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Nowthen City Council Work Session meeting, July 6, 2023

Council Work Session

Thursday, July 6, 2023 · 6:00 PM

This meeting on the city's website ↗

Agenda

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What was on the agenda.

Packet

Not on file

The supporting materials the board reviewed.

Minutes

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The official record of what happened.

One-line summary

The City Council held a work session on the 2024 Capital Improvement Plan, discussing road projects, Fire Department equipment, parks, city buildings, future water and station needs, and bonding, with no CIP approval motion recorded.

What was on the agenda

3 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

  1. 1Call to Order

    Call to Order; Pledge of Allegiance; Roll Call; Approve Agenda

    Mayor Pilon opened the work session, those present recited the Pledge of Allegiance, attendance was recorded, and the council approved the work session agenda by a 3-aye motion.

    The work session agenda was approved by motion.

    • opening
    • agenda approval
    Approved
    p. 1Meeting City Council Work Session — Agenda (2023-07-06)1\) Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1Meeting City Council Work Session — Minutes (2023-07-06)Mayor Pilon called the meeting to order at 5:32 pm. All present recited the Pledge of Allegiance. Present: Mayor Pilon, Council Members Rainville, and Breyen Excused Absence: Council Member Fladebo Absent: Council Member Alders Also Present: Administrator Lehner, Deputy Clerk Johnson, Fire Chief Schmidt, and Finance Co…
  2. 2Review 2024 + Capital Improvement Plan

    Review 2024 + Capital Improvement Plan

    The council used the work session to review the 2024 Capital Improvement Plan and longer-range planning. The discussion included expected public-safety grant money, expected Small Cities road money, recent tax receipts, and the purpose of the CIP as a planning tool for future councils and the public.

    Road needs were reviewed, including Jasper Street, where the engineer's full resurfacing estimate and possible resident assessments were considered too high, leading staff to plan repairs to the worst areas instead. Xenon Street, striping on Old Viking, 185th, 187th, and Clifton Road, and city parking lot resurfacing and striping were also listed for 2023 work.

    The council discussed the need for a road study to guide future road repairs and maintenance and to preserve Public Works Supervisor Joe Glaze's knowledge of roads and culverts. Council Member Breyen said he recalled that the city was supposed to keep a culvert inventory and would check on it.

    The council reviewed Fire Department equipment needs in the CIP, including the delayed tanker delivery, a proposed rescue truck motor replacement, future encrypted radios, annual turnout gear funding, and the Sterling 9500 funded by the equipment bond. Staff was directed to bring a request for council action and resolution on the rescue truck motor to an August council meeting.

    The council discussed whether a parks and trail plan was warranted, whether current parks are being used by Nowthen residents, and whether money would be better spent improving existing parks than adding trails. The discussion also covered a possible parks tour, Memorial Park shelter improvements, rental form updates, and the distinction between capital items and maintenance.

    Before Chief Schmidt left, the council returned to long-term Fire Department needs. The chief and mayor raised the need to think ahead about a future fire station location and funding, while also discussing a faster water source for filling tanker trucks, including possible use of a Mortz family well or smaller wells around the city.

    The council reviewed future building needs, including limited improvements to Historic Town Hall because of possible County Road 5 expansion, a future addition to the city offices for chambers, meetings, seniors, and elections, and a cold storage building for Public Works equipment.

    The council revisited roads for 2024 and beyond, including whether to remove Erkium from the CIP because it was not in Ramsey's 2024 plan, how to handle Waco Street costs and possible assessments, whether the engineer should prepare a feasibility study, possible MS4 funding if pond contamination is found, and the likelihood of bonding in 2025 and 2027.

    The council discussed the 2024 Capital Improvement Plan and related roads, equipment, parks, building, and financing topics; the minutes record no approval motion for the plan.

    • capital improvement plan
    • roads
    • fire department
    • parks
    • city buildings
    Discussion only
    p. 1Meeting City Council Work Session — Agenda (2023-07-06)2\) City Council a) Review 2024 + Capital Improvement Planp. 1Meeting City Council Work Session — Minutes (2023-07-06)## 2. DISCUSSION REGARDING THE 2024 + CAPITAL IMPROVEMENT PLANp. 1Meeting City Council Work Session — Minutes (2023-07-06)The reason the city does the Capital Improvement Plans is to inform future councils and the public of the city's plans for the future. What projects are expected to be completed, what roads need repairs, new equipment, or major repairs to equipment, etc.
  3. 3Adjourn

    Adjourn

    The council voted 3 ayes to adjourn, and the meeting ended at 8:00 pm.

    The council approved adjournment, and the meeting adjourned at 8:00 pm.

    • adjournment
    Approved
    p. 1Meeting City Council Work Session — Agenda (2023-07-06)3\) Adjournp. 5Meeting City Council Work Session — Minutes (2023-07-06)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO ADJOURN. MOTION CARRIES. 3 AYES. The meeting adjourned at 8:00 pm.

Motions and votes

2 motions on the record.

  • M1MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE THE WORKSESSION AGENDA.

    Exact transcript text

    MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE THE WORKSESSION AGENDA.

    moved by Breyen, seconded by Rainville

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • ·Fladebo
    • ·Alders
    p. 1Meeting City Council Work Session — Minutes (2023-07-06)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO APPROVE THE WORKSESSION AGENDA. MOTION CARRIED. 3 AYES.p. 1Meeting City Council Work Session — Minutes (2023-07-06)Present: Mayor Pilon, Council Members Rainville, and Breyen Excused Absence: Council Member Fladebo Absent: Council Member Alders
  • M2MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO ADJOURN.

    moved by Rainville, seconded by Breyen

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • ·Fladebo
    • ·Alders
    p. 5Meeting City Council Work Session — Minutes (2023-07-06)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO ADJOURN. MOTION CARRIES. 3 AYES.p. 1Meeting City Council Work Session — Minutes (2023-07-06)Present: Mayor Pilon, Council Members Rainville, and Breyen Excused Absence: Council Member Fladebo Absent: Council Member Alders

Prior history on this business

When someone referred back to earlier business, we found the matching prior discussion and tied it in here.

  • Council Member Breyen stated he had a recollection that the city is supposed to keep a culvert inventory on hand. He will check into it.

    — Council Member Breyen

    What this is about
    Whether an earlier city requirement or practice called for keeping a culvert inventory.

    p. 2Meeting City Council Work Session — Minutes (2023-07-06)Council Member Breyen stated he had a recollection that the city is supposed to keep a culvert inventory on hand. He will check into it.

    Related history

    The records I searched do not contain a prior decision or requirement matching Council Member Breyen’s recollection about keeping a culvert inventory on hand. The search results returned unrelated council items from 2026, such as appointments, meeting attendance, a plaque expense discussion, and a state flag discussion, but nothing about culvert inventories, drainage records, or a formal council practice requiring such an inventory.

    • Feb 10, 2026<figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th>
    • May 12, 2026MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZON
    • Apr 14, 2026MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZON
    • Feb 10, 2026Council Member Mary Rainville informed the Council that due to a medical situation, she might need to excuse herself fro
    • Apr 14, 2026Council Member Breyen asked if there was a different category for the budget for this expense, rather than the contingen
  • 2\. RESCUE TRUCK - During previous meetings, it was discussed that this rescue has engine/electrical issues. The Fire Department originally requested a new rescue, but after discussions, it seems a new motor would be sufficient for the time being, to extend the life of the rescue vehicle.

    What this is about
    Prior council discussions about engine or electrical problems with the rescue truck and whether to buy a new rescue vehicle or replace the motor.

    p. 2Meeting City Council Work Session — Minutes (2023-07-06)2\. RESCUE TRUCK - During previous meetings, it was discussed that this rescue has engine/electrical issues. The Fire Department originally requested a new rescue, but after discussions, it seems a new motor would be sufficient for the time being, to extend the life of the rescue vehicle.

    Related history

    The records I searched do not contain a prior council discussion or decision matching this recollection about the Fire Department rescue truck having engine or electrical issues, replacing its motor, or choosing between a new rescue vehicle and a motor replacement. The search results include other Fire Department items, such as the May 12, 2026 request to replace fire station garage door openers for $9,205.40 and the April 14, 2026 budget amendment related to firefighter pension accounting, but those do not address the rescue vehicle.

    • Mar 10, 2026### 1-2-2: Fee Schedule: The City Council hereby establishes the following schedule of fees: Administration <table> <tr>
    • Mar 10, 2026<table> <tr> <td>Stereo Receiver</td> <td>$25.00</td> </tr> <tr> <td>Stereo Console</td> <td>$50.00</td> </tr> <tr> <td>
    • May 12, 2026<figure> CITY OF NOWTHEN </figure> # REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th>
    • Mar 10, 2026approves the Minor Subdivision subject to the following conditions: 1\. The minor subdivision plans are approved as show
    • Feb 10, 2026### Expand the network from the Town Hall to the Fire Department The Network was expanded from the Town Hall to the Recy
  • The last time the council took a tour of the parks was in 2020. Discussion for the need of another tour and listing of repairs, maintenance, or improvement council would like to see in our two existing parks including the memorial by the historic town hall.

    What this is about
    The prior council tour of city parks in 2020, raised while discussing whether to tour parks again and list repairs or improvements.

    p. 3Meeting City Council Work Session — Minutes (2023-07-06)The last time the council took a tour of the parks was in 2020. Discussion for the need of another tour and listing of repairs, maintenance, or improvement council would like to see in our two existing parks including the memorial by the historic town hall.

    Related history

    The records I searched do not contain a prior decision or minutes entry matching the recollection that the council toured the city parks in 2020, nor do they show a formal 2020 list of park repairs, maintenance, or improvements from such a tour. The closest related item in the search results concerns maintenance at the Historic Town Hall, not a parks tour: at the March 10, 2026 meeting, the council discussed plaster wall repairs at the Historic Town Hall and agreed to proceed with the Neiman Painting quote of $3,550, compared with other quotes of $8,650 and $8,752. That record does not address the park memorial or broader park improvement planning.

    • May 12, 2026## City of Nowthen Management's Discussion and Analysis ## OVERVIEW OF THE FINANCIAL STATEMENTS (CONTINUED) <figure> <fi
    • Feb 10, 2026<figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th>
    • May 12, 2026Council Member Breyen questioned whether employees at the top step would never receive merit increases again, and raised
    • May 12, 2026# City of Nowthen Emerging Issues ## Accounting Standard Update - GASB Statement No. 103 - Financial Reporting Model Imp
    • Apr 28, 2026cultivation would only occur during the growing season from approximately May through October, and described the extensi
  • Waco was not done before because the City Council wanted to piggyback on Ramsey doing their side.

    What this is about
    A prior council reason for delaying Waco Street work in order to coordinate with Ramsey's side of the road.

    p. 4Meeting City Council Work Session — Minutes (2023-07-06)Waco was not done before because the City Council wanted to piggyback on Ramsey doing their side.

    Related history

    The records searched do not contain a prior decision or discussion stating that Waco Street work was delayed so Nowthen could “piggyback” on Ramsey doing its side of the road. What the records do show is that Waco Street is included in the 2026 Overlay Road Improvement Project. At the April 14, 2026 meeting, the project materials included Waco Street in Westpahl Country Acres and Waco Street in the Morton Farm Preserve area, and a resolution approved plans and specifications and ordered advertisement for bids. The April 14 materials listed overlay costs at $393,700, patching reduced to $81,710, and a possible Jasper Street alternate at $43,000, for an estimated construction total of $518,500. At the May 12, 2026 meeting packet, an amended assessment resolution listed total estimated project costs of $462,800, with $227,840 proposed to be paid by the City, $227,840 proposed to be assessed to benefited property owners, plus $81,710 in budgeted road repair costs.

    • May 12, 2026## CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA ## RESOLUTION NO. 2026-XX ## AMENDED RESOLUTION DECLARING COSTS TO BE
    • Apr 14, 2026# CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA # RESOLUTION NO. 2026-XX # RESOLUTION DECLARING COSTS TO BE ASSESSED A
    • Apr 14, 2026# CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA RESOLUTION NO. 2026-XX # RESOLUTION APPROVING PLANS AND SPECIFICATIONS
    • May 12, 2026Waco Street in Westpahl Country Acres, 215th Avenue and Waco Street in the Morton Farm Preserve subdivision, 224th Court
    • Apr 14, 2026Waco Street in Westpahl Country Acres, 215th Avenue and Waco Street in the Morton Farm Preserve subdivision, 224th Court

Where this came up before

  1. Feb 10, 2026
    City Meeting

    <figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th> <th rowspan="2">Requested Council Meeting Date: November 18, 2025

    Doc<figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th> <th rowspan="2">Requested Council Meeting Date: November 18, 2025
  2. May 12, 2026
    City Meeting

    MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZONING COMMISSION. 3 AYES - COUNCIL MEMBER RAINVILLE, COUNCIL MEMBER SWENSON, MAYOR

    DocMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZONING COMMISSION. 3 AYES - COUNCIL MEMBER RAINVILLE, COUNCIL MEMBER SWENSON, MAYOR HYBBEN, 2 NAY - COUNCIL MEMBER BREYEN,
  3. Apr 14, 2026
    City Meeting

    MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZONING COMMISSION. 3 AYES- COUNCIL MEMBER RAINVILLE, COUNCIL MEMBER SWENSON, MAYOR

    DocMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZONING COMMISSION. 3 AYES- COUNCIL MEMBER RAINVILLE, COUNCIL MEMBER SWENSON, MAYOR HYBBEN, 2 NAY - COUNCIL MEMBER BREYEN, C
  4. Feb 10, 2026
    City Meeting

    Council Member Mary Rainville informed the Council that due to a medical situation, she might need to excuse herself from the meeting. She was attending the meeting remotely. Roll call by City Clerk J

    DocCouncil Member Mary Rainville informed the Council that due to a medical situation, she might need to excuse herself from the meeting. She was attending the meeting remotely. Roll call by City Clerk Johnson. Present: Mayor Hybben, Council
  5. Apr 14, 2026
    City Meeting

    Council Member Breyen asked if there was a different category for the budget for this expense, rather than the contingency that it was primarily placed in. The Council has offered to purchase the plaq

    DocCouncil Member Breyen asked if there was a different category for the budget for this expense, rather than the contingency that it was primarily placed in. The Council has offered to purchase the plaque out of the Council's pockets. Council

Sources

Documents and recordings archived for this meeting, when available.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?