Oak Grove City Council meeting, February 26, 2024
City CouncilMonday, February 26, 2024
What happened
The bundle includes a Feb. 26, 2024 agenda and packet materials (claims register, subdivision resolution, 2024 street project award resolution, utility late fee memo, and facility needs study), but it does not include the actual Feb. 26 meeting minutes/results, so outcomes for agenda actions cannot be confirmed from this record alone.
What was on the agenda
22 items as recorded in the agenda and minutes, each with a short summary of what was at issue.
- Outcome unrecorded
1Public Forum
Speakers are requested to come to the podium, state their name and address for the clerk's record, and limit their remarks to three minutes.
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Outcome unrecorded
2Announcements
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Outcome unrecorded
3Setting of Regular Agenda
Opportunity to approve the regular agenda as presented or add/delete an agenda item by a majority vote of the Council members present
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Outcome unrecorded
4Approval of Council Minutes for February 12, 2024
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Outcome unrecorded
5Recognition of Retirement - Firefighter Andy Winiecki
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Andy Winiecki retirement
- Outcome unrecorded
6Petitions, Individuals, Presentations, and Inquiries
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Outcome unrecorded
6AFinal Fire Station/City Hall Facility Needs Study Presentation - Randy Engel
Includes: Accept Final Facility Needs Study
The agenda called for a final Fire Station/City Hall facility needs study presentation by Randy Engel and an action to accept the final study. The packet contains the “2023 Facility Needs Study Update” dated January 15, 2024, including conceptual plans and cost estimates (e.g., estimated project cost $15,500,000 for the updated concept). The Feb. 26 meeting minutes are not included, so the bundle does not confirm whether the Council formally accepted the final study at this meeting.
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Facility needs study (Fire Station 1 and City Hall)
- Outcome unrecorded
7Consent Agenda
Claims and Accounts; Resolution 24-033 - Oak Grove Conservation, LLC - Minor Subdivision
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Consent agenda
- Outcome unrecorded
7AClaims and Accounts
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Claims and accounts
- Outcome unrecorded
7BResolution 24-033 - Oak Grove Conservation, LLC - Minor Subdivision
The agenda placed Resolution 24-033 on the consent agenda for a minor subdivision by Oak Grove Conservation, LLC. The packet describes a request to split a roughly 43.95-acre agricultural parcel at Flamingo St. NW and 181st Ave NW into three parcels (10 acres, 18.53 acres, and 17.51 acres) and recommends approval with conditions including title work, engineer memo items, and payment of park dedication fees. Because the actual Feb. 26 meeting minutes are not included here, the record in this bundle does not confirm whether the Council adopted the resolution at the meeting.
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Oak Grove Conservation minor subdivision
- Outcome unrecorded
8Consulting Engineer
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Outcome unrecorded
8AAward Bid for 2024 Street Improvement Project
The agenda included an item to award the bid for the 2024 Street Improvement Project. The packet states the City received 10 bids and recommends awarding the Base Bid with Proposal A to North Valley, Inc. for $619,211.24, with Proposal B (Hickey Woods) not proceeding at this time and possibly added later depending on funds. The bundle includes the draft award resolution language, but it does not include the Feb. 26 meeting minutes to confirm the Council’s final action or vote.
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- 2024 Street Improvement Project
- Outcome unrecorded
8BConsulting Engineer Updates
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Outcome unrecorded
9Public Works
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Outcome unrecorded
9AResolution 24-032 - Approving Storage Building at Public Works
The agenda listed Resolution 24-032 to approve a storage building at Public Works. The packet says the City budgeted $200,000 in 2024 for a 42' x 96' storage building; staff recommended approving the Walters Buildings proposal (total building package price $140,476) subject to City Attorney review, with related concrete and electrical work anticipated to keep the total project under $200,000. The minutes for Feb. 26 are not in this bundle, so this record cannot confirm whether the Council approved the resolution at that meeting.
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Public Works storage building
- Outcome unrecorded
10Fire
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Outcome unrecorded
10AFire Chief Updates
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Fire Department updates
- Outcome unrecorded
11City Administrator Updates & Discussion Items
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Outcome unrecorded
11AUtility Late Fee Discussion
The agenda scheduled a discussion of utility late fees. A memo in the packet states that the City currently charges “10% monthly on the outstanding balance, excluding the previous late fees” and provides alternative approaches, including calculating the fee only on current charges or using a flat $5 monthly fee. No meeting minutes for Feb. 26 are included to document what direction or decision (if any) Council made.
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Utility late fees
- Outcome unrecorded
11BAdministrator Updates
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Outcome unrecorded
12Mayor/Council Requests/Updates
Legislative Update - HF2235 SF3080
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
- Legislative update
- Outcome unrecorded
13Adjournment
Minutes for the 2024-02-26 meeting are not available in this bundle; the minutes document primarily contains the 2024-02-12 minutes and the 2024-02-26 packet.
Alternatives considered
Options the council weighed, and what happened to them. The record of the road not taken.
2024 Street Improvement Project scope and award
under studyAward Base Bid with Proposal A (and do not proceed with Proposal B at this time)
Cost comparison: Packet shows North Valley totals of Base Bid ($584,695.74) + Proposal A ($ 34,515.5) + Proposal B ($ 78,611.01) = $ 697,822.25; recommended award is $619,211.24 (Base Bid with Proposal A).
Why: Engineering memo recommends awarding Base Bid with Proposal A and notes budget concerns and possibility of adding Proposal B later if funds are available.
Public Works storage building vendor selection
mentioned onlyUse Sherman Buildings quote instead of Walters Buildings
Cost comparison: Walters proposal shows "TOTAL BUILDING PACKAGE PRICE: $140,476" while Sherman quote shows "Total: $141,608.68".
Why: Packet states Walters Buildings proposal is the lowest and is recommended.
Utility billing late fee methodology
under studyCalculate late fee only on the current charges (10% of unpaid current service charges)
Cost comparison: Memo illustrates total late fees of 30.00 under this method versus 60.00 under the current method example.
Why: Memo frames this as an option if Council wants to change the methodology; no decision recorded in this bundle.
Raised by Karri Thorsten
Utility billing late fee methodology
under studyFlat fee charged monthly ($5.00)
Cost comparison: Memo illustrates total late fees of 15.00 under flat fee example versus 60.00 under current method example.
Why: Memo frames this as an option if Council wants to change the methodology; no decision recorded in this bundle.
Raised by Karri Thorsten
Sources
Documents and recordings archived for this meeting, when available.
Packet
Not in this archive
The supporting materials the board reviewed.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?