Oak Grove City Council meeting, December 12, 2022

Motions and votes

18 motions on the record.

• M1MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA. All in favor.

  moved by Tradewell, seconded by West

  Passed

  All in favor.

  p. 1↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA. All in favor.

• M2MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR MEETING MINUTES. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR MEETING MINUTES. All in favor.

  moved by Rolf, seconded by West

  Passed

  All in favor.

  p. 1↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR MEETING MINUTES. All in favor.

• M3MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO INCREASE THE COLA TO 3.5%. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO INCREASE THE COLA TO 3.5%. All in favor.

  moved by Rolf, seconded by Wylie

  Passed

  All in favor.

  p. 2↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO INCREASE THE COLA TO 3.5%. All in favor.

• M4MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-187 ADOPTING THE FINAL 2023 BUDGET AND LEVY. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-187 ADOPTING THE FINAL 2023 BUDGET AND LEVY. All in favor.

  moved by West, seconded by Rolf

  Passed

  All in favor.

  p. 2↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-187 ADOPTING THE FINAL 2023 BUDGET AND LEVY. All in favor.

• M5MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 22-187 ADOPTING THE FINAL ECONOMIC DEVELOPMENT AUTHORITY 2023 BUDGET AND LEVY. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 22-187 ADOPTING THE FINAL ECONOMIC DEVELOPMENT AUTHORITY 2023 BUDGET AND LEVY. All in favor.

  moved by West, seconded by Wylie

  Passed

  All in favor.

  p. 2↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 22-187 ADOPTING THE FINAL ECONOMIC DEVELOPMENT AUTHORITY 2023 BUDGET AND LEVY. All in favor.

• M6MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-189 APPROVING 2023 UTILITY FUND BUDGET AND RATES. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-189 APPROVING 2023 UTILITY FUND BUDGET AND RATES. All in favor.

  moved by Rolf, seconded by Tradewell

  Passed

  All in favor.

  p. 2↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-189 APPROVING 2023 UTILITY FUND BUDGET AND RATES. All in favor.

• M7MOTION MADE BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT ORDINANCE 22-11 ADOPTING THE 2023 FEE SCHEDULE. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT ORDINANCE 22-11 ADOPTING THE 2023 FEE SCHEDULE. All in favor.

  moved by Wylie, seconded by Tradewell

  Passed

  All in favor.

  p. 2↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT ORDINANCE 22-11 ADOPTING THE 2023 FEE SCHEDULE. All in favor.

• M8MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-190 APPROVING A COMPENSATION STUDY BY ABDO FINANCIAL SOLUTIONS. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-190 APPROVING A COMPENSATION STUDY BY ABDO FINANCIAL SOLUTIONS. All in favor.

  moved by Rolf, seconded by Tradewell

  Passed

  All in favor.

  p. 3↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-190 APPROVING A COMPENSATION STUDY BY ABDO FINANCIAL SOLUTIONS. All in favor.

• M9MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE D. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE D. All in favor.

  moved by West, seconded by Wylie

  Passed

  All in favor.

  p. 3↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE D. All in favor.

• M10MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE C. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE C. All in favor.

  moved by Rolf, seconded by Tradewell

  Passed

  All in favor.

  p. 3↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE C. All in favor.

• M11MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE A, B, E, F, G, H. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE A, B, E, F, G, H. All in favor.

  moved by Rolf, seconded by Tradewell

  Passed

  All in favor.

  p. 3↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE A, B, E, F, G, H. All in favor.

• M12MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT 22-098 FINAL PAY REQUEST FOR 2022 STREET IMPROVEMENTS. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT 22-098 FINAL PAY REQUEST FOR 2022 STREET IMPROVEMENTS. All in favor.

  moved by West, seconded by Tradewell

  Passed

  All in favor.

  p. 3↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT 22-098 FINAL PAY REQUEST FOR 2022 STREET IMPROVEMENTS. All in favor.

• M13MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT 22-199 FINAL PAY REQUEST FOR 207TH AVE NW AND 217TH AVE NW STATE AID PROJECT. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT 22-199 FINAL PAY REQUEST FOR 207TH AVE NW AND 217TH AVE NW STATE AID PROJECT. All in favor.

  moved by West, seconded by Tradewell

  Passed

  All in favor.

  p. 4↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT 22-199 FINAL PAY REQUEST FOR 207TH AVE NW AND 217TH AVE NW STATE AID PROJECT. All in favor.

• M14MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO APPROVE PROJECT SCOPE AND SCHEDULE FOR 2023 STREET IMPROVEMENTS. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO APPROVE PROJECT SCOPE AND SCHEDULE FOR 2023 STREET IMPROVEMENTS. All in favor.

  moved by Rolf, seconded by West

  Passed

  All in favor.

  p. 4↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO APPROVE PROJECT SCOPE AND SCHEDULE FOR 2023 STREET IMPROVEMENTS. All in favor.

• M15MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-200 APPROVING A VOLUNTARY CONTRIBUTION OF $10,000 TO OAK GROVE FIREFIGHTER RETIREMENT PLAN. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-200 APPROVING A VOLUNTARY CONTRIBUTION OF $10,000 TO OAK GROVE FIREFIGHTER RETIREMENT PLAN. All in favor.

  moved by West, seconded by Rolf

  Passed

  All in favor.

  p. 4↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-200 APPROVING A VOLUNTARY CONTRIBUTION OF $10,000 TO OAK GROVE FIREFIGHTER RETIREMENT PLAN. All in favor.

• M16MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT 22-201 APPROVING HYDRANT CONSTRUCTION AND ACCESS AGREEMENT. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT 22-201 APPROVING HYDRANT CONSTRUCTION AND ACCESS AGREEMENT. All in favor.

  moved by West, seconded by Tradewell

  Passed

  All in favor.

  p. 4↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT 22-201 APPROVING HYDRANT CONSTRUCTION AND ACCESS AGREEMENT. All in favor.

• M17MOTION MADE BY MAYOR DENNO, SECOND BY COUNCIL MEMBER TRADEWELL TO AUTHORIZE THE PURCHASE OF AN AMERICAN FLAG FOR THE COUNCIL CHAMBERS. All in favor.

  Exact transcript text

  MOTION MADE BY MAYOR DENNO, SECOND BY COUNCIL MEMBER TRADEWELL TO AUTHORIZE THE PURCHASE OF AN AMERICAN FLAG FOR THE COUNCIL CHAMBERS. All in favor.

  moved by Denno, seconded by Tradewell

  Passed

  All in favor.

  p. 5↗Oak Grove — 12.12.22 MinutesMOTION MADE BY MAYOR DENNO, SECOND BY COUNCIL MEMBER TRADEWELL TO AUTHORIZE THE PURCHASE OF AN AMERICAN FLAG FOR THE COUNCIL CHAMBERS. All in favor.

• M18MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADJOURN. Motion carried 5-0. The meeting was adjourned at 9:33 p.m.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADJOURN. Motion carried 5-0. The meeting was adjourned at 9:33 p.m.

  moved by West, seconded by Tradewell

  Passed

  • YDan Denno
  • YWeston Rolf
  • YPaul Tradewell
  • YMike Wylie
  • YJohn West

  p. 5↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADJOURN. Motion carried 5-0. The meeting was adjourned at 9:33 p.m.p. 1↗Oak Grove — 12.12.22 MinutesPresent: Dan Denno, Mayor Weston Rolf, Council Member Paul Tradewell, Council Member Mike Wylie, Council Member John West, Council Member

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

• 0.5% increase in the COLA (from 3.0% to 3.5%) was noted as approximately $5,300 including the increase in benefits.

  $5,300

  Motion MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO INCREASE THE COLA TO 3.5%. All in favor. Passed(All in favor.)
  p. 2↗Oak Grove — 12.12.22 MinutesMs. McMackins noted that the 0.5% increase is approximately $5,300 including the increase in benefits.p. 2↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO INCREASE THE COLA TO 3.5%. All in favor.

• Compensation study proposal amount stated as up to $14,600.

  $14,600

  Motion MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-190 APPROVING A COMPENSATION STUDY BY ABDO FINANCIAL SOLUTIONS. All in favor. Passed(All in favor.)
  p. 3↗Oak Grove — 12.12.22 MinutesAdministrator Wickham replied that the proposal is up to $14,600.p. 3↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-190 APPROVING A COMPENSATION STUDY BY ABDO FINANCIAL SOLUTIONS. All in favor.

• Voluntary contribution to Oak Grove Firefighter Retirement Plan.

  $10,000

  Motion MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-200 APPROVING A VOLUNTARY CONTRIBUTION OF $10,000 TO OAK GROVE FIREFIGHTER RETIREMENT PLAN. All in favor. Passed(All in favor.)
  p. 4↗Oak Grove — 12.12.22 MinutesRESOLUTION 22-200 APPROVING A VOLUNTARY CONTRIBUTION OF $10,000 TO OAK GROVE FIREFIGHTER RETIREMENT PLAN. All in favor.

What was on the agenda

26 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

1. 1Public Forum

   Public comments (3 minutes each).

   • public forum
   • mayor recognition

   Discussion only
   p. 1↗Oak Grove — 12.12.22# 1. PUBLIC FORUM Speakers are requested to come to the podium, state their name and address for the clerk's record, and limit their remarks to three minutes.p. 1↗Oak Grove — 12.12.22 Minutes## 1. PUBLIC FORUM Dan Denno Jr. 20531 Sleepy Hollow Dr NW congratulated the newly elected officials and recognized Mayor Denno, his father, on his years of service.

2. 2Announcements

   Minutes include the heading but no announcements content was recorded.

   • announcements

   No action
   p. 1↗Oak Grove — 12.12.222. ANNOUNCEMENTSp. 1↗Oak Grove — 12.12.22 Minutes2. ANNOUNCEMENTS

3. 3Setting of Regular Agenda

   Approve the regular agenda as presented or add/delete an item by majority vote.

   • agenda setting

   Approved
   p. 1↗Oak Grove — 12.12.223\. SETTING OF REGULAR AGENDA This is an opportunity to approve the regular agenda as presented or add/delete an agenda item by a majority vote of the Council members presentp. 1↗Oak Grove — 12.12.22 Minutes### 3. SETTING OF REGULAR AGENDA MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA. All in favor.

4. 4Approval of Council Minutes

   Council minutes (agenda lists Nov. 28, 2022; minutes show Nov. 14, 2022).

   Agenda and minutes disagree on which prior minutes were approved.

   • minutes approval

   Approved
   p. 1↗Oak Grove — 12.12.224\. APPROVAL OF COUNCIL MINUTES FOR NOVEMBER 28, 2022p. 1↗Oak Grove — 12.12.22 Minutes## 4. APPROVAL OF COUNCIL MINUTES FOR NOVEMBER 14, 2022 MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR MEETING MINUTES. All in favor.

5. 5Sheriff's Report for November 2022

   • public safety
   • sheriff report

   Discussion only
   p. 1↗Oak Grove — 12.12.225\. SHERIFF'S REPORT FOR NOVEMBER 2022p. 1↗Oak Grove — 12.12.22 Minutes## 5. SHERIFF'S REPORT FOR NOVEMBER 2022 Commander Knotz reported that in November there were 236 calls for service, including 2 thefts, 2 assaults, 1 personal injury accident, 24 property damage accidents, 31 medicals, 7 animal complaints, 12 alarms, 2 misdemeanor arrests, 2 domestic assault arrests, 135 traffic stops…

6. 62023 Final Budget & Levy - Truth in Taxation Hearing

   Budget/levy presentation, public hearing, and action on 2023 budget/levy, EDA budget/levy, utility fund budget/rates, and 2023 fee schedule.

   The council held its Truth in Taxation hearing for the final 2023 budget and levy. Residents asked questions about how increased property values and new construction affect revenue, what happens when property values decrease, and the road maintenance fund balance; there was also public comment opposing reduction in the fire pension contribution. During the budget discussion, the council increased the 2023 cost-of-living adjustment to 3.5%, then adopted the final 2023 budget and levy, adopted the final Economic Development Authority 2023 budget and levy (as recorded in the minutes), adopted the 2023 Utility Fund budget and rates, and adopted the 2023 fee schedule.

   Multiple related motions were approved under this agenda section (including a separate motion to increase the COLA to 3.5%).

   • budget
   • levy
   • truth in taxation
   • utility rates
   • fee schedule
   • COLA

   Approved
   p. 1↗Oak Grove — 12.12.226\. 2023 FINAL BUDGET & LEVY - TRUTH IN TAXATION HEARING A. Budget & Levy presentation B. Public Hearing - Truth in Taxation C. Consider Resolution 22-187 adopting the final 2023 budget & levy D. Consider Resolution 22-188 adopting the final Economic Development Authority 2023 budget & levy E. Consider Resolution 22-18…p. 1↗Oak Grove — 12.12.22 Minutes## 6. 2023 FINAL BUDGET & LEVY - TRUTH IN TAXATION HEARING A. Budget & Levy presentation Julie McMackins presented the final 2023 budget and levy. B. Public Hearing - Truth in Taxation Mayor Denno opened the public hearing.p. 2↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-187 ADOPTING THE FINAL 2023 BUDGET AND LEVY. All in favor. Mayor Denno closed the public hearing. D. Consider Resolution 22-188 adopting the final Economic Development Authority 2023 budget & levy MOTION MADE BY COUNCIL MEMBER WEST…

7. 7Petitions, Individuals, Presentations, and Inquiries

   Recognition of Mayor Denno; 3rd Quarter Financial Report; Compensation Study (Resolution 22-190).

   Abdo presented a compensation study proposal, with public questions about cost and whether private-sector wages would be considered. Council discussion noted the study’s goal of helping the city move back toward a step system and remain competitive, and the council adopted Resolution 22-190 to approve the compensation study, with the proposal described as up to $14,600.

   Resolution 22-190 approving a compensation study was adopted; other sub-items were presentations/recognition.

   • mayor recognition
   • financial report
   • compensation study

   Approved
   p. 1↗Oak Grove — 12.12.22## 7. PETITIONS, INDIVIDUALS, PRESENTATIONS, AND INQUIRIES A. Recognition of Mayor Denno's Years of Service B. 3rd Quarter Financial Report - Abdo Financial Solutions C. Compensation Study - Abdo Financial Solutions Resolution 22-190 Approving a Compensation Study by Abdo Financial Solutionsp. 2↗Oak Grove — 12.12.22 MinutesB. 3rd Quarter Financial Report - Abdo Financial Solutions Ms. McMackins presented the 3rd quarter financial report. C. Compensation Study - Abdo Financial Solutions Resolution 22-190 Approving a Compensation Study by Abdo Financial Solutions Michael Mooney presented the compensation study proposal.p. 3↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-190 APPROVING A COMPENSATION STUDY BY ABDO FINANCIAL SOLUTIONS. All in favor.

8. 8AConsent Agenda - Claims and Accounts

   Approved as part of the consent agenda group motion for A, B, E, F, G, H.

   • consent agenda
   • claims

   Consent calendar
   p. 1↗Oak Grove — 12.12.228\. CONSENT AGENDA A. Claims and Accountsp. 3↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE A, B, E, F, G, H. All in favor.

9. 8BConsent Agenda - Resolution 22-191 approving Garbage Hauler license renewals

   Approved as part of the consent agenda group motion for A, B, E, F, G, H.

   • consent agenda
   • licenses
   • garbage hauler

   Consent calendar
   p. 1↗Oak Grove — 12.12.22B. Resolution 22-191 approving Garbage Hauler license renewalsp. 3↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE A, B, E, F, G, H. All in favor.

10. 8CConsent Agenda - Resolution 22-192 2023 Cost of Living Adjustment

    The council held its Truth in Taxation hearing for the final 2023 budget and levy. Residents asked questions about how increased property values and new construction affect revenue, what happens when property values decrease, and the road maintenance fund balance; there was also public comment opposing reduction in the fire pension contribution. During the budget discussion, the council increased the 2023 cost-of-living adjustment to 3.5%, then adopted the final 2023 budget and levy, adopted the final Economic Development Authority 2023 budget and levy (as recorded in the minutes), adopted the 2023 Utility Fund budget and rates, and adopted the 2023 fee schedule.

    Pulled from consent agenda and approved separately after being edited to increase COLA to 3.5%.

    • consent agenda
    • COLA
    • compensation

    Approved
    p. 1↗Oak Grove — 12.12.22C. Resolution 22-192 2023 Cost of Living Adjustmentp. 3↗Oak Grove — 12.12.22 MinutesAdministrator Wickham requested to remove C. Administrator Wickham edited Resolution 22-192 to increase the COLA to 3.5%. MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE C. All in favor.

11. 8DConsent Agenda - Resolution 22-193 accepting donation for Tree Lighting event

    Council Member West pulled the tree lighting donation item from the consent agenda to recognize donors, and the council approved the donation acceptance item separately.

    Pulled from consent agenda and approved separately.

    • consent agenda
    • donation
    • tree lighting

    Approved
    p. 1↗Oak Grove — 12.12.22D. Resolution 22-193 accepting donation for Tree Lighting eventp. 3↗Oak Grove — 12.12.22 MinutesCouncil Member West requested to remove D. MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE D. All in favor.

12. 8EConsent Agenda - Resolution 22-194 approving Master Services Agreement with gWorks

    Approved as part of the consent agenda group motion for A, B, E, F, G, H.

    • consent agenda
    • contract
    • software

    Consent calendar
    p. 1↗Oak Grove — 12.12.22E. Resolution 22-194 approving Master Services Agreement with gWorksp. 3↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE A, B, E, F, G, H. All in favor.

13. 8FConsent Agenda - Resolution 22-195 Minor Subdivision Extension-Korin

    Approved as part of the consent agenda group motion for A, B, E, F, G, H.

    • consent agenda
    • subdivision extension
    • Korin

    Consent calendar
    p. 2↗Oak Grove — 12.12.22F. Resolution 22-195 Minor Subdivision Extension-Korinp. 3↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE A, B, E, F, G, H. All in favor.

14. 8GConsent Agenda - Resolution 22-196 Minor Subdivision Extension-Buhn

    Approved as part of the consent agenda group motion for A, B, E, F, G, H.

    • consent agenda
    • subdivision extension
    • Buhn

    Consent calendar
    p. 2↗Oak Grove — 12.12.22G. Resolution 22-196 Minor Subdivision Extension-Buhnp. 3↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE A, B, E, F, G, H. All in favor.

15. 8HConsent Agenda - Resolution 22-197 designating polling places

    Approved as part of the consent agenda group motion for A, B, E, F, G, H.

    • consent agenda
    • elections
    • polling places

    Consent calendar
    p. 2↗Oak Grove — 12.12.22H. Resolution 22-197 designating polling placesp. 3↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE A, B, E, F, G, H. All in favor.

16. 9AConsulting Engineer - Resolution 22-198 Final Pay Request for 2022 Street Improvements - North Valley

    The council adopted a final pay request resolution for 2022 street improvements (North Valley) and adopted a final pay request resolution for the 207th Ave NW and 217th Ave NW State Aid Project. The council also approved the project scope and schedule for 2023 street improvements, including discussion about trails in The Refuge being private under the development agreement and a suggestion to coordinate with The Refuge on trail improvements while the city improves roads; the engineer agreed to contact The Refuge.

    • streets
    • pay request
    • North Valley

    Approved
    p. 2↗Oak Grove — 12.12.22A. Resolution 22-198 Final Pay Request for 2022 Street Improvements - North Valleyp. 3↗Oak Grove — 12.12.22 MinutesA. Resolution 22-198 Final Pay Request for 2022 Street Improvements - North Valley Engineer Schwartz explained the pay requests. MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT 22-098 FINAL PAY REQUEST FOR 2022 STREET IMPROVEMENTS. All in favor.

17. 9BConsulting Engineer - Resolution 22-199 Final Pay Request for 207th Ave NW and 217th Ave NW State Aid Project

    The council adopted a final pay request resolution for 2022 street improvements (North Valley) and adopted a final pay request resolution for the 207th Ave NW and 217th Ave NW State Aid Project. The council also approved the project scope and schedule for 2023 street improvements, including discussion about trails in The Refuge being private under the development agreement and a suggestion to coordinate with The Refuge on trail improvements while the city improves roads; the engineer agreed to contact The Refuge.

    • state aid
    • pay request
    • roads

    Approved
    p. 2↗Oak Grove — 12.12.22B. Resolution 22-199 Final Pay Request for 207th Ave NW and 217th Ave NW State Aid Projectp. 4↗Oak Grove — 12.12.22 MinutesB. Resolution 22-199 Final Pay Request for 207th Ave NW and 217th Ave NW State Aid Project MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT 22-199 FINAL PAY REQUEST FOR 207TH AVE NW AND 217TH AVE NW STATE AID PROJECT. All in favor.

18. 9CConsulting Engineer - Project Scope and Schedule for 2023 Street Improvements

    The council adopted a final pay request resolution for 2022 street improvements (North Valley) and adopted a final pay request resolution for the 207th Ave NW and 217th Ave NW State Aid Project. The council also approved the project scope and schedule for 2023 street improvements, including discussion about trails in The Refuge being private under the development agreement and a suggestion to coordinate with The Refuge on trail improvements while the city improves roads; the engineer agreed to contact The Refuge.

    • streets
    • 2023 street improvements
    • scope and schedule
    • Refuge trails

    Approved
    p. 2↗Oak Grove — 12.12.22C. Project Scope and Schedule for 2023 Street Improvementsp. 4↗Oak Grove — 12.12.22 MinutesEngineer Schwartz explained the project scope and schedule for the 2023 street improvements.p. 4↗Oak Grove — 12.12.22 MinutesEngineer Schwartz agreed to contact The Refuge to discuss the road and trail maintenance projects. MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO APPROVE PROJECT SCOPE AND SCHEDULE FOR 2023 STREET IMPROVEMENTS. All in favor.

19. 9DConsulting Engineer - Engineer Updates

    Listed on the agenda and in minutes, but no updates were recorded in the minutes text.

    • engineer updates

    No action
    p. 2↗Oak Grove — 12.12.22D. Engineer Updatesp. 3↗Oak Grove — 12.12.22 MinutesD. Engineer Updates

20. 10AFire Department - Resolution 22-200 approving a voluntary contribution to Oak Grove Firefighter Retirement Plan

    The council approved a voluntary contribution of $10,000 to the Oak Grove Firefighter Retirement Plan and also approved a Hydrant Construction and Access Agreement (Resolution 22-201).

    • fire department
    • pension

    Approved
    p. 2↗Oak Grove — 12.12.22## 10. FIRE DEPARTMENT A. Resolution 22-200 approving a voluntary contribution to Oak Grove Firefighter Retirement Planp. 4↗Oak Grove — 12.12.22 MinutesA. Resolution 22-200 approving a voluntary contribution to Oak Grove Firefighter Retirement Plan MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-200 APPROVING A VOLUNTARY CONTRIBUTION OF $10,000 TO OAK GROVE FIREFIGHTER RETIREMENT PLAN. All in favor.

21. 10BFire Department - Resolution 22-201 approving Hydrant Construction and Access Agreement

    The council approved a voluntary contribution of $10,000 to the Oak Grove Firefighter Retirement Plan and also approved a Hydrant Construction and Access Agreement (Resolution 22-201).

    This item appears in the minutes but not on the posted agenda in this bundle.

    • fire department
    • hydrant agreement

    Approved
    p. 4↗Oak Grove — 12.12.22 MinutesB. Resolution 22-201 approving Hydrant Construction and Access Agreement MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT 22-201 APPROVING HYDRANT CONSTRUCTION AND ACCESS AGREEMENT. All in favor.

22. 11Public Works Department

    Agenda lists the section but minutes record no Public Works action or discussion.

    • public works

    No action
    p. 2↗Oak Grove — 12.12.2211\. PUBLIC WORKS DEPARTMENTp. 4↗Oak Grove — 12.12.22 Minutes11\. PUBLIC WORKS DEPARTMENT

23. 12Planning Department

    Planning Commission Applications.

    Agenda lists the section but minutes record no Planning action or discussion.

    • planning

    No action
    p. 2↗Oak Grove — 12.12.2212\. PLANNING DEPARTMENT A. Planning Commission Applicationsp. 4↗Oak Grove — 12.12.22 Minutes12\. PLANNING DEPARTMENT A. Planning Commission Applications

24. 13City Administrator Updates & Discussion Items

    Administrator Updates.

    Agenda lists the section but minutes record no Administrator updates content beyond responses in other agenda items.

    • administrator updates

    No action
    p. 2↗Oak Grove — 12.12.2213\. CITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS A. Administrator Updatesp. 4↗Oak Grove — 12.12.22 Minutes13\. CITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS A. Administrator Updates

25. 14Mayor/Council Requests/Updates

    Next meeting scheduling and council requests/updates.

    A council request was made to add a flag in front of council members so they would not need to turn their backs to the public during the Pledge of Allegiance; Council Member West said he would check with the American Legion. The council then authorized purchase of an American flag for the council chambers.

    Includes a motion authorizing purchase of an American flag for the council chambers.

    • council requests
    • flag purchase

    Approved
    p. 2↗Oak Grove — 12.12.2214\. MAYOR/COUNCIL REQUESTS/UPDATES The next Regular Meeting is scheduled for Monday, January 9, 2023, at 7:00 p.m.p. 4↗Oak Grove — 12.12.22 MinutesCouncil Member Rolf requested an additional flag be placed in front of them in the council chambers so that they do not have to turn their back to the public to say the pledge of allegiance at the beginning of the meeting.p. 5↗Oak Grove — 12.12.22 MinutesMOTION MADE BY MAYOR DENNO, SECOND BY COUNCIL MEMBER TRADEWELL TO AUTHORIZE THE PURCHASE OF AN AMERICAN FLAG FOR THE COUNCIL CHAMBERS. All in favor.

26. 15Adjournment

    Meeting adjourned at 9:33 p.m.

    • adjournment

    Approved
    p. 2↗Oak Grove — 12.12.2215. ADJOURNMENTp. 5↗Oak Grove — 12.12.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADJOURN. Motion carried 5-0. The meeting was adjourned at 9:33 p.m.

Alternatives considered

Options the council weighed, and what happened to them. The record of the road not taken.

• Employee cost-of-living adjustment (COLA)

  adopted

  Increase COLA to 3.5% from 3.0%

  Cost comparison: "the 0.5% increase is approximately $5,300 including the increase in benefits"

  Why: Council voted to increase COLA to 3.5%.

  Raised by Council Member Rolf

• Compensation study wage data sources

  rejected

  Include private-sector wages from specific organizations (e.g., Target and/or Walmart)

  Why: Abdo stated they would not look at data from specific organizations, but could look at a national database if directed by the council.

  Raised by Lorraine Denno

• The Refuge trail ownership/maintenance arrangement

  rejected

  Make The Refuge trails public trails (instead of private)

  Why: Administrator stated prior discussion led to a decision to keep them private because the trails were not functioning as public trails, in exchange for allowing public use of the golf course for cross country skiing; also most trails are on private property and not in the right-of-way.

Sources

Documents and recordings archived for this meeting, when available.

• Document

  Oak Grove — 12.12.22 Minutes

  Minutes · Monday, December 12, 2022

  5 pages

  ↗
• Document

  Oak Grove — 12.12.22

  Agenda · Monday, December 12, 2022

  2 pages

  ↗