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Oak Grove City Council meeting, August 26, 2024

City Council

Monday, August 26, 2024

What happened

Council approved the agenda, minutes, multiple consent items (with some pulled for separate votes), approved the 2025 law enforcement contract, adopted Ordinance 2024-04 related to a cannabis-business moratorium study, approved an engineer pay request and fire purchases, and directed staff to return with engagement/financing proposals for the combined City Hall/Fire Station project.

Motions and votes

12 motions on the record. Split votes are highlighted.

  • M1MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA WITH THE ADDITION.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE REGULAR AGENDA WITH THE ADDITION.

    moved by West, seconded by Wylie

    Passed

    MOTION CARRIED. 5-0.

    p. 1

  • M2MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE THE BUDGET WORK SESSION MINUTES FOR JULY 29, 2024, AND CITY COUNCIL MINUTES FOR JULY 29,2024.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE THE BUDGET WORK SESSION MINUTES FOR JULY 29, 2024, AND CITY COUNCIL MINUTES FOR JULY 29,2024.

    moved by Wylie, seconded by Bray Johnson

    Passed

    MOTION CARRIED (5-0).

    p. 1

  • M3MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE CONSENT AGENDA ITEMS A, B, C, F.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE CONSENT AGENDA ITEMS A, B, C, F.

    moved by Tradewell, seconded by Wylie

    Passed

    MOTION CARRIED. (5-0).

    p. 2

  • M4MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEM C, D.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEM C, D.

    moved by West, seconded by Wylie

    Passed

    MOTION CARRIED. (5-0).

    p. 2

  • M5MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE CONSENT AGENDA ITEM G.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE CONSENT AGENDA ITEM G.

    moved by Bray Johnson, seconded by Wylie

    Passed

    MOTION CARRIED. (5-0).

    p. 2

  • M6MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE 2025 LAW ENFORCEMENT CONTRACT.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE 2025 LAW ENFORCEMENT CONTRACT.

    moved by Bray Johnson, seconded by Wylie

    PassedSplit vote
    • YRolf
    • YBray Johnson
    • YTradewell
    • NWest
    • YWylie
    p. 3p. 1

  • M7MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE ORDINANCE 2024-04.

    moved by Wylie, seconded by Tradewell

    Passed

    MOTION CARRIED. (5-0).

    p. 3

  • M8MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE PAY REQUEST BY RESOLUTION 24-086.

    moved by West, seconded by Wylie

    Passed

    MOTION CARRIED. (5-0).

    p. 5

  • M9MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE RESOLUTION 24-082.

    moved by Tradewell, seconded by West

    Passed

    MOTION CARRIED. (5-0).

    p. 5

  • M10MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE RESOLUTION 24-084 USING GAMBLING FUND.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE RESOLUTION 24-084 USING GAMBLING FUND.

    moved by West, seconded by Bray Johnson

    Passed

    MOTION CARRIED. (5-0).

    p. 5

  • M11MOTION MADE BY COUNCIL MEMBER WEST TO DIRECT STAFF TO BRING BACK ENGAGEMENT AND FINANCING PROPOSALS TO MOVE FORWARD WITH THE FIRE STATION/CITY HALL PROJECT.

    Exact transcript text

    MOTION MADE BY COUNCIL MEMBER WEST TO DIRECT STAFF TO BRING BACK ENGAGEMENT AND FINANCING PROPOSALS TO MOVE FORWARD WITH THE FIRE STATION/CITY HALL PROJECT.

    moved by West, seconded by Bray Johnson

    Passed

    MOTION CARRIED. (5-0).

    p. 7

  • M12MOTION TO ADJOURN MADE BY COUNCIL MEMBER BRAY JOHNSON.

    moved by Bray Johnson, seconded by Tradewell

    PassedSplit vote
    • YRolf
    • YBray Johnson
    • YTradewell
    • NWest
    • YWylie
    p. 8p. 1

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

  • 2025 Law Enforcement Contract gross cost of service.

    $999,037

    Motion MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE 2025 LAW ENFORCEMENT CONTRACT. Passed(MOTION CARRIED. 4-1 (WEST).)
    p. 3

  • 2025 Law Enforcement Contract net cost after state aid.

    $965,773

    Motion MOTION MADE BY COUNCIL MEMBER BRAY JOHNSON TO APPROVE THE 2025 LAW ENFORCEMENT CONTRACT. Passed(MOTION CARRIED. 4-1 (WEST).)
    p. 3

What was on the agenda

28 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

  1. 1Announcements

    Mayor announcement recorded in minutes.

    • Announcements
    • Meet the Candidate forum
    Discussion only
    p. 1p. 1

  2. 2Setting of Regular Agenda

    Approve the regular agenda as presented or add/delete an agenda item by a majority vote.

    Approved with addition of Resolution 24-088 as consent item G.

    • Agenda
    Approved
    p. 1p. 1

  3. 3Public Forum

    Public comments limited to three minutes.

    No speakers; public forum opened and closed.

    • Public forum
    No action
    p. 1p. 1

  4. 4AApproval of Minutes: Budget Work Session - July 29, 2024

    Approved as part of a single motion covering 4A and 4B.

    • Minutes
    Approved
    p. 1p. 1

  5. 4BApproval of Minutes: City Council Minutes - July 29, 2024

    Approved as part of a single motion covering 4A and 4B.

    • Minutes
    Approved
    p. 1p. 1

  6. 5AAcknowledgement of Commission Minutes: Parks Commission - August 21, 2024

    Acknowledged; no motion recorded.

    • Parks Commission
    No action
    p. 1p. 2

  7. 6AConsent Agenda: Claims and Accounts

    Approved under consent agenda motion for items A, B, C, F.

    • Consent agenda
    • Claims
    Consent calendar
    p. 1p. 2

  8. 6BConsent Agenda: Renewal of Interim Use Permit (IUP) for Powers at 22000 Norway Street NW - Resolution 24-085

    Approved under consent agenda motion for items A, B, C, F.

    • Consent agenda
    • IUP
    • Powers
    • 22000 Norway Street NW
    Consent calendar
    p. 1p. 2p. 2

  9. 6CConsent Agenda: Resolution 24-087 ratifying minor subdivision with variance for Jan Jacoby Carlson (as approved previously)

    Approved (appears approved twice due to minutes text); first under items A, B, C, F; then again in a separate motion for items C and D as written in minutes.

    • Consent agenda
    • Minor subdivision
    • Variance
    • Jan Jacoby Carlson
    Consent calendar
    p. 1p. 2p. 2p. 2

  10. 6DConsent Agenda: Resignation - Gallagher - Resolution 24-080

    Pulled from consent and approved in separate motion (minutes text says items C, D).

    • Resignation
    • Consent agenda
    Approved
    p. 1p. 2p. 2

  11. 6EConsent Agenda: Resignation - Schaar - Resolution 24-081

    Item was pulled from consent, but the minutes do not show a motion/vote specifically approving item E.

    • Resignation
    • Consent agenda
    Outcome unrecorded
    p. 1p. 2

  12. 6FConsent Agenda: Crack Sealing - Resolution 24-083

    Approved under consent agenda motion for items A, B, C, F.

    • Consent agenda
    • Crack sealing
    Consent calendar
    p. 1p. 2p. 2

  13. 6GConsent Agenda (added): Resolution 24-088 Donation from Patriot Homes, LLC for Soccer Nets

    The administrator added Resolution 24-088 to the consent agenda to accept a $500 donation from Patriot Homes, LLC for soccer nets. A council member requested the item be pulled from the consent agenda and it was approved separately, after which council members thanked the donor for the contribution.

    Pulled from consent and approved by separate motion.

    • Donation
    • Parks
    • Soccer nets
    Approved
    p. 1p. 2p. 2

  14. 7ASheriff's Report: July Report

    Council reviewed the sheriff’s July call statistics and discussed the proposed 2025 law enforcement contract, including concerns that options for reduced coverage hours were not included and concerns about the contract’s increase. The council then approved the 2025 law enforcement contract on a 4-1 vote, with West voting no.

    Statistics presented; no motion recorded.

    • Sheriff
    • Public safety
    • Call statistics
    Discussion only
    p. 1p. 4

  15. 7BSheriff's Report: 2025 Law Enforcement Contract

    Council reviewed the sheriff’s July call statistics and discussed the proposed 2025 law enforcement contract, including concerns that options for reduced coverage hours were not included and concerns about the contract’s increase. The council then approved the 2025 law enforcement contract on a 4-1 vote, with West voting no.

    Approved 4-1 (West no).

    • Sheriff
    • Law enforcement contract
    • Budget
    Approved
    p. 1p. 3p. 3

  16. 8APublic Hearing: Proposed amendment to Ordinance 2023-02 authorizing a study imposing a moratorium on cannabis businesses (Ordinance 2024-04)

    Council held a public hearing on Ordinance 2024-04 amending Ordinance 2023-02 related to a study imposing a moratorium on cannabis businesses; no one spoke, and the council adopted Ordinance 2024-04 unanimously. Council then discussed follow-up cannabis regulatory topics, including zoning and buffers, registration and compliance checks, limiting licenses (1 or 0), hours of operation, whether temporary cannabis events can be prohibited, and how to define daycare for buffer purposes; the attorney indicated he would look into prohibiting temporary events and suggested a separate zoning-only ordinance could be brought back.

    Public hearing held with no comments; Ordinance 2024-04 approved 5-0.

    • Cannabis
    • Moratorium
    • Ordinance 2024-04
    Approved
    p. 1p. 3p. 3

  17. 9AConsulting Engineer: Final Pay Request for Poppy Street NW/St. Francis State Aid Project - Resolution 24-086

    Approved by motion 5-0.

    • Engineering
    • State Aid Project
    • Poppy Street NW
    Approved
    p. 1p. 5

  18. 9BConsulting Engineer Updates

    Engineer and staff provided project updates and responded to questions.

    • Engineering
    • Road projects
    • Crosswalk
    • Trail improvements
    • Roundabout signage
    Discussion only
    p. 2p. 5p. 5

  19. 10AFire: Request for Purchase - Personal Protective Equipment Helmets, Gloves, Boots - Resolution 24-082

    Resolution 24-082 approved 5-0.

    • Fire
    • PPE purchase
    Approved
    p. 2p. 5

  20. 10BFire: Request for Purchase - Recruitment Video - Resolution 24-084

    Resolution 24-084 approved 5-0; noted as using gambling fund.

    • Fire
    • Recruitment
    • Gambling fund
    Approved
    p. 2p. 5

  21. 10CFire Chief Updates

    Fire Chief provided operational and call-statistics updates.

    • Fire
    • Grants
    • AED training
    • Vehicle sale
    • Staffing
    Discussion only
    p. 2p. 5

  22. 11ACity Attorney Updates

    No specific updates; attorney planned to comment during administrator updates.

    • Attorney
    Discussion only
    p. 2p. 6

  23. 12ACity Administrator Updates: Sewer and Water Agreements - City of St. Francis

    Administrator reported outreach to a property owner east of The Ponds regarding future hookup interest.

    • Utilities
    • St. Francis
    • Sewer and water
    Discussion only
    p. 2p. 6

  24. 12BCity Administrator Updates: Code Enforcement Update

    Deadlines approaching; possible presentation by Rum River Consultants; discussed ongoing case at 21540 Linnett St. NW and nuisance abatement as next step.

    • Code enforcement
    • Nuisance abatement
    • 21540 Linnett St. NW
    Discussion only
    p. 2p. 6p. 6

  25. 12CCity Administrator Updates: Lake George Parkway Update

    Discussed emails about a second pontoon moored in the right-of-way; staff surveying and will return with options.

    • Lake George Parkway
    • Right-of-way
    • Pontoon
    Discussion only
    p. 2p. 6

  26. 12DCity Administrator Updates: Administrator Updates

    Newsletter timing and planning-services quote intent discussed.

    • Newsletter
    • Planning services
    Discussion only
    p. 2p. 6

  27. 13AMayor/Council Requests/Updates: City Hall/Fire Station Building Project

    Council discussed next steps for the combined Fire Station/City Hall building project and heard comments from residents, including support for the fire station but concern about combining it with city hall and suggestions for phased construction and different building standards. Council stated it had previously decided combining the projects was more fiscally responsible and could cost more to separate, and then directed staff to bring back engagement and financing proposals to move forward.

    Council discussion; public comment; staff directed to bring back engagement and financing proposals.

    • City Hall/Fire Station project
    • Facilities
    • Financing
    • Engagement
    Approved
    p. 2p. 6p. 7

  28. 14Adjournment

    Adjourned at 8:17 PM per minutes.

    • Adjournment
    Approved
    p. 2p. 8

Alternatives considered

Options the council weighed, and what happened to them. The record of the road not taken.

  • 2025 Law Enforcement Contract coverage hours

    rejected

    Request options for reduced coverage hours in the proposed 2025 contract

    Why: Council members stated "their disappointment that the request for options for reduced coverage hours was not considered when proposing the 2025 contract."

    Raised by Council members Wylie, Tradewell and West

  • 2025 Law Enforcement Contract coverage hours

    rejected

    20-hour coverage contract

    Why: Mayor said he did not think he would have supported a 20-hour coverage contract.

    Raised by Mayor Rolf

  • Cannabis regulation approach

    mentioned only

    Adopt buffers that distinguish "Ingestible vs Non-Ingestible" products for businesses selling intoxicating hemp products vs topical non-intoxicating products

    Why: Raised as a consideration during discussion; no decision recorded.

    Raised by Brad Johnson

  • Cannabis regulation ordinances

    under study

    Bring back a separate ordinance for zoning only

    Why: Attorney suggested it and sought council feedback; planning commission chair referenced a preference for a streamlined approach.

    Raised by Mr. Sathe

  • Cannabis licensing limits

    mentioned only

    Allow 1 license

    Why: Discussed as an option; no adopted number recorded.

    Raised by The Council

  • Cannabis licensing limits

    mentioned only

    Allow 0 licenses

    Why: Discussed as an option; no adopted number recorded.

    Raised by The Council

  • Temporary cannabis events

    under study

    Prohibit these temporary events altogether

    Why: Attorney stated he would look into the ability to prohibit these events altogether.

    Raised by Question raised in council discussion; Mr. Sathe to research

  • City Hall/Fire Station building project scope

    rejected

    Two separate proposals instead of combining City Hall and Fire Station

    Why: Council had "collectively decided it was more fiscally responsible to combine the projects."

    Raised by Council Member Wylie (describing earlier discussion)

  • City Hall/Fire Station building project phasing

    mentioned only

    Do the projects in phases: phase one Fire Station, phase two City Hall portion

    Why: Suggested during public comment; no action recorded on phasing.

    Raised by Mr. Franchino

Sources

Documents and recordings archived for this meeting, when available.

Agenda

Open PDF ↗

What was on the agenda.

Packet

Not in this archive

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?