What was on the agenda

29 items as recorded in the agenda, packet, and minutes, each with a plain-English summary of what was at issue.

1. 1Call to Order

   Call to order, Pledge of Allegiance, roll call, and approval of agenda.

   Agenda was amended to add Comcast update as 9h, furnace item as 9i, and move consent item 4d to new business as 9j.

   • agenda approval

   Approved
   p. 1↗January 13, 2026 Agenda# 1. Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE AGENDA AS AMENDED WITH ADDING 9H AND 91 AND MOVING 4D TO 9J. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, BREYEN, GLASER AND MAYOR HYBBEN. MOTION CARRIED.

2. 2Public Forum

   Public forum.

   No citizens came forward during the general public forum.

   • public forum

   No action
   p. 1↗January 13, 2026 Agenda2\. Public Forump. 1↗January 13, 2026 MinutesMayor Hybben opened the Public Forum. No citizens came forward to address the Council. The Public Forum was closed.

3. 3Public Improvement Hearing for 2026 Road Improvements

   Public improvement hearing for 2026 road improvements.

   The Council held the first public hearing for the 2026 Overlay Project, heard questions and comments from affected residents, then ordered the improvements and approved the reimbursement-bond intent resolution so plans, specifications, and later bidding can proceed.

   The hearing was held, public comments were taken, and the two related resolutions were voted separately as 3a and 3b.

   • 2026 overlay project

   Discussion only
   p. 1↗January 13, 2026 Agenda## 3. Public Improvement Hearing for 2026 Road Improvements a) Resolution 2026-XX Ordering Improvements for 2026 Overlay Project. b) Resolution 2026-XX Reimbursement for Improvement Bonds.p. 1↗January 13, 2026 MinutesAttorney Robert Ruppe explained the purpose of the hearing, noting this was the first of two required public hearings for the 2026 overlay projects.

4. 3aResolution 2026-01 Ordering Improvements for 2026 Overlay Project

   Resolution ordering improvements for 2026 overlay project.

   The Council held the first public hearing for the 2026 Overlay Project, heard questions and comments from affected residents, then ordered the improvements and approved the reimbursement-bond intent resolution so plans, specifications, and later bidding can proceed.

   Resolution 2026-01 was approved.

   • 2026 overlay project

   Approved
   p. 1↗January 13, 2026 Agendaa) Resolution 2026-XX Ordering Improvements for 2026 Overlay Project.p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN, TO APPROVE RESOLUTION 2026-01 ORDERING IMPROVEMENTS FOR 2026 OVERLAY PROJECT. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.

5. 3bResolution 2026-02 Reimbursement for Improvement Bonds

   Resolution declaring reimbursement intent for improvement bonds.

   The Council held the first public hearing for the 2026 Overlay Project, heard questions and comments from affected residents, then ordered the improvements and approved the reimbursement-bond intent resolution so plans, specifications, and later bidding can proceed.

   Resolution 2026-02 was approved.

   • 2026 overlay project
   • improvement bonds

   Approved
   p. 1↗January 13, 2026 Agendab) Resolution 2026-XX Reimbursement for Improvement Bonds.p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE RESOLUTION 2026-02 DECLARING THE OFFICIAL INTENT OF THE CITY OF NOWTHEN TO REIMBURSE EXPENDITURES FROM THE PROCEEDS OF IMPROVEMENT BONDS TO BE ISSUED BY THE CITY. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN AND MA…

6. 4Consent Agenda

   Consent agenda.

   The Council approved the amended consent agenda, including prior minutes, claims and Treasurer's Report, data-practices and AI policy changes, nonprofit newsletter advertising language, the RTY Consulting rate increase, the 2025 budget amendment, and the fourth-quarter financial report; the complaint policy was pulled out for separate discussion.

   Consent agenda was approved as amended, with item 4d moved to new business as 9j.

   • consent agenda

   Approved
   p. 1↗January 13, 2026 Agenda### 4. Consent Agenda a) Approval of December 9, 2025, City Council Meeting Minutes. b) Approval of Claims from December 4, 2025, to January 7 and Treasurer's Report for December 2025.p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS BREYEN, GLASER, SWENSON, RAINVILLE AND MAYOR HYBBEN. MOTION CARRIED.

7. 4aApproval of December 9, 2025 City Council Meeting Minutes

   Approval of December 9, 2025 City Council meeting minutes.

   Approved as part of the amended consent agenda.

   • consent agenda
   • minutes

   Consent calendar
   p. 1↗January 13, 2026 Agendaa) Approval of December 9, 2025, City Council Meeting Minutes.p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS BREYEN, GLASER, SWENSON, RAINVILLE AND MAYOR HYBBEN. MOTION CARRIED.

8. 4bApproval of Claims and December 2025 Treasurer's Report

   Approval of claims and December 2025 Treasurer's Report.

   Approved as part of the amended consent agenda.

   • consent agenda
   • claims
   • treasurer report

   Consent calendar
   p. 1↗January 13, 2026 Agendab) Approval of Claims from December 4, 2025, to January 7 and Treasurer's Report for December 2025.p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS BREYEN, GLASER, SWENSON, RAINVILLE AND MAYOR HYBBEN. MOTION CARRIED.

9. 4cChanges to Data Practices Policy and Computer Policy

   Approval of changes to Data Practices Policy and Computer Policy within the Personnel Policy.

   Approved as part of the amended consent agenda.

   • consent agenda
   • data practices
   • AI policy

   Consent calendar
   p. 1↗January 13, 2026 Agendac) Approval of Resolution 2026-XX Approving Changes to the Data Practices Policy and Computer Policy within the Personnel Policy.p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS BREYEN, GLASER, SWENSON, RAINVILLE AND MAYOR HYBBEN. MOTION CARRIED.

10. 4d/9jResolution 2026-12 Updating Policies with a Complaint Policy

    Complaint policy update for Personnel Policy and City Council Policy; moved from consent agenda to new business as 9j.

    The Council approved Resolution 2026-12 adding a formal complaint policy to the Personnel Policy and City Council Policy so complaints about staff, Council members, public works, recycling, or other City personnel can be handled through a consistent procedure.

    Moved to new business as 9j and approved as Resolution 2026-12.

    • complaint policy
    • personnel policy

    Approved
    p. 1↗January 13, 2026 Agendad) Approval of Resolution 2026-XX Updating the Personnel Policy and City Council Policy with a Complaint Policy.p. 1↗January 13, 2026 MinutesCouncil Member Glaser requested that item 4D be moved to new business for discussion as 9j.p. 7↗January 13, 2026 Minutesj) Approval of Resolution 2026-12 Updating the Personnel Policy and City Council Policy with a Complaint Policy.

11. 4eNon-Profit Organizations Advertising Fees in the Nowthen Newsletter

    Non-profit organizations' advertising fees in the Nowthen Newsletter.

    Approved as part of the amended consent agenda.

    • consent agenda
    • newsletter advertising

    Consent calendar
    p. 1↗January 13, 2026 Agendae) Approval of Resolution 2026-XX Non-Profit Organizations Advertising Fees in the Nowthen Newsletter.p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS BREYEN, GLASER, SWENSON, RAINVILLE AND MAYOR HYBBEN. MOTION CARRIED.

12. 4f2026 Rate Increase from RTY Consulting

    RTY Consulting 2026 rate increase.

    Approved as part of the amended consent agenda.

    • consent agenda
    • RTY Consulting

    Consent calendar
    p. 1↗January 13, 2026 Agendaf) Approve 2026 Rate Increase from RTY Consulting.p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS BREYEN, GLASER, SWENSON, RAINVILLE AND MAYOR HYBBEN. MOTION CARRIED.

13. 4gResolution Amending the 2025 Budget

    Resolution amending the 2025 budget.

    Approved as part of the amended consent agenda.

    • consent agenda
    • 2025 budget amendment

    Consent calendar
    p. 1↗January 13, 2026 Agendag) Approve Resolution 2026-XX Amending the 2025 Budget.p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS BREYEN, GLASER, SWENSON, RAINVILLE AND MAYOR HYBBEN. MOTION CARRIED.

14. 4hAccepting the 4th Quarter Financial Report

    Accepting the fourth quarter financial report.

    Accepted as part of the amended consent agenda.

    • consent agenda
    • financial report

    Consent calendar
    p. 1↗January 13, 2026 Agendah) Accepting the 4th Quarter Financial Report.p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS BREYEN, GLASER, SWENSON, RAINVILLE AND MAYOR HYBBEN. MOTION CARRIED.

15. 5aFire Department Monthly Report

    Fire Department monthly report.

    Fire Chief Miller reviewed the December Fire Department activity and 2025 year-end call increase, thanked residents and mutual-aid departments for support during a shelter-in-place law enforcement incident, and the Council conditionally approved four firefighter hires for Fire Academy slots.

    Monthly report was presented; no vote was taken.

    • fire department

    Discussion only
    p. 1↗January 13, 2026 Agenda### 5. Fire Department a) Monthly Reportp. 3↗January 13, 2026 MinutesFire Chief Rob Miller presented the December report: 25 calls including: 9 fire calls, 4 medical calls, 2 public service assists, and 2 law enforcement support calls.

16. 5bResolution 2026-06 Authorizing Conditional Hiring of Four Firefighters

    Conditional hiring of four firefighters.

    Fire Chief Miller reviewed the December Fire Department activity and 2025 year-end call increase, thanked residents and mutual-aid departments for support during a shelter-in-place law enforcement incident, and the Council conditionally approved four firefighter hires for Fire Academy slots.

    Resolution 2026-06 was approved.

    • firefighter hiring

    Approved
    p. 1↗January 13, 2026 Agendab) Resolution 2026-XX Authorizing the Conditional Hiring for 4 Firefighters.p. 3↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER GLASER, SECONDED BY MAYOR HYBBEN TO APPROVE RESOLUTION 2026-06 AUTHORIZING THE CONDITIONAL HIRING OF 4 NEW FIREFIGHTERS. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.

17. 6aSheriff's Department Monthly Report

    Sheriff's Department monthly report.

    Lieutenant Bangerter reviewed December law-enforcement activity, including Bar None calls, a DWI arrest, an extended barricade and arson incident, and a theft/damage investigation; Council members also discussed resident communications during active public-safety incidents and whether the City could seek reimbursement or restitution for fire-response costs.

    Monthly report was presented; no vote was taken.

    • sheriff report
    • public safety

    Discussion only
    p. 1↗January 13, 2026 Agenda6\. Sheriff's Department a) Monthly Reportp. 3↗January 13, 2026 MinutesLieutenant Cole Bangerter presented the monthly report.

18. 7aPlanning and Zoning Monthly Report

    Planning and Zoning monthly report.

    The Planning and Zoning monthly report was included in the packet for information, listing development applications in review, projects awaiting recording or construction, and developments in construction.

    Report was included for information; no vote was taken.

    • planning and zoning

    Discussion only
    p. 1↗January 13, 2026 Agenda7\. Planning and Zoning a) Monthly Reportp. 4↗January 13, 2026 MinutesThe Planning and Zoning report was included in the packet for information.

19. 8aReview of Accomplishments from 2025

    Clerk's update on accomplishments from 2025.

    City Clerk Johnson reviewed a long list of 2025 staff and Council accomplishments and said she would bring priorities back in February for Council discussion.

    Update was presented; no vote was taken.

    • clerk update
    • 2025 accomplishments

    Discussion only
    p. 1↗January 13, 2026 Agenda8\. Clerk's Update a) Review of Accomplishments from 2025.p. 4↗January 13, 2026 MinutesCity Clerk Natalie Johnson presented a list of accomplishments from 2025, noting that additional staff hired by the Council had made a significant difference in completing key projects.

20. 9a2026 City Council and Planning and Zoning Meeting Date Schedule

    Discussion and decision on 2026 City Council and Planning and Zoning meeting dates.

    The Council approved the 2026 City Council and Planning and Zoning meeting schedule, with the August Council meeting date amended because of the primary election.

    The schedule was approved with an amended August date.

    • 2026 meeting schedule

    Approved
    p. 1↗January 13, 2026 Agendaa) Discussion of 2026 City Council Meeting Date Schedule for City Council and Planning and Zoning.p. 4↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE 2026 MEETING SCHEDULE WITH THE AMENDED DATE FOR AUGUST. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.

21. 9bResolution 2026-07 Making Annual Appointments

    Annual appointments.

    The Council approved the annual appointments resolution after adjusting the Acting Mayor appointment from Council Member Rainville to Council Member Breyen, while noting Council Member Rainville remains accessible even when away from town.

    Resolution 2026-07 was approved based on an adjusted proposal changing the Acting Mayor appointment.

    • annual appointments

    Approved
    p. 1↗January 13, 2026 Agendab) Approval of Resolution 2026-XX Making Annual Appointments.p. 4↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER SWENSON TO APPROVE THE RESOLUTION 2026-07 BASED ON THE ADJUSTED PROPOSAL. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.

22. 9cResolution 2026-08 Purchase of Memorial Plaque for Judy Herrala

    Memorial plaque for Judy Herrala.

    The Council approved a memorial plaque for Judy Herrala, capped at $350, asked Council Member Rainville to work with staff on the wording, and also dedicated the Memorial Park pavilion in her memory.

    Resolution 2026-08 was approved, with plaque cost not to exceed $350 and the Memorial Park pavilion to be dedicated in Judy Herrala's memory.

    • Judy Herrala memorial

    Approved
    p. 1↗January 13, 2026 Agendac) Approval of Resolution 2026-XX Approval to Purchase a Memorial Plaque for Judy Herrala.p. 5↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER GLASER, SECONDED BY MAYOR HYBBEN, TO APPROVE RESOLUTION 2026-08 TO PURCHASE A MEMORIAL PLAQUE FOR JUDY HERRALA IN DEDICATION, AND DEDICATING THE MEMORIAL PARK PAVILION IN HER MEMORY, WITH THE COST OF THE PLAQUE NOT TO ESCEED $350.00, AND WITH COUNCIL MEMBER RAINVILLE WORKING WITH STAFF ON THE W…

23. 9dResolution 2026-09 Purchase of 2025 Bobcat Tool Cat

    Purchase of 2025 Bobcat Tool Cat, Rhino lining, extended warranty, and trade-in.

    The Council approved the purchase of a 2025 Bobcat Tool Cat from Crawford's Equipment, added a 48-month comprehensive warranty, authorized Rhino lining, and accepted a $17,000 trade-in value for the current equipment.

    Resolution 2026-09 was approved with a 48-month comprehensive warranty and $17,000 trade-in value.

    • Bobcat Tool Cat purchase
    • public works equipment

    Approved
    p. 1↗January 13, 2026 Agendad) Approval of Resolution 2026-XX Accepting the Purchase of the 2025 Bobcat Tool Cat from Crawford's Equipment, Inc. In the Amount of Approximately $67,914.11, and a Rhino Lining expected to be less than $1,200.00.p. 5↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE RESOLUTION 2026-09, WITH A 48-MONTH FULL COMPREHENSIVE WARRANTY, AND ACCEPTING THE TRAD-IN VALUE OF $17,000.00 FOR THE CURRENT EQUIPMENT. 5 AYES VIE ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION. CAR…

24. 9eResolution 2026-10 Accepting Northland Occupational Health & DOT Compliance

    Drug testing company for the City of Nowthen.

    The Council approved Northland Occupational Health & DOT Compliance as the City's drug-testing provider to bring CDL-driver testing into compliance, with stated first-year and annual costs.

    Resolution 2026-10 was approved.

    • drug testing
    • DOT compliance

    Approved
    p. 2↗January 13, 2026 Agendae) Approval of Resolution 2026-XX Accepting Northland Occupational Health & DOT Compliance as the Drug Testing Company for the City of Nowthen.p. 5↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE RESOLUTION 2026-10 ACCEPTING NORTHLAND OCCUPATIONAL HEALTH AND DOT COMPLIANCE AS THE DRUG TESTING COMPANY FOR THE CITY OF NOWTHEN. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.

25. 9fResolution 2026-11 Conditional Hiring of City Maintenance Employee

    Conditional hiring of a city maintenance employee.

    The Council conditionally approved hiring Matt Fehrman as a City Maintenance Employee at $31 per hour after the interview panel unanimously recommended him based on public-works, grading, plowing, and culvert-replacement experience.

    Resolution 2026-11 was approved for Matt Fehrman.

    • city maintenance employee hiring

    Approved
    p. 2↗January 13, 2026 Agendaf) Approval of Resolution 2026-XX Authorizing the Conditional Hiring of a City Maintenance Employee Pending Successful Completion of Pre-Employment Requirements.p. 6↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE RESOLUTION 2026-11 AUTHORIZING THE CONDITIONAL HIRING OF A CITY MAINTENANCE EMPLOYEE, MATT FEHRMAN. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, GLASER, SWENSON, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.

26. 9gResolution Authorizing Sale of Used Roll-off Container

    Sale of a used roll-off container for $2,000.

    The Council did not approve the proposed direct sale of an unused roll-off container for $2,000; instead, members agreed to table the item and have Council Member Glaser work with staff on a formal surplus-equipment sale policy.

    No sale was approved; Council directed work on a surplus equipment disposal policy.

    • roll-off container sale
    • surplus equipment policy

    Tabled
    p. 2↗January 13, 2026 Agendag) Approval of Resolution 2026-XX Authorizing the Sale of a Used Roll-off Container for $2,000.00.p. 6↗January 13, 2026 MinutesThe Council agreed to table this item and have Council Member Glaser work with staff to develop a policy for disposing of surplus equipment.

27. 9hComcast Update

    Comcast update regarding internet in Nowthen; added to the agenda as 9h.

    The Mayor reported that Comcast service is available in most of Nowthen, with ROLT 2 and ROLT 6 still being completed and weather delaying some pole and aerial work, with completion expected around February or March.

    Update was provided; no vote was taken.

    • Comcast internet update

    Discussion only
    p. 1↗January 13, 2026 MinutesThe Mayor requested two additions to the agenda under New Business: item 9h for a Comcast update regarding internet in Nowthen, and item 9i for a resolution regarding a furnace.p. 6↗January 13, 2026 MinutesThe Mayor provided an update on Comcast internet service in Nowthen. Most areas of the city now have service available, with over 1,000 areas ready for subscription.

28. 9iFurnace Replacement

    Furnace replacement at City offices; added to the agenda as 9i.

    After staff reported the City office furnace had failed and repairs would be costly on a roughly 20-year-old unit, the Council approved replacing it with a Trane S9V2-VS 97% furnace or equivalent up to $7,774.86.

    Replacement of the City office furnace was approved up to $7,774.86.

    • furnace replacement

    Approved
    p. 1↗January 13, 2026 MinutesThe Mayor requested two additions to the agenda under New Business: item 9h for a Comcast update regarding internet in Nowthen, and item 9i for a resolution regarding a furnace.p. 6↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER SWENSON, TO REPLACE THE FURNACE AT THE OFFICE WITH A TRANE S9V2-VS 97% FURNACE 2-STAGE VARIABLE SPEED ECM FAN OR EQUIVALENT UP TO $7,774.86. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED

29. 10Adjourn

    Adjournment.

    Minutes state the meeting was adjourned at 8:15 p.m.; no adjournment motion was recorded.

    • adjournment

    No action
    p. 2↗January 13, 2026 Agenda10\. Adjournp. 7↗January 13, 2026 MinutesThe meeting was adjourned at 8:15 p.m.

Motions and votes

13 motions on the record. Split votes are highlighted.

• M1MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE AGENDA AS AMENDED WITH ADDING 9H AND 91 AND MOVING 4D TO 9J.

  moved by BREYEN, seconded by GLASER

  Passed

  • YRAINVILLE
  • YSWENSON
  • YBREYEN
  • YGLASER
  • YHYBBEN

  p. 1↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE AGENDA AS AMENDED WITH ADDING 9H AND 91 AND MOVING 4D TO 9J. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, BREYEN, GLASER AND MAYOR HYBBEN. MOTION CARRIED.

• M2MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN, TO APPROVE RESOLUTION 2026-01 ORDERING IMPROVEMENTS FOR 2026 OVERLAY PROJECT.

  moved by BREYEN, seconded by HYBBEN

  Passed

  • YRAINVILLE
  • YSWENSON
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN, TO APPROVE RESOLUTION 2026-01 ORDERING IMPROVEMENTS FOR 2026 OVERLAY PROJECT. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.

• M3MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE RESOLUTION 2026-02 DECLARING THE OFFICIAL INTENT OF THE CITY OF NOWTHEN TO REIMBURSE EXPENDITURES FROM THE PROCEEDS OF IMPROVEMENT BONDS TO BE ISSUED BY THE CITY.

  moved by BREYEN, seconded by GLASER

  Passed

  • YRAINVILLE
  • YSWENSON
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE RESOLUTION 2026-02 DECLARING THE OFFICIAL INTENT OF THE CITY OF NOWTHEN TO REIMBURSE EXPENDITURES FROM THE PROCEEDS OF IMPROVEMENT BONDS TO BE ISSUED BY THE CITY. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN AND MA…

• M4MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA.

  moved by RAINVILLE, seconded by BREYEN

  Passed

  • YBREYEN
  • YGLASER
  • YSWENSON
  • YRAINVILLE
  • YHYBBEN

  p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS BREYEN, GLASER, SWENSON, RAINVILLE AND MAYOR HYBBEN. MOTION CARRIED.

• M5MOTION BY COUNCIL MEMBER GLASER, SECONDED BY MAYOR HYBBEN TO APPROVE RESOLUTION 2026-06 AUTHORIZING THE CONDITIONAL HIRING OF 4 NEW FIREFIGHTERS.

  moved by GLASER, seconded by HYBBEN

  Passed

  • YRAINVILLE
  • YSWENSON
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 3↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER GLASER, SECONDED BY MAYOR HYBBEN TO APPROVE RESOLUTION 2026-06 AUTHORIZING THE CONDITIONAL HIRING OF 4 NEW FIREFIGHTERS. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.

• M6MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE 2026 MEETING SCHEDULE WITH THE AMENDED DATE FOR AUGUST.

  moved by SWENSON, seconded by BREYEN

  Passed

  • YRAINVILLE
  • YSWENSON
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 4↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE 2026 MEETING SCHEDULE WITH THE AMENDED DATE FOR AUGUST. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.

• M7MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER SWENSON TO APPROVE THE RESOLUTION 2026-07 BASED ON THE ADJUSTED PROPOSAL.

  moved by BREYEN, seconded by SWENSON

  Passed

  • YRAINVILLE
  • YSWENSON
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 4↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER SWENSON TO APPROVE THE RESOLUTION 2026-07 BASED ON THE ADJUSTED PROPOSAL. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.

• M8MOTION BY COUNCIL MEMBER GLASER, SECONDED BY MAYOR HYBBEN, TO APPROVE RESOLUTION 2026-08 TO PURCHASE A MEMORIAL PLAQUE FOR JUDY HERRALA IN DEDICATION, AND DEDICATING THE MEMORIAL PARK PAVILION IN HER MEMORY, WITH THE COST OF THE PLAQUE NOT TO ESCEED $350.00, AND WITH COUNCIL MEMBER RAINVILLE WORKING WITH STAFF ON THE WORDING.

  moved by GLASER, seconded by HYBBEN

  Passed

  • YRAINVILLE
  • YSWENSON
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 5↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER GLASER, SECONDED BY MAYOR HYBBEN, TO APPROVE RESOLUTION 2026-08 TO PURCHASE A MEMORIAL PLAQUE FOR JUDY HERRALA IN DEDICATION, AND DEDICATING THE MEMORIAL PARK PAVILION IN HER MEMORY, WITH THE COST OF THE PLAQUE NOT TO ESCEED $350.00, AND WITH COUNCIL MEMBER RAINVILLE WORKING WITH STAFF ON THE W…

• M9MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE RESOLUTION 2026-09, WITH A 48-MONTH FULL COMPREHENSIVE WARRANTY, AND ACCEPTING THE TRAD-IN VALUE OF $17,000.00 FOR THE CURRENT EQUIPMENT.

  moved by BREYEN, seconded by GLASER

  Passed

  • YRAINVILLE
  • YSWENSON
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 5↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE RESOLUTION 2026-09, WITH A 48-MONTH FULL COMPREHENSIVE WARRANTY, AND ACCEPTING THE TRAD-IN VALUE OF $17,000.00 FOR THE CURRENT EQUIPMENT. 5 AYES VIE ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION. CAR…

• M10MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE RESOLUTION 2026-10 ACCEPTING NORTHLAND OCCUPATIONAL HEALTH AND DOT COMPLIANCE AS THE DRUG TESTING COMPANY FOR THE CITY OF NOWTHEN.

  moved by BREYEN, seconded by GLASER

  Passed

  • YRAINVILLE
  • YSWENSON
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 5↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE RESOLUTION 2026-10 ACCEPTING NORTHLAND OCCUPATIONAL HEALTH AND DOT COMPLIANCE AS THE DRUG TESTING COMPANY FOR THE CITY OF NOWTHEN. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.

• M11MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE RESOLUTION 2026-11 AUTHORIZING THE CONDITIONAL HIRING OF A CITY MAINTENANCE EMPLOYEE, MATT FEHRMAN.

  moved by RAINVILLE, seconded by BREYEN

  Passed

  • YRAINVILLE
  • YGLASER
  • YSWENSON
  • YBREYEN
  • YHYBBEN

  p. 6↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE RESOLUTION 2026-11 AUTHORIZING THE CONDITIONAL HIRING OF A CITY MAINTENANCE EMPLOYEE, MATT FEHRMAN. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, GLASER, SWENSON, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.

• M12MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER SWENSON, TO REPLACE THE FURNACE AT THE OFFICE WITH A TRANE S9V2-VS 97% FURNACE 2-STAGE VARIABLE SPEED ECM FAN OR EQUIVALENT UP TO $7,774.86.

  moved by BREYEN, seconded by SWENSON

  Passed

  • YRAINVILLE
  • YSWENSON
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 6↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER SWENSON, TO REPLACE THE FURNACE AT THE OFFICE WITH A TRANE S9V2-VS 97% FURNACE 2-STAGE VARIABLE SPEED ECM FAN OR EQUIVALENT UP TO $7,774.86. 5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED

• M13I would like to make a motion to approve the resolution updating the personnel policy, city council policy with a detailed complaint policy.

  Exact transcript text

  I would like to make a motion to approve uh the resolution updating the personnel policy, city council policy um with a detailed complaint policy.

  moved by Glaser, seconded by O'Brien

  Passed

  • YBreyen
  • YBlazy
  • YHybben
  • YSwson
  • YRainville

  2:11:21↗I would like to make a motion to approve uh the resolution updating the personnel policy, city council policy um with a detailed complaint policy. >> Second. Second. Council member O'Brien.

Money the council voted to spend

The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.

• 2026 overlay City-paid repairs

  $128,000

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN, TO APPROVE RESOLUTION 2026-01 ORDERING IMPROVEMENTS FOR 2026 OVERLAY PROJECT. Passed(5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.)
  p. 30↗January 13, 2026 Packet> Budgetary Repair Costs to be Paid in Full by City $128,000 ☐ Includes bituminous patching and curb and gutter replacementp. 2↗January 13, 2026 MinutesThe estimated project cost included $128,000 for repairs to be paid in full by the city (including patching and curb repairs) and $462,800 for the overlay improvement.

• 2026 overlay improvement estimate

  $462,800

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR HYBBEN, TO APPROVE RESOLUTION 2026-01 ORDERING IMPROVEMENTS FOR 2026 OVERLAY PROJECT. Passed(5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.)
  p. 30↗January 13, 2026 Packet> Engineer's Estimate for Overlay Improvement $462,800 50% of Overlay Improvement cost proposed to be ☐ assessed to benefitting propertiesp. 2↗January 13, 2026 MinutesThe estimated project cost included $128,000 for repairs to be paid in full by the city (including patching and curb repairs) and $462,800 for the overlay improvement.

• 2026 overlay reimbursement bond maximum

  $462,800

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE RESOLUTION 2026-02 DECLARING THE OFFICIAL INTENT OF THE CITY OF NOWTHEN TO REIMBURSE EXPENDITURES FROM THE PROCEEDS OF IMPROVEMENT BONDS TO BE ISSUED BY THE CITY. Passed(5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN AND MAYOR HYBBEN. MOTION CARRIED.)
  p. 41↗January 13, 2026 Packetthe proceeds of tax-exempt obligations in an estimated maximum principal amount of $462,800.p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE RESOLUTION 2026-02 DECLARING THE OFFICIAL INTENT OF THE CITY OF NOWTHEN TO REIMBURSE EXPENDITURES FROM THE PROCEEDS OF IMPROVEMENT BONDS TO BE ISSUED BY THE CITY.

• December 2025 adjusted bank total

  $3,369,874

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA. Passed(5 AYES VIA ROLL CALL, COUNCIL MEMBERS BREYEN, GLASER, SWENSON, RAINVILLE AND MAYOR HYBBEN. MOTION CARRIED.)
  p. 48↗January 13, 2026 PacketAdjusted Bank Total $3,369,874.22 SCHEDULE 1 Ending Balance: $ 3,369,874.22p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA.

• RTY Consulting 2026 hourly rate

  $90

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA. Passed(5 AYES VIA ROLL CALL, COUNCIL MEMBERS BREYEN, GLASER, SWENSON, RAINVILLE AND MAYOR HYBBEN. MOTION CARRIED.)
  p. 57↗January 13, 2026 PacketThe new proposed rate is $90 per hour or a 5.9% increase. RTY consulting provides financial/accounting and mentoring services to the City.p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA.

• Fourth quarter total cash and investments

  $3,384,658

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA. Passed(5 AYES VIA ROLL CALL, COUNCIL MEMBERS BREYEN, GLASER, SWENSON, RAINVILLE AND MAYOR HYBBEN. MOTION CARRIED.)
  p. 81↗January 13, 2026 PacketTotal City Cash & Investments $ 3,384,658 $ 2,972,805 $ 411,853p. 2↗January 13, 2026 MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN, TO APPROVE THE AMENDED CONSENT AGENDA.

• Judy Herrala memorial plaque cap

  $350

  Council voted: MOTION BY COUNCIL MEMBER GLASER, SECONDED BY MAYOR HYBBEN, TO APPROVE RESOLUTION 2026-08 TO PURCHASE A MEMORIAL PLAQUE FOR JUDY HERRALA IN DEDICATION, AND DEDICATING THE MEMORIAL PARK PAVILION IN HER MEMORY, WITH THE COST OF THE PLAQUE NOT TO ESCEED $350.00, AND WITH COUNCIL MEMBER RAINVILLE WORKING WITH STAFF ON THE WORDING. Passed(5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.)
  p. 5↗January 13, 2026 MinutesWITH THE COST OF THE PLAQUE NOT TO ESCEED $350.00, AND WITH COUNCIL MEMBER RAINVILLE WORKING WITH STAFF ON THE WORDING.

• 2025 Bobcat Tool Cat purchase

  $67,914

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE RESOLUTION 2026-09, WITH A 48-MONTH FULL COMPREHENSIVE WARRANTY, AND ACCEPTING THE TRAD-IN VALUE OF $17,000.00 FOR THE CURRENT EQUIPMENT. Passed(5 AYES VIE ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION. CARRIED.)
  p. 119↗January 13, 2026 PacketThe purchase of the 2025 Bobcat Tool cat from Crawford's Equipment, Inc. in the amount of $67,914.11 is hereby approved.p. 5↗January 13, 2026 Minutesd) Approval of Resolution 2026-09 Accepting the Purchase of the 2025 Bobcat Tool Cat from Crawford's Equipment, Inc. In the amount of Approximately $67,914.11, and a Rhino Lining expected to be less than $1,200.00, and an Extended Warranty.

• Bobcat Rhino lining cap

  $1,200

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE RESOLUTION 2026-09, WITH A 48-MONTH FULL COMPREHENSIVE WARRANTY, AND ACCEPTING THE TRAD-IN VALUE OF $17,000.00 FOR THE CURRENT EQUIPMENT. Passed(5 AYES VIE ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION. CARRIED.)
  p. 119↗January 13, 2026 PacketThe purchase of a Rhino lining not to exceed $1,200.00 is hereby approved.p. 5↗January 13, 2026 Minutesd) Approval of Resolution 2026-09 Accepting the Purchase of the 2025 Bobcat Tool Cat from Crawford's Equipment, Inc. In the amount of Approximately $67,914.11, and a Rhino Lining expected to be less than $1,200.00, and an Extended Warranty.

• Bobcat extended warranty estimate

  $3,000

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE RESOLUTION 2026-09, WITH A 48-MONTH FULL COMPREHENSIVE WARRANTY, AND ACCEPTING THE TRAD-IN VALUE OF $17,000.00 FOR THE CURRENT EQUIPMENT. Passed(5 AYES VIE ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION. CARRIED.)
  p. 5↗January 13, 2026 MinutesHe also discussed the option of an extended warranty, noting that for approximately $3,000, the warranty could be extended from 1 year to 4 years total.p. 5↗January 13, 2026 MinutesTO APPROVE RESOLUTION 2026-09, WITH A 48-MONTH FULL COMPREHENSIVE WARRANTY,

• Northland drug testing 2026 cost

  $450

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE RESOLUTION 2026-10 ACCEPTING NORTHLAND OCCUPATIONAL HEALTH AND DOT COMPLIANCE AS THE DRUG TESTING COMPANY FOR THE CITY OF NOWTHEN. Passed(5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.)
  p. 120↗January 13, 2026 PacketNorthland Occupational Health & DOT Compliance: New User Fee: $100.00 (Onetime fee) Annual Fee: $150.00 Employee Registration One-time Fee: $50.00 x5 (Eric, Isaac, New Employee, Phillip) = $200.00 Pre-Employment Testing: $50.00 Total: $450.00 in 2026, $150.00 annually plus $50.00 for pre-employment as needed.p. 5↗January 13, 2026 MinutesThe cost would be $450 in 2026 and $150 annually thereafter, plus $50 per pre-employment test.

• Northland drug testing annual fee

  $150

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE RESOLUTION 2026-10 ACCEPTING NORTHLAND OCCUPATIONAL HEALTH AND DOT COMPLIANCE AS THE DRUG TESTING COMPANY FOR THE CITY OF NOWTHEN. Passed(5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.)
  p. 120↗January 13, 2026 PacketTotal: $450.00 in 2026, $150.00 annually plus $50.00 for pre-employment as needed.p. 5↗January 13, 2026 MinutesThe cost would be $450 in 2026 and $150 annually thereafter, plus $50 per pre-employment test.

• Northland pre-employment test fee

  $50

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE RESOLUTION 2026-10 ACCEPTING NORTHLAND OCCUPATIONAL HEALTH AND DOT COMPLIANCE AS THE DRUG TESTING COMPANY FOR THE CITY OF NOWTHEN. Passed(5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.)
  p. 120↗January 13, 2026 PacketPre-Employment Testing: $50.00 Total: $450.00 in 2026, $150.00 annually plus $50.00 for pre-employment as needed.p. 5↗January 13, 2026 MinutesThe cost would be $450 in 2026 and $150 annually thereafter, plus $50 per pre-employment test.

• Workforce QA DOT policy update

  $150

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE RESOLUTION 2026-10 ACCEPTING NORTHLAND OCCUPATIONAL HEALTH AND DOT COMPLIANCE AS THE DRUG TESTING COMPANY FOR THE CITY OF NOWTHEN. Passed(5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.)
  p. 120↗January 13, 2026 PacketWorkforce QA can provide the city with an updated and compliant policy for $150.00.p. 121↗January 13, 2026 PacketThe City Clerk is authorized to work with Workforce QA to get the drug policy DOT compliant.

• Matt Fehrman starting wage

  $31

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE RESOLUTION 2026-11 AUTHORIZING THE CONDITIONAL HIRING OF A CITY MAINTENANCE EMPLOYEE, MATT FEHRMAN. Passed(5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, GLASER, SWENSON, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED.)
  p. 122↗January 13, 2026 PacketThe City Clerk is hereby authorized to extend a conditional offer of employment to Matt Fehrman at a rate of $31 per hour, and a start date of January 21, 2026.p. 6↗January 13, 2026 MinutesThe proposed starting wage was $31 per hour and full-time benefits, within the range of $28-36.

• City office furnace replacement cap

  $7,775

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER SWENSON, TO REPLACE THE FURNACE AT THE OFFICE WITH A TRANE S9V2-VS 97% FURNACE 2-STAGE VARIABLE SPEED ECM FAN OR EQUIVALENT UP TO $7,774.86. Passed(5 AYES VIA ROLL CALL, COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED)
  p. 129↗January 13, 2026 PacketUpfront Cost: $7,774.86 Total Price: $7,774.86 plus permitp. 6↗January 13, 2026 MinutesTO REPLACE THE FURNACE AT THE OFFICE WITH A TRANE S9V2-VS 97% FURNACE 2-STAGE VARIABLE SPEED ECM FAN OR EQUIVALENT UP TO $7,774.86.

Prior history on this business

When someone referred back to earlier business, we found the matching prior discussion and tied it in here.

• I don't know anything about entirely. just I just remember because we we've previously had the ordinance uh in the past where um there was insurance involved and I know that we made changes to that specific ordinance but if I just recall without looking it up quick just at least to make a note as I believe there's something in ordinance that says if >> um if there was criminal intent that that we have the right to go back to recoup costs

  — Council Member Rainville

  What this is about
  Council Member Rainville recalled the City's earlier ordinance work on recovering fire-response costs and asked whether the arson incident could allow the City to recoup costs.

  50:54↗I don't know anything about entirely. just I just remember because we we've previously had the ordinance uh in the past where um there was insurance involved and I know that we made changes to that specific ordinance but if I just recall without looking it up quick just at least to make a note as I believe there's some…

  Related history

  The records I searched do not contain a prior decision matching Council Member Rainville’s recollection about an ordinance allowing the City to recover fire-response costs when criminal intent is involved, such as an arson incident. The search results returned unrelated 2026 council materials and minutes, and did not include the prior ordinance discussion, insurance-related changes, vote outcome, or ordinance language on cost recovery.

  • ·Feb 10, 2026<figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th>
  • ·May 12, 2026MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZON
  • ·Apr 14, 2026MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZON
  • ·Feb 10, 2026Council Member Mary Rainville informed the Council that due to a medical situation, she might need to excuse herself fro
  • ·Apr 14, 2026Council Member Breyen asked if there was a different category for the budget for this expense, rather than the contingen

• And council member Glazer, to follow up on your question from uh last month as far as the Barn arrests, they accounted for 75% of all arrests within the city.

  — Lieutenant Bangerter

  What this is about
  Lieutenant Bangerter followed up on Council Member Glaser's prior-month question about how much of the City's arrest activity was attributable to Bar None.

  55:48↗And council member Glazer, to follow up on your question from uh last month as far as the Barn arrests, they accounted for 75% of all arrests within the city.

  Related history

  The records show a partial match. At the April 14, 2026 meeting, Lieutenant Bangerter presented the March 2026 Sheriff’s Office report, noting 147 total calls for service, including 8 calls to Bar None, and described several Bar None incidents involving juveniles, including fire alarm misconduct resulting in charges, disorderly conduct, mental health transports, assault, and fire alarm tampering. However, the April 14 minutes provided in the search results do not record Council Member Glaser asking a specific question about what share of the City’s arrests came from Bar None, and they do not include the “75% of all arrests” figure. No formal Council action or vote was recorded on this topic.

  • ·Apr 14, 2026MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE, TO APPROVE THE CONSENT AGENDA AS AMENDED. 5 AYES.
  • ·May 12, 2026### a) Monthly Sheriff's Report Lieutenant Cole Bangerter presented the sheriff's office report for March 2026. Deputies
  • ·Mar 10, 2026## 6. Sheriff's Department Lieutenant Bangerter provided the Sheriff's Office report for January 2026. The department re
  • ·Feb 10, 2026Council Member Mary Rainville informed the Council that due to a medical situation, she might need to excuse herself fro
  • ·Feb 10, 2026## 6. Sheriff's Department Lieutenant Bangerter provided the Sheriff's Office report for January 2026. The department re

• 218th had a culvert replaced this past summer. Is this in relation to repairing the road from that project?

  — Roger Yelk

  What this is about
  Roger Yelk referred back to the 218th Avenue culvert replacement from the prior summer while questioning whether the road repair was related to that earlier work.

  22:14↗218th had a culvert replaced this past summer. Is this in relation to repairing the road from that project?

  Related history

  The records show a related 2026 Overlay Road Improvement Project that includes 218th Avenue from Xenon Street to its terminus, but the search results do not show a prior council decision or project record for a 218th Avenue culvert replacement “this past summer.” At the January 13, 2026 meeting, the council materials/minutes describe approval of the feasibility report for the overlay project, including 218th Avenue. The estimate listed $128,000 in city-paid repairs/patching and $462,800 for the overlay, with 50% of the overlay cost proposed to be assessed to benefited properties, estimated at $3,560 per property across 65 properties. Roger Yelk is specifically recorded at the January 13, 2026 meeting as commenting from 218th Avenue and questioning whether improving his road was worthwhile because access is via gravel Xenon Street, suggesting Xenon be prioritized instead. The records also note discussion of road settlements/voids being addressed through patching before overlay. So the records show 218th Avenue is part of the overlay/repair project, but they do not confirm from these search results that the work was tied to, or caused by, a prior culvert replacement.

  • ·Feb 10, 2026quality, and delay more expensive repairs. He showed photos of the current road conditions and explained how pavement de
  • ·Jan 13, 2026quality, and delay more expensive repairs. He showed photos of the current road conditions and explained how pavement de
  • ·Jan 13, 2026<figure> CITY OF NOWTHEN </figure> # FLOOR ITEMS SIGN - IN SHEET ## TO ADDRESS COUNCIL FOR UP TO THREE MINUTES Meeting:
  • ·Jan 13, 2026b) Approval of Resolution 2025-126 Approving the 2026 Overlay Project Feasibility Report. Engineer Nelson presented the
  • ·May 12, 2026## CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA ## RESOLUTION NO. 2026-XX ## AMENDED RESOLUTION DECLARING COSTS TO BE

• Upon reviewing the personnel policy, it was noted that it referenced a complaint policy which previously did not exist.

  — Natalie Johnson

  What this is about
  City Clerk Johnson explained that the City discovered the personnel policy referenced a complaint policy that did not exist, prompting the new policy.

  p. 7↗January 13, 2026 MinutesUpon reviewing the personnel policy, it was noted that it referenced a complaint policy which previously did not exist.

  Related history

  The records show a direct match. At the February 10, 2026 meeting, City Clerk Natalie Johnson explained that the city had recently dealt with a complaint and realized there was no consistent procedure in place. When staff reviewed the personnel policy, they found it referenced a complaint policy that did not actually exist. That led to Resolution 2026-12, updating the Personnel Policy and City Council Policy to add a complaint policy. The record says the new policy was intended to give structured guidance for internal and external complaints, including those involving city staff, council members, or public works personnel. The meeting record shows the motion carried.

  • ·Apr 14, 2026## Municipal Services and Operations Several operational priorities were discussed: Seasonal Employee Hiring: The counci
  • ·Mar 23, 2026### Municipal Services and Operations Several operational priorities were discussed: Seasonal Employee Hiring: The counc
  • ·Feb 10, 2026COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED ##### j) Approval of Resolution 202
  • ·May 12, 2026## 9. Clerk's Update City Clerk Natalie Johnson reported that Miss Riley had returned, and is filling in while another e
  • ·Apr 14, 2026## 9. Clerk's Update City Clerk Natalie Johnson reported that Miss Riley had returned, and is filling in while another e

• I believe we've done this at least once in the past for something some other piece of equipment where we just said, "Hey, you've got to pick pick a date. You got till, you know, end of business at 4:00 to drop off the sealed envelope with what you want to bid for it

  — Council Member Glaser

  What this is about
  Council Member Glaser recalled that the City may have sold surplus equipment through a bid process in the past while discussing how to handle the roll-off container.

  2:28:54↗I believe we've done this at least once in the past for something some other piece of equipment where we just said, "Hey, you've got to pick pick a date. You got till, you know, end of business at 4:00 to drop off the sealed envelope with what you want to bid for it

  Related history

  The records searched do not contain a prior decision matching Council Member Glaser’s recollection of selling surplus equipment by setting a deadline for sealed-envelope bids. The closest match is the February 10, 2026 packet item on selling the used roll-off container. That item says Council Member Glaser had looked into online auction services, including Public Surplus and GovDeals, and recommended using GovDeals to sell the roll-off and other surplus equipment after Council approval. The search result is a request for council action, not a record of an earlier sealed-bid sale or a recorded vote on a past surplus-equipment bid process.

  • ·Feb 10, 2026<figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th>
  • ·May 12, 2026MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZON
  • ·Apr 14, 2026MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZON
  • ·Feb 10, 2026Council Member Mary Rainville informed the Council that due to a medical situation, she might need to excuse herself fro
  • ·Feb 10, 2026CITY OF NOWTHEN By: SHANE D. HYBBEN Its Mayor ATTEST By: NATALIE JOHNSON Its City Clerk <figure> CITY OF NOWTHEN </figur

Sources

Documents and recordings archived for this meeting, when available.

• Document

  January 13, 2026 Minutes

  Minutes · Tuesday, January 13, 2026

  9 pages

  ↗
• Document

  January 13, 2026 Agenda

  Agenda · Tuesday, January 13, 2026

  2 pages

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• Document

  January 13, 2026 Packet

  Packet · Tuesday, January 13, 2026

  131 pages

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• Video

  Meeting recording

  YouTube

  Transcript · 892 segments · 2:11:54

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