Monday, September 11, 2023
What happened
The Oak Grove City Council heard public concerns about speeding on Gladiola Street, discussed a proposed 2024 Sheriff’s contract increase, approved the consent agenda and several resolutions (including a University Avenue partial pay request), discussed an assessment services agreement, and held a policy discussion about accessory building size limits before adjourning 4-0.
7 motions on the record.
M1MOTION MADE BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE REGULAR AGENDA AS REVISED ABOVE.
MOTION MADE BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE REGULAR AGENDA AS REVISED ABOVE.
moved by Wylie, seconded by Bray Johnson
All in favor.
M2MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR MEETING MINUTES.
MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR MEETING MINUTES.
moved by Bray Johnson, seconded by Tradewell
All in favor.
M3MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE CONSENT AGENDA.
MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE CONSENT AGENDA.
moved by Tradewell, seconded by Bray Johnson
All in favor.
M4MOTION BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO ADOPT RESOLTUION 23-105 UPDATING PUBLIC WORKS DESIGN MANUAL.
MOTION BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER BRAY JOHNSON TO ADOPT RESOLTUION 23-105 UPDATING PUBLIC WORKS DESIGN MANUAL.
moved by Tradewell, seconded by Bray Johnson
AII in favor.
M5MOTION BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 23-106 PARTIAL PAY REQUEST FOR THE MSA STATE AID PROJECT FOR UNIVERSITY AVENUE.
MOTION BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 23-106 PARTIAL PAY REQUEST FOR THE MSA STATE AID PROJECT FOR UNIVERSITY AVENUE.
moved by Wylie, seconded by Tradewell
All in favor.
M6MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 23-106 ANOKA COUNTY ASSESSMENT SERVICES AGREEMENT.
MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 23-106 ANOKA COUNTY ASSESSMENT SERVICES AGREEMENT.
moved by Tradewell, seconded by Wylie
All in favor.
M7MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON, SECOND BY COUNCIL MEMBER TRADEWELL TO ADJOURN.
MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON, SECOND BY COUNCIL MEMBER TRADEWELL TO ADJOURN.
moved by Bray Johnson, seconded by Tradewell
Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.
University Avenue project partial pay request; “The cost for the City would be $224,841.22”.
$224,841
20 items as recorded in the agenda and minutes, each with a short summary of what was at issue.
1PUBLIC FORUM
Public comments (3 minutes requested).
A resident asked the council to address speeding on Gladiola Street NW, especially between 201st and 207th Avenues NW. The mayor said staff would review available options, and the Sheriff’s Office noted it was aware of the speeding and had added patrols and placed a radar sign in the area.
2ANNOUNCEMENTS
3SETTING OF REGULAR AGENDA
Approve the regular agenda as presented or add/delete items by majority vote.
The council added and then approved a resolution for a partial pay request for the University Avenue MSA State Aid project. The presenter said East Bethel is splitting the cost and the city’s cost would be $224,841.22; staff confirmed the payment would include the 5% retainage and described it as about 25% of total project costs.
Approved as revised to add a Resolution 23-106 partial pay request under City Engineer item 9B.
4APPROVAL OF AUGUST 14, 2023 COUNCIL MINUTES
5ACKNOWLEDGE RECEIPT OF COMMISSION MINUTES
Parks Commission (Aug 16, 2023) and Planning Commission (Aug 17, 2023).
Minutes were acknowledged as received (no motion recorded).
6AConstitution Week Proclamation (Proclamation 23-01)
Requested by Daughters of the American Revolution, Anoka Chapter.
Mayor read the proclamation and proclaimed Sept. 17–23 as Constitution Week (no motion recorded).
7SHERIFFS REPORT - AUGUST
Includes 2024 contract discussion with Sheriff and County Commissioners.
A resident asked the council to address speeding on Gladiola Street NW, especially between 201st and 207th Avenues NW. The mayor said staff would review available options, and the Sheriff’s Office noted it was aware of the speeding and had added patrols and placed a radar sign in the area.
Council members questioned why the Sheriff’s Office sought an additional cost increase beyond what they understood to be a two-year contract with a 3% increase, and asked how the additional funding would be used. Sheriff Wise and County Commissioners discussed staffing and pay pressures, apologized for communication issues, and provided contract cost figures; the council did not decide at this meeting because one council member was absent.
Sheriff’s Office activity reported; council discussed proposed 2024 contract increase but did not make a decision at this meeting.
8AConsent Agenda: Claims and Accounts
Approved under one consent agenda motion.
8BConsent Agenda: Ordinance 23-04 (Wetlands, Shoreland, Floodplain; Environmental & Natural Resources)
Amending Chapter 105 and 109.
Approved under one consent agenda motion.
8CConsent Agenda: Ordinance 23-05 (Accessory Buildings under 200 square feet)
Amending Chapter 109.
Approved under one consent agenda motion.
8DConsent Agenda: Resolution 23-102 (Accepting resignation of Administrative Assistant)
As part of the consent agenda, the council approved a resolution accepting the resignation of an administrative assistant and another appointing an administrative assistant. The administrator also reported that a new city clerk had started and that the city expected to be fully staffed in a few weeks.
Approved under one consent agenda motion.
8EConsent Agenda: Resolution 23-103 (Appointing an Administrative Assistant)
As part of the consent agenda, the council approved a resolution accepting the resignation of an administrative assistant and another appointing an administrative assistant. The administrator also reported that a new city clerk had started and that the city expected to be fully staffed in a few weeks.
Approved under one consent agenda motion.
8FConsent Agenda: Resolution 23-104 (MN Joint Powers Agreement for City Attorney)
Approving State of Minnesota Joint Powers Agreement with the City of Oak Grove on behalf of its City Attorney.
Approved under one consent agenda motion.
9ACITY ENGINEER / CONSULTING ENGINEER: Resolution 23-105 Updating Public Works Design Manual
The council adopted a resolution updating the Public Works Design Manual. The engineer stated updates are made on an “as need” basis and that changes reflected MS4 permit needs identified after an audit.
9BCITY ENGINEER / CONSULTING ENGINEER: Resolution 23-106 Partial Pay Request for MSA State Aid Project for University Avenue
Added to the agenda at the meeting.
The council added and then approved a resolution for a partial pay request for the University Avenue MSA State Aid project. The presenter said East Bethel is splitting the cost and the city’s cost would be $224,841.22; staff confirmed the payment would include the 5% retainage and described it as about 25% of total project costs.
10AFIRE CHIEF: Updates
11ACITY ADMINISTRATOR: Resolution 23-106 Anoka County Assessment Services Agreement
Note: minutes use the same resolution number (23-106) as the earlier University Avenue pay request item.
11BCITY ADMINISTRATOR: Administrator Updates
As part of the consent agenda, the council approved a resolution accepting the resignation of an administrative assistant and another appointing an administrative assistant. The administrator also reported that a new city clerk had started and that the city expected to be fully staffed in a few weeks.
12AMAYOR/COUNCIL REQUESTS/UPDATES: Accessory Buildings (Council Member Bray Johnson)
Council held a discussion about accessory building requirements, including whether to allow larger pole barns on certain lot sizes. Council Member Bray Johnson proposed including 2–2.5 acre lots in the 2,400 square foot pole barn category, while others expressed concern about preserving the city’s rural character; the mayor leaned toward keeping the current rules, and the item was left as discussion (no vote).
Council discussed possible changes; no motion recorded.
13ADJOURNMENT
Adjourned at 8:36 p.m. (motion carried 4-0).
Options the council weighed, and what happened to them. The record of the road not taken.
2024 Sheriff contract cost increase
deferredDelay decision until all council members are present
Why: Mayor stated the Council would “not make a decision right now since there was a Council Member missing.”
Raised by Mayor Rolf
Accessory building size requirements
mentioned onlyInclude 2-2.5 acre lots in the 2,400 square foot pole barn allowance
Why: Proposal was discussed but no motion or referral action was recorded in the minutes.
Raised by Council Member Bray Johnson
Accessory building size requirements
mentioned onlyPut out a poll or a public forum
Why: Suggestion was made during discussion; no follow-up action recorded.
Raised by Council Member Bray Johnson
Accessory building size requirements
rejectedSend the issue to the Planning Commission
Why: Mayor said he did “not have an interest in sending it to the Planning Commission.”
Documents and recordings archived for this meeting, when available.
Packet
Not in this archive
The supporting materials the board reviewed.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?