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Oak Grove City Council meeting, January 26, 2026

City Council

Monday, January 26, 2026

What happened

Council approved the agenda, minutes, consent agenda, the 2026 street improvements bid authorization, the 2050 comprehensive plan proposal, and two resolutions tied to an access control/security contract; it tabled the Allina Health EMS medical direction agreements for clarification on cost.

Motions and votes

9 motions on the record.

  • M1MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR AGENDA AS PRESENTED.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE THE REGULAR AGENDA AS PRESENTED.

    moved by Tradewell, seconded by Bray Johsnon

    Passed

    MOTION CARRIED 5-0.

    p. 1

  • M2MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE THE CITY COUNCIL MINUTES FOR JANUARY 12, 2026.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE THE CITY COUNCIL MINUTES FOR JANUARY 12, 2026.

    moved by Wylie, seconded by Tradewell

    Passed

    MOTION CARRIED (5-0).

    p. 1

  • M3MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C.

    moved by West, seconded by Wylie

    Passed

    MOTION CARRIED (5-0).

    p. 2

  • M4MOTION MADE BY COUNCIL MEMBER WEST TO TABLE RESOLUTION 2026-027 APPROVING SERVICES AND MEDICAL DIRECTION AGREEMENTS WITH ALLINA HEALTH SYSTEM D/B/A ALLINA HEALTH EMERGENCY MEDICAL SERVICES TO PROVIDE THE COUNCIL WITH CLARIFICATION ON THE AGREEMENT AMOUNT.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WEST TO TABLE RESOLUTION 2026-027 APPROVING SERVICES AND MEDICAL DIRECTION AGREEMENTS WITH ALLINA HEALTH SYSTEM D/B/A ALLINA HEALTH EMERGENCY MEDICAL SERVICES TO PROVIDE THE COUNCIL WITH CLARIFICATION ON THE AGREEMENT AMOUNT.

    moved by West, seconded by Wylie

    Passed

    MOTION CARRIED (5-0).

    p. 2

  • M5MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2026-028 APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS IN THE MATTER OF THE 2026 STREET IMPROVEMENTS.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2026-028 APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS IN THE MATTER OF THE 2026 STREET IMPROVEMENTS.

    moved by Tradewell, seconded by West

    Passed

    MOTION CARRIED (5-0).

    p. 3

  • M6MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2026-029 APPROVING 2050 COMPREHENSIVE PLAN UPDATE BY MSA PROFESSIONAL SERVICES.

    moved by West, seconded by Wylie

    Passed

    MOTION CARRIED (5-0).

    p. 3p. 3

  • M7MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2026-030 AUTHORIZING CONTRACT WITH INTERESTED OFFICER UNDER MINN. STAT. § 471.88, SUBD. 5.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2026-030 AUTHORIZING CONTRACT WITH INTERESTED OFFICER UNDER MINN. STAT. § 471.88, SUBD. 5.

    moved by Wylie, seconded by Bray Johnson

    Passed
    • AWest
    p. 4p. 4

  • M8MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2026-031 AUTHORIZING CONTRACT WITH INTERESTED OFFICER UNDER MINN. STAT. § 471.88, SUBD. 5.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2026-031 AUTHORIZING CONTRACT WITH INTERESTED OFFICER UNDER MINN. STAT. § 471.88, SUBD. 5.

    moved by Wylie, seconded by Bray Johnson

    Passed
    • AWest
    p. 4

  • M9MOTION TO ADJOURN MADE BY COUNCIL MEMBER BRAY JOHSNON.

    moved by Bray Johsnon, seconded by Wylie

    Passed

    MOTION CARRIED (4-1 WEST).

    p. 7

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

  • Administrator Wickham stated that the agreement would be $11,000 (in discussion of Allina Health EMS agreements).

    $11,000

    Motion MOTION MADE BY COUNCIL MEMBER WEST TO TABLE RESOLUTION 2026-027 APPROVING SERVICES AND MEDICAL DIRECTION AGREEMENTS WITH ALLINA HEALTH SYSTEM D/B/A ALLINA HEALTH EMERGENCY MEDICAL SERVICES TO PROVIDE THE COUNCIL WITH CLARIFICATION ON THE AGREEMENT AMOUNT. Passed(MOTION CARRIED (5-0).)
    p. 2

  • Council member Tradewell pointed out the agreement says there would be eight payments for $1,500.

    $1,500

    Motion MOTION MADE BY COUNCIL MEMBER WEST TO TABLE RESOLUTION 2026-027 APPROVING SERVICES AND MEDICAL DIRECTION AGREEMENTS WITH ALLINA HEALTH SYSTEM D/B/A ALLINA HEALTH EMERGENCY MEDICAL SERVICES TO PROVIDE THE COUNCIL WITH CLARIFICATION ON THE AGREEMENT AMOUNT. Passed(MOTION CARRIED (5-0).)
    p. 2

  • Council member Tradewell stated eight payments of $1,500 would be $12,000 total.

    $12,000

    Motion MOTION MADE BY COUNCIL MEMBER WEST TO TABLE RESOLUTION 2026-027 APPROVING SERVICES AND MEDICAL DIRECTION AGREEMENTS WITH ALLINA HEALTH SYSTEM D/B/A ALLINA HEALTH EMERGENCY MEDICAL SERVICES TO PROVIDE THE COUNCIL WITH CLARIFICATION ON THE AGREEMENT AMOUNT. Passed(MOTION CARRIED (5-0).)
    p. 2

  • Council member Tradewell noted the agreement says $4,250 per quarter and asked for clarification.

    $4,250

    Motion MOTION MADE BY COUNCIL MEMBER WEST TO TABLE RESOLUTION 2026-027 APPROVING SERVICES AND MEDICAL DIRECTION AGREEMENTS WITH ALLINA HEALTH SYSTEM D/B/A ALLINA HEALTH EMERGENCY MEDICAL SERVICES TO PROVIDE THE COUNCIL WITH CLARIFICATION ON THE AGREEMENT AMOUNT. Passed(MOTION CARRIED (5-0).)
    p. 2

  • Administrator Wickham reviewed quotes for access control/security equipment: Johnson Controls total was $313,475.15.

    $313,475

    Motion MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2026-030 AUTHORIZING CONTRACT WITH INTERESTED OFFICER UNDER MINN. STAT. § 471.88, SUBD. 5. Passed(MOTION CARRIED (4-0-1 WEST).)
    p. 4

  • Administrator Wickham reviewed quotes for access control/security equipment: Gephart's total was $215,090.

    $215,090

    Motion MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2026-030 AUTHORIZING CONTRACT WITH INTERESTED OFFICER UNDER MINN. STAT. § 471.88, SUBD. 5. Passed(MOTION CARRIED (4-0-1 WEST).)
    p. 4

  • Administrator Wickham reviewed quotes for access control/security equipment and staff recommended Integrated Protection Systems (IPS); IP…

    $174,781

    Motion MOTION MADE BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 2026-031 AUTHORIZING CONTRACT WITH INTERESTED OFFICER UNDER MINN. STAT. § 471.88, SUBD. 5. Passed(MOTION CARRIED (4-0-1 WEST).)
    p. 4

What was on the agenda

24 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

  1. 1Call to Order

    Meeting called to order at 6:00 PM.

    No action
    p. 1p. 1

  2. 2Mayor for a Day Contest Winner - Samuel Moore

    Samuel Moore led the pledge and read his essay.

    • Mayor for a Day - Samuel Moore
    Discussion only
    p. 1p. 1

  3. 3Pledge of Allegiance

    Pledge was said and led by the Mayor for a Day winner.

    No action
    p. 1p. 1

  4. 4Roll Call

    Roll call taken; five council members present.

    No action
    p. 1p. 1

  5. 5Announcements

    No announcements.

    No action
    p. 1p. 1

  6. 6Setting of Regular Agenda

    Approved as presented (5-0).

    • Meeting administration
    Approved
    p. 1p. 1

  7. 7Public Forum

    Speakers are requested to come to the podium, state their name and address for the record, and limit their remarks to three minutes.

    Opened and closed with no speakers.

    No action
    p. 1p. 1

  8. 8Approval of Council Minutes for January 12, 2026

    Approved (5-0).

    • Meeting administration
    Approved
    p. 1p. 1

  9. 9aAcknowledge Receipt of Advisory Commission Minutes - Planning Commission January 15, 2026

    Receipt acknowledged.

    • Planning Commission minutes
    No action
    p. 1p. 1

  10. 10aConsent Agenda - Claims and Accounts

    Approved as part of one consent agenda motion (5-0).

    • Claims and accounts
    Consent calendar
    p. 1p. 2

  11. 10bConsent Agenda - Resolution 2026-025 Return Financial Security - Oak Grove Conservation, LLC

    Approved as part of one consent agenda motion (5-0).

    • Financial security return
    • Oak Grove Conservation, LLC
    Consent calendar
    p. 1p. 2

  12. 10cConsent Agenda - Resolution 2026-026 Final Fiscal Year 2025 Transfers

    Approved as part of one consent agenda motion (5-0).

    • Fiscal year 2025 transfers
    Consent calendar
    p. 1p. 2

  13. 11aFire Chief Updates

    Fire Chief reported updates and December call statistics.

    • Fire Department updates
    Discussion only
    p. 1p. 2p. 2

  14. 11bResolution 2026-027 Approving Services and Medical Direction Agreements with Allina Health

    Council discussed a proposed set of services and medical direction agreements with Allina Health Emergency Medical Services, including questions about how the agreement would affect training and what the correct total cost should be. With differing figures cited in the agreement language, council tabled Resolution 2026-027 so staff could provide clarification on the agreement amount.

    Tabled for clarification on the agreement amount.

    • Allina Health EMS agreements
    Tabled
    p. 1p. 2p. 2p. 2p. 2

  15. 12aResolution 2026-028 2026 Street Improvements Plan Approval and Bid Authorization

    Council approved the plans and specifications for the 2026 street improvements and ordered advertisement for bids. The engineer described the planned neighborhood work and noted alternate bids for portions of Zion Parkway not completed the prior year.

    Plans/specs approved and advertisement for bids ordered (5-0).

    • 2026 street improvements
    Approved
    p. 1p. 3

  16. 12bEngineer Updates

    Updates on Seelye Brooke Bridge (County Highway 7 closure), MS4 storm water permit draft, and FEMA floodplain mapping.

    • Engineering updates
    Discussion only
    p. 1p. 3p. 3p. 3

  17. 13aAttorney Updates

    Attorney reported negotiations with Comcast and that the 'DNR saga' was nearing completion.

    • Comcast negotiation
    • DNR documentation
    Discussion only
    p. 1p. 3p. 3

  18. 14aResolution 2026-029 2050 Comprehensive Plan Proposal from MSA Professional Services

    Council adopted Resolution 2026-029 approving MSA Professional Services for the City’s required 2050 Comprehensive Plan update. Discussion included timing (whether it could be completed in one year), planning commission review of scope/schedule, and the City’s eligibility for a Metropolitan Council grant.

    Resolution adopted (5-0).

    • 2050 Comprehensive Plan (MSA)
    Approved
    p. 1p. 3p. 3

  19. 14bResolution 2026-030 Authorizing Contract with Interested Officer

    Council discussed and approved two resolutions connected to contracting for access control and security equipment for the new City Hall/Fire Station. Staff presented three quotes and recommended Integrated Protection Systems (IPS) as the lowest; Council member West stated he would abstain due to the interested-officer issue, and the motions carried 4-0-1 (West).

    Resolution adopted (4-0-1 West).

    • Access control and security contract
    • Interested officer contract
    Approved
    p. 1p. 4

  20. 14cResolution 2026-031 Awarding Contract for Access Control and Security for City Hall/Fire Station

    Council discussed and approved two resolutions connected to contracting for access control and security equipment for the new City Hall/Fire Station. Staff presented three quotes and recommended Integrated Protection Systems (IPS) as the lowest; Council member West stated he would abstain due to the interested-officer issue, and the motions carried 4-0-1 (West).

    Resolution adopted (4-0-1 West).

    • Access control and security contract
    • City Hall/Fire Station security
    Approved
    p. 1p. 4

  21. 14dAdministrator Updates

    Updates included Ponds land purchase agreement and upcoming Planning Commission items.

    • Ponds land
    • Planning Commission upcoming items
    Discussion only
    p. 1p. 4p. 4p. 4

  22. 15aOrdinance of the Month - Interim Use Permits for Home Occupations

    Council reviewed issues with interim use permits for home occupations, focusing on neighborhood impacts, parking, garage storage, and how often IUP businesses are inspected. Members discussed increasing inspection frequency for businesses with hazardous materials, asked the Planning Commission to review the ordinance (including section 109-195, number 4) and bring back recommendations, and directed the Fire Department to advise which business types should be inspected annually.

    Council discussed IUP standards and inspections; asked Planning Commission to review ordinance and Fire Department to recommend what businesses should be inspected annually.

    • IUPs for home occupations
    • Inspection frequency
    Discussion only
    p. 1p. 6

  23. 15b2026 Council Goals

    Council held an initial discussion of 2026 goals and whether to hold a work session to provide direction to staff. Items mentioned included completing the City Hall/Fire Station building, the required Comprehensive Plan, planning for Fire Department leadership transition, selling certain city properties, park topics at City Hall, the Lake George boat launch, keeping the tax levy low (including a stated target of a maximum 2%), pickleball courts, and a possible schedule for ordinance reviews and contract reviews.

    Council discussed goals and potential work session; topics included City Hall/Fire Station building, Comprehensive Plan, levy goals, and park/boat launch/pickleball items.

    • 2026 goals
    Discussion only
    p. 1p. 6p. 6p. 7p. 7

  24. 16Adjournment

    Adjourned at 8:05 PM (4-1 West).

    • Meeting administration
    Approved
    p. 2p. 7

Alternatives considered

Options the council weighed, and what happened to them. The record of the road not taken.

  • Allina Health EMS services and medical direction agreements cost (Resolution 2026-027)

    deferred

    Proceed with the agreement at $11,000

    Cost comparison: $11,000 vs agreement language cited as eight payments for $1,500 ($12,000 total) and also $4,250 per quarter

    Why: Council tabled the resolution to get clarification on the agreement amount.

    Raised by Wickham

  • Access control and security equipment vendor selection for City Hall/Fire Station

    rejected

    Select Johnson Controls ($313,475.15) instead of Integrated Protection Systems (IPS) ($174,780.76)

    Cost comparison: Johnson Controls total was $313,475.15 vs Integrated Protection Systems (IPS) total was $174,780.76

    Why: Staff recommended IPS and Council reviewed that it was the lowest quote.

  • Access control and security equipment vendor selection for City Hall/Fire Station

    rejected

    Select Gephart's ($215,090) instead of Integrated Protection Systems (IPS) ($174,780.76)

    Cost comparison: Gephart's total was $215,090 vs Integrated Protection Systems (IPS) total was $174,780.76

    Why: Staff recommended IPS and Council reviewed that it was the lowest quote.

  • 2050 Comprehensive Plan schedule

    under study

    Complete the 2050 Comprehensive Plan in one year

    Why: Administrator stated the goal is to complete most in one year but noted Met Council back-and-forth can cause delays.

    Raised by Mayor Rolf

Sources

Documents and recordings archived for this meeting, when available.

Agenda

Open PDF ↗

What was on the agenda.

Packet

Not in this archive

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?