Monday, April 25, 2022
What happened
Council accepted the 2021 audit report, tabled decisions related to the 2022 assessment/street improvement alternates pending petition verification and the next meeting, awarded the 207th/217th Avenue project to Knife Valley, approved a pickleball court at Oak Grove Preserve Park (4-1), and discussed a counterproposal to St. Francis on the Hank PUD connections.
9 motions on the record. Split votes are highlighted.
M1MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR AGENDA. All in favor.
MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR AGENDA. All in favor.
moved by West, seconded by Tradewell
All in favor.
M2MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE THE REGULAR MEETING MINUTES. All in favor.
MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE THE REGULAR MEETING MINUTES. All in favor.
moved by Rolf, seconded by Wylie
All in favor.
M3MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER ROLF TO ACCEPT THE 2021 AUDIT REPORT. All in favor.
MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER ROLF TO ACCEPT THE 2021 AUDIT REPORT. All in favor.
moved by Tradewell, seconded by Rolf
All in favor.
M4MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE THE CONSENT AGENDA. All in favor.
MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE THE CONSENT AGENDA. All in favor.
moved by West, seconded by Wylie
All in favor.
M5MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO TABLE THE 2022 ASSESSMENT PROJECT UNTIL STAFF CONFIRMS PETITION SIGNATURES. All in favor.
MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO TABLE THE 2022 ASSESSMENT PROJECT UNTIL STAFF CONFIRMS PETITION SIGNATURES. All in favor.
moved by West, seconded by Rolf
All in favor.
M6MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WEST TO TABLE AWARDING THE 2022 ASSESSMENT PROJECT WITH ALTERNATES UNTIL THE MAY 9TH MEETING. All in favor.
MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WEST TO TABLE AWARDING THE 2022 ASSESSMENT PROJECT WITH ALTERNATES UNTIL THE MAY 9TH MEETING. All in favor.
moved by Tradewell, seconded by West
All in favor.
M7MOTION MADE BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-065 AWARDING THE 207TH AND 217TH AVENUE IMPROVEMENT PROJECT TO KNIFE VALLEY INC. FOR $572,387.34. All in favor.
MOTION MADE BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-065 AWARDING THE 207TH AND 217TH AVENUE IMPROVEMENT PROJECT TO KNIFE VALLEY INC. FOR $572,387.34. All in favor.
moved by Wylie, seconded by Rolf
All in favor.
M8MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 22-066 APPROVING THE CONSTRUCTION OF A PICKLEBALL COURT AT OAK GROVE PRESERVE PARK NOT TO EXCEED $24,000 USING PARK DEDICATION FUNDS. Motion carried 4-1. Council Member Rolf opposed.
MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 22-066 APPROVING THE CONSTRUCTION OF A PICKLEBALL COURT AT OAK GROVE PRESERVE PARK NOT TO EXCEED $24,000 USING PARK DEDICATION FUNDS. Motion carried 4-1. Council Member Rolf opposed.
moved by West, seconded by Wylie
M9MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADJOURN. Motion carried 5-0. The meeting was adjourned at 8:54 p.m.
MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADJOURN. Motion carried 5-0. The meeting was adjourned at 8:54 p.m.
moved by West, seconded by Tradewell
Motion carried 5-0.
Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.
Award of the 207th and 217th Avenue Improvement Project to Knife Valley Inc.
$572,387
Pickleball court construction at Oak Grove Preserve Park, not to exceed amount, using park dedication funds.
$24,000
19 items as recorded in the agenda and minutes, each with a short summary of what was at issue.
1Public Forum
No public forum remarks are recorded in these minutes.
2Announcements
Mayor announced a drive-through drug/vaping disposal event.
3Setting of Regular Agenda
Approve the regular agenda as presented or add/delete an agenda item by a majority vote.
Approved by motion; vote recorded as 'All in favor.'
4Approval of Council Minutes for April 11, 2022
Approved by motion; vote recorded as 'All in favor.'
5Acknowledge Receipt of Commission and Committee Minutes
Parks Commission minutes for April 20, 2022
Council acknowledged receipt; no motion recorded.
6A2021 Audit presentation by BerganKDV
The council received a presentation of the 2021 audit from BerganKDV and then voted to accept the 2021 audit report. During the discussion, a council member asked about transfers between The Ponds sewer fund and the Lake George sewer fund, and staff stated that money is transferred annually, not monthly.
Audit presentation given by BerganKDV.
6BConsider accepting audit report
The council received a presentation of the 2021 audit from BerganKDV and then voted to accept the 2021 audit report. During the discussion, a council member asked about transfers between The Ponds sewer fund and the Lake George sewer fund, and staff stated that money is transferred annually, not monthly.
Accepted by motion; vote recorded as 'All in favor.'
7AConsent Agenda: Claims and Accounts
Approved as part of a single consent agenda motion.
7BConsent Agenda: Resolution 22-063 Declaring Surplus Equipment
Approved as part of a single consent agenda motion.
8A2022 Assessment Project Update
The city engineer reported an alternate bid of $126,000 for the assessment project, under a stated maximum budget of $129,000. Residents asked about next steps and disputed neighborhood support; the council discussed verifying petition signatures, notification to affected residents, and the 60-day window to award bids, then voted to table the assessment project until staff confirms petition signatures.
Tabled until staff confirms petition signatures; vote recorded as 'All in favor.'
8BResolution 22-064 awarding 2022 Street Improvement Project
While reviewing the 2022 street improvement project alternates, council members questioned why $600,000 was collected for road improvements while $126,000 was being directed toward an assessment project, and asked whether the city could collect less in the future and bond for assessment projects. Staff responded that $600,000 is the recommended annual amount for a 20-year road maintenance cycle, and the engineer estimated bonding would add about $10,000 and make the project no longer feasible; the council tabled awarding the 2022 assessment project with alternates until the May 9 meeting.
Tabled awarding the 2022 assessment project alternates until the May 9th meeting; vote recorded as 'All in favor.'
8CResolution 22-065 awarding 207th and 217th Avenue Improvement Project
The council adopted Resolution 22-065 awarding the 207th and 217th Avenue Improvement Project to Knife Valley Inc. for $572,387.34. The engineer noted these are State Aid roads paid out of a separate budget.
Resolution adopted awarding project to Knife Valley Inc. for $572,387.34; vote recorded as 'All in favor.'
9Fire Department
Noted a May 9 work session to review the Station 1 facility needs study.
10Public Works Department
Reported street sweeping completion and purchase of a backhoe from the City of Andover.
11APickleball Court at Oak Grove Preserve Park
The Parks Commission chair recommended moving forward with a pickleball court at Oak Grove Preserve Park, explaining location and installation, and said the commission had received many resident requests. Council discussed maintenance costs and site selection (Preserve Park versus City Hall) and ultimately adopted Resolution 22-066 approving construction not to exceed $24,000 using park dedication funds; the vote was 4-1 with Council Member Rolf opposed.
Adopted Resolution 22-066 approving construction not to exceed $24,000 using park dedication funds; motion carried 4-1 with Rolf opposed.
12ARecycle Day update
Reported 266 residents participated; about 10% paid by credit card.
12BAdministrator Updates
The city administrator said he wanted to respond to the City of St. Francis regarding a Hank PUD proposal that included 11 new connections to city water and sewer, described St. Francis's initial response as unreasonable, and proposed sending a counterproposal amending the city's original agreement for The Ponds development to include the Hank parcel. The council agreed to send the counterproposal with an amendment to the original agreement.
The administrator requested council feedback on ordinance amendments from the last meeting. The mayor said he wanted more road frontage required around cul de sacs; another council member said he wanted the variance process improved; staff clarified that land inside cul de sacs is maintained by the city as part of the road right of way; the engineer said he would provide cul-de-sac size sketches at an upcoming meeting; and the administrator said he would bring the information back to the planning commission and schedule an accessory dwelling unit work session in June.
Discussed a counterproposal to St. Francis on the Hank PUD connections, ordinance amendment feedback (cul-de-sac frontage, variance process), and a June work session for accessory dwelling units.
13Mayor/Council Requests/Updates
Discussed chamber cork board/logo quotes being put on hold pending facility needs study; Mayor remarks and next meeting/work session timing stated.
14Adjournment
Adjourned by motion at 8:54 p.m.; motion carried 5-0.
Options the council weighed, and what happened to them. The record of the road not taken.
2022 Assessment Project decision process
deferredMove forward with the project now by awarding the bid and getting started (rather than tabling pending signature verification).
Cost comparison: Bid referenced as "$126,000" and "under the maximum budget of $129,000."
Why: Council chose to table until staff confirms petition signatures.
Raised by Schwartz
2022 Assessment Project—petition validation
under studySend another letter to the affected residents to verify the signatures on the petition.
Why: Mayor suggested this as a next step while the project was being tabled for signature confirmation.
Raised by Denno
Funding approach for assessment-type projects
rejectedBond for assessment projects (and potentially collect less for road improvements in the future) instead of funding from the road maintenance fund.
Cost comparison: Engineer estimated bonding would increase project costs by "$10,000"; road improvements collection discussed as "$600,000" recommended for a 20-year cycle.
Why: Engineer said bonding would increase costs and the project would no longer be feasible; administrator said $600,000 is the recommended amount to maintain roads on a 20-year cycle.
Raised by Rolf
Pickleball court location
rejectedPut the court at City Hall (or a more central location) instead of Oak Grove Preserve Park.
Why: Discussion indicated City Hall was less suitable due to other projects underway there; Parks Commission chair anticipated future courts including one at City Hall.
Raised by Rolf
Hank PUD connections agreement with City of St. Francis
adoptedSend a counterproposal that amends the original agreement the city has for The Ponds development to include the Hank parcel (rather than accepting St. Francis's initial response).
Why: Minutes state the council agreed to send the counter proposal with amendment to the original agreement.
Raised by Wickham
Documents and recordings archived for this meeting, when available.
Packet
Not in this archive
The supporting materials the board reviewed.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?