Oak Grove City Council meeting, November 27, 2023

Motions and votes

6 motions on the record.

• M1MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR AGENDA AS PRESENTED WITH THE ADDITIONS. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR AGENDA AS PRESENTED WITH THE ADDITIONS. All in favor.

  moved by West, seconded by Tradewell

  Passed

  All in favor.

  p. 3↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR AGENDA AS PRESENTED WITH THE ADDITIONS. All in favor.

• M2MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE REGULAR MEETING AND WORK SESSION MINUTES. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE REGULAR MEETING AND WORK SESSION MINUTES. All in favor.

  moved by West, seconded by Bray Johnson

  Passed

  All in favor.

  p. 3↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE REGULAR MEETING AND WORK SESSION MINUTES. All in favor.

• M3MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE CONSENT AGENDA ITEMS (a), (b), (c), (e), (f), (g) and (j). All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE CONSENT AGENDA ITEMS (a), (b), (c), (e), (f), (g) and (j). All in favor.

  moved by West, seconded by Tradewell

  Passed

  All in favor.

  p. 4↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE CONSENT AGENDA ITEMS (a), (b), (c), (e), (f), (g) and (j). All in favor.

• M4MOTION MADE BY MAYOR ROLF, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE CONSENT AGENDA ITEM (d). All in favor.

  Exact transcript text

  MOTION MADE BY MAYOR ROLF, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE CONSENT AGENDA ITEM (d). All in favor.

  moved by Rolf, seconded by Bray Johnson

  Passed

  All in favor.

  p. 4↗Oak Grove — 11.27.23MOTION MADE BY MAYOR ROLF, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE CONSENT AGENDA ITEM (d). All in favor.

• M5MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE CONSENT AGENDA ITEMS (h) and (i). All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE CONSENT AGENDA ITEMS (h) and (i). All in favor.

  moved by Tradewell, seconded by Bray Johnson

  Passed

  All in favor.

  p. 4↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE CONSENT AGENDA ITEMS (h) and (i). All in favor.

• M6MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO ADJOURN. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO ADJOURN. All in favor.

  moved by Tradewell, seconded by Bray Johnson

  Passed

  All in favor.

  p. 5↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO ADJOURN. All in favor. The meeting was adjourned at 7:05 p.m.

What was on the agenda

23 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

1. 1PUBLIC FORUM

   Public comment period (3-minute limit).

   No public comments were made.

   • public_forum

   No action
   p. 1↗Oak Grove — 11.27.23# 1. PUBLIC FORUM Speakers are requested to come to the podium, state their name and address for the clerk's record, and limit their remarks to three minutes.p. 1↗Oak Grove — 11.27.23After two calls for public comment and hearing none, Mayor Rolf closed the public forum.

2. 2ANNOUNCEMENTS

   The Mayor read into the record a detailed email to Anoka County officials objecting to an additional 2024 sheriff contract payment beyond the previously agreed increase. The email discusses an approximately $88,000 shortfall demand (reduced to $44,000 by Sheriff Wise), notes community reaction to the council’s prior 4–1 vote to pay the $44,000, and asks the county board to cover the $88,000 one time; council members discussed their views on the prior vote and the county’s responses.

   Two donation resolutions for the lighting event were pulled from the consent agenda; a council member thanked the Rolf family for their donation to the lighting event, and the council approved both donation items by separate motion.

   Announcements included the Dec. 1 tree lighting event and Mayor’s discussion of preliminary tax statements and a letter/email regarding Anoka County Sheriff contract cost increases.

   • announcements
   • tree_lighting_event
   • tax_statements
   • anoka_county_sheriff_contract

   Discussion only
   p. 1↗Oak Grove — 11.27.232. ANNOUNCEMENTSp. 1↗Oak Grove — 11.27.23Councilmember West announced the Christmas Tree Lighting Event happening on December 1, 2023 from 5:30-8:00.p. 1↗Oak Grove — 11.27.23Mayor Rolf discussed the preliminary tax statements that were sent out from Anoka County. He explained that the amounts sent out can only go down and not up so any adjustments that are made until finalized can only lower the amounts.p. 1↗Oak Grove — 11.27.23Mayor Rolf read an email he sent to all seven of the Anoka County Commissioner, Lt. Knox and City Administrator Wickham.

3. 3SETTING OF REGULAR AGENDA

   Approve regular agenda as presented or add/delete items by majority vote.

   Approved with additions; minutes draft modification noted.

   • agenda_setting

   Approved
   p. 1↗Oak Grove — 11.27.23# 3. SETTING OF REGULAR AGENDA This is an opportunity to approve the regular agenda as presented or add/delete an agenda item by a majority vote of the Council members present.p. 3↗Oak Grove — 11.27.23Two items were added to the agenda. Items (i) Resolution 23-152 Donation to the Tree Lighting event and (j) Resolution 23-153 Approving Conditional Offer of On-call Firefighter. There was also a minor modification There was also a modification of the draft minutes to further clarify the 2024 budget discussion as it rel…p. 3↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR AGENDA AS PRESENTED WITH THE ADDITIONS. All in favor.

4. 4APPROVAL OF COUNCIL MINUTES

   Approve November 13, 2023 regular meeting minutes and November 13, 2023 work session minutes.

   • minutes_approval

   Approved
   p. 1↗Oak Grove — 11.27.23# 4. APPROVAL OF COUNCIL MINUTES a. November 13, 2023 b. Work Session November 13, 2023p. 3↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE REGULAR MEETING AND WORK SESSION MINUTES. All in favor.

5. 5AKNOWLEDGE RECEIPT OF COMMISSION MINUTES

   Planning Commission (Nov. 16, 2023) and Parks Commission (Nov. 15, 2023).

   Council acknowledged submitted minutes.

   • commission_minutes

   No action
   p. 1↗Oak Grove — 11.27.23# 5. AKNOWLEDGE RECEIPT OF COMMISSION MINUTES a. Planning Commission - November 16, 2023 b. Parks Commission - November 15, 2023p. 3↗Oak Grove — 11.27.23THE COUNCIL ACKNOWLEDGED THE SUBMITTED MINUTES.

6. 6PETITIONS, INDIVIDUALS, PRESENTATIONS, AND INQUIRIES

   No presentations or petitions were presented.

   • presentations_petitions

   No action
   p. 1↗Oak Grove — 11.27.236. PETITIONS, INDIVIDUALS, PRESENTATIONS, AND INQUIRIESp. 3↗Oak Grove — 11.27.23There were no presentations or petitions presented.

7. 7aConsent Agenda: Claims and Accounts

   Approved as part of consent motion for items (a), (b), (c), (e), (f), (g) and (j).

   • consent_agenda
   • claims_accounts

   Consent calendar
   p. 1↗Oak Grove — 11.27.23# 7. CONSENT AGENDA a. Claims and Accountsp. 4↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE CONSENT AGENDA ITEMS (a), (b), (c), (e), (f), (g) and (j). All in favor.

8. 7bConsent Agenda: Resolution 23-145 Summarizing Administrator Performance Review

   Approved as part of consent motion for items (a), (b), (c), (e), (f), (g) and (j).

   • consent_agenda
   • administrator_performance_review

   Consent calendar
   p. 1↗Oak Grove — 11.27.23b. Resolution 23-145 Summarizing Administrator Performance Reviewp. 4↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE CONSENT AGENDA ITEMS (a), (b), (c), (e), (f), (g) and (j). All in favor.

9. 7cConsent Agenda: Resolution 23-146 Approval to purchase water filtration system at Fire Station 2

   Approved as part of consent motion for items (a), (b), (c), (e), (f), (g) and (j).

   • consent_agenda
   • fire_station_2
   • water_filtration_system

   Consent calendar
   p. 1↗Oak Grove — 11.27.23c. Resolution 23-146 Approval to purchase water filtration system at Fire Station 2p. 4↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE CONSENT AGENDA ITEMS (a), (b), (c), (e), (f), (g) and (j). All in favor.

10. 7dConsent Agenda: Resolution 23-147 Preliminary Plat - Timbers Hideaway

    The Mayor pulled the Timbers Hideaway preliminary plat item from the consent agenda due to prior discussion, thanked staff, the Parks and Planning Commission, and the applicant for compromise, and the council approved the item by a separate motion.

    Pulled from consent and approved by separate motion.

    • consent_agenda
    • timbers_hideaway
    • preliminary_plat

    Approved
    p. 1↗Oak Grove — 11.27.23d. Resolution 23-147 Preliminary Plat - Timbers Hideawayp. 4↗Oak Grove — 11.27.23Mayor Rolf pulled item (d) from the consent agenda.p. 4↗Oak Grove — 11.27.23MOTION MADE BY MAYOR ROLF, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE CONSENT AGENDA ITEM (d). All in favor.

11. 7eConsent Agenda: Resolution 23-148 Site Plan Review - PinTv - 19590 Tamarack St NW

    Approved as part of consent motion for items (a), (b), (c), (e), (f), (g) and (j).

    • consent_agenda
    • pintv
    • site_plan_review

    Consent calendar
    p. 1↗Oak Grove — 11.27.23e. Resolution 23-148 Site Plan Review - PinTv - 19590 Tamarack St NWp. 4↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE CONSENT AGENDA ITEMS (a), (b), (c), (e), (f), (g) and (j). All in favor.

12. 7fConsent Agenda: Resolution 23-149 Conditional Offer - Michael Gensmer

    Approved as part of consent motion for items (a), (b), (c), (e), (f), (g) and (j).

    • consent_agenda
    • employment
    • conditional_offer

    Consent calendar
    p. 1↗Oak Grove — 11.27.23f. Resolution 23-149 Conditional Offer - Michael Gensmerp. 4↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE CONSENT AGENDA ITEMS (a), (b), (c), (e), (f), (g) and (j). All in favor.

13. 7gConsent Agenda: Resolution 23-150 Approval to purchase flood lights and battery packs for Fire Department

    Approved as part of consent motion for items (a), (b), (c), (e), (f), (g) and (j).

    • consent_agenda
    • fire_department
    • flood_lights
    • battery_packs

    Consent calendar
    p. 1↗Oak Grove — 11.27.23g. Resolution 23-150 Approval to purchase flood lights and battery packs for Fire Departmentp. 4↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE CONSENT AGENDA ITEMS (a), (b), (c), (e), (f), (g) and (j). All in favor.

14. 7hConsent Agenda: Resolution 23-151 Accepting Donation for Lighting Event - Agape Moments, LLC

    Two donation resolutions for the lighting event were pulled from the consent agenda; a council member thanked the Rolf family for their donation to the lighting event, and the council approved both donation items by separate motion.

    Pulled from consent and approved by separate motion as items (h) and (i).

    • consent_agenda
    • tree_lighting_event
    • donation

    Approved
    p. 1↗Oak Grove — 11.27.23h. Resolution 23-151 Accepting Donation for Lighting Event - Agape Moments, LLCp. 4↗Oak Grove — 11.27.23Council member Tradewell pulled items (h) and (i) from the consent agenda.p. 4↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE CONSENT AGENDA ITEMS (h) and (i). All in favor.

15. 7iConsent Agenda: Resolution 23-152 Accepting Donation for Lighting Event - St. Francis American Legion 622

    Two donation resolutions for the lighting event were pulled from the consent agenda; a council member thanked the Rolf family for their donation to the lighting event, and the council approved both donation items by separate motion.

    Pulled from consent and approved by separate motion as items (h) and (i).

    • consent_agenda
    • tree_lighting_event
    • donation

    Approved
    p. 1↗Oak Grove — 11.27.23i. Resolution 23-152 Accepting Donation for Lighting Event - St. Francis American Legion 622p. 4↗Oak Grove — 11.27.23Council member Tradewell pulled items (h) and (i) from the consent agenda.p. 4↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE CONSENT AGENDA ITEMS (h) and (i). All in favor.

16. 7jConsent Agenda: Resolution 23-153 Conditional Offer - Curt Olsen

    Approved as part of consent motion for items (a), (b), (c), (e), (f), (g) and (j). (Minutes describe it as “Conditional Offer of Employment- Curt Olsen”.)

    • consent_agenda
    • employment
    • conditional_offer

    Consent calendar
    p. 1↗Oak Grove — 11.27.23j. Resolution 23-153 Conditional Offer - Curt Olsenp. 4↗Oak Grove — 11.27.23j. Resolution 23-153 Conditional Offer of Employment- Curt Olsenp. 4↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE CONSENT AGENDA ITEMS (a), (b), (c), (e), (f), (g) and (j). All in favor.

17. 8aCITY ENGINEER: Engineer Updates

    The City Engineer reported that the Minnesota Department of Health requested an inventory of all water lines for lead fixtures; staff are working to define the project scope and noted it does not affect households on sewer/well systems.

    Engineer discussed MDH request to inventory water lines for lead fixtures and coordinating scope with Public Works.

    • city_engineer
    • lead_service_line_inventory
    • water_lines

    Discussion only
    p. 2↗Oak Grove — 11.27.239. FIREp. 1↗p. 2↗p. 4↗Oak Grove — 11.27.23City Engineer, Chuck Schwartz, updated Council regarding a request from the Minnesota Department of Health to inventory all water lines for lead fixtures. He is working with Matt Anderson, the Director of Public Works to identify the scope of the project. This does not affect any household that has a sewer/well system.

18. 9aFIRE: Fire Chief Updates

    Fire Chief updated on Heartsafe program participation, October calls (including gas leaks), Santa visits, and duty truck search.

    • fire_department
    • heartsafe
    • call_report
    • duty_truck

    Discussion only
    p. 2↗Oak Grove — 11.27.239. FIRE a. Fire Chief Updates b. October Call Reportp. 4↗Oak Grove — 11.27.23Fire Chief, Rob Engler, gave an update to Council regarding the Heartsafe program and it's 75 participants. He went through the October stats noting that there have been 6 gas leak calls for service. He also noted that Santa will be visiting neighborhoods in the fire truck on December 9th. Council member Tradewell aske…

19. 9bFIRE: October Call Report

    Discussed as part of Fire Chief Updates.

    • fire_department
    • call_report

    Discussion only
    p. 2↗Oak Grove — 11.27.23b. October Call Reportp. 4↗Oak Grove — 11.27.23He went through the October stats noting that there have been 6 gas leak calls for service.

20. 10aCITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS: Administrator Updates

    Two donation resolutions for the lighting event were pulled from the consent agenda; a council member thanked the Rolf family for their donation to the lighting event, and the council approved both donation items by separate motion.

    Discussed year-end meeting and Truth in Taxation hearing, tax rate ranking, new population signs, lighting event sponsor, roundabout cost info, AV system fix, and need for new laptop soon.

    • administrator_updates
    • truth_in_taxation
    • roundabouts
    • av_system
    • laptop
    • tree_lighting_event

    Discussion only
    p. 2↗Oak Grove — 11.27.2310. CITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS a. Administrator Updatesp. 4↗Oak Grove — 11.27.23Administrator Wickham discussed the upcoming final council meeting of the year and the Truth and Taxation Hearing. He commented that the City of Oak Grove is in the bottom four cities for tax rate. He updated the Council that the new population signs have been installed on County roads and Public Works have a few to in…

21. 11MAYOR/COUNCIL REQUESTS/UPDATES

    Included discussion of trees cut for bridge project on 22 and heavy equipment challenges on Fox Street, with City Engineer agreeing to contact project coordinator.

    • council_updates
    • bridge_project_22
    • fox_street

    Discussion only
    p. 2↗Oak Grove — 11.27.2311. MAYOR/COUNCIL REQUESTS/UPDATESp. 5↗Oak Grove — 11.27.23Council member Bray Johnson discussed that she had talked with the property owner that had several trees cut for the bridge project on 22 and they were adjusting well to not having the coverage from traffic that they once had. She also talked about the challenges that the residents on Fox Street are having with heavy e…

22. 12CLOSED SESSION

    Attorney-client privileged discussion under Minn. Stat. 13D.05(b) to discuss options to participate in AFFF class action settlements (In RE: Aqueous Film Forming Foams Products Liability Litigation; MDL No. 2:18-mn-2873-RMB; Case No. 2:23-cv-03147-RMG).

    The council held an attorney-client privileged closed session under Minn. Stat. 13D.05(b) to discuss the city’s options to participate in the AFFF products liability class action settlements, entering closed session at 6:48 pm and resuming at 7:05 pm.

    Council entered closed session at 6:48 pm and resumed regular meeting at 7:05 pm.

    • closed_session
    • litigation
    • afff

    Discussion only
    p. 2↗Oak Grove — 11.27.2312\. CLOSED SESSION - City Council for an Attorney-Client Privileged Discussion Pursuant to Minnesota State Statute 13D.05(b) to Discuss the City's Options to Participate in a Class Action Settlements Entitled: In RE: Aqueous Film Forming Foams Products Liability Litigation; United States District Court, District of So…p. 5↗Oak Grove — 11.27.23The City Council went into closed session at 6:48 pm. The regular meeting resumed at 7:05pm.

23. 13ADJOURNMENT

    Adjourned at 7:05 p.m.

    • adjournment

    Approved
    p. 2↗Oak Grove — 11.27.2313. ADJOURNMENTp. 5↗Oak Grove — 11.27.23MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO ADJOURN. All in favor. The meeting was adjourned at 7:05 p.m.

Alternatives considered

Options the council weighed, and what happened to them. The record of the road not taken.

• Anoka County Sheriff contract coverage/costs

  mentioned only

  Request a bid for 20 hours of coverage starting in 2024 (rather than maintaining 24 hours) if the 2024 contract is reopened and requires paying the additional $44,000

  Why: Presented as an option the Mayor would like to look at if the cost dispute is not resolved; no follow-up action recorded in these minutes.

  Raised by Weston Rolf

Sources

Documents and recordings archived for this meeting, when available.

• Document

  Oak Grove — 11.27.23

  Minutes · Monday, November 27, 2023

  5 pages

  ↗
• Document

  Oak Grove — 11.27.23

  Agenda · Monday, November 27, 2023

  2 pages

  ↗