M1TO APPROVE THE REGULAR AGENDA.
moved by West, seconded by Tradewell
Passed
All in favor.
Oak Grove City Council meeting, April 10, 2023
City CouncilMonday, April 10, 2023
What happened
Council approved the agenda, March 27 minutes, and consent agenda; awarded the 2023 street improvement bid; approved a $500 charitable gambling donation; ratified the 2024 URRWMO budget; and accepted a janitorial services proposal.
Motions and votes
8 motions on the record.
M2TO APPROVE THE REGULAR MEETING MINUTES.
Exact transcript text
TO APPROVE THE REGULAR MEETING MINUTES.
moved by Wylie, seconded by West
PassedAll in favor.
M3TO APPROVE THE CONSENT AGENDA.
moved by West, seconded by Bray Johnson
PassedAll in favor.
M4TO ADOPT RESOLUTION 23-053 BID AWARD FOR 2023 STREET IMPROVEMENTS.
Exact transcript text
TO ADOPT RESOLUTION 23-053 BID AWARD FOR 2023 STREET IMPROVEMENTS.
moved by West, seconded by Wylie
PassedAll in favor.
M5TO ADOPT RESOLUTION 23-054 APPROVING A DONATION OF $500 TO EAST BETHEL ELEMENTARY PTO FOR ITS PLAYGROUND PROJECT.
Exact transcript text
TO ADOPT RESOLUTION 23-054 APPROVING A DONATION OF $500 TO EAST BETHEL ELEMENTARY PTO FOR ITS PLAYGROUND PROJECT.
moved by Tradewell, seconded by Bray Johnson
Passed- NWylie
M6TO RATIFY THE 2024 URRWMO BUDGET FOR $11,207.76.
moved by Tradewell, seconded by Wylie
PassedAll in favor.
M7TO ACCEPT THE PROPOSAL FROM CMT JANITORIAL SERVICES FOR CLEANING SERVICES AT CITY FACILITIES.
Exact transcript text
TO ACCEPT THE PROPOSAL FROM CMT JANITORIAL SERVICES FOR CLEANING SERVICES AT CITY FACILITIES.
moved by West, seconded by Tradewell
PassedAll in favor.
M8TO ADJOURN.
moved by Tradewell, seconded by Bray Johnson
Passed- NWest
Dollar amounts in motions
Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.
Winning bid for the 2023 Street Improvements; winning bid came from North Valley.
$401,190
Motion TO ADOPT RESOLUTION 23-053 BID AWARD FOR 2023 STREET IMPROVEMENTS. Passed(All in favor.)Donation approved to East Bethel Elementary PTO for its playground project (charitable gambling funds request).
$500
Motion TO ADOPT RESOLUTION 23-054 APPROVING A DONATION OF $500 TO EAST BETHEL ELEMENTARY PTO FOR ITS PLAYGROUND PROJECT. Passed(Motion carried 4-1. Council Member Wylie opposed.)2024 URRWMO budget amount ratified by council.
$11,208
Motion TO RATIFY THE 2024 URRWMO BUDGET FOR $11,207.76. Passed(All in favor.)
What was on the agenda
20 items as recorded in the agenda and minutes, each with a short summary of what was at issue.
- No action
1PUBLIC FORUM
No public forum speakers or action recorded in minutes.
- Discussion only
2ANNOUNCEMENTS
Announcements were made; no vote recorded.
- Approved
3SETTING OF REGULAR AGENDA
Approve the regular agenda as presented or add/delete an agenda item by a majority vote.
- Agenda approval
- Approved
4APPROVAL OF COUNCIL MINUTES FOR MARCH 27, 2023
- Minutes approval
- Discussion only
5SHERIFF'S REPORT FOR MARCH 2023
Report presented; no vote recorded.
- Law enforcement report
- No action
6PETITIONS, INDIVIDUALS, PRESENTATIONS, AND INQUIRIES
No items or action recorded in minutes.
- Consent calendar
7AConsent Agenda — Claims and Accounts
Approved as part of one consent agenda motion.
- Claims and accounts
- Consent calendar
7BConsent Agenda — Resolution 23-051 hiring temporary employees for 2023 Recycle Days
Approved as part of one consent agenda motion.
- Recycle Days staffing
- Consent calendar
7CConsent Agenda — Resolution 23-052 approving Final Plat of Sims Trail Crossing and correcting the prior approval
Staff reported the Sims Trail Crossing Final Plat had been updated and added to the consent agenda, and the council approved the consent agenda which included Resolution 23-052 approving the final plat and correcting the prior approval.
Approved as part of one consent agenda motion.
- Sims Trail Crossing final plat
- Approved
8ACONSULTING ENGINEER — Resolution 23-053 bid award for 2023 Street Improvement Project
The council reviewed bids for the 2023 street improvements and awarded the project, with Engineer Schwartz reporting the winning bid from North Valley for $401,189.77. The mayor asked whether more roads could be added to reach a discussed recommended amount of $600,000, and staff noted the council did not budget for $600,000 on the revenue side for 2023; the council indicated it could revisit adding roads after reviewing the road maintenance fund balance (with the audit coming at the next meeting).
Council adopted Resolution 23-053.
- 2023 Street Improvements
- Discussion only
8BCONSULTING ENGINEER — Engineer Updates
The council reviewed bids for the 2023 street improvements and awarded the project, with Engineer Schwartz reporting the winning bid from North Valley for $401,189.77. The mayor asked whether more roads could be added to reach a discussed recommended amount of $600,000, and staff noted the council did not budget for $600,000 on the revenue side for 2023; the council indicated it could revisit adding roads after reviewing the road maintenance fund balance (with the audit coming at the next meeting).
Engineer Schwartz provided an update on the Anoka County Bridge Reconstruction project, and council members asked about lighting impacts and whether crosswalks would have lights. Engineer Schwartz said he would bring more information at the next meeting and look into options such as suggesting lights or prepping for future lights; the council also requested an estimate on extending the trail to Oak Grove Preserve Park.
Updates given; no vote recorded.
- Anoka County Bridge Reconstruction
- Trails/crosswalk lighting
- Discussion only
9AFIRE DEPARTMENT — Chief Updates
Updates given; no vote recorded.
- Fire department updates
- HeartSafe program
- Explorers program
- Dunlap Park burn training
- Discussion only
10PUBLIC WORKS DEPARTMENT
Recognition given; no vote recorded.
- Public works recognition
- Discussion only
11PARKS
The Planning Commission Chair discussed coordinating with the City Council and Anoka County to improve communication on trail connections related to upcoming projects. A work session to discuss the 2006 Master Parks and Trails Plan was suggested, with staff recommending the council first discuss its budgeting position on trail maintenance and trail construction before scheduling a broader work session.
Discussion only; no vote recorded.
- Parks and trails planning
- 2006 Master Parks and Trails Plan
- No action
12PLANNING DEPARTMENT
No planning department items or action recorded in minutes.
- Approved
13ACITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS — Charitable Gambling Fund Request
The council considered a charitable gambling fund request from the East Bethel Elementary School PTO for a playground project. After discussion about funding responsibility and past donations, the council approved Resolution 23-054 to donate $500; the motion carried 4-1 with Council Member Wylie opposed.
Council adopted Resolution 23-054 approving a $500 donation.
- Charitable Gambling donation
- East Bethel Elementary PTO playground
- Approved
13BCITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS — Ratifying the 2024 URRWMO budget
Administrator Wickham presented the 2024 URRWMO budget, and the council voted to ratify the budget in the amount of $11,207.76.
Council ratified the 2024 URRWMO budget amount stated in minutes.
- URRWMO budget
- Discussion only
13CCITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS — Administrator Updates
Administrator Wickham presented proposals from three cleaning companies, and the council discussed topics including whether any were BCA certified. The council then approved accepting the proposal from CMT Janitorial Services for cleaning services at city facilities.
Included discussion of attorney rate increase letter and cleaning service proposals; council accepted a cleaning proposal via motion.
- Cleaning services proposal
- City attorney rates
- Discussion only
14MAYOR/COUNCIL REQUESTS/UPDATES
Updates and requests made; no vote recorded.
- Council updates
- CIP request
- Approved
15ADJOURNMENT
Adjournment motion carried; minutes record meeting adjourned at 8:31 p.m.
- Adjournment
Alternatives considered
Options the council weighed, and what happened to them. The record of the road not taken.
2023 Street Improvement Project scope
under studyAdd roads to the street improvement project to reach the recommended amount of $600,000
Cost comparison: Discussed in relation to a "recommended amount of $600,000" versus the current awarded bid amount.
Why: Administrator Wickham stated the council "did not budget for $600,000 in road improvements on the revenue side for 2023" and said after the audit and reviewing the road maintenance fund balance, the council would have the opportunity to add more roads if they would like.
Raised by Mayor Rolf
Road/trail maintenance planning
under studyAdd more trails to the maintenance schedule (if money left in the budget)
Why: Administrator Wickham said he would get recommendations from Director Anderson about which trails could be added.
Raised by Council Member Wylie and Council Member Bray Johnson
Charitable Gambling Fund Request (school playground)
rejectedDo not donate and leave playground repairs to the school district
Cost comparison: Contrasted against donating $500.
Why: Mayor Rolf said he believed the school district should be responsible, "but" he supported donating $500 consistent with what was donated to St. Francis Elementary School; council adopted the $500 donation.
Raised by Mayor Rolf
City facility cleaning services
rejectedSelect a different cleaning company (three proposals were presented) instead of CMT Janitorial Services
Why: Mayor Rolf voiced support for CMT Janitorial Services and the council voted to accept CMT’s proposal.
Raised by Administrator Wickham (presented options); Mayor Rolf (supported CMT)
Sources
Documents and recordings archived for this meeting, when available.
Packet
Not in this archive
The supporting materials the board reviewed.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?