKE A SITE VISIT TO VERIFY THE ITEMS ON THE LIST ARE COMPLETED AND CONTACT BOTH RRC AND CITY ATTORNEY RUPPE IF WORK IS COMPLETED.

    moved by Fladebo, seconded by Alders

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • YAlders
    p. 7Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER FLADEBO, SECOND BY ALDERS TO DIRECT ADMINISTRATOR LEHNER TO MAKE A SITE VISIT TO VERIFY THE ITEMS ON THE LIST ARE COMPLETED AND CONTACT BOTH RRC AND CITY ATTORNEY RUPPE IF WORK IS COMPLETED. 5 AYES. MOTION CARRIED.
  • M11MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO MOVE ADMINISTRATIVE ASSISTANT JOHNSON TO FULL-TIME TO HELP THE DEPUTY CLERK, INCREASE WAGE TO $25 PER HOUR PLUS BENEFITS, EFFECTIVE 9-11-24. POST FOR PART-TIME ADMINISTRATIVE ASSISTANT, NOT TO EXCEED 30 HOURS PER WEEK. IF MS. RILEY, IS UNABLE TO RETURN, THE COUNCIL AUTHORIZES AN ADDITIONAL ADMINISTRATIVE ASSISTANT POSITION BE FILLED.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO MOVE ADMINISTRATIVE ASSISTANT JOHNSON TO FULL-TIME TO HELP THE DEPUTY CLERK, INCREASE WAGE TO $25 PER HOUR PLUS BENEFITS, EFFECTIVE 9-11-24. POST FOR PART-TIME ADMINISTRATIVE ASSISTANT, NOT TO EXCEED 30 HOURS PER WEEK. IF MS. RILEY, IS UNABLE TO RETURN, THE COUNCIL AUTHORIZES AN ADDITIONAL ADMINISTRATIVE ASSISTANT POSITION BE FILLED.

    moved by Rainville, seconded by Alders

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • YAlders
    p. 8Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO MOVE ADMINISTRATIVE ASSISTANT JOHNSON TO FULL-TIME TO HELP THE DEPUTY CLERK, INCREASE WAGE TO $25 PER HOUR PLUS BENEFITS, EFFECTIVE 9-11-24. POST FOR PART-TIME ADMINISTRATIVE ASSISTANT, NOT TO EXCEED 30 HOURS PER WEEK. IF MS. RILEY, IS UNABLE TO RETURN, THE COUN…p. 8Meeting City Council Meeting — Minutes (2024-09-10)VOTING ENSUED. 5 AYES. MOTION CARRIED.
  • M12MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY FLADEBO TO POST FOR A THIRD RECYCLING ATTENDANT, IF ATTENDANT, CAN COME BACK, SPLIT THE HOURS. IF SHE IS UNABLE TO, THE POSITION IS FILLED. AND UNTIL A POSITION IS FILLED, CLOSE THE RECYCLING CENTER WEDNESDAY'S AND FRIDAYS - STAY OPEN TUESDAY, THURSDAY, AND SATURDAY.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY FLADEBO TO POST FOR A THIRD RECYCLING ATTENDANT, IF ATTENDANT, CAN COME BACK, SPLIT THE HOURS. IF SHE IS UNABLE TO, THE POSITION IS FILLED. AND UNTIL A POSITION IS FILLED, CLOSE THE RECYCLING CENTER WEDNESDAY'S AND FRIDAYS - STAY OPEN TUESDAY, THURSDAY, AND SATURDAY.

    moved by Rainville, seconded by Fladebo

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • YAlders
    p. 8Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY FLADEBO TO POST FOR A THIRD RECYCLING ATTENDANT, IF ATTENDANT, CAN COME BACK, SPLIT THE HOURS. IF SHE IS UNABLE TO, THE POSITION IS FILLED. AND UNTIL A POSITION IS FILLED, CLOSE THE RECYCLING CENTER WEDNESDAY'S AND FRIDAYS - STAY OPEN TUESDAY, THURSDAY, AND SATURDAY.p. 8Meeting City Council Meeting — Minutes (2024-09-10)VOTING ENSUED: 5 AYES. MOTION CARRIED.
  • M13MOTION BY COUNCIL MEMBER FLADEBO, SECOND BY ALDERS TO REVISE RESOLUTION 77 TO ALLOW COUNCIL MEMBERS DIRECT ACCESS TO THE CITY ATTORNEY WITHOUT CITY STAFF NOTIFICATION.

    Exact transcript text

    MOTION BY COUNCIL MEMBER FLADEBO, SECOND BY ALDERS TO REVISE RESOLUTION 77 TO ALLOW COUNCIL MEMBERS DIRECT ACCESS TO THE CITY ATTORNEY WITHOUT CITY STAFF NOTIFICATION.

    moved by Fladebo, seconded by Alders

    FailedSplit vote
    • YPILON
    • YFLADEBO
    • NALDERS
    • NBREYEN
    • NRAINVILLE
    p. 9Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER FLADEBO, SECOND BY ALDERS TO REVISE RESOLUTION 77 TO ALLOW COUNCIL MEMBERS DIRECT ACCESS TO THE CITY ATTORNEY WITHOUT CITY STAFF NOTIFICATION.p. 9Meeting City Council Meeting — Minutes (2024-09-10)VOTING ENSUED: 2 AYES - PILON, FLADEBO. 3 NAYS - ALDERS, BREYEN, and RAINVILLE. MOTION FAILS.
  • M14MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO AUTHORIZE THE PAYMENT OF THE CLAIMS AS PRESENTED.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO AUTHORIZE THE PAYMENT OF THE CLAIMS AS PRESENTED.

    moved by Rainville, seconded by Breyen

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • YAlders
    p. 10Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO AUTHORIZE THE PAYMENT OF THE CLAIMS AS PRESENTED. 5 AYES. MOTION CARRIED.
  • M15MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY ALDERS TO APPROVE THE AUGUST 19, 2024 MEETING MINUTES AS PRESENTED.

    Exact transcript text

    MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY ALDERS TO APPROVE THE AUGUST 19, 2024 MEETING MINUTES AS PRESENTED.

    moved by Breyen, seconded by Alders

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • YAlders
    p. 10Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY ALDERS TO APPROVE THE AUGUST 19, 2024 MEETING MINUTES AS PRESENTED. 5 AYES. MOTION CARRIED.
  • M16MOTION BY MAYOR PILON SECONDED BY BREYEN AUTHORIZING COUNCIL MEMBER FLADEBO, MAYOR PILON AND ADMINISTRATOR LEHNER, ATTORNEY RUPPE AND ANDY SCHREDER MEET TO DISCUSS AND CLARIFY THE OUTSTANDING INVOICE.

    Exact transcript text

    MOTION BY MAYOR PILON SECONDED BY BREYEN AUTHORIZING COUNCIL MEMBER FLADEBO, MAYOR PILON AND ADMINISTRATOR LEHNER, ATTORNEY RUPPE AND ANDY SCHREDER MEET TO DISCUSS AND CLARIFY THE OUTSTANDING INVOICE.

    moved by Pilon, seconded by Breyen

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • YAlders
    p. 10Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY MAYOR PILON SECONDED BY BREYEN AUTHORIZING COUNCIL MEMBER FLADEBO, MAYOR PILON AND ADMINISTRATOR LEHNER, ATTORNEY RUPPE AND ANDY SCHREDER MEET TO DISCUSS AND CLARIFY THE OUTSTANDING INVOICE. 5 AYES. MOTION CARRIED.

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

  • Pup trailer cost

    $2,000

    Motion MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE THE AMENDED CONSENT AGENDA, C & E TO BE APPROVED. Passed(5 AYES. MOTION CARRIED.)
    p. 11Meeting City Council Meeting — Agenda Packet (2024-09-10)Staff are requesting the purchase of a used pup trailer to replace one of the ones we have that is no longer repairable. The cost is $2,000.00 for the trailer and new tires are needed (8) for $2,400.00.
  • Pup trailer tires

    $2,400

    Motion MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE THE AMENDED CONSENT AGENDA, C & E TO BE APPROVED. Passed(5 AYES. MOTION CARRIED.)
    p. 11Meeting City Council Meeting — Agenda Packet (2024-09-10)Staff are requesting the purchase of a used pup trailer to replace one of the ones we have that is no longer repairable. The cost is $2,000.00 for the trailer and new tires are needed (8) for $2,400.00.
  • Pup trailer not to exceed

    $4,500

    Motion MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE THE AMENDED CONSENT AGENDA, C & E TO BE APPROVED. Passed(5 AYES. MOTION CARRIED.)
    p. 12Meeting City Council Meeting — Agenda Packet (2024-09-10)2\. Approval to move forward with the purchase of this trailer and tires not to exceed $4500.00
  • Rrc open permits invoice

    $19,620

    Motion MOTION BY MAYOR PILON SECONDED BY BREYEN AUTHORIZING COUNCIL MEMBER FLADEBO, MAYOR PILON AND ADMINISTRATOR LEHNER, ATTORNEY RUPPE AND ANDY SCHREDER MEET TO DISCUSS AND CLARIFY THE OUTSTANDING INVOICE. Passed(5 AYES. MOTION CARRIED.)
    p. 22Meeting City Council Meeting — Agenda Packet (2024-09-10)Total Cost to Close out Prior Permits - $19,620.00PDFMeeting City Council Meeting — Agenda Packet (2024-09-10)Amount Due $19,620.00p. 10Meeting City Council Meeting — Minutes (2024-09-10)MOTION BY MAYOR PILON SECONDED BY BREYEN AUTHORIZING COUNCIL MEMBER FLADEBO, MAYOR PILON AND ADMINISTRATOR LEHNER, ATTORNEY RUPPE AND ANDY SCHREDER MEET TO DISCUSS AND CLARIFY THE OUTSTANDING INVOICE. 5 AYES. MOTION CARRIED.
  • Ms4 phase 1

    $11,000

    Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PROPOSAL FROM HAKANSON ANDERSON ASSOCIATES INC. TO RUN THE MS4 PROGRAM FOR THE CITY OF NOWTHEN. Passed(5 AYES. MOTION CARRIED.)
    PDFMeeting City Council Meeting — Agenda Packet (2024-09-10)Phase 1 - "One Time Activities" $11,000
  • Ms4 phase 2 annual

    $24,500

    Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PROPOSAL FROM HAKANSON ANDERSON ASSOCIATES INC. TO RUN THE MS4 PROGRAM FOR THE CITY OF NOWTHEN. Passed(5 AYES. MOTION CARRIED.)
    PDFMeeting City Council Meeting — Agenda Packet (2024-09-10)Phase 2 - Ongoing/Annual Activities $24,500 / year *
  • Ms4 prorated 2024

    $8,085

    Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PROPOSAL FROM HAKANSON ANDERSON ASSOCIATES INC. TO RUN THE MS4 PROGRAM FOR THE CITY OF NOWTHEN. Passed(5 AYES. MOTION CARRIED.)
    p. 55Meeting City Council Meeting — Agenda Packet (2024-09-10)A pro-rated invoice in the amount of $8,085 will be invoiced in September of 2024 (assuming the City accepts this proposal in August of 2024).
  • Fire incentive 1000 components

    $1,000

    Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE EDUCATIONAL INCENTIVE PROGRAM FOR THE FIRE DEPARTMENT TO BE PAID OUT OF THE MTFB FUNDS. Passed(5 AYES. MOTION CARRIED.)
    PDFMeeting City Council Meeting — Agenda Packet (2024-09-10)· Firefighter 1 certification (roughly 140 hours if instruction and skills) $1,000 · Firefighter 2 certification (roughly 60 hours of instruction and skills) $500 · Hazardous Materials (roughly 40 hours of instruction and skills) $500 · Emergency Medical Technician (roughly 150 hours of instruction and skills) $1,000
  • Fire incentive 500 components

    $500

    Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE EDUCATIONAL INCENTIVE PROGRAM FOR THE FIRE DEPARTMENT TO BE PAID OUT OF THE MTFB FUNDS. Passed(5 AYES. MOTION CARRIED.)
    PDFMeeting City Council Meeting — Agenda Packet (2024-09-10)· Firefighter 2 certification (roughly 60 hours of instruction and skills) $500 · Hazardous Materials (roughly 40 hours of instruction and skills) $500
  • Fire incentive new recruit total

    $3,000

    Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE EDUCATIONAL INCENTIVE PROGRAM FOR THE FIRE DEPARTMENT TO BE PAID OUT OF THE MTFB FUNDS. Passed(5 AYES. MOTION CARRIED.)
    PDFMeeting City Council Meeting — Agenda Packet (2024-09-10)Total cost per successful new recruit- $3,000p. 4Meeting City Council Meeting — Minutes (2024-09-10)with the payout being $3,000 per fire fighter, the max would be $9,000.
  • Fire incentive existing staff emt

    $2,500

    Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE EDUCATIONAL INCENTIVE PROGRAM FOR THE FIRE DEPARTMENT TO BE PAID OUT OF THE MTFB FUNDS. Passed(5 AYES. MOTION CARRIED.)
    p. 59Meeting City Council Meeting — Agenda Packet (2024-09-10)· Emergency Medical Technician (roughly 150 hours of instruction and skills) $2500, to be paid in a one-time lump sum payment upon successful certification as an EMT.
  • Fire incentive 2024 max

    $9,000

    Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE EDUCATIONAL INCENTIVE PROGRAM FOR THE FIRE DEPARTMENT TO BE PAID OUT OF THE MTFB FUNDS. Passed(5 AYES. MOTION CARRIED.)
    p. 4Meeting City Council Meeting — Minutes (2024-09-10)with two (2) who should complete and one (1) that is has some work to do but could finish in 2024 with the payout being $3,000 per fire fighter, the max would be $9,000.
  • Fire incentive 2025 max

    $15,000

    Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE EDUCATIONAL INCENTIVE PROGRAM FOR THE FIRE DEPARTMENT TO BE PAID OUT OF THE MTFB FUNDS. Passed(5 AYES. MOTION CARRIED.)
    p. 4Meeting City Council Meeting — Minutes (2024-09-10)NFD currently has five (5) in the program for 2025, if they all complete the programs, the max payout would be $15,000.
  • Administrative assistant full time wage

    $25

    Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO MOVE ADMINISTRATIVE ASSISTANT JOHNSON TO FULL-TIME TO HELP THE DEPUTY CLERK, INCREASE WAGE TO $25 PER HOUR PLUS BENEFITS, EFFECTIVE 9-11-24. POST FOR PART-TIME ADMINISTRATIVE ASSISTANT, NOT TO EXCEED 30 HOURS PER WEEK. IF MS. RILEY, IS UNABLE TO RETURN, THE COUNCIL AUTHORIZES AN ADDITIONAL ADMINISTRATIVE ASSISTANT POSITION BE FILLED. Passed(5 AYES. MOTION CARRIED.)
    p. 8Meeting City Council Meeting — Minutes (2024-09-10)INCREASE WAGE TO $25 PER HOUR PLUS BENEFITS, EFFECTIVE 9-11-24.
  • Treasurer july cash total

    $3,199,604

    Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO AUTHORIZE THE PAYMENT OF THE CLAIMS AS PRESENTED. Passed(5 AYES. MOTION CARRIED.)
    PDFMeeting City Council Meeting — Agenda Packet (2024-09-10)$3,199,604.05
  • Treasurer july adjusted total

    $3,082,126

    Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO AUTHORIZE THE PAYMENT OF THE CLAIMS AS PRESENTED. Passed(5 AYES. MOTION CARRIED.)
    PDFMeeting City Council Meeting — Agenda Packet (2024-09-10)Adjusted Bank Total $3,082,126.12 SCHEDULE 1 Ending Balance: $ 3,082,126.12
  • Treasurer august adjusted total

    $3,042,884

    Motion MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO AUTHORIZE THE PAYMENT OF THE CLAIMS AS PRESENTED. Passed(5 AYES. MOTION CARRIED.)
    PDFMeeting City Council Meeting — Agenda Packet (2024-09-10)Adjusted Bank Total $3,042,883.67 SCHEDULE 1 Ending Balance: $ 3,042,883.67

Prior history on this business

When someone referred back to earlier business, we found the matching prior discussion and tied it in here.

  • The way it was done is in the past is not correct, Mr. Sonsteby may not receive multiple signed Zoning Approval forms for the state to authorize Dealer Licenses. The city does not have records of when the previous planner / code enforcement has been at the property to inspect and verify the business is in compliance with the IUP requirements.

    — Andy Schreder

    What this is about
    Sonsteby IUP inspections and prior planner/code enforcement records.

    p. 1Meeting City Council Meeting — Minutes (2024-09-10)The way it was done is in the past is not correct, Mr. Sonsteby may not receive multiple signed Zoning Approval forms for the state to authorize Dealer Licenses. The city does not have records of when the previous planner / code enforcement has been at the property to inspect and verify the business is in compliance wi…

    Related history

    The records I searched do not contain a prior decision or inspection record matching this recollection about Sonsteby’s IUP, zoning approval forms, or planner/code enforcement inspections of the property. The closest references are general Planning and Zoning items, such as the Planning and Zoning Monthly Report being included on the consent agenda at the March 10, 2026 meeting, but the search results provided do not show any discussion, inspection findings, compliance verification, or formal council action specific to Sonsteby.

    • May 12, 2026## 2. Public Forum Mayor Hybben opened the Public Forum, however there was no one signed up, and the public forum was pr
    • Apr 14, 2026## 2. Public Forum Mayor Hybben opened the Public Forum, however there was no one signed up, and the public forum was pr
    • Mar 10, 2026## 3. Consent Agenda The Consent Agenda was approved, which included: · Approval of January 13, 2026, City Council Meeti
    • Apr 14, 2026Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 1\. Call to Order · Pledge of Allegi
    • Apr 14, 2026Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 # 1. Call to Order · Pledge of Alleg
  • AMEND MOTION TO INCLUDE THE CITY WILL PAY FOR MR. SONSTEBY'S INSPECTION THIS YEAR AS THE CITY WAS UNABLE TO LOCATE ANY DOCUMENTS SHOWING INSPECTIONS BY PREVIOUS PLANNER/CODE COMPLIANCE.

    — Council

    What this is about
    Prior city inability to locate inspection records for the Sonsteby property.

    p. 2Meeting City Council Meeting — Minutes (2024-09-10)AMEND MOTION TO INCLUDE THE CITY WILL PAY FOR MR. SONSTEBY'S INSPECTION THIS YEAR AS THE CITY WAS UNABLE TO LOCATE ANY DOCUMENTS SHOWING INSPECTIONS BY PREVIOUS PLANNER/CODE COMPLIANCE.

    Related history

    The records I searched do not contain a prior decision or discussion specifically stating that the City was unable to locate past inspection records for Mr. Sonsteby’s property. The closest related material appears in the March 24, 2026 and April 14, 2026 meeting packets, where proposed conditions required the property owner to obtain building/fire approvals before operations and provide a certificate of compliance for the septic system by May 31, 2026. Those records do not show a formal finding about missing prior inspection documents, nor do they show a prior vote agreeing that the City would pay for an inspection.

    • Apr 14, 2026Waste materials will remain segregated from active inventory until they are destroyed in accordance with Minnesota Offic
    • Mar 24, 2026Waste materials will remain segregated from active inventory until they are destroyed in accordance with Minnesota Offic
    • Apr 14, 20266\. The approved total outdoor cultivation area shall not exceed 7000 square feet that is in a fenced and secured area a
    • Mar 24, 20265\. No extraction, production, or retail endorsements have been issued by the OCM. Even if granted by the OCM in the fut
    • Mar 10, 2026Council to determine that each lot has two available septic sites for the review and approval of the City's Building Off
  • This was supposed to be done last year and phase out SF Chief per contract . This should have been discussed and debated before it was posted as a full-time position

    What this is about
    Fire chief position planning and whether it had already been approved as full-time.

    p. 4Meeting City Council Meeting — Minutes (2024-09-10). This was supposed to be done last year and phase out SF Chief per contract . This should have been discussed and debated before it was posted as a full-time position

    Related history

    The records searched show Rob Miller was already serving as Fire Chief by early 2026. At the February 10, 2026 meeting, Chief Miller gave the fire department report, reported 2025 year-end call statistics, and thanked the council for its support during “his first year as Fire Chief.” The packet also included a “Fire Chief” council update for that meeting. However, these search results do not show a prior council decision approving the fire chief position as full-time, nor do they show a recorded discussion about phasing out a St. Francis fire chief arrangement “per contract.” The other results relate to fire alarm/security systems, fire department facility costs, and monthly reports, not fire chief staffing or position authorization.

    • Feb 10, 2026This is required by State, You are asking if you would be able to complete this yourself. What I do know is that it is r
    • Apr 14, 2026WRIGHT HENNEPIN SECURITY <table> <tr> <th>MEMORIAL PARK PAVILION AND 2 BATHROOMS</th> <th></th> </tr> <tr> <td>Feature</
    • Mar 23, 2026# Standard Measures for Cities <table> <tr> <th>Category</th> <th>#</th> <th>Measure</th> <th>Notes:</th> </tr> <tr> <td
    • Feb 10, 2026<figure> CITY OF NOWTHEN </figure> # Fire Chief Council Update 2.10.2026 Monthly Calls-January 2026 23 total calls 3-Fir
    • Feb 10, 2026## 5. FIRE DEPARTMENT ### a) Monthly Report Fire Chief Rob Miller presented the December report: 25 calls including: 9 f
  • Mayor Pilon states he thought the attorney stated a temporary C.O. could be issued.

    — Mayor Pilon

    What this is about
    Mackenzie Hills certificate of occupancy and prior attorney advice.

    p. 6Meeting City Council Meeting — Minutes (2024-09-10)Mayor Pilon states he thought the attorney stated a temporary C.O. could be issued.

    Related history

    The records I searched do not contain a prior discussion or decision matching Mayor Pilon’s recollection about Mackenzie Hills, a certificate of occupancy, or attorney advice that a temporary certificate of occupancy could be issued. The search results mainly relate to 2026 appointments and Planning Commission candidate interviews involving Jeff Pilon; they do not show legal advice or council action on a Mackenzie Hills certificate of occupancy issue.

    • Jan 13, 2026### A RESOLUTION MAKING ANNUAL APPOINTMENTS WHEREAS, The Nowthen City Council makes its annual appointments to fill cert
    • Apr 28, 2026emphasizing the need to understand each situation thoroughly. Martell affirmed his belief in preserving wetlands and woo
    • Apr 28, 2026MOTION BY CHAIRMAN HAAPALA, SECOND BY COMMISSIONER LEWIS, TO RECOMMEND APPROVAL OF THE FINAL PLAT AS WRITTEN. SIX (6) AY
    • Mar 24, 2026MOTION BY CHAIRMAN HAAPALA, SECOND BY COMMISSIONER LEWIS, TO RECOMMEND APPROVAL OF THE FINAL PLAT AS WRITTEN. SIX (6) AY
    • May 12, 2026Mayor Hybben stated his belief that just because someone has experience doesn't mean it's good or right experience for t

Where this came up before

  1. May 12, 2026
    City Meeting

    ## 2. Public Forum Mayor Hybben opened the Public Forum, however there was no one signed up, and the public forum was promptly closed. ## 3. Consent Agenda The consent agenda included: · Approval of M

    Doc## 2. Public Forum Mayor Hybben opened the Public Forum, however there was no one signed up, and the public forum was promptly closed. ## 3. Consent Agenda The consent agenda included: · Approval of March 10, and March 23, 2026, City C
  2. Apr 14, 2026
    City Meeting

    ## 2. Public Forum Mayor Hybben opened the Public Forum, however there was no one signed up, and the public forum was promptly closed. ## 3. Consent Agenda The consent agenda included: · Approval of M

    Doc## 2. Public Forum Mayor Hybben opened the Public Forum, however there was no one signed up, and the public forum was promptly closed. ## 3. Consent Agenda The consent agenda included: · Approval of March 10, and March 23, 2026, City C
  3. Mar 10, 2026
    City Meeting

    ## 3. Consent Agenda The Consent Agenda was approved, which included: · Approval of January 13, 2026, City Council Meeting Minutes · Approval of Resolution 2026-13 Approving the Signing of the Generat

    Doc## 3. Consent Agenda The Consent Agenda was approved, which included: · Approval of January 13, 2026, City Council Meeting Minutes · Approval of Resolution 2026-13 Approving the Signing of the Generator Power Systems · Approval of Resol
  4. Apr 14, 2026
    City Meeting

    Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 1\. Call to Order · Pledge of Allegiance . Roll Call · Approve Agenda 2\. Public Forum 3\. Consent Agenda - Page 3 a

    DocCouncil Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 1\. Call to Order · Pledge of Allegiance . Roll Call · Approve Agenda 2\. Public Forum 3\. Consent Agenda - Page 3 a. Approval of March 10 and March
  5. Apr 14, 2026
    City Meeting

    Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 # 1. Call to Order · Pledge of Allegiance · Roll Call · Approve Agenda 2\. Public Forum # 3. Consent Agenda a. Appro

    DocCouncil Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 # 1. Call to Order · Pledge of Allegiance · Roll Call · Approve Agenda 2\. Public Forum # 3. Consent Agenda a. Approval of March 10 and March 23, 2

Sources

Documents and recordings archived for this meeting, when available.

Show a sample of the transcript (1999 segments, 4:59:08 total)
  • 0:21 let us know while we're doing that can we join
  • 0:28 for the pledge of alleg please toag uned States of America and
  • 0:40 to stand Nation indis okay
  • 1:00 yeah all right this is the regular council meeting for the city of
  • 1:08 nalon September 10th 2024 6m been called the
  • 1:15 order Mr L would you call roll please present Alders 30 minutes
  • 1:27 Lan here that here Deputy CL Johnson here depy Jacobson yes sir city engineer
  • 1:36 Shane Nelson your city administrator pres St thank you very
  • 1:45 much now we'll take a motion to amend or approve the agenda Mr Mayor
  • 1:51 member I would like to um amend the agenda
  • 1:57 um on item 6 C for the fire tee update um I'd like to also complete the discussion that we had the other day um
  • 2:06 for a fulltime versus fire help versus part-time fire chief I would also like to um take items
  • Showing first 12 segments. Open the YouTube video for the full transcript.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?