What was on the agenda

21 items as recorded in the agenda, packet, and minutes, each with a plain-English summary of what was at issue.

1. 1Call to Order

   Call to order, pledge, roll call, and approval of the agenda.

   Agenda approved as amended, moving consent items 3d, 3e, and 3f to item 11.

   • meeting administration

   Approved
   p. 1↗Meeting Council Meeting — Agenda (2025-02-11)1\. Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE AGENDA AS AMENDED WITH THE REMOVAL OF ITEMS D, E, AND F FROM CONSENT TO NUMBER 11, A, B, AND C VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED.

2. 2Public Forum

   Public forum.

   No residents spoke.

   • public forum

   No action
   p. 1↗Meeting Council Meeting — Agenda (2025-02-11)2\. Public Forump. 1↗Meeting Council Meeting — Minutes (2025-02-11)There were no residents who spoke at the public forum.

3. 3aApproval of January 23rd, 2025 City Council Meeting Minutes

   Approval of January 23, 2025 City Council meeting minutes.

   Approved under the amended consent agenda.

   • consent agenda

   Consent calendar
   p. 1↗Meeting Council Meeting — Agenda (2025-02-11)a) Approval of January 23rd, 2025 City Council Meeting Minutesp. 1↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED.

4. 3bApproval of Claims and January 2025 Treasurer's Report

   Approval of claims from January 8, 2025 to February 4, 2025 and January 2025 Treasurer's Report.

   The council approved the amended consent agenda, including the January 23 minutes, claims/Treasurer's Report, and the SafeAssure service agreement. The Nowthen Tractor Pull newsletter advertising fee was waived after being moved from consent. The proposed 2024 budget amendment and the Fourth Quarter Financial Report were both tabled to the next meeting.

   Approved under the amended consent agenda.

   • consent agenda
   • treasurer report
   • claims

   Consent calendar
   p. 1↗Meeting Council Meeting — Agenda (2025-02-11)b) Approval of Claims from January 8th, 2025 to February 4th, 2025 and January 2025 Treasurer's Report.p. 1↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED.

5. 3cApproval of Service Agreement with SafeAssure Consultants, Inc.

   Approval of service agreement with SafeAssure Consultants, Inc.

   The council approved the amended consent agenda, including the January 23 minutes, claims/Treasurer's Report, and the SafeAssure service agreement. The Nowthen Tractor Pull newsletter advertising fee was waived after being moved from consent. The proposed 2024 budget amendment and the Fourth Quarter Financial Report were both tabled to the next meeting.

   Approved under the amended consent agenda.

   • consent agenda
   • SafeAssure safety training

   Consent calendar
   p. 1↗Meeting Council Meeting — Agenda (2025-02-11)c) Approval of Service Agreement with SafeAssure Consultants, Inc.p. 1↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED.

6. 3dApproval of Waiving fee for Nowthen Tractor Pull to advertise in the Newsletter

   Waiving the newsletter advertising fee for Nowthen Tractor Pull.

   The council approved the amended consent agenda, including the January 23 minutes, claims/Treasurer's Report, and the SafeAssure service agreement. The Nowthen Tractor Pull newsletter advertising fee was waived after being moved from consent. The proposed 2024 budget amendment and the Fourth Quarter Financial Report were both tabled to the next meeting.

   Removed from consent to item 11; minutes state the council agreed to waive the fee.

   • Nowthen Tractor Pull
   • newsletter advertising fee

   Approved
   p. 1↗Meeting Council Meeting — Agenda (2025-02-11)d) Approval of Waiving fee for Nowthen Tractor Pull to advertise in the Newsletterp. 5↗Meeting Council Meeting — Minutes (2025-02-11)The council agreed to waive the fee for the Nowthen Tractor Pull to advertise in the spring newsletter.

7. 3eApproval of Resolution 2025-XX amending the 2024 budget

   Resolution amending the 2024 budget.

   The council approved the amended consent agenda, including the January 23 minutes, claims/Treasurer's Report, and the SafeAssure service agreement. The Nowthen Tractor Pull newsletter advertising fee was waived after being moved from consent. The proposed 2024 budget amendment and the Fourth Quarter Financial Report were both tabled to the next meeting.

   Removed from consent to item 11 and tabled to the next meeting.

   • 2024 budget amendment

   Tabled
   p. 1↗Meeting Council Meeting — Agenda (2025-02-11)e) Approval of Resolution 2025-XX amending the 2024 budgetp. 5↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED.

8. 3fApprove Fourth Quarter Financial Report

   Approve Fourth Quarter Financial Report.

   The council approved the amended consent agenda, including the January 23 minutes, claims/Treasurer's Report, and the SafeAssure service agreement. The Nowthen Tractor Pull newsletter advertising fee was waived after being moved from consent. The proposed 2024 budget amendment and the Fourth Quarter Financial Report were both tabled to the next meeting.

   Removed from consent to item 11 and tabled to the next meeting.

   • fourth quarter financial report

   Tabled
   p. 1↗Meeting Council Meeting — Agenda (2025-02-11)f) Approve Fourth Quarter Financial Reportp. 6↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE FOURTH QUARTER FINANCIAL REPORT TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED.

9. 4aFeasibility Report for 2025 Overlay project

   Feasibility Report for 2025 Overlay project.

   Engineer Nelson presented the feasibility report for the 2025 Overlay project, including the roads, patching, drainage, assessment approach, and schedule. The council approved the feasibility report and called a public improvement hearing for the project.

   Engineer Nelson presented the feasibility report; the related approval motion is listed under item 4b.

   • 2025 Overlay project

   Discussion only
   p. 1↗Meeting Council Meeting — Agenda (2025-02-11)4\. Engineering a) Feasibility Report for 2025 Overlay projectp. 1↗Meeting Council Meeting — Minutes (2025-02-11)Engineer Nelson went over the 2025 feasibility report for the 2025 overlay project.

10. 4bApproval of Resolution 2025-XX approving the Feasibility Report and calling for the Public Improvement Hearing

    Resolution approving the feasibility report and calling for the public improvement hearing.

    Engineer Nelson presented the feasibility report for the 2025 Overlay project, including the roads, patching, drainage, assessment approach, and schedule. The council approved the feasibility report and called a public improvement hearing for the project.

    Approved the feasibility report and called a public improvement hearing.

    • 2025 Overlay project

    Approved
    p. 1↗Meeting Council Meeting — Agenda (2025-02-11)b) Approval of Resolution 2025-XX approving the Feasibility Report and calling for the Public Improvement Hearingp. 2↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE FEASIBILITY REPORT AND CALL A PUBLIC IMPROVEMENT HEARING FOR THE 2025 OVERLAY PROJECT VIA ROLL CALL VOTE: 4 AYES. MOTION CARRIED.

11. 5aMonthly Report

    Fire Department monthly report.

    Chief Miller reviewed January fire calls, discussed the pending ISO rating, requested a future public safety work session, and described a plan to pursue League of Minnesota Cities grant navigation support for cellular service tied to mobile dispatch computers for emergency vehicles. The council approved authorization to apply.

    Chief Miller reviewed January calls, ISO review, mobile dispatch computers, and public safety issues.

    • fire department report
    • public safety

    Discussion only
    p. 1↗Meeting Council Meeting — Agenda (2025-02-11)5\. Fire Department a) Monthly Reportp. 2↗Meeting Council Meeting — Minutes (2025-02-11)Fire Chief Miller went over the January report.

12. 5bApproval of Resolution 2025-XX Grant Navigation Support

    Resolution for Grant Navigation Support.

    Chief Miller reviewed January fire calls, discussed the pending ISO rating, requested a future public safety work session, and described a plan to pursue League of Minnesota Cities grant navigation support for cellular service tied to mobile dispatch computers for emergency vehicles. The council approved authorization to apply.

    Approved authorization to apply for Grant Navigation for the City.

    • Grant Navigation Program
    • fire department technology

    Approved
    p. 1↗Meeting Council Meeting — Agenda (2025-02-11)b) Approval of Resolution 2025-XX Grant Navigation Supportp. 2↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE, TO APPROVE THE AUTHORIZATION TO APPLY FOR GRANT NAVIGATION FOR THE CITY VIA ROLL CALL: 4 AYES, MOTION CARRIED.

13. 6aMonthly Report

    Sheriff's Department monthly report.

    Lt. Bangerter reviewed the January sheriff report. The council discussed calls to Bar None, and Lt. Bangerter said deputies would attend Bar None staff training days to help staff decide when calls to dispatch are necessary; Fire Chief Miller was also working with law enforcement and dispatch on fire response filtering.

    Lt. Bangerter reviewed the January report and discussed Bar None calls and a future meet-your-deputies night.

    • sheriff report
    • Bar None

    Discussion only
    p. 1↗Meeting Council Meeting — Agenda (2025-02-11)6\. Sheriff's Department a) Monthly Reportp. 2↗Meeting Council Meeting — Minutes (2025-02-11)Lt. Cole Bangerter verbally reviewed the January report.

14. 7aMonthly Report

    Planning and Zoning monthly report.

    Interim Administrator Johnson reviewed Planner Nash's monthly memo and reported on work toward the council's goals, including converting city code documents to Word format, upcoming newly elected officials training, an administrator meeting, and attorney review of the personnel policy.

    Interim Administrator Johnson reviewed Planner Nash's memo and monthly update.

    • planning and zoning report

    Discussion only
    p. 1↗Meeting Council Meeting — Agenda (2025-02-11)7\. Planning and Zoning a) Monthly Reportp. 2↗Meeting Council Meeting — Minutes (2025-02-11)Interim Administrator Johnson verbally reviewed Planner Nash's memo and monthly update.

15. 8aMonthly Report

    Administrator monthly update.

    Interim Administrator Johnson reviewed Planner Nash's monthly memo and reported on work toward the council's goals, including converting city code documents to Word format, upcoming newly elected officials training, an administrator meeting, and attorney review of the personnel policy.

    Staff reported on city code review, training, an administrator meeting, and personnel policy review.

    • administrator update

    Discussion only
    p. 1↗Meeting Council Meeting — Agenda (2025-02-11)8\. Administrator Update a) Monthly Reportp. 3↗Meeting Council Meeting — Minutes (2025-02-11)1\. Staff has been working diligently on the top five goals selected at the previous council meeting. All of the city code has been put in Word Doc form and has been sent to Planner Nash for review.

16. 9aApprove Purchasing Policy

    Approve Purchasing Policy.

    The council discussed how much authority staff should have to make purchases and how to avoid unnecessary spending while keeping routine city operations moving. The council approved the purchasing policy with amendments requiring Administrator and Finance approval for purchases over $100 and adding language against stockpiling simply because money is budgeted.

    Approved the purchasing policy as amended.

    • purchasing policy

    Approved
    p. 1↗Meeting Council Meeting — Agenda (2025-02-11)9\. NEW BUSINESS a) Approve Purchasing Policy.p. 3↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY MAYOR HYBBEN AND SECONDED BY CM RAINVILLE TO APPROVE THE NOWTHEN PURCHASING POLICY AS AMENDED, WITH THE VERBIAGE "TO PURCHASE AS NEEDED TO MAINTAIN THE CITY, OR CITY FUNCTIONS, NOT TO STOCKPILE BECAUSE IT IS BUDGETED AND FUNDS ARE AVAILABLE" TO THE PURPOSE, ANYTHING OVER $100 WILL BE APPROVED BY THE ADMINISTR…

17. 9bApproval of Ordinance 2025-01 Process and Timeline to fill City Council Vacancy

    Ordinance 2025-01 and process/timeline to fill a City Council vacancy.

    The council debated whether to wait until the 2026 general election or hold a 2025 special election for the vacant council seat while using an appointment process in the meantime. The council voted 3-1 to hold a special election in August 2025 and use the defined appointment process until then, then unanimously approved the vacancy ordinance.

    Approved holding an August 2025 special election, using the defined appointment process until the election, and adopting the vacancy ordinance.

    • council vacancy
    • special election

    Approved
    p. 1↗Meeting Council Meeting — Agenda (2025-02-11)b) Approval of Ordinance 2025-01 Process and Timeline to fill City Council Vacancy.p. 4↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN, SECOND MAYOR HYBBEN TO APPROVE THE ORDINANCE PROVIDING FOR APPOINTMENT OF MEMBERS OR SPECIAL ELECTIONS TO FILL CERTAIN VACANCIES IN ELECTED POSITIONS AT TIMES ## OTHER THAN THE REGULAR CITY GENERAL ELECTION WITHIN THE CITY OF NOWTHEN. VIA ROLL CALL: 4 AYES, MOTION CARRIED.

18. 9cConsultant Boyles Assist City Council w/ Hiring process for a Full Time Administrator

    Consultant Boyles to assist City Council with the hiring process for a full-time administrator.

    Consultant Boyles reviewed several ways to recruit a full-time City Administrator, ranging from an in-house process to a full outside executive search and an internal-candidate-only assessment. The council voted 3-1 to spend $14,500 for Mike Humpal from South Central Service Cooperative to conduct the search.

    Approved spending $14,500 for SCSC services to fill the City Administrator position.

    • city administrator hiring
    • SCSC search

    Approved
    p. 1↗Meeting Council Meeting — Agenda (2025-02-11)c) Consultant Boyles Assist City Council w/ Hiring process for a Full Time Administrator.p. 5↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY MAYOR HYBBEN SECONDED BY CM GLASER TO FILL THE CITY ADMINISTRATOR POSITION BY SPENDING $14,500 FOR THE SERVICES OF MIKE HUMPAL FROM SCSC. VIA ROLL CALL: 3 AYES (GLASER, BREYEN, HYBBEN) 1 NAY (RAINVILLE) MOTION CARRIED.

19. 10Old Business

    Old business.

    No old business action was recorded in the minutes.

    • old business

    No action
    p. 1↗Meeting Council Meeting — Agenda (2025-02-11)10\. OLD BUSINESS

20. 11Items Moved From Consent Agenda

    Items moved from consent agenda, if needed.

    Items 3d, 3e, and 3f were handled here: the Tractor Pull fee was waived, and the budget amendment and Fourth Quarter Financial Report were tabled.

    • items moved from consent

    Discussion only
    p. 1↗Meeting Council Meeting — Agenda (2025-02-11)11\. ITEMS MOVED FROM CONSENT AGENDA (IF NEEDED)p. 5↗Meeting Council Meeting — Minutes (2025-02-11)### 11. Moved from Consent The council agreed to waive the fee for the Nowthen Tractor Pull to advertise in the spring newsletter.

21. 12Adjourn

    Adjourn.

    Meeting adjourned at 8:26 p.m.

    • adjournment

    Approved
    p. 1↗Meeting Council Meeting — Agenda (2025-02-11)12\. Adjournp. 6↗Meeting Council Meeting — Minutes (2025-02-11)MOTION TO ADJOURN BY CM BREYEN SECONDED BY CM GLASER MEETING ADJOURNED AT 8:26 PM

Motions and votes

11 motions on the record. Split votes are highlighted.

• M-001MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE AGENDA AS AMENDED WITH THE REMOVAL OF ITEMS D, E, AND F FROM CONSENT TO NUMBER 11, A, B, AND C VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED.

  moved by Breyen, seconded by Glaser

  Passed

  4 AYES

  p. 1↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE AGENDA AS AMENDED WITH THE REMOVAL OF ITEMS D, E, AND F FROM CONSENT TO NUMBER 11, A, B, AND C VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED.

• M-003MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED.

  moved by Breyen, seconded by Glaser

  Passed

  4 AYES

  p. 1↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED.

• M-004MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE FEASIBILITY REPORT AND CALL A PUBLIC IMPROVEMENT HEARING FOR THE 2025 OVERLAY PROJECT VIA ROLL CALL VOTE: 4 AYES. MOTION CARRIED.

  moved by Breyen, seconded by Glaser

  Passed

  4 AYES

  p. 2↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE FEASIBILITY REPORT AND CALL A PUBLIC IMPROVEMENT HEARING FOR THE 2025 OVERLAY PROJECT VIA ROLL CALL VOTE: 4 AYES. MOTION CARRIED.

• M-005MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE, TO APPROVE THE AUTHORIZATION TO APPLY FOR GRANT NAVIGATION FOR THE CITY VIA ROLL CALL: 4 AYES, MOTION CARRIED.

  moved by Breyen, seconded by Rainville

  Passed

  4 AYES

  p. 2↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE, TO APPROVE THE AUTHORIZATION TO APPLY FOR GRANT NAVIGATION FOR THE CITY VIA ROLL CALL: 4 AYES, MOTION CARRIED.

• M-006MOTION BY MAYOR HYBBEN AND SECONDED BY CM RAINVILLE TO APPROVE THE NOWTHEN PURCHASING POLICY AS AMENDED, WITH THE VERBIAGE "TO PURCHASE AS NEEDED TO MAINTAIN THE CITY, OR CITY FUNCTIONS, NOT TO STOCKPILE BECAUSE IT IS BUDGETED AND FUNDS ARE AVAILABLE" TO THE PURPOSE, ANYTHING OVER $100 WILL BE APPROVED BY THE ADMINISTRATOR AND FINANCE, AND THE REMOVAL OF THE LAST THREE SENTENCES OF NUMBER 3, STARTING WITH "THE CITY ADMINISTRATOR". ROLL CALL: 4 AYES, MOTION CARRIED.

  moved by Hybben, seconded by Rainville

  Passed

  4 AYES

  p. 3↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY MAYOR HYBBEN AND SECONDED BY CM RAINVILLE TO APPROVE THE NOWTHEN PURCHASING POLICY AS AMENDED, WITH THE VERBIAGE "TO PURCHASE AS NEEDED TO MAINTAIN THE CITY, OR CITY FUNCTIONS, NOT TO STOCKPILE BECAUSE IT IS BUDGETED AND FUNDS ARE AVAILABLE" TO THE PURPOSE, ANYTHING OVER $100 WILL BE APPROVED BY THE ADMINISTR…

• M-007MOTION BY CM BREYEN, SECOND BY CM GLASER TO HOLD A SPECIAL ELECTION FOR THE OPEN COUNCIL SEAT IN AUGUST 2025 AND USE THE DEFINED APPOINTMENT PROCESS TO FILL THE VACANCY ON THE COUNCIL, BY WHICH THE APPOINTED PERSON WILL SERVE UNTIL THE ELECTION OCCURS. VIA ROLL CALL: 3 AYES (GLASER, BREYEN, HYBBEN), 1 NAY (RAINVILLE) MOTION CARRIED.

  moved by Breyen, seconded by Glaser

  PassedSplit vote

  • YGLASER
  • YBREYEN
  • YHYBBEN
  • NRAINVILLE

  p. 4↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN, SECOND BY CM GLASER TO HOLD A SPECIAL ELECTION FOR THE OPEN COUNCIL SEAT IN AUGUST 2025 AND USE THE DEFINED APPOINTMENT PROCESS TO FILL THE VACANCY ON THE COUNCIL, BY WHICH THE APPOINTED PERSON WILL SERVE UNTIL THE ELECTION OCCURS. VIA ROLL CALL: 3 AYES (GLASER, BREYEN, HYBBEN), 1 NAY (RAINVILLE) M…

• M-008MOTION BY CM BREYEN, SECOND MAYOR HYBBEN TO APPROVE THE ORDINANCE PROVIDING FOR APPOINTMENT OF MEMBERS OR SPECIAL ELECTIONS TO FILL CERTAIN VACANCIES IN ELECTED POSITIONS AT TIMES OTHER THAN THE REGULAR CITY GENERAL ELECTION WITHIN THE CITY OF NOWTHEN. VIA ROLL CALL: 4 AYES, MOTION CARRIED.

  moved by Breyen, seconded by Hybben

  Passed

  4 AYES

  p. 4↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN, SECOND MAYOR HYBBEN TO APPROVE THE ORDINANCE PROVIDING FOR APPOINTMENT OF MEMBERS OR SPECIAL ELECTIONS TO FILL CERTAIN VACANCIES IN ELECTED POSITIONS AT TIMES ## OTHER THAN THE REGULAR CITY GENERAL ELECTION WITHIN THE CITY OF NOWTHEN. VIA ROLL CALL: 4 AYES, MOTION CARRIED.

• M-009MOTION BY MAYOR HYBBEN SECONDED BY CM GLASER TO FILL THE CITY ADMINISTRATOR POSITION BY SPENDING $14,500 FOR THE SERVICES OF MIKE HUMPAL FROM SCSC. VIA ROLL CALL: 3 AYES (GLASER, BREYEN, HYBBEN) 1 NAY (RAINVILLE) MOTION CARRIED.

  moved by Hybben, seconded by Glaser

  PassedSplit vote

  • YGLASER
  • YBREYEN
  • YHYBBEN
  • NRAINVILLE

  p. 5↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY MAYOR HYBBEN SECONDED BY CM GLASER TO FILL THE CITY ADMINISTRATOR POSITION BY SPENDING $14,500 FOR THE SERVICES OF MIKE HUMPAL FROM SCSC. VIA ROLL CALL: 3 AYES (GLASER, BREYEN, HYBBEN) 1 NAY (RAINVILLE) MOTION CARRIED.

• M-010MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED.

  moved by Breyen, seconded by Hybben

  Tabled

  4 AYES

  p. 5↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE AMENDING THE 2024 BUDGET TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED.

• M-011MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE FOURTH QUARTER FINANCIAL REPORT TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED.

  moved by Breyen, seconded by Hybben

  Tabled

  4 AYES

  p. 6↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY CM BREYEN SECONDED BY MAYOR HYBBEN TO TABLE FOURTH QUARTER FINANCIAL REPORT TO THE NEXT MEETING. VIA ROLL CALL: 4 AYES, MOTION CARRIED.

• M-012MOTION TO ADJOURN BY CM BREYEN SECONDED BY CM GLASER MEETING ADJOURNED AT 8:26 PM.

  Exact transcript text

  MOTION TO ADJOURN BY CM BREYEN SECONDED BY CM GLASER MEETING ADJOURNED AT 8:26 PM

  moved by Breyen, seconded by Glaser

  Passed

  p. 6↗Meeting Council Meeting — Minutes (2025-02-11)MOTION TO ADJOURN BY CM BREYEN SECONDED BY CM GLASER MEETING ADJOURNED AT 8:26 PM

Money the council voted to spend

The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.

• January checking account balance

  $165,711

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED. Passed(4 AYES)
  p. 6↗Meeting Council Meeting — Agenda Packet (2025-02-11)1/31/2025 Pine River State Bank Checking Acct. $165,710.53

• January CD fixed income balance

  $2,165,088

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED. Passed(4 AYES)
  p. 6↗Meeting Council Meeting — Agenda Packet (2025-02-11)1/31/2025 PMA Financial Network CD's Fixed Income $2,165,087.50

• January money market fund balance

  $87,803

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED. Passed(4 AYES)
  p. 6↗Meeting Council Meeting — Agenda Packet (2025-02-11)1/31/2025 4M, 4MP & GO Funds Money Market Fund $0.00 $87,802.93

• January adjusted bank total

  $2,397,688

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED. Passed(4 AYES)
  p. 6↗Meeting Council Meeting — Agenda Packet (2025-02-11)Adjusted Bank Total $2,397,688.37 SCHEDULE 1 Ending Balance: $ 2,397,688.37

• SafeAssure annual service agreement

  $1,914

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED. Passed(4 AYES)
  p. 7↗Meeting Council Meeting — Agenda Packet (2025-02-11)WHEREAS, the cost for this 12-month service agreement is $1,913.72 beginning March 1, 2025.p. 14↗Meeting Council Meeting — Agenda Packet (2025-02-11)ANNUAL SERVICE AGREEMENT MSDS ON-LINE $ 1,913.72 Included ANNUAL $ 1,913.72

• 2025 Overlay patching estimate

  $37,400

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE FEASIBILITY REPORT AND CALL A PUBLIC IMPROVEMENT HEARING FOR THE 2025 OVERLAY PROJECT VIA ROLL CALL VOTE: 4 AYES. MOTION CARRIED. Passed(4 AYES)
  p. 1↗Meeting Council Meeting — Minutes (2025-02-11)He also mentioned that the cost for patching is estimated at $37,400p. 53↗Meeting Council Meeting — Agenda Packet (2025-02-11)The estimated cost for patching that is proposed to be paid for by the City is $37,400.

• 2025 Overlay feasibility report estimated project cost

  $366,080

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE FEASIBILITY REPORT AND CALL A PUBLIC IMPROVEMENT HEARING FOR THE 2025 OVERLAY PROJECT VIA ROLL CALL VOTE: 4 AYES. MOTION CARRIED. Passed(4 AYES)
  p. 1↗Meeting Council Meeting — Minutes (2025-02-11)the estimate for the overlay is $366,080 with a total for the project being $403,480.p. 54↗Meeting Council Meeting — Agenda Packet (2025-02-11)TOTAL ESTIMATED PROJECT COST $ 366,080.00

• 2025 Overlay total project estimate stated in minutes

  $403,480

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE FEASIBILITY REPORT AND CALL A PUBLIC IMPROVEMENT HEARING FOR THE 2025 OVERLAY PROJECT VIA ROLL CALL VOTE: 4 AYES. MOTION CARRIED. Passed(4 AYES)
  p. 1↗Meeting Council Meeting — Minutes (2025-02-11)the estimate for the overlay is $366,080 with a total for the project being $403,480.

• 2025 Overlay estimated City share

  $220,440

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE FEASIBILITY REPORT AND CALL A PUBLIC IMPROVEMENT HEARING FOR THE 2025 OVERLAY PROJECT VIA ROLL CALL VOTE: 4 AYES. MOTION CARRIED. Passed(4 AYES)
  p. 54↗Meeting Council Meeting — Agenda Packet (2025-02-11)The total estimated cost to be paid by the City is $220,440, which includes the estimated patching costs.

• Purchasing policy approval threshold as amended

  $100

  Council voted: MOTION BY MAYOR HYBBEN AND SECONDED BY CM RAINVILLE TO APPROVE THE NOWTHEN PURCHASING POLICY AS AMENDED, WITH THE VERBIAGE "TO PURCHASE AS NEEDED TO MAINTAIN THE CITY, OR CITY FUNCTIONS, NOT TO STOCKPILE BECAUSE IT IS BUDGETED AND FUNDS ARE AVAILABLE" TO THE PURPOSE, ANYTHING OVER $100 WILL BE APPROVED BY THE ADMINISTRATOR AND FINANCE, AND THE REMOVAL OF THE LAST THREE SENTENCES OF NUMBER 3, STARTING WITH "THE CITY ADMINISTRATOR". ROLL CALL: 4 AYES, MOTION CARRIED. Passed(4 AYES)
  p. 3↗Meeting Council Meeting — Minutes (2025-02-11)ANYTHING OVER $100 WILL BE APPROVED BY THE ADMINISTRATOR AND FINANCE

• Estimated 2025 special election cost

  $10,000

  Council voted: MOTION BY CM BREYEN, SECOND BY CM GLASER TO HOLD A SPECIAL ELECTION FOR THE OPEN COUNCIL SEAT IN AUGUST 2025 AND USE THE DEFINED APPOINTMENT PROCESS TO FILL THE VACANCY ON THE COUNCIL, BY WHICH THE APPOINTED PERSON WILL SERVE UNTIL THE ELECTION OCCURS. VIA ROLL CALL: 3 AYES (GLASER, BREYEN, HYBBEN), 1 NAY (RAINVILLE) MOTION CARRIED. Passed(3 AYES (GLASER, BREYEN, HYBBEN), 1 NAY (RAINVILLE))
  p. 87↗Meeting Council Meeting — Agenda Packet (2025-02-11)The first option is to appoint someone to the seat and hold the special election in 2025. The cost will be approximately $10,000.p. 4↗Meeting Council Meeting — Minutes (2025-02-11)CM Glaser stated that his constituents wanted to bite the bullet and pay the $10,000 for an election.

• Council member monthly pay

  $400

  Council voted: MOTION BY CM BREYEN, SECOND BY CM GLASER TO HOLD A SPECIAL ELECTION FOR THE OPEN COUNCIL SEAT IN AUGUST 2025 AND USE THE DEFINED APPOINTMENT PROCESS TO FILL THE VACANCY ON THE COUNCIL, BY WHICH THE APPOINTED PERSON WILL SERVE UNTIL THE ELECTION OCCURS. VIA ROLL CALL: 3 AYES (GLASER, BREYEN, HYBBEN), 1 NAY (RAINVILLE) MOTION CARRIED. Passed(3 AYES (GLASER, BREYEN, HYBBEN), 1 NAY (RAINVILLE))
  p. 89↗Meeting Council Meeting — Agenda Packet (2025-02-11)Council member pay is $400.00 per month.

• SCSC City Administrator executive search contract

  $14,500

  Council voted: MOTION BY MAYOR HYBBEN SECONDED BY CM GLASER TO FILL THE CITY ADMINISTRATOR POSITION BY SPENDING $14,500 FOR THE SERVICES OF MIKE HUMPAL FROM SCSC. VIA ROLL CALL: 3 AYES (GLASER, BREYEN, HYBBEN) 1 NAY (RAINVILLE) MOTION CARRIED. Passed(3 AYES (GLASER, BREYEN, HYBBEN) 1 NAY (RAINVILLE))
  p. 5↗Meeting Council Meeting — Minutes (2025-02-11)MOTION BY MAYOR HYBBEN SECONDED BY CM GLASER TO FILL THE CITY ADMINISTRATOR POSITION BY SPENDING $14,500 FOR THE SERVICES OF MIKE HUMPAL FROM SCSC.p. 102↗Meeting Council Meeting — Agenda Packet (2025-02-11)TOTAL (to be invoiced at conclusion of search) $14,500.00

Prior history on this business

When someone referred back to earlier business, we found the matching prior discussion and tied it in here.

• At the January 23rd, 2025, Nowthen City Council meeting the City Council identified the five top priority goals for 2025. Among them was the adoption of a Purchasing Policy.

  — Interim City Administrator Johnson

  What this is about
  The council referred back to its prior January 23 goal-setting discussion when explaining why the purchasing policy was on the agenda.

  p. 79↗Meeting Council Meeting — Agenda Packet (2025-02-11)At the January 23rd, 2025, Nowthen City Council meeting the City Council identified the five top priority goals for 2025. Among them was the adoption of a Purchasing Policy.

  Related history

  The records I searched do not contain the January 23, 2025 goal-setting discussion or a prior decision identifying the five top priority goals for 2025. They also do not show a prior formal action adopting, directing, or prioritizing a Purchasing Policy from that meeting. The search results provided are mostly 2026 meeting packet items on unrelated topics, such as prosecuting services, employee wage step charts, farmers market support, fee schedules, and codification of a council-vacancy ordinance. Based on these results, I cannot confirm the specific recollection that adoption of a Purchasing Policy was one of the top five goals identified on January 23, 2025.

  • ·Apr 14, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth
  • ·Mar 10, 2026<table> <tr> <th colspan="9">BURGLARIES</th> </tr> <tr> <th>Number</th> <th>Case Number</th> <th>Created On</th> <th>Off
  • ·May 12, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth
  • ·Apr 14, 2026# A RESOLUTION ACCEPTING THE PROPOSED STEP CHARTS AND INCREASING EMPLOYEE WAGES. WHEREAS, The Nowthen City Council recog
  • ·Mar 10, 2026## BACKGROUND AND SUPPLEMENTAL INFORMATION: Dear Nowthen City Council, On behalf of the Nowthen Heritage Festival Commit

• She also mentioned that the City has been called out in the last few years by the auditors for not having a purchasing policy.

  — Interim Administrator Johnson

  What this is about
  The council and staff recalled prior audit comments as a reason to adopt a purchasing policy.

  p. 3↗Meeting Council Meeting — Minutes (2025-02-11)She also mentioned that the City has been called out in the last few years by the auditors for not having a purchasing policy.

  Related history

  The records I searched do not contain a prior audit comment or prior council decision matching the recollection that auditors had called out the City for not having a purchasing policy. The results mainly include unrelated 2026 packet materials on personnel/drug testing policy, land use applications, and development approvals, and do not show an audit finding or formal purchasing-policy action.

  • ·Apr 28, 2026system that records activity when motion is detected. A fenced outdoor courtyard is also available, providing a secure s
  • ·Mar 10, 2026## City of Nowthen, Minnesota Drug and Alcohol Testing for Commercial Drivers Policy ### Purpose and Objectives The City
  • ·Apr 14, 2026DECISION: Based on the foregoing information and applicable ordinances, the City Council approves the Final Plat for Pal
  • ·Mar 10, 20262\. Development of the flag lot shall be subject to the conditions of the Conditional Use Permit. 3\. All public infrast
  • ·Mar 10, 202613\. The use shall comply with Minnesota Statutes if the property is enrolled in the Agricultural Preserve Program. St

• The City Council at the January 23, 2025, unanimously concurred that the city's single top priority is to "Fill the Council Vacancy."

  — Interim City Administrator Johnson

  What this is about
  The council referred back to its January 23 decision that filling the council vacancy was the top priority.

  p. 87↗Meeting Council Meeting — Agenda Packet (2025-02-11)The City Council at the January 23, 2025, unanimously concurred that the city's single top priority is to "Fill the Council Vacancy."

  Related history

  The records searched do not contain a January 23, 2025 action showing that the Council unanimously set “Fill the Council Vacancy” as the city’s single top priority. The closest related record is in the March 10, 2026 packet, which states that at the February 11, 2025 meeting the Council adopted Ordinance 2025-01 concerning City Council vacancies and special elections. That 2026 item was a follow-up resolution to place the vacancy/special election ordinance into the City Code under Chapter 1, “Administration.” So the records show related Council action on the vacancy process, but they do not confirm the specific recollection that on January 23, 2025 the Council unanimously identified filling the vacancy as its top priority.

  • ·Mar 10, 2026D. Preapplication Complex Project Review and Environmental Review. If (i) because of the size, scope, density or topogra
  • ·Mar 10, 20261\. The City regularly receives inquiries from property owners, real estate professionals, developers and proposed purch
  • ·Mar 10, 2026# RESOLUTION No. 2026-XX ## A RESOLUTION ADDING CITY CODE ASSIGNMENT TO ORDINANCE 2025-01 WHEREAS, On February 11, 2025,
  • ·Mar 10, 2026# CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA # ORDINANCE NO. 2026-XX # AN ORDINANCE AMENDING THE SCHEDULE OF FEES F
  • ·Feb 24, 2026# CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA ## ORDINANCE NO. 2026-01 # AN ORDINANCE AMENDING THE SCHEDULE OF FEES

• CM Glaser asked to speak with constituents and continue discussion in the February 11th council meeting. Discussion was tabled to February 11th council meeting.

  — CM Glaser

  What this is about
  Council discussion recalled that the council vacancy discussion had been continued from a prior meeting.

  p. 4↗Meeting Council Meeting — Agenda Packet (2025-02-11)CM Glaser asked to speak with constituents and continue discussion in the February 11th council meeting. Discussion was tabled to February 11th council meeting.

  Related history

  The records I searched do not contain a prior decision matching this recollection about a council vacancy discussion being continued or tabled to a February 11 council meeting. The search results include February 10, 2026 materials and minutes, but they relate to other topics such as claims, code compliance costs, Historic Town Hall repairs, surplus auction services, and a prior state flag discussion. Based on these results, I cannot confirm from the records provided that Council Member Glaser asked to speak with constituents or that the vacancy discussion was formally tabled to February 11.

  • ·Feb 10, 2026<figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th>
  • ·Feb 24, 2026thousand (23,000) square feet of land with 3-foot separation. 7\. The memo from the City Planner dated February 18, 2026
  • ·Mar 10, 2026COUNCIL MEMBER SWENSON, AND COUNCIL MEMBER RAINVILLE. MOTION FAILED. h) Approval of Claims from January 8, 2026, to Febr
  • ·Feb 10, 2026### Development Applications in Review #### K Land Development · This is an application for a minor subdivision adjacent
  • ·Feb 10, 2026Delia Stoeckel <table> <tr> <td>From:</td> <td>Ken Glaser</td> </tr> <tr> <td>Sent:</td> <td>Wednesday, February 4, 2026

• ISO has performed an evaluation of our community in November of 2024, and that report will be published in May of 2025.

  — Fire Chief Miller

  What this is about
  The fire report recalled an ISO evaluation performed before this meeting and expected future results.

  p. 58↗Meeting Council Meeting — Agenda Packet (2025-02-11)ISO has performed an evaluation of our community in November of 2024, and that report will be published in May of 2025.

  Related history

  The records I searched do not contain a prior council discussion or decision matching Fire Chief Miller’s recollection that ISO evaluated the community in November 2024 with a report expected in May 2025. The search results returned unrelated packet pages, including personnel policy language, subdivision ordinance text, and police incident tables, but no ISO report, fire department update, rating result, or council action on this topic.

  • ·May 5, 2025Veteran's Day - November 11 Thanksgiving Day - 4th Thursday in November Day after Thanksgiving - 4th Friday in November
  • ·Dec 23, 20259 From: Cindy Nash - Collab Planning Sent: Wednesday, November 12, 2025 11:04 AM To: 'Shane Nelson' <shanen@haa-inc.com>
  • ·Mar 10, 2026<td></td> </tr> <tr> <td>ZPD2600121AR</td> <td>26036106</td> <td>Feb 17, 2026, 5:03:47 AM</td> <td>ARREST</td> <td>WARRO
  • ·Mar 10, 2026application shall be submitted to the Planning & Zoning Commission for their advice and recommendations and they shall c
  • ·Feb 24, 2026application shall be submitted to the Planning & Zoning Commission for their advice and recommendations and they shall c

• CM Breyen said there are other cities that have done special elections and spoke with other city council members who said they preferred a special election.

  — CM Breyen

  What this is about
  During the vacancy discussion, CM Breyen referred to other cities' prior handling of special elections.

  p. 4↗Meeting Council Meeting — Minutes (2025-02-11)CM Breyen said there are other cities that have done special elections and spoke with other city council members who said they preferred a special election.

  Related history

  The records I searched do not contain a prior City Council decision or discussion matching CM Breyen’s recollection about other cities holding special elections or other council members preferring a special election during a vacancy discussion. The search results returned unrelated items, including 2026 budget comments and Palomino Estates approvals, but nothing documenting prior handling of council vacancies or special elections.

  • ·May 12, 2026## City of Nowthen Management's Discussion and Analysis ### OVERVIEW OF THE FINANCIAL STATEMENTS (CONTINUED) <table> <ca
  • ·Apr 28, 2026system that records activity when motion is detected. A fenced outdoor courtyard is also available, providing a secure s
  • ·Mar 10, 2026approves the Minor Subdivision subject to the following conditions: 1\. The minor subdivision plans are approved as show
  • ·Apr 28, 2026CASWELL ENGINEERING CO. ENGINEERS & LAND SURVEYORS ## BIRCHWOOD ANOKA COUNTY, MINNESOTA KNOW ALL MEN BY THESE PRESENTS:
  • ·Jan 13, 2026COUNCIL MEMBER RAINVILLE, COUNCIL MEMBER SWENSON, MAYOR HYBBEN, COUNCIL MEMBER BREYEN. 1 NAY - COUNCIL MEMBER GLASER. MO

• For more than two years the City has operated as a statutory "A" City Administrator City.

  — Consultant Boyles

  What this is about
  Consultant Boyles referred to the City's two-year use of a statutory A City Administrator form as background for the hiring-process discussion.

  p. 96↗Meeting Council Meeting — Agenda Packet (2025-02-11)For more than two years the City has operated as a statutory "A" City Administrator City.

  Related history

  The records I searched do not contain a prior decision or discussion matching Consultant Boyles’s recollection that the City formally began operating as a statutory “A” City Administrator city more than two years ago. The search results include later packet references to a “City Administrator” title and other cities’ administrators, but they do not show an ordinance, resolution, vote, or meeting discussion establishing that form of administration for Nowthen.

  • ·Feb 10, 2026## CITY & GOVERNMENT CLIENTS - CONTACT INFORMATION <table> <tr> <th>Public Sector Client</th> <th>Prosecution Services</
  • ·Mar 10, 20261\. The City regularly receives inquiries from property owners, real estate professionals, developers and proposed purch
  • ·Oct 28, 20253\. The City desires to be appropriately responsive to requests for information and applications concerning Land Use Mat
  • ·Mar 10, 2026D. Preapplication Complex Project Review and Environmental Review. If (i) because of the size, scope, density or topogra
  • ·Oct 28, 2025Requesting Party shall enter into a cost reimbursement agreement as defined in Subdivision 7 herein and shall provide th

Sources

Documents and recordings archived for this meeting, when available.

• Document

  Meeting Council Meeting — Agenda (2025-02-11)

  Agenda · Tuesday, February 11, 2025

  1 pages

  ↗
• Document

  Meeting Council Meeting — Minutes (2025-02-11)

  Minutes · Tuesday, February 11, 2025

  8 pages

  ↗
• Document

  Meeting Council Meeting — Agenda Packet (2025-02-11)

  Packet · Tuesday, February 11, 2025

  108 pages

  ↗