Oak Grove City Council meeting, September 29, 2025

Motions and votes

14 motions on the record.

• M1MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA AS PRESENTED.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA AS PRESENTED.

  moved by West, seconded by Wylie

  Passed

  MOTION CARRIED 5-0.

  p. 1↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA AS PRESENTED. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED 5-0.

• M2MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE THE BUDGET WORK SESSION MINUTES FOR SEPTEMBER 08, 2025, THE CITY COUNCIL MINUTES FOR SEPTEMBER 08, 2025, AND THE SPECIAL MEETING FOR SEPTEMBER 12, 2025.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE THE BUDGET WORK SESSION MINUTES FOR SEPTEMBER 08, 2025, THE CITY COUNCIL MINUTES FOR SEPTEMBER 08, 2025, AND THE SPECIAL MEETING FOR SEPTEMBER 12, 2025.

  moved by Tradewell, seconded by West

  Passed

  MOTION CARRIED (5-0).

  p. 1↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE THE BUDGET WORK SESSION MINUTES FOR SEPTEMBER 08, 2025, THE CITY COUNCIL MINUTES FOR SEPTEMBER 08, 2025, AND THE SPECIAL MEETING FOR SEPTEMBER 12, 2025. SECOND BY COUNCIL MEMBER WEST. MOTION CARRIED (5-0).

• M3MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-125 ADOPTING THE FINAL ASSESSMENT ROLL PURSUANT TO M.S.444.075 FOR DELINQUENT SEWER, WATER, AND STREET LIGHT UTILITY CHARGES.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-125 ADOPTING THE FINAL ASSESSMENT ROLL PURSUANT TO M.S.444.075 FOR DELINQUENT SEWER, WATER, AND STREET LIGHT UTILITY CHARGES.

  moved by West, seconded by Bray Johnson

  Passed

  MOTION CARRIED (5-0).

  p. 2↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-125 ADOPTING THE FINAL ASSESSMENT ROLL PURSUANT TO M.S.444.075 FOR DELINQUENT SEWER, WATER, AND STREET LIGHT UTILITY CHARGES. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED (5-0).

• M4MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C.

  moved by West, seconded by Wylie

  Passed

  MOTION CARRIED (5-0).

  p. 2↗Oak Grove — 09.29.2025## MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

• M5MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE CONSENT AGENDA ITEM D.

  moved by Wylie, seconded by West

  Passed

  MOTION CARRIED (5-0).

  p. 3↗Oak Grove — 09.29.2025## MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE CONSENT AGENDA ITEM D. SECOND BY COUNCIL MEMBER WEST. MOTION CARRIED (5-0).

• M6MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-129 APPROVING FINAL PAYMENT #2 TO OMG MIDWEST, INC. FOR THE 2025 STREET IMPROVEMENTS.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-129 APPROVING FINAL PAYMENT #2 TO OMG MIDWEST, INC. FOR THE 2025 STREET IMPROVEMENTS.

  moved by West, seconded by Wylie

  Passed

  MOTION CARRIED (5-0).

  p. 3↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-129 APPROVING FINAL PAYMENT #2 TO OMG MIDWEST, INC. FOR THE 2025 STREET IMPROVEMENTS. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

• M7MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-130 AUTHORIZING SUBSURFACE GEOTECHNICAL EXPLORATION AND COMPLETION OF A GEOTECHNICAL FOR THE CEDAR DRIVE NW (SAP 223-103-002) IMPROVEMENT.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-130 AUTHORIZING SUBSURFACE GEOTECHNICAL EXPLORATION AND COMPLETION OF A GEOTECHNICAL FOR THE CEDAR DRIVE NW (SAP 223-103-002) IMPROVEMENT.

  moved by West, seconded by Bray Johnson

  Passed

  MOTION CARRIED (5-0).

  p. 3↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-130 AUTHORIZING SUBSURFACE GEOTECHNICAL EXPLORATION AND COMPLETION OF A GEOTECHNICAL FOR THE CEDAR DRIVE NW (SAP 223-103-002) IMPROVEMENT. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED (5-0).

• M8MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-131 ACCEPTING FEMA ASSISTANCE TO FIREFIGHTERS GRANT (AFG) AWARD.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-131 ACCEPTING FEMA ASSISTANCE TO FIREFIGHTERS GRANT (AFG) AWARD.

  moved by West, seconded by Tradewell

  Passed

  MOTION CARRIED (5-0).

  p. 4↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-131 ACCEPTING FEMA ASSISTANCE TO FIREFIGHTERS GRANT (AFG) AWARD. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED (5-0).

• M9MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-132 OPTING TO INCREASE THE BENEFIT LEVEL to $6,200 PER YEAR OF SERVICE FOR FIREFIGHTERS WHO ARE VESTED IN THE STATEWIDE VOLUNTEER FIREFIGHTER PLAN.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-132 OPTING TO INCREASE THE BENEFIT LEVEL to $6,200 PER YEAR OF SERVICE FOR FIREFIGHTERS WHO ARE VESTED IN THE STATEWIDE VOLUNTEER FIREFIGHTER PLAN.

  moved by Tradewell, seconded by West

  Passed

  MOTION CARRIED (5-0).

  p. 4↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-132 OPTING TO INCREASE THE BENEFIT LEVEL to $6,200 PER YEAR OF SERVICE FOR FIREFIGHTERS WHO ARE VESTED IN THE STATEWIDE VOLUNTEER FIREFIGHTER PLAN. SECOND BY COUNCIL MEMBER WEST.p. 4↗Oak Grove — 09.29.2025MOTION CARRIED (5-0).

• M10MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON, TO ADOPT RESOLUTION 2025-133 APPROVING THE APPOINTMENT OF PARKS COMMISSIONER TOM SULLIVAN.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON, TO ADOPT RESOLUTION 2025-133 APPROVING THE APPOINTMENT OF PARKS COMMISSIONER TOM SULLIVAN.

  moved by Bray Johnson, seconded by Wylie

  Passed

  MOTION CARRIED (5-0).

  p. 5↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON, TO ADOPT RESOLUTION 2025-133 APPROVING THE APPOINTMENT OF PARKS COMMISSIONER TOM SULLIVAN. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

• M11MOTION BY COUNCIL MEMBER WEST, SECOND BY COUNCILMEMBER TRADEWELL FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3 (C) (3), THE CITY COUNCIL WILL MEET IN A CLOSED SESSION TO DETERMINE THE ASKING PRICE FOR REAL PROPERTY TO BE SOLD BY THE CITY OF OAK GROVE: PID: 28-33-24-32-0002.

  Exact transcript text

  MOTION BY COUNCIL MEMBER WEST, SECOND BY COUNCILMEMBER TRADEWELL FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3 (C) (3), THE CITY COUNCIL WILL MEET IN A CLOSED SESSION TO DETERMINE THE ASKING PRICE FOR REAL PROPERTY TO BE SOLD BY THE CITY OF OAK GROVE: PID: 28-33-24-32-0002.

  moved by West, seconded by Tradewell

  Passed

  MOTION CARRIED 5-0.

  p. 7↗Oak Grove — 09.29.202516\. MOTION BY COUNCIL MEMBER WEST, SECOND BY COUNCILMEMBER TRADEWELL FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3 (C) (3), THE CITY COUNCIL WILL MEET IN A CLOSED SESSION TO DETERMINE THE ASKING PRICE FOR REAL PROPERTY TO BE SOLD BY THE CITY OF OAK GROVE: PID: 28-33-24-32-0002…

• M12MOTION BY COUNCIL MEMBER WEST, SECOND BY COUNCILMEMBER WYLIE FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3 (C) (3), THE CITY COUNCIL WILL MEET IN A CLOSED SESSION TO DETERMINE THE ASKING PRICE FOR REAL PROPERTY TO BE SOLD BY THE CITY OF OAK GROVE: PIDS: 04-33-24-22-0019 AND 04-33-24-22-0018.

  Exact transcript text

  MOTION BY COUNCIL MEMBER WEST, SECOND BY COUNCILMEMBER WYLIE FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3 (C) (3), THE CITY COUNCIL WILL MEET IN A CLOSED SESSION TO DETERMINE THE ASKING PRICE FOR REAL PROPERTY TO BE SOLD BY THE CITY OF OAK GROVE: PIDS: 04-33-24-22-0019 AND 04-33-24-22-0018

  moved by West, seconded by Wylie

  Passed

  MOTION CARRIED 5-0.

  p. 7↗Oak Grove — 09.29.202517\. CLOSED SESSION: MOTION BY COUNCIL MEMBER WEST, SECOND BY COUNCILMEMBER WYLIE FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3 (C) (3), THE CITY COUNCIL WILL MEET IN A CLOSED SESSION TO DETERMINE THE ASKING PRICE FOR REAL PROPERTY TO BE SOLD BY THE CITY OF OAK GROVE: PIDS: 04-…

• M13MOTION BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCILMEMBER WEST FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD.3(A), THE CITY COUNCIL WILL MEET IN A CLOSED SESSION FOR THE ANNUAL PERFORMANCE REVIEW OF THE CITY ADMINISTRATOR.

  Exact transcript text

  MOTION BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCILMEMBER WEST FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD.3(A), THE CITY COUNCIL WILL MEET IN A CLOSED SESSION FOR THE ANNUAL PERFORMANCE REVIEW OF THE CITY ADMINISTRATOR.

  moved by Tradewell, seconded by West

  Passed

  MOTION CARRIED 5-0.

  p. 7↗Oak Grove — 09.29.202518\. MOTION BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCILMEMBER WEST FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD.3(A), THE CITY COUNCIL WILL MEET IN A CLOSED SESSION FOR THE ANNUAL PERFORMANCE REVIEW OF THE CITY ADMINISTRATOR. MOTION CARRIED 5-0.

• M14MOTION TO ADJOURN MADE BY COUNCIL MEMBER BRAY JOHNSON.

  Exact transcript text

  MOTION TO ADJOURN MADE BY COUNCIL MEMBER BRAY JOHNSON

  moved by Bray Johnson, seconded by Wylie

  Passed

  • NWest

  p. 7↗Oak Grove — 09.29.2025MOTION TO ADJOURN MADE BY COUNCIL MEMBER BRAY JOHNSON SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (4-1) (WEST).

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

• Lowest quote for Cedar Drive NW geotechnical work was from Independent Testing Technologies, Inc.

  $6,678

  Motion MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-130 AUTHORIZING SUBSURFACE GEOTECHNICAL EXPLORATION AND COMPLETION OF A GEOTECHNICAL FOR THE CEDAR DRIVE NW (SAP 223-103-002) IMPROVEMENT. Passed(MOTION CARRIED (5-0).)
  p. 3↗Oak Grove — 09.29.2025The lowest quote was from Independent Testing Technologies, Inc. at $6,678.p. 3↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-130 AUTHORIZING SUBSURFACE GEOTECHNICAL EXPLORATION AND COMPLETION OF A GEOTECHNICAL FOR THE CEDAR DRIVE NW (SAP 223-103-002) IMPROVEMENT.

• Benefit level set at $6,200 per year of service for vested firefighters in the statewide volunteer firefighter plan (Resolution 2025-132).

  $6,200

  Motion MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-132 OPTING TO INCREASE THE BENEFIT LEVEL to $6,200 PER YEAR OF SERVICE FOR FIREFIGHTERS WHO ARE VESTED IN THE STATEWIDE VOLUNTEER FIREFIGHTER PLAN. Passed(MOTION CARRIED (5-0).)
  p. 4↗Oak Grove — 09.29.2025The Council discussed having a benefit level/years of service amount of $6,200. MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-132 OPTING TO INCREASE THE BENEFIT LEVEL to $6,200 PER YEAR OF SERVICE

What was on the agenda

26 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

1. 1Call to Order

   Meeting called to order at 6:00 PM.

   Approved
   p. 1↗Oak Grove — 09.29.25 Council Agenda1\. CALL TO ORDERp. 1↗Oak Grove — 09.29.2025The Regular Meeting of the Oak Grove City Council was called to order by Mayor Rolf at 6:00 PM on Monday, September 29, 2025.

2. 2Pledge of Allegiance

   Pledge was said (no separate action recorded).

   Approved
   p. 1↗Oak Grove — 09.29.25 Council Agenda2\. PLEDGE OF ALLEGIANCEp. 1↗Oak Grove — 09.29.2025Pledge of Allegiance was said, and roll call taken.

3. 3Roll Call

   Roll call taken; members listed as present in minutes.

   Approved
   p. 1↗Oak Grove — 09.29.25 Council Agenda3\. ROLL CALLp. 1↗Oak Grove — 09.29.2025Present: Weston Rolf, Mayor Angie Bray Johnson, Council Member Paul Tradewell, Council Member John West, Council Member Mike Wylie, Council Member

4. 4Announcements

   Mayor reported on attending a Metropolitan Council meeting and discussed preliminary budget/levy and gun rights comments.

   • budget/levy
   • gun rights discussion

   Discussion only
   p. 1↗Oak Grove — 09.29.25 Council Agenda4\. ANNOUNCEMENTSp. 1↗Oak Grove — 09.29.2025Mayor Rolf announced that he attended the Metropolitan Council meeting on September 17th. Mayor Rolf stated that the Council voted on the preliminary budget. There will be a 4.9% levy increase.p. 1↗Oak Grove — 09.29.2025He added that there have been discussions regarding gun rights being decided by the city, and that mayors desire that. He stated he does not support it, and if it were up to him, people would not need a permit to carry in the City as long as someone can legally carry a firearm.

5. 5Setting of Regular Agenda

   Regular agenda approved as presented (5-0).

   Approved
   p. 1↗Oak Grove — 09.29.25 Council Agenda5\. SETTING OF REGULAR AGENDAp. 1↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA AS PRESENTED. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED 5-0.

6. 6Public Forum

   Speakers are requested to come to the podium, state their name and address for the record, and limit their remarks to three minutes.

   Opened and closed; no speakers.

   No action
   p. 1↗Oak Grove — 09.29.25 Council Agenda6\. PUBLIC FORUM Speakers are requested to come to the podium, state their name and address for the record, and limit their remarks to three minutes.p. 1↗Oak Grove — 09.29.2025Mayor Rolf opened the Public Forum. Hearing none, he closed the public forum.

7. 7Approval of Council Minutes

   a. Budget Work Session September 8, 2025; b. Regular Meeting September 8, 2025; c. Special Meeting, September 12, 2025

   Approved all listed minutes (5-0).

   • minutes approvals

   Approved
   p. 1↗Oak Grove — 09.29.25 Council Agenda7\. APPROVAL OF COUNCIL MINUTES a. Budget Work Session September 8, 2025 b. Regular Meeting September 8, 2025 c. Special Meeting, September 12, 2025p. 1↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE THE BUDGET WORK SESSION MINUTES FOR SEPTEMBER 08, 2025, THE CITY COUNCIL MINUTES FOR SEPTEMBER 08, 2025, AND THE SPECIAL MEETING FOR SEPTEMBER 12, 2025. SECOND BY COUNCIL MEMBER WEST. MOTION CARRIED (5-0).

8. 8aAcknowledgement of Commission Minutes: Parks Commission - September 17, 2025

   Council acknowledged the Parks Commission minutes.

   • parks commission

   Approved
   p. 1↗Oak Grove — 09.29.25 Council Agenda## 8. ACKNOWLEDGEMENT OF COMMISSION MINUTES a. Parks Commission - September 17, 2025p. 1↗Oak Grove — 09.29.2025The Council acknowledged the Parks Commission minutes.

9. 9aPublic Hearing: Delinquent Utilities - Resolution 2025-125

   The Council held the required public hearing on delinquent utilities; staff explained that utility bills outstanding more than 90 days would be certified to property taxes, notices were sent, and residents were encouraged to contact the City for payment plans. With no public comments, the Council adopted Resolution 2025-125 adopting the final assessment roll for delinquent sewer, water, and street light utility charges.

   Public hearing opened/closed with no comments; Resolution 2025-125 adopted (5-0) adopting final assessment roll for delinquent utility charges.

   • delinquent utilities
   • special assessments

   Approved
   p. 1↗Oak Grove — 09.29.25 Council Agenda9\. PUBLIC HEARING a. Delinquent Utilities - Resolution 2025-125p. 2↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-125 ADOPTING THE FINAL ASSESSMENT ROLL PURSUANT TO M.S.444.075 FOR DELINQUENT SEWER, WATER, AND STREET LIGHT UTILITY CHARGES. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED (5-0).

10. 10aPresentation: ISD15 School Update

    Interim School Board member gave update; question raised about City's tax amount with follow-up needed.

    • ISD 15

    Discussion only
    p. 1↗Oak Grove — 09.29.25 Council Agenda10\. PRESENTATIONS a. ISD15 School Updatep. 2↗Oak Grove — 09.29.2025Interim School Board member Jessica Bakken-Kleven gave an update regarding the ISD 15 School District. Council member West asked what the City's tax amount would be. Ms. Bakken-Kleven replied that she would need to follow up.

11. 11aConsent Agenda: Claims and Accounts

    Approved as part of consent items A, B, C (5-0).

    • claims

    Consent calendar
    p. 1↗Oak Grove — 09.29.25 Council Agenda## 11. CONSENT AGENDA a. Claims and Accountsp. 2↗Oak Grove — 09.29.2025## MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

12. 11bConsent Agenda: Resolution 2025-126 Step increase Firefighter Chickering

    Approved as part of consent items A, B, C (5-0).

    • fire department personnel

    Consent calendar
    p. 1↗Oak Grove — 09.29.25 Council Agendab. Resolution 2025-126 Step increase Firefighter Chickeringp. 2↗Oak Grove — 09.29.2025## MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

13. 11cConsent Agenda: Resolution 2025-127 Charitable Gambling Premises Permit Application - Oak Roads

    Approved as part of consent items A, B, C (5-0).

    • charitable gambling

    Consent calendar
    p. 1↗Oak Grove — 09.29.25 Council Agendac. Resolution 2025-127 Charitable Gambling Premises Permit Application - Oak Roadsp. 2↗Oak Grove — 09.29.2025## MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, B, C. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

14. 11dConsent Agenda: Resolution 2025-128 Resignation Parks Commissioner Hodel

    The Council accepted the resignation of Parks Commissioner Hodel after pulling it from the consent agenda to recognize his long service and discuss timing of a replacement. Staff noted multiple applicants and interviews underway; later in the meeting, the Council appointed Tom Sullivan to the Parks Commission by adopting Resolution 2025-133.

    Pulled from consent; approved separately (5-0).

    • parks commission

    Approved
    p. 1↗Oak Grove — 09.29.25 Council Agendad. Resolution 2025-128 Resignation Parks Commissioner Hodelp. 2↗Oak Grove — 09.29.2025Council member Wylie pulled item D from the Consent Agenda.p. 3↗Oak Grove — 09.29.2025## MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE CONSENT AGENDA ITEM D. SECOND BY COUNCIL MEMBER WEST. MOTION CARRIED (5-0).

15. 12aConsulting Engineer: Resolution 2025-129 Final Pay Request for 2025 Street Improvement Project

    The Council approved Resolution 2025-129 for the final payment request for the 2025 Street Improvement Project, which staff said would improve roads in the Ponds development.

    Adopted Resolution 2025-129 approving final payment #2 to OMG Midwest, Inc. (5-0).

    • 2025 Street Improvement Project

    Approved
    p. 1↗Oak Grove — 09.29.25 Council Agendaa. Resolution 2025-129 Final Pay Request for 2025 Street Improvement Projectp. 3↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-129 APPROVING FINAL PAYMENT #2 TO OMG MIDWEST, INC. FOR THE 2025 STREET IMPROVEMENTS. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

16. 12bConsulting Engineer: Resolution 2025-130 Cedar Drive NW Improvements Project - Geotechnical and Report Proposal

    For the early stages of the Cedar Drive NW improvement (SAP 223-103-002), the Council approved geotechnical exploration and a geotechnical report. Staff noted the lowest quote was $6,678 from Independent Testing Technologies, Inc., and expressed hope the road could be reconditioned rather than reconstructed.

    Adopted Resolution 2025-130 authorizing geotechnical work; minutes cite lowest quote of $6,678 from Independent Testing Technologies, Inc. (5-0).

    • Cedar Drive NW improvements

    Approved
    p. 1↗Oak Grove — 09.29.25 Council Agendab. Resolution 2025-130 Cedar Drive NW Improvements Project -Geotechnical and Report Proposalp. 3↗Oak Grove — 09.29.2025Engineer Schwartz noted that they are in the initial stages of Cedar Drive NW. The lowest quote was from Independent Testing Technologies, Inc. at $6,678.p. 3↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-130 AUTHORIZING SUBSURFACE GEOTECHNICAL EXPLORATION AND COMPLETION OF A GEOTECHNICAL FOR THE CEDAR DRIVE NW (SAP 223-103-002) IMPROVEMENT. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED (5-0).

17. 12cConsulting Engineer: Engineer Updates

    Engineer reported reaching out to Anoka County to meet about the highway.

    • highway coordination

    Discussion only
    p. 1↗Oak Grove — 09.29.25 Council Agendac. Engineer Updatesp. 3↗Oak Grove — 09.29.2025Engineer Schwartz updated the Council that he has reached out to Anoka County about the highway and is trying to find a time to meet with the County Engineer and Assistant County Engineer.

18. 13aFire Chief Updates

    Fire call statistics presented.

    • fire department operations

    Discussion only
    p. 1↗Oak Grove — 09.29.25 Council Agenda## 13. FIRE CHIEF a. Fire Chief Updatesp. 3↗Oak Grove — 09.29.2025The statistics for the month of August included: 5 Building fires 1 Illegal Burn 2 Smoke Investigation 32 Medical calls

19. 13bResolution 2025-131 Accepting FEMA AFG Grant

    The Council accepted a FEMA Assistance to Firefighters Grant (AFG) award after the Fire Chief reported the City received a $323,809.52 grant and discussed department updates including new hires and a pancake breakfast fundraiser.

    Accepted FEMA AFG grant award (5-0).

    • FEMA AFG grant

    Approved
    p. 1↗Oak Grove — 09.29.25 Council Agendab. Resolution 2025-131 Accepting FEMA AFG Grantp. 4↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 2025-131 ACCEPTING FEMA ASSISTANCE TO FIREFIGHTERS GRANT (AFG) AWARD. SECOND BY COUNCIL MEMBER TRADEWELL. MOTION CARRIED (5-0).

20. 13cResolution 2025-132 Oak Grove Fire Relief Association Request for Pension Increase for Years of Service

    The Fire Chief requested an increase for the PERA account and discussed how state fire insurance funds support the account and the importance of investing. The Council discussed benefit levels and adopted Resolution 2025-132 increasing the benefit level to $6,200 per year of service for vested firefighters; one council member stated comfort with a $6,600 benefit level but the motion text reflects $6,200.

    Adopted Resolution 2025-132 increasing benefit level to $6,200 per year of service (5-0).

    • fire relief association pension

    Approved
    p. 1↗Oak Grove — 09.29.25 Council Agendac. Resolution 2025-132 Oak Grove Fire Relief Association Request for Pension Increase for Years of Servicep. 4↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 2025-132 OPTING TO INCREASE THE BENEFIT LEVEL to $6,200 PER YEAR OF SERVICE FOR FIREFIGHTERS WHO ARE VESTED IN THE STATEWIDE VOLUNTEER FIREFIGHTER PLAN. SECOND BY COUNCIL MEMBER WEST.p. 4↗Oak Grove — 09.29.2025Council member Bray Johnson mentioned that the market is competitive and would not want to lose any firefighters and added that she is comfortable with the $6,600 benefit level. MOTION CARRIED (5-0).

21. 14aCity Administrator Updates

    The Council accepted the resignation of Parks Commissioner Hodel after pulling it from the consent agenda to recognize his long service and discuss timing of a replacement. Staff noted multiple applicants and interviews underway; later in the meeting, the Council appointed Tom Sullivan to the Parks Commission by adopting Resolution 2025-133.

    The City Administrator reported contacting additional animal control providers; one was at capacity, one had not responded, and one provided a sample contract. The Council discussed budget expectations, was told the current budget is a couple thousand dollars, and that the provider in contact would double the cost; the Council also discussed shifting more responsibility/fees to homeowners to help cover back-end costs.

    Discussed animal control provider outreach/cost, Met Council system statements for 2050 comp plan, Parks Commission applicants and Planning Commission scheduling, and appointment of Tom Sullivan by Resolution 2025-133.

    • animal control
    • 2050 Comprehensive Plan
    • parks commission appointment
    • planning commission scheduling

    Discussion only
    p. 2↗Oak Grove — 09.29.25 Council Agenda# 14. CITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS a. Administrator Updatesp. 4↗Oak Grove — 09.29.2025Administrator Wickham stated that he reached out to additional animal control providers. One provider is at capacity, one provider has not responded, and one provider has provided a sample contract.p. 4↗Oak Grove — 09.29.2025Administrator Wickham replied that it is a couple of thousand dollars, and the one provider that he is in contact with would double the cost.p. 5↗Oak Grove — 09.29.2025Administrator Wickham stated that the City received the system statements from the Metropolitan Council, which is the next step in the 2050 Comprehensive Plan.p. 5↗Oak Grove — 09.29.2025MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON, TO ADOPT RESOLUTION 2025-133 APPROVING THE APPOINTMENT OF PARKS COMMISSIONER TOM SULLIVAN. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (5-0).

22. 15aMayor/Council Requests/Updates: Ordinance of the Month - Review Ordinance Section 109-195 Home Occupation Interim Use Permits (IUP)

    As the monthly ordinance review, the Council reviewed home occupation interim use permits and discussed concerns about permits becoming too large, including traffic, neighborhood noise, outdoor storage, and whether some uses should have more frequent inspections than the current five-year cycle. The Council considered a moratorium but agreed not to impose one, and decided to bring the item back at the next meeting for more time to develop suggestions before sending it to the Planning Commission for review.

    Reviewed home occupation IUP ordinance; discussed traffic/noise/outdoor storage, inspection frequency, and decided not to impose a moratorium; item to be brought back next meeting for more time and then sent to Planning Commission.

    • home occupation IUP ordinance

    Discussion only
    p. 2↗Oak Grove — 09.29.25 Council Agenda## 15. MAYOR/COUNCIL REQUESTS/UPDATES a. Ordinance of the Month - Review Ordinance Section 109-195 Home Occupation Interim Use Permits (IUP)p. 5↗Oak Grove — 09.29.2025Administrator Wickham reviewed Ordinance Section 109-195 Home Occupation Interim Use Permits (IUP) and read the criteria. He noted that there are some concerns that the Home Occupation IUPs are getting too large.p. 6↗Oak Grove — 09.29.2025The Council agreed not to impose a moratorium.p. 6↗Oak Grove — 09.29.2025Mayor Rolf suggested including the item in the next Council meeting so that the Council has more time to come up with suggestions. After the next meeting, it could be sent to the Planning Commission to review.

23. 16aClosed Session: Determine asking price for real property PID: 28-33-24-32-0002

    Pursuant to Minnesota Statute 13D.05, subd. 3 (c) (3).

    The Council went into three closed sessions: two to determine asking prices for specified City-owned properties (PID 28-33-24-32-0002 and PIDs 04-33-24-22-0019/0018) and one for the annual performance review of the City Administrator. The minutes record entry times for each closed session and that the regular meeting resumed at 8:58 PM.

    Council voted to go into closed session; entered closed session at 7:35 PM.

    • closed session real property

    Approved
    p. 2↗Oak Grove — 09.29.25 Council Agendaa. Pursuant to Minnesota Statute 13D.05, subd. 3 (c) (3), the City Council will meet in a closed session to determine the asking price for real property to be sold by the City of Oak Grove: PID: 28-33-24-32-0002.p. 7↗Oak Grove — 09.29.202516\. MOTION BY COUNCIL MEMBER WEST, SECOND BY COUNCILMEMBER TRADEWELL FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3 (C) (3), THE CITY COUNCIL WILL MEET IN A CLOSED SESSION TO DETERMINE THE ASKING PRICE FOR REAL PROPERTY TO BE SOLD BY THE CITY OF OAK GROVE: PID: 28-33-24-32-0002…

24. 16bClosed Session: Determine asking price for real property PIDs: 04-33-24-22-0019 and 04-33-24-22-0018

    Pursuant to Minnesota Statute 13D.05, subd. 3 (c) (3).

    The Council went into three closed sessions: two to determine asking prices for specified City-owned properties (PID 28-33-24-32-0002 and PIDs 04-33-24-22-0019/0018) and one for the annual performance review of the City Administrator. The minutes record entry times for each closed session and that the regular meeting resumed at 8:58 PM.

    Council voted to go into closed session; entered closed session at 7:43 PM.

    • closed session real property

    Approved
    p. 2↗Oak Grove — 09.29.25 Council Agendab. Pursuant to Minnesota Statute 13D.05, subd. 3 (c) (3), the City Council will meet in a closed session to determine the asking price for real property to be sold by the City of Oak Grove: PIDs: 04-33-24-22-0019 and 04-33-24-22-0018p. 7↗Oak Grove — 09.29.202517\. CLOSED SESSION: MOTION BY COUNCIL MEMBER WEST, SECOND BY COUNCILMEMBER WYLIE FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3 (C) (3), THE CITY COUNCIL WILL MEET IN A CLOSED SESSION TO DETERMINE THE ASKING PRICE FOR REAL PROPERTY TO BE SOLD BY THE CITY OF OAK GROVE: PIDS: 04-…

25. 16cClosed Session: Annual performance review of the City Administrator

    Pursuant to Minnesota Statute 13D.05, subd.3(a).

    The Council went into three closed sessions: two to determine asking prices for specified City-owned properties (PID 28-33-24-32-0002 and PIDs 04-33-24-22-0019/0018) and one for the annual performance review of the City Administrator. The minutes record entry times for each closed session and that the regular meeting resumed at 8:58 PM.

    Council voted to go into closed session; entered closed session at 7:50 PM; regular meeting resumed at 8:58 PM.

    • closed session performance review

    Approved
    p. 2↗Oak Grove — 09.29.25 Council Agendac. Pursuant to Minnesota Statute 13D.05, subd.3(a), the City Council will meet in a closed session for the annual performance review of the City Administrator.p. 7↗Oak Grove — 09.29.202518\. MOTION BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCILMEMBER WEST FOR THE COUNCIL TO GO INTO CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD.3(A), THE CITY COUNCIL WILL MEET IN A CLOSED SESSION FOR THE ANNUAL PERFORMANCE REVIEW OF THE CITY ADMINISTRATOR. MOTION CARRIED 5-0. THE CITY COUNCIL ENTERED INTO C…

26. 17Adjournment

    Adjourned at 8:58 PM on a 4-1 vote (West no).

    Approved
    p. 2↗Oak Grove — 09.29.25 Council Agenda17\. ADJOURNMENTp. 7↗Oak Grove — 09.29.2025MOTION TO ADJOURN MADE BY COUNCIL MEMBER BRAY JOHNSON SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED (4-1) (WEST). MEETING ADJOURNED AT 8:58 PM.

Alternatives considered

Options the council weighed, and what happened to them. The record of the road not taken.

• Cedar Drive NW road treatment approach

  mentioned only

  Recondition the road instead of being reconstructed

  Why: Staff indicated they were hoping reconditioning could be used; no decision recorded at this meeting.

  Raised by Staff

• Parks Commission vacancy filling process

  mentioned only

  Pick one of the candidates already interviewed instead of posting a new position

  Why: Suggestion made during discussion; later appointment made but record does not tie it explicitly to the posting question.

  Raised by Council member Wylie

• Home Occupation IUP ordinance changes timing

  rejected

  Impose a moratorium on IUPs while updating the ordinance

  Why: Council agreed not to impose a moratorium.

  Raised by Mayor Rolf

• Animal control service sourcing

  under study

  Change animal control provider(s) (additional providers contacted; one sample contract received)

  Cost comparison: "the one provider that he is in contact with would double the cost" compared to the current "couple of thousand dollars" budget

  Why: Administrator reported provider outreach and cost concerns; no contract decision recorded at this meeting.

  Raised by Administrator Wickham

• Firefighter pension benefit level (Resolution 2025-132)

  rejected

  Set benefit level at $6,600 per year of service

  Cost comparison: $6,600 discussed versus motion to increase benefit level to $6,200

  Why: Motion adopted specified $6,200; minutes do not record any amendment to $6,600.

  Raised by Council member Bray Johnson

Sources

Documents and recordings archived for this meeting, when available.

• Document

  Oak Grove — 09.29.25 Council Agenda

  Agenda · Monday, September 29, 2025

  2 pages

  ↗
• Document

  Oak Grove — 09.29.2025

  Minutes · Monday, September 29, 2025

  7 pages

  ↗