Monday, September 25, 2023
What happened
Council approved the agenda and prior minutes, approved most consent items, approved a pulled interim use permit ordinance for a disc golf course with the mayor abstaining, adopted preliminary 2024 budget/levy actions, accepted donations, approved the 2024 residential recycling agreement, moved $4,000 to the Christmas tree lighting fund, and adjourned at 7:00 p.m.
11 motions on the record.
M1MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA AS REVISED ABOVE.
MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA AS REVISED ABOVE.
moved by Tradewell, seconded by West
All in favor.
M2MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE REGULAR MEETING MINUTES AND SPECIAL MEETING MINUTES.
MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE REGULAR MEETING MINUTES AND SPECIAL MEETING MINUTES.
moved by West, seconded by Bray Johnson
All in favor.
M3MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE ITEMS A AND B OF THE CONSENT AGENDA.
MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE ITEMS A AND B OF THE CONSENT AGENDA.
moved by West, seconded by Bray Johnson
All in favor.
M4MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE CONSENT ITEM C, ORDINANCE 23-111.
MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE CONSENT ITEM C, ORDINANCE 23-111.
moved by Tradewell, seconded by Bray Johnson
M5MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WEST TO APPROVE RESOLUTION 23-113.
MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WEST TO APPROVE RESOLUTION 23-113.
moved by Tradewell, seconded by West
All in favor.
M6MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE RESOLUTION 23-112.
MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE RESOLUTION 23-112.
moved by West, seconded by Bray Johnson
All in favor.
M7MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ACCEPT THE DONATION FROM DAVID AND THERESA PAULSON FOR OGFD.
MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ACCEPT THE DONATION FROM DAVID AND THERESA PAULSON FOR OGFD.
moved by West, seconded by Tradewell
All in favor.
M8MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE 2024 AGREEMENT.
MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE 2024 AGREEMENT.
moved by West, seconded by Bray Johnson
All in favor.
M9MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY MAYOR ROLF TO ACCEPT THE DONATION OF THE SIGN.
MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY MAYOR ROLF TO ACCEPT THE DONATION OF THE SIGN.
moved by Tradewell, seconded by Rolf
All in favor.
M10MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE MOVING $4000 FROM THE PUBLIC BENEFIT FUND TO THE TREE LIGHTING FUND.
MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE MOVING $4000 FROM THE PUBLIC BENEFIT FUND TO THE TREE LIGHTING FUND.
moved by Tradewell, seconded by Bray Johnson
All in favor.
M11MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO ADJOURN.
MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO ADJOURN.
moved by West, seconded by Bray Johnson
Motion carried 4-0.
18 items as recorded in the agenda and minutes, each with a short summary of what was at issue.
1Public Forum
No public forum remarks are recorded in the minutes under this heading.
2Announcements
Announcements were made (Christmas Tree Lighting date; mayor read a letter regarding school resource officers).
3Setting of Regular Agenda
Approve the regular agenda as presented or add/delete an agenda item by a majority vote of the Council members present.
Approved as revised (as recorded in minutes).
4Approval of Work Session and Regular Council Minutes for September 11, 2023 and Special Meeting Minutes for September 18, 2023
Approved (as recorded in minutes).
5AAcknowledge Receipt of Commission Minutes: Parks Commission - September 20, 2023
Council acknowledged receipt; no separate motion recorded.
6Petitions, Individuals, Presentations, and Inquiries
No specific petitions/presentations are recorded in the minutes under this heading.
7AConsent Agenda: Claims and Accounts
Approved as part of a single consent motion for items A and B.
7BConsent Agenda: Resolution 23-109 Approving Step Increase(s) for Firefighters
Approved as part of a single consent motion for items A and B.
7CConsent Agenda: Resolution/Ordinance 23-111 Approving the Application of Odegaard Promotions, LLC for an Interim Use Permit for Outdoor Commercial Recreation Facility for a Disc Golf Course
Council Member Tradewell pulled the disc golf interim use permit item from the consent agenda for discussion. Mayor Rolf said he would abstain because of previous discussion about having the item on the October 9, 2023 agenda, and he noted he thought Council Member Wylie should be present. A resident, Suzanne Herman, spoke in favor of allowing the vote due to the process and the Planning Commission public hearing. The council then approved Ordinance 23-111 with Tradewell, West, and Bray Johnson voting aye; Mayor Rolf abstained; and Wylie not present.
Item was pulled from consent, discussed, and then approved; mayor abstained and Council Member Wylie was not present.
8AConsulting Engineer: Engineer Updates
No engineer update details are recorded in the provided minutes.
9AFinance Department: Resolution 23-113 approving 2024 proposed general fund budget, 2024 preliminary property tax levy, and setting public hearing date for the 2024 general fund budget and 2024 preliminary property tax levy, and setting public hearing date for the 2023 Truth & Taxation hearing
Council approved Resolution 23-113 concerning the 2024 proposed general fund budget and the 2024 preliminary property tax levy and setting a public hearing date for the 2023 Truth & Taxation hearing, as recorded in the minutes.
Resolution 23-113 approved (motion recorded).
9BFinance Department: Resolution 23-112 authorizing the preliminary EDA levy for 2024
Council approved Resolution 23-112 authorizing the preliminary EDA levy for 2024, as recorded in the minutes.
Resolution 23-112 approved (motion recorded).
10AFire Department: Resolution 23-108 Accepting a donation of $25 for the Fire Department - Paulsons
Council accepted a $25 donation for the Oak Grove Fire Department from David and Theresa Paulson.
Donation accepted (motion recorded).
11ACity Administrator Updates & Discussion Items: Approving 2024 Agreement for Residential Recycling Program
Council approved the 2024 agreement for the residential recycling program.
2024 agreement approved (motion recorded).
11BCity Administrator Updates & Discussion Items: Resolution 23-107 Accepting donation of metal City of Oak Grove Sign
Council accepted the donation of a metal City of Oak Grove sign.
Donation accepted (motion recorded).
11CCity Administrator Updates
Administrative updates were provided (new city clerk introduction; administrative assistant opening; vandalism report; October 9 presentation; newsletter timing; public works hire update).
12Mayor/Council Requests/Updates
Under mayor/council requests/updates, the council added Resolution 23-110 through discussion and approved moving $4,000 from the Public Benefit Fund to the Tree Lighting Fund.
Council discussed tax statement breakdown posting/review; and added/approved a fund transfer for Christmas Tree Lighting Fund.
13Adjournment
Adjourned at 7:00 p.m. (motion carried 4-0).
Options the council weighed, and what happened to them. The record of the road not taken.
Timing/attendance for vote on Ordinance 23-111 (disc golf interim use permit)
rejectedDelay the vote to the October 9, 2023 agenda so Council Member Wylie could be present
Why: A vote was taken and approved at this meeting after discussion; the mayor abstained and noted prior discussion about October 9 and that Wylie should be present.
Raised by Mayor Rolf
Documents and recordings archived for this meeting, when available.
Packet
Not in this archive
The supporting materials the board reviewed.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?