Oak Grove City Council meeting, March 11, 2024
City CouncilMonday, March 11, 2024
What happened
The Oak Grove City Council meeting packet for March 11, 2024 includes an agenda and extensive supporting materials (resolutions, contracts, plats, invoices, engineering documents), but the bundle does not contain minutes for the March 11 meeting itself, so outcomes and votes for that meeting cannot be confirmed here.
What was on the agenda
20 items as recorded in the agenda and minutes, each with a short summary of what was at issue.
- Outcome unrecorded
1PUBLIC FORUM
Speakers are requested to come to the podium, state their name and address for the clerk's record, and limit their remarks to three minutes.
minutes not available in this bundle
- Outcome unrecorded
2ANNOUNCEMENTS
minutes not available in this bundle
- Outcome unrecorded
3SETTING OF REGULAR AGENDA
This is an opportunity to approve the regular agenda as presented or add/delete an agenda item by a majority vote of the Council members present
minutes not available in this bundle
- Outcome unrecorded
4APPROVAL OF COUNCIL MINUTES FOR FEBRUARY 26, 2024
minutes not available in this bundle
- minutes_2024-02-26
- Outcome unrecorded
5ACKNOWLEDGE RECEIPT OF COMMISSION MINUTES
A. Planning Commission Minutes - February 15, 2024; B. Parks Commission Minutes - February 21, 2024
minutes not available in this bundle
- planning_commission_minutes_2024-02-15
- parks_commission_minutes_2024-02-21
- Outcome unrecorded
6SHERIFF'S REPORT
A. Introduction of the deputies assigned to the City of Oak Grove
minutes not available in this bundle
- sheriff_report
- meet_the_deputies
- Outcome unrecorded
7AConsent Agenda — Claims and Accounts
minutes not available in this bundle
- claims_and_accounts
- Outcome unrecorded
7BConsent Agenda — Resolution 24-035 Approval of Purchase - M30-HD Baler Quote
The agenda included two recycling/public works purchases: a Ver-tech M30HD baling press for $12,851 (with the existing baler to be declared surplus) and a 20-yard roll-off bin for $7,700, both described as funded through recycling funds and tied to the Anoka County Recycle Enhancement Grant reimbursement; the bundle does not include March 11 minutes, so whether the council approved these purchases at this meeting cannot be confirmed here.
minutes not available in this bundle
- recycling_baler
- resolution_24-035
- Outcome unrecorded
7CConsent Agenda — Resolution 24-036 Approval of Purchase - Roll Off Quote
The agenda included two recycling/public works purchases: a Ver-tech M30HD baling press for $12,851 (with the existing baler to be declared surplus) and a 20-yard roll-off bin for $7,700, both described as funded through recycling funds and tied to the Anoka County Recycle Enhancement Grant reimbursement; the bundle does not include March 11 minutes, so whether the council approved these purchases at this meeting cannot be confirmed here.
minutes not available in this bundle
- rolloff_bin
- resolution_24-036
- Outcome unrecorded
7DConsent Agenda — Resolution 24-037 Final Plat - Timbers Hideaway
The consent agenda included Resolution 24-037 approving the final plat for Timbers Hideaway, with conditions including a $34,500 cash-in-lieu park dedication payment and other plat/development agreement requirements. The bundle does not include March 11 minutes, so the council’s vote/outcome on the final plat cannot be confirmed here.
minutes not available in this bundle
- timbers_hideaway
- final_plat
- resolution_24-037
- Outcome unrecorded
7EConsent Agenda — Resolution 24-038 Preliminary Plat - Aspen Glenn - TCLD Land Holdings, LLC - 2238 229th Av
The council agenda included Resolution 24-038 for the Aspen Glenn preliminary plat (a 40-lot subdivision proposal), with planning materials documenting the Parks Commission’s cash-in-lieu recommendation of $89,700 ($2,300 per lot) and a developer request to waive those park dedication fees in exchange for constructing a public trail system estimated at about $90,100; planning staff described options to resolve a code conformance issue involving accessory buildings on one lot and noted the waiver approach tied to trail construction. The bundle does not contain March 11 minutes, so the council’s final action is unknown here.
minutes not available in this bundle
- aspen_glenn
- preliminary_plat
- resolution_24-038
- Outcome unrecorded
7FConsent Agenda — Baker Tilly Municipal Advisors Agreement
The consent agenda included a Baker Tilly Municipal Advisors engagement and Resolution 24-041 authorizing the mayor to sign the engagement agreement; the packet contains the engagement letter and scope appendix with fee schedules and hourly rates for various services. The bundle does not include March 11 minutes, so whether the council adopted the resolution at this meeting cannot be confirmed here.
minutes not available in this bundle
- baker_tilly
- municipal_advisor
- Outcome unrecorded
7GConsent Agenda — Resolution 24-042 Accepting Resignation - Hart
minutes not available in this bundle
- resignation
- resolution_24-042
- Outcome unrecorded
8ACONSULTING ENGINEER — Resolution 24-039 University Avenue NW Pay Application #4 (Final)
The agenda included Resolution 24-039 for Pay Application #4 (Final) to New Look Contracting for $48,392.24 on the University Avenue NW improvements project, with the resolution also referencing the overall project award amount of $997,168.00 and $873,211.22 in previously approved pay requests. The bundle does not include March 11 minutes, so approval of this final payment at the meeting cannot be confirmed here.
minutes not available in this bundle
- university_avenue_project
- pay_application
- resolution_24-039
- Outcome unrecorded
8BCONSULTING ENGINEER — Resolution 24-040 MNDOT Detour Agreement
The agenda included Resolution 24-040 to approve MnDOT Agreement No. 1056320 related to using 221st Avenue NW as a detour route during TH 65 construction, with the agreement showing an estimated road-life-consumed payment of $6,424.39 and a $20,000.00 maximum obligation by the State. The bundle does not include March 11 minutes, so the council’s action on the detour agreement cannot be confirmed here.
minutes not available in this bundle
- mndot_detour_agreement
- 221st_avenue_detour
- resolution_24-040
- Outcome unrecorded
8CCONSULTING ENGINEER — Updates
minutes not available in this bundle
- engineering_updates
- Outcome unrecorded
9ACITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS — Utility Late Fee Discussion
The agenda included a discussion item on utility late fees; the packet memo states the city currently charges “10% monthly on the outstanding balance, excluding the previous late fees,” and provides alternative approaches including charging 10% only on current charges or charging a flat $5 monthly penalty. The bundle does not include March 11 minutes, so any direction or decision by council at this meeting cannot be confirmed here.
minutes not available in this bundle
- utility_late_fees
- Outcome unrecorded
9BCITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS — Administrator Updates
minutes not available in this bundle
- administrator_updates
- Outcome unrecorded
10MAYOR/COUNCIL REQUESTS/UPDATES
The next Regular Meeting is scheduled for Monday, March 25, 2024, at 6:00 p.m.
minutes not available in this bundle
- council_updates
- Outcome unrecorded
11ADJOURNMENT
minutes not available in this bundle
Alternatives considered
Options the council weighed, and what happened to them. The record of the road not taken.
Utility billing late fees
mentioned onlyCalculate late fee only on the current charges ('ten percent of the unpaid current service charges')
Cost comparison: Memo shows example totals: under this method, "Total late fees" would be "30.00" vs current method "60.00" in the illustration.
Why: Presented as an option in the late-fee memo; no meeting action is documented in March 11 minutes within this bundle.
Utility billing late fees
mentioned onlyFlat fee charged monthly ($5.00)
Cost comparison: Memo shows example totals: under this method, "Total late fees" would be "15.00" vs current method "60.00" in the illustration.
Why: Presented as an option in the late-fee memo; no meeting action is documented in March 11 minutes within this bundle.
Aspen Glenn park dedication requirement
mentioned onlyRequire cash-in-lieu park dedication fee ($2,300 per lot; total $89,700)
Cost comparison: Developer proposed trail construction estimated at about $90,100 and requested trail credit/waiver of $89,700; Parks Commission recommendation cited $89,700 cash-in-lieu.
Why: Planning materials document both the cash fee recommendation and the requested waiver/credit; council action is not documented in March 11 minutes within this bundle.
Raised by Parks Commission
Aspen Glenn park dedication requirement
mentioned onlyWaive park dedication fees in exchange for developer-constructed public trail connection
Cost comparison: Developer estimated trail construction at approximately $90,100 and requested a credit equal to the park fees ($89,700).
Why: Described in developer letter and planning materials; council action is not documented in March 11 minutes within this bundle.
Raised by Developer (Twin Cities Land Development)
Aspen Glenn Lot 15 accessory building code conformance
mentioned onlyRevise preliminary plat to increase the size of lot #15 so existing accessory buildings conform with City Code
Why: Identified as one of two options to resolve conformance issues; final council action is not documented in March 11 minutes within this bundle.
Raised by Planning staff
Aspen Glenn Lot 15 accessory building code conformance
mentioned onlyApplicant apply for variance(s) to allow accessory buildings to exceed allowed square footage and/or be placed closer to the front lot line
Why: Identified as an alternative to revising lot size or removing buildings; final council action is not documented in March 11 minutes within this bundle.
Raised by Planning staff
Aspen Glenn Lot 15 accessory building code conformance
mentioned onlyRemove the existing accessory buildings to bring Lot 15 into full compliance
Why: Identified as an option and tied to staff recommendation for approval if buildings are removed; final council action is not documented in March 11 minutes within this bundle.
Raised by Planning staff
Sources
Documents and recordings archived for this meeting, when available.
Packet
Not in this archive
The supporting materials the board reviewed.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?