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Oak Grove City Council meeting, November 13, 2023

City Council

Monday, November 13, 2023

What happened

The Oak Grove City Council approved opening the Anoka County Sheriff’s police services contract mid-term to pay an additional $44,000, approved multiple consent and project resolutions, discussed remaining 2024 budget items (including authorizing up to $50,000 ARPA for a used duty truck), held a closed session for the City Administrator performance review, and adjourned 4-1.

Motions and votes

9 motions on the record. Split votes are highlighted.

  • M1MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE REGULAR AGENDA AS PRESENTED.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE REGULAR AGENDA AS PRESENTED.

    moved by West, seconded by Bray Johnson

    Passed

    All in favor.

    p. 1
  • M2MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR MEETING AND WORK SESSION MINUTES.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR MEETING AND WORK SESSION MINUTES.

    moved by Bray Johnson, seconded by Tradewell

    Passed

    All in favor.

    p. 1
  • M3MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO OPEN THE CONTRACT MID-TERM TO PAY THE ADDITIONAL $44,000.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO OPEN THE CONTRACT MID-TERM TO PAY THE ADDITIONAL $44,000.

    moved by Tradewell, seconded by Bray Johnson

    PassedSplit vote
    • YRolf
    • YWylie
    • YTradewell
    • YBray Johnson
    • NWest
    p. 2
  • M4MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE THE CONSENT AGENDA AS PRESENTED.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE THE CONSENT AGENDA AS PRESENTED.

    moved by West, seconded by Wylie

    Passed

    All in favor.

    p. 2
  • M5MOTION MADE BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE RESOLUTION 23-138.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE RESOLUTION 23-138.

    moved by Wylie, seconded by Tradewell

    Passed

    All in favor.

    p. 2
  • M6MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE RESOLUTION 23-139.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE RESOLUTION 23-139.

    moved by Tradewell, seconded by Wylie

    Passed

    All in Favor.

    p. 2
  • M7MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE RESOLUTION 23-141.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE RESOLUTION 23-141.

    moved by West, seconded by Tradewell

    Passed

    All in favor.

    p. 2
  • M8MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WEST TO APPROVE RESOLUTION 23-142.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WEST TO APPROVE RESOLUTION 23-142.

    moved by Tradewell, seconded by West

    Passed

    All in favor.

    p. 2
  • M9MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO ADJOURN.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO ADJOURN.

    moved by Tradewell, seconded by Bray Johnson

    PassedSplit vote
    • YRolf
    • YTradewell
    • YWylie
    • YBray Johson
    • NWest
    p. 3

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

  • Additional amount requested by Anoka County Sheriff's Office for police services contract; Council approved opening the contract mid-term…

    $44,000

    Motion MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO OPEN THE CONTRACT MID-TERM TO PAY THE ADDITIONAL $44,000. Passed(Motion passed 4-1.)
    p. 2p. 2

What was on the agenda

24 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

  1. CALL TO ORDERCall to order; Pledge of Allegiance; Roll call

    Minutes record the meeting was called to order, pledge said, and roll call taken; no separate vote recorded.

    No action
    p. 1
  2. 1Public Forum

    Public comment (Pat Graiziger; Gene Hodel/Hodell).

    A resident, Pat Graiziger, spoke about concerns related to a lake access on Lake George Parkway that allows watercraft to be anchored all summer and raised the idea of closing a section of Lake George Parkway, providing a handout with the issue and proposed solutions. The minutes record the comments but no council action at this meeting.

    A resident, Gene Hodel/Hodell, raised concerns about the planning process for subdivisions and developments and asked the City to revisit its public process and consider updating the 2006 Master Park Plan used when developers apply for subdivisions. Later in the meeting, the City Administrator noted the Parks Commission would be discussing the process for recommending parks and updating the Parks/Trails Master Plan from 2006.

    Two speakers addressed the Council; no action recorded.

    • Lake George Parkway access/closure concerns
    • Subdivision/development public process and parks planning
    Discussion only
    p. 1
  3. 2Announcements

    Christmas Tree Lighting Event update; additional sponsor obtained; Public Works assisting so four trees will be lit.

    Councilmember West announced the December 1, 2023 Christmas Tree Lighting Event and staff noted an additional tree sponsor and Public Works assistance so four trees would be lit. Councilmember West also suggested forming a Christmas Lighting Committee to engage the public; no formal action was recorded.

    • Christmas Tree Lighting Event
    Discussion only
    p. 1
  4. 3Setting of Regular Agenda

    Approve regular agenda as presented.

    Approved
    p. 1
  5. 4Approval of Council Minutes

    Regular meeting October 30, 2023 and Work Session October 30, 2023.

    Approved
    p. 1
  6. 5Acknowledge receipt of Commission and Committee Minutes

    Planning Commission - October 24, 2023.

    Acknowledged receipt; no motion recorded.

    No action
    p. 1
  7. 6Petitions, Individuals, Presentations, and Inquiries

    No presentations or petitions presented.

    No action
    p. 1
  8. 7Sheriff's Report

    October Report; 2024 Contract discussion and action to open contract mid-term to pay additional $44,000.

    Council discussed Anoka County Sheriff’s Office request to reopen the City’s current two-year police services contract mid-term after the County approved a significant wage increase. Members weighed whether to pay an additional $44,000 now versus facing a stated $88,000 line item in 2025, and ultimately voted 4-1 to open the contract mid-term and pay the additional $44,000.

    Council approved opening the contract mid-term (4-1) to pay an additional $44,000.

    • Anoka County Sheriff contract amendment (mid-term increase)
    Approved
    p. 2p. 2
  9. 8aConsent Agenda: Claims and Accounts

    Part of consent agenda approved as presented.

    • Claims and Accounts
    Consent calendar
    p. 2
  10. 8bConsent Agenda: Resolution 23-140 - Jan Carlson Minor Subdivision with Variance

    Part of consent agenda approved as presented.

    • Jan Carlson minor subdivision with variance
    Consent calendar
    p. 2p. 2
  11. 8cConsent Agenda: Ordinance 23-08 - Rezoning from Agriculture (A) to Single Family Residential (SFR)

    Part of consent agenda approved as presented.

    • Ordinance 23-08 rezoning A to SFR
    Consent calendar
    p. 2p. 2
  12. 8dConsent Agenda: Resolution 23-143 - Closing Escrow Accounts

    Part of consent agenda approved as presented.

    • Closing escrow accounts
    Consent calendar
    p. 2p. 2
  13. 8eConsent Agenda: Resolution 23-144 - Variance Fjerstad

    Part of consent agenda approved as presented.

    • Fjerstad variance
    Consent calendar
    p. 2p. 2
  14. 9aCity Engineer: Resolution 23-138 - Approving University NW Change Order #2

    • University Avenue NW project change order
    Approved
    p. 2
  15. 9bCity Engineer: Resolution 23-139 - Pay Request #3 for University Avenue Project

    • University Avenue project pay request
    Approved
    p. 2
  16. 9cCity Engineer: Engineer Updates

    No updates due to technical difficulties.

    No action
    p. 2
  17. 10aFire: Fire Chief Updates

    Updates section is listed; the minutes do not describe the substance of any updates here.

    • Fire Department updates
    Discussion only
    p. 2
  18. 10bFire: Resolution 23-141 - Authorization to Purchase Fire Hose

    • Fire hose purchase
    Approved
    p. 2
  19. 10cFire: Resolution 23-142 - Approval to Purchase Positive Pressure Fan for E11

    • Positive pressure fan purchase for E11
    Approved
    p. 2
  20. 11aCity Administrator Updates & Discussion: Administrator Updates

    Parks Commission and Planning Commission upcoming meetings; wastewater services contract discussion with St. Francis; animal control contract renewal noted; suggestion to form Christmas Lighting Committee.

    A resident, Gene Hodel/Hodell, raised concerns about the planning process for subdivisions and developments and asked the City to revisit its public process and consider updating the 2006 Master Park Plan used when developers apply for subdivisions. Later in the meeting, the City Administrator noted the Parks Commission would be discussing the process for recommending parks and updating the Parks/Trails Master Plan from 2006.

    Councilmember West announced the December 1, 2023 Christmas Tree Lighting Event and staff noted an additional tree sponsor and Public Works assistance so four trees would be lit. Councilmember West also suggested forming a Christmas Lighting Committee to engage the public; no formal action was recorded.

    • Parks/Trails Master Plan update
    • Remote meeting system issues
    • Waste Water Services Contract (St. Francis)
    • Animal control services contract renewal
    • Christmas lighting committee idea
    • PinTv site plan review application
    Discussion only
    p. 2p. 3p. 3p. 3
  21. 11bCity Administrator Updates & Discussion: 2024 Budget

    Discussed remaining budget items; duty truck purchase options and voluntary firefighter pension contribution; discussed not allocating funds to Fire Department Asset Acquisition Fund; tax rate discussion.

    Council discussed two remaining 2024 budget decisions: a Fire Department duty truck and the firefighter voluntary pension contribution. They authorized up to $50,000 in ARPA funds if the Fire Chief finds a good used vehicle, and they decided not to make a voluntary pension contribution in 2024 despite a $17,000 request because the fund was described as funded at 125% after a recently approved years-of-service increase.

    Actions were described as discussed/authorized in narrative form; no separate motion recorded in the minutes.

    • 2024 budget decisions
    • Fire Department duty truck (ARPA)
    • Firefighter voluntary pension contribution
    • Fire Department Asset Acquisition Fund
    • Tax rate
    Discussion only
    p. 3
  22. 12Mayor/Council Requests/Updates

    Remote meeting system direction request; land development process comments; optics of repeat votes; ISD 15 referendum results and turnout comment.

    • Remote meeting system issues
    • Land development process
    • ISD 15 referendum
    Discussion only
    p. 3p. 3p. 3p. 3
  23. 13Closed Session

    Closed session for annual performance review of City Administrator (Minn. Stat. 13D.05, subd. 3(a)); entered 7:33 pm, resumed 7:47 pm.

    Council held a closed session under Minnesota Statute 13D.05, subd.3(a) for the annual performance review of the City Administrator, entering closed session at 7:33 pm and resuming the regular meeting at 7:47 pm. No actions taken in closed session are described in the open minutes.

    Closed session held; no action recorded in open session minutes beyond timing.

    • City Administrator annual performance review (closed session)
    No action
    p. 3
  24. 14Adjournment

    Adjourned at 7:47 p.m. (vote 4-1).

    Approved
    p. 3

Alternatives considered

Options the council weighed, and what happened to them. The record of the road not taken.

  • Anoka County Sheriff’s Office police services contract amendment

    rejected

    Do not open the contract mid-term; keep the current two-year contract unchanged

    Cost comparison: Council discussed paying an additional $44,000 now versus stated additional $88,000 line item in 2025 if not opened mid-term.

    Why: Concern about opening the contract was voiced, but a majority voted to open it and pay the additional $44,000.

  • 2024 Fire Department duty truck procurement

    adopted

    Authorize up to $50,000 from ARPA funds for a good used vehicle if found

    Why: Council discussed options with the Fire Chief and authorized the ARPA-funded cap contingent on finding a good used vehicle.

  • 2024 firefighter voluntary pension contribution

    rejected

    Make a $17,000 voluntary pension contribution in 2024 (as requested in preliminary budget)

    Cost comparison: Requested $17,000; discussion states they would make no voluntary contribution in 2024 because the fund was funded at 125% and a years-of-service increase was just approved.

    Why: Minutes state the fund was funded at 125% and a years-of-service amount increase had just been approved; Council decided no voluntary contribution in 2024.

    Raised by Fire Chief

  • Fire Department capital funding approach for 2024

    adopted

    Do not allocate funds to the Fire Department Asset Acquisition Fund in 2024; rely on Public Safety State Aid and ARPA funds for capital equipment needs

    Why: Minutes state this was discussed due to availability of Public Safety State Aid and ARPA funds.

Sources

Documents and recordings archived for this meeting, when available.

Agenda

Open PDF ↗

What was on the agenda.

Packet

Not in this archive

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?