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Oak Grove City Council meeting, September 30, 2024

City Council

Monday, September 30, 2024

What happened

Council approved the agenda (adding an election update), approved prior minutes, approved most consent items (with the election-judges item separated due to a councilmember abstention), heard county highway updates, discussed fire station/city hall project committee formation, approved a gambling-fund AED resolution, and adopted (then reconsidered/clarified) a resolution to end electronic poll pads and return to paper poll books.

Motions and votes

8 motions on the record.

  • M1MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA WITH THE ADDITION.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA WITH THE ADDITION.

    moved by WEST, seconded by TRADEWELL

    Passed
    • YRolf
    • YBray Johnson
    • YTradewell
    • YWest
    • ·Wylie
    p. 1p. 1
  • M2MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE THE BUDGET WORK SESSION MINUTES FOR SEPTEMBER 9, 2024, AND CITY COUNCIL MINUTES FOR SEPTEMBER 9,2024.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE THE BUDGET WORK SESSION MINUTES FOR SEPTEMBER 9, 2024, AND CITY COUNCIL MINUTES FOR SEPTEMBER 9,2024.

    moved by TRADEWELL, seconded by BRAY JOHNSON

    Passed
    • YRolf
    • YBray Johnson
    • YTradewell
    • YWest
    • ·Wylie
    p. 2p. 1
  • M3MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, C, D, E, F.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEMS A, C, D, E, F.

    moved by WEST, seconded by TRADEWELL

    Passed
    • YRolf
    • YBray Johnson
    • YTradewell
    • YWest
    • ·Wylie
    p. 2p. 1
  • M4MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE CONSENT AGENDA ITEM B.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE CONSENT AGENDA ITEM B.

    moved by TRADEWELL, seconded by WEST

    Passed
    • YRolf
    • YTradewell
    • YWest
    • ABray Johnson
    • ·Wylie
    p. 2p. 1
  • M5MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE RESOLUTION 24-100 USING GAMBLING FUND.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE RESOLUTION 24-100 USING GAMBLING FUND.

    moved by WEST, seconded by BRAY JOHNSON

    Passed
    • YRolf
    • YBray Johnson
    • YTradewell
    • YWest
    • ·Wylie
    p. 4p. 1
  • M6MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE RESOLUTION 24-101 TO TERMINATE FOR USE OF ELECTRONIC ROSTER SYSTEM AND RETURN TO USING ONLY PAPER POLL BOOKS.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE RESOLUTION 24-101 TO TERMINATE FOR USE OF ELECTRONIC ROSTER SYSTEM AND RETURN TO USING ONLY PAPER POLL BOOKS.

    moved by WEST, seconded by BRAY JOHNSON

    Passed
    • YRolf
    • YBray Johnson
    • YTradewell
    • YWest
    • ·Wylie
    p. 5p. 1
  • M7MOTION MADE BY COUNCIL MEMBER WEST TO RECONSIDER THE MOTION TO APPROVE THE LONG VERSION OF RESOLUTION 24-101 TO TERMINATE FOR USE OF ELECTRONIC ROSTER SYSTEM AND RETURN TO USING ONLY PAPER POLL BOOKS.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WEST TO RECONSIDER THE MOTION TO APPROVE THE LONG VERSION OF RESOLUTION 24-101 TO TERMINATE FOR USE OF ELECTRONIC ROSTER SYSTEM AND RETURN TO USING ONLY PAPER POLL BOOKS.

    moved by WEST, seconded by BRAY JOHNSON

    Passed
    • YRolf
    • YBray Johnson
    • YTradewell
    • YWest
    • ·Wylie
    p. 5p. 1
  • M8MOTION TO ADJOURN MADE BY COUNCIL MEMBER WEST.

    moved by WEST, seconded by TRADEWELL

    Passed
    • YRolf
    • YBray Johnson
    • YTradewell
    • YWest
    • ·Wylie
    p. 6p. 1

What was on the agenda

21 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

  1. Call to Order / Pledge / Roll CallCALL TO ORDER; PLEDGE OF ALLEGIANCE; ROLL CALL

    Meeting called to order; roll call recorded with Wylie absent.

    Approved
    p. 1p. 1
  2. 1ANNOUNCEMENTS

    Announcements included Fire Department pancake breakfast and budget/levy-rate comments.

    • Announcements
    • Budget/levy rate
    Discussion only
    p. 1p. 1
  3. 2SETTING OF REGULAR AGENDA

    Approve regular agenda as presented or add/delete an agenda item by majority vote.

    Approved with the addition of an election update as item 10.

    • Agenda setting
    • Election update
    Approved
    p. 1p. 1
  4. 3PUBLIC FORUM

    Public comments limited to three minutes; speakers state name/address.

    Public comment about city-owned property by Lake George and boat mooring issue; administrator reported owners identified and letter sent.

    • Public forum
    • City property / Lake George
    Discussion only
    p. 1p. 1
  5. 4APPROVAL OF MINUTES

    A. Budget Work Session - September 9, 2024; B. City Council Minutes - September 9, 2024

    Approved both September 9, 2024 minutes items in one motion.

    • Minutes approval
    Approved
    p. 1p. 2
  6. 5ACONSENT AGENDA — Claims and Accounts

    Approved as part of consent items A, C, D, E, F.

    • Consent agenda
    • Claims
    Consent calendar
    p. 1p. 2
  7. 5BCONSENT AGENDA — Resolution 24-095 Election Judges - November 5, 2024

    Council discussed whether Bray Johnson should vote on the consent agenda because one item approved Bray Johnson as an election judge. On advice of the city attorney that the item could be pulled or she could abstain, the mayor pulled the election-judges resolution from the consent agenda and it was approved separately with Bray Johnson abstaining.

    Pulled from consent due to conflict/abstention discussion; approved separately with Bray Johnson abstaining.

    • Elections
    • Election judges
    • Conflict/abstention
    Approved
    p. 1p. 2p. 2
  8. 5CCONSENT AGENDA — Resolution 24-096 Closing Escrow Accounts

    Approved as part of consent items A, C, D, E, F.

    • Consent agenda
    • Escrow
    Consent calendar
    p. 1p. 2
  9. 5DCONSENT AGENDA — Resolution 24-097 Conditional Offers of Employment Fire

    Approved as part of consent items A, C, D, E, F.

    • Consent agenda
    • Fire department
    • Employment
    Consent calendar
    p. 1p. 2
  10. 5ECONSENT AGENDA — Resolution 24-098 Conditional Offer of Employment Public Works

    Approved as part of consent items A, C, D, E, F.

    • Consent agenda
    • Public works
    • Employment
    Consent calendar
    p. 1p. 2
  11. 5FCONSENT AGENDA — Resolution 24-099 Minor Subdivision - Stahl/Detterman/Jones

    A resident (Shawn Detterman) raised concerns about the conditions of approval for the minor subdivision Resolution 24-099. The mayor said he would discuss concerns after the meeting, and council approved the item as part of the consent agenda motion.

    Approved as part of consent items A, C, D, E, F; resident spoke to conditions of approval.

    • Consent agenda
    • Minor subdivision
    • Stahl/Detterman/Jones
    Consent calendar
    p. 1p. 2
  12. 6APRESENTATIONS — Anoka County Highway Department - Project Updates

    County staff presented 5-year program and upcoming projects; councilmembers discussed traffic management and roundabout scoring.

    • Road projects
    • Anoka County Highway
    Discussion only
    p. 1p. 3
  13. 7AFIRE STATION/CITY HALL BUILDING PROJECT DISCUSSION — Architectural Design Services Agreement - Status Update

    Staff reported the architectural design services agreement for the fire station/city hall project was still being developed and would come back for approval at the next meeting. Council discussed creating a project committee to meet several times per month for design work, with West and Tradewell to serve on the committee and report back through the construction phases.

    Administrator reported agreement still in progress for next meeting; council discussed forming a project committee with West and Tradewell.

    • Fire station/city hall project
    • Architectural services
    • Project committee
    Discussion only
    p. 1p. 3
  14. 8ACONSULTING ENGINEER — Engineer Updates

    During the engineer update, the mayor asked about the pedestrian crossing on 221st. The city engineer said he would bring a memo outlining alternatives for the crossing to the October 14 meeting.

    Engineer discussed initial talks on 2025 road improvements; mayor asked about 221st pedestrian crossing; memo with alternatives planned for Oct. 14.

    • Engineering updates
    • 2025 road improvements
    • 221st pedestrian crossing
    Discussion only
    p. 1p. 3
  15. 9AFIRE DEPARTMENT — Fire Chief Updates

    Fire Chief reported June call statistics and year-to-date calls.

    • Fire department
    • Call statistics
    Discussion only
    p. 1p. 4
  16. 9BFIRE DEPARTMENT — Resolution 24-100 Purchase and Installation of Outdoor Mounted AEDs for HeartSafe Program

    Council approved Resolution 24-100 for purchase and installation of outdoor mounted AEDs for the HeartSafe Program, specifying the gambling fund as the funding source.

    Approved Resolution 24-100 using gambling fund.

    • AEDs
    • HeartSafe Program
    • Gambling fund
    Approved
    p. 1p. 4
  17. 10AELECTION — Poll Pad Discussion

    Added to agenda at meeting.

    Council held an election discussion about whether to continue using electronic poll pads (electronic roster system) or return to paper registration books. After public comment and discussion of the county’s position and agreements (including a 2018 stand-alone agreement and a 2022 Joint Powers Agreement), council approved Resolution 24-101 to terminate use of the electronic roster system and use only paper poll books, then reconsidered to clarify that the long version of the resolution was the intended version.

    Council adopted Resolution 24-101 to terminate electronic roster (poll pads) and return to paper poll books, then reconsidered/clarified approving the long version.

    • Election
    • Poll pads
    • Electronic roster
    • Joint Powers Agreement
    Approved
    p. 1p. 4p. 5
  18. 11ACITY ATTORNEY — Attorney Updates

    Attorney had no specific updates; indicated he wanted to comment during administrator updates.

    • City attorney
    Discussion only
    p. 1p. 5
  19. 12ACITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS — Administrator Updates

    Administrator proposed having MSA review/comment on 2050 Met Council Regional Plan; announced Oct. 14 public hearing on delinquent utilities; mayor thanked Planning Commission Chair Brad Johnson.

    • Administrator updates
    • Met Council 2050 plan comments
    • Delinquent utilities public hearing
    Discussion only
    p. 1p. 5
  20. 13MAYOR/COUNCIL REQUESTS/UPDATES

    West discussed tree lighting planning; Bray Johnson asked about purchasing soccer nets; next meeting announced.

    • Council updates
    • Parks recreation
    Discussion only
    p. 2p. 5
  21. 14ADJOURNMENT

    Adjourned at 7:19 PM.

    Approved
    p. 2p. 6

Alternatives considered

Options the council weighed, and what happened to them. The record of the road not taken.

  • Election administration roster system (poll pads)

    adopted

    Return to the paper registration books (paper poll books) instead of electronic poll pads

    Why: Mayor indicated desire to return to paper registration books; council approved Resolution 24-101 to terminate electronic roster system and use only paper poll books.

    Raised by Mayor Rolf

  • Consent agenda handling of Resolution 24-095 (Election Judges)

    adopted

    Pull item B from the consent agenda versus having Bray Johnson abstain while voting the full consent agenda

    Why: Attorney advised it could be pulled or Bray Johnson could abstain; mayor pulled item B and it was approved separately with Bray Johnson abstaining.

    Raised by Joe Sathe

  • Resolution 24-101 version selection (long vs short)

    adopted

    Approve the long version of Resolution 24-101 versus another (short) version

    Why: Administrator asked to clarify which version council intended; attorney advised reconsideration; council reconsidered to approve the long version.

    Raised by City Administrator Wickham

  • Pedestrian crossing on 221st

    under study

    Develop and consider alternatives for the crossing (to be outlined in a memo)

    Why: Engineer stated he would provide a memo outlining alternatives at the October 14 meeting.

    Raised by Mayor Rolf

Sources

Documents and recordings archived for this meeting, when available.

Agenda

Open PDF ↗

What was on the agenda.

Packet

Not in this archive

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?