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Nowthen City Council Work Session meeting, August 19, 2024

Council Work Session

Monday, August 19, 2024 · 6:00 PM

This meeting on the city's website ↗

Agenda

Open PDF ↗

What was on the agenda.

Packet

Not on file

The supporting materials the board reviewed.

Minutes

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The official record of what happened.

One-line summary

The Council approved the agenda, continued detailed review of personnel policy updates, chose September 12 at 6:00 p.m. for the next work session, and adjourned at 8:32 p.m.

What was on the agenda

5 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

  1. 1Call to Order / Roll Call

    Call to order and roll call for the work session.

    The work session opened with roll call, the Council approved the agenda as presented, and the meeting later adjourned at 8:32 p.m.

    The work session was called to order at 6:10 p.m.; roll call was taken.

    • meeting administration
    No action
    p. 1Meeting City Council Work Session — Agenda (2024-08-19)1\. Call to Order . Roll Callp. 1Meeting City Council Work Session — Minutes (2024-08-19)Mayor Pilon called the session to order at 6:10 p.m. Roll call by Administrator Lehner. Present: Mayor Pilon, Council Members Rainville, Breyen, Fladebo, and Alders.

  2. 1aApprove Agenda

    Approval of the agenda.

    The work session opened with roll call, the Council approved the agenda as presented, and the meeting later adjourned at 8:32 p.m.

    The agenda was approved as presented.

    • meeting administration
    Approved
    p. 1Meeting City Council Work Session — Agenda (2024-08-19)· Approve Agendap. 1Meeting City Council Work Session — Minutes (2024-08-19)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE AGENDA AS PRESENTED. 5 AYES. MOTION CARRIED.

  3. 2Personnel Policy Updates Continue

    Continued review of personnel policy updates.

    Council continued its Phase 2 review of the personnel policy, with Project Manager Hirschboeck updating the working draft in real time. The minutes record proposed removals, additions, modifications, and research action items across recruitment, background checks, CDL drug testing, relatives in employment, records, breaks, outside employment, pay administration, promotion, demotion, overtime, and exempt-employee leave. A follow-up work session was set for September 12 at 6:00 p.m.

    Council continued working through draft personnel policy changes; the minutes list edits and research action items but no final policy approval.

    • personnel policy updates
    Discussion only
    p. 1Meeting City Council Work Session — Agenda (2024-08-19)2\. Personnel Policy Updates Continue - Council Members please bring your 3-Binder from last Personnel Policy Meetingp. 1Meeting City Council Work Session — Minutes (2024-08-19)Project Manager Hirschboeck will be taking notes and updating the working policy in real time on the presentation. The changes are primarily from the LMC or state. Anything in the draft that is gray - is added to the policy. Anything that is lined through is stricken. The goal is to discuss and not have to go back thro…

  4. 4Set a work session date in September

    Set a September work session date for further personnel policy discussion.

    Council continued its Phase 2 review of the personnel policy, with Project Manager Hirschboeck updating the working draft in real time. The minutes record proposed removals, additions, modifications, and research action items across recruitment, background checks, CDL drug testing, relatives in employment, records, breaks, outside employment, pay administration, promotion, demotion, overtime, and exempt-employee leave. A follow-up work session was set for September 12 at 6:00 p.m.

    The minutes state that September 12 at 6:00 p.m. was chosen for the next personnel policy work session; no motion was recorded.

    • personnel policy updates
    • meeting scheduling
    No action
    p. 5Meeting City Council Work Session — Minutes (2024-08-19)A work session to discuss the next sections of the personnel policy needs to be scheduled. The date chosen is September 12th, at 6:00pm

  5. 5Adjourn

    Adjournment of the work session.

    The work session opened with roll call, the Council approved the agenda as presented, and the meeting later adjourned at 8:32 p.m.

    A motion to adjourn was recorded, and the meeting adjourned at 8:32 p.m.

    • meeting administration
    Approved
    p. 1Meeting City Council Work Session — Agenda (2024-08-19)3\. Adjournp. 5Meeting City Council Work Session — Minutes (2024-08-19)Motion to Adjourn Council Member Alders, Seconded by Council Member Alders. The meeting was adjourned at 8:32 p.m.

Motions and votes

2 motions on the record.

  • M1MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE AGENDA AS PRESENTED.

    Exact transcript text

    MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE AGENDA AS PRESENTED.

    moved by Breyen, seconded by Rainville

    Passed
    • YPilon
    • YRainville
    • YBreyen
    • YFladebo
    • YAlders
    p. 1Meeting City Council Work Session — Minutes (2024-08-19)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE AGENDA AS PRESENTED. 5 AYES. MOTION CARRIED.p. 1Meeting City Council Work Session — Minutes (2024-08-19)Present: Mayor Pilon, Council Members Rainville, Breyen, Fladebo, and Alders.

  • M2Motion to Adjourn Council Member Alders, Seconded by Council Member Alders.

    moved by Alders, seconded by Alders

    Passed
    p. 5Meeting City Council Work Session — Minutes (2024-08-19)Motion to Adjourn Council Member Alders, Seconded by Council Member Alders. The meeting was adjourned at 8:32 p.m.

Prior history on this business

When someone referred back to earlier business, we found the matching prior discussion and tied it in here.

  • Personnel Policy Updates Continue - Council Members please bring your 3-Binder from last Personnel Policy Meeting

    What this is about
    The agenda reminds council members that the personnel policy review continued from a prior personnel policy meeting and asks them to bring the same binder from that earlier meeting.

    p. 1Meeting City Council Work Session — Agenda (2024-08-19)2\. Personnel Policy Updates Continue - Council Members please bring your 3-Binder from last Personnel Policy Meeting

    Related history

    The records show related personnel policy action at the January 13, 2026 meeting. The agenda included two personnel-policy items: changes to the Data Practices Policy and Computer Policy, and an update adding a Complaint Policy to both the Personnel Policy and City Council Policy. The minutes show Council approved Resolution 2026-12 adding the Complaint Policy; the motion carried, with Council Members Rainville, Swenson, Glaser, Breyen, and Mayor Hybben listed. This is only a partial match to the recollection. The records searched confirm recent personnel policy updates, but they do not identify the earlier “Personnel Policy Meeting” referenced in the agenda note or mention the “3-Binder” specifically.

    • Feb 10, 2026COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED ##### j) Approval of Resolution 202
    • Jan 13, 2026COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED j) Approval of Resolution 2026-12 U
    • Jan 13, 2026## RESOLUTION No. 2026-XX ### A RESOLUTION UPDATING THE PERSONNEL POLICY AND CITY COUNCIL POLICY WITH A COMPLAINT POLICY
    • Feb 10, 2026### SECTION 11. AGENDA AND DEADLINE FOR AGENDA A. Purpose. The agenda of a Planning and Zoning Commission meeting serves
    • May 12, 2026required or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceedi
  • The goal is to discuss and not have to go back through the policy changes again until after the attorney has reviewed the updated policy.

    — Project Manager Hirschboeck

    What this is about
    The staff summary frames the review as a continuation and says the goal was to avoid going back through the same policy changes again before attorney review.

    p. 1Meeting City Council Work Session — Minutes (2024-08-19)The goal is to discuss and not have to go back through the policy changes again until after the attorney has reviewed the updated policy.

    Related history

    The records searched do not contain a prior decision matching this recollection about reviewing the same policy changes and waiting for attorney review of an updated policy. There is a partial match in that the April 14, 2026 meeting packet described a “continuation” of earlier work, but that item was a 2026 goal-setting discussion about ranking council priorities for the rest of the year, not a specific policy-change review awaiting attorney review. The other search results mainly show ordinance or land-use procedure text in packets and do not show a formal council vote or prior direction on the policy-review process described in the cue.

    • Apr 28, 2026system that records activity when motion is detected. A fenced outdoor courtyard is also available, providing a secure s
    • Mar 10, 2026D. Preapplication Complex Project Review and Environmental Review. If (i) because of the size, scope, density or topogra
    • Mar 10, 2026deed(s), in recordable form, granting to the City the lot line easements required or other recordable road or drainage a
    • Mar 10, 2026describes the minor subdivision. The application shall be considered as being officially submitted and complete when the
    • Feb 24, 2026consent from all owners and interested parties of the property subject to the application. 2\. Filing. A lot line adjust

Where this came up before

  1. Feb 10, 2026
    City Meeting

    COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED ##### j) Approval of Resolution 2026-12 Updating the Personnel Policy and City Council Policy with a Complai

    DocCOUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED ##### j) Approval of Resolution 2026-12 Updating the Personnel Policy and City Council Policy with a Complai
  2. Jan 13, 2026
    City Meeting

    COUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED j) Approval of Resolution 2026-12 Updatin

    DocCOUNCIL MEMBERS RAINVILLE, SWENSON, GLASER, BREYEN, AND MAYOR HYBBEN. MOTION CARRIED j) Approval of Resolution 2026-12 Updatin
  3. Jan 13, 2026
    City Meeting

    ## RESOLUTION No. 2026-XX ### A RESOLUTION UPDATING THE PERSONNEL POLICY AND CITY COUNCIL POLICY WITH A COMPLAINT POLICY WHEREAS, The City of Nowthen is committed to maintaining a respectful and accou

    Doc## RESOLUTION No. 2026-XX ### A RESOLUTION UPDATING THE PERSONNEL POLICY AND CITY COUNCIL POLICY WITH A COMPLAINT POLICY WHEREAS, The City of Nowthen is committed to maintaining a respectful and accountable environment for all employees,
  4. Feb 10, 2026
    City Meeting

    ### SECTION 11. AGENDA AND DEADLINE FOR AGENDA A. Purpose. The agenda of a Planning and Zoning Commission meeting serves two important functions: 1) It focuses Planning and Zoning Commission d

    Doc### SECTION 11. AGENDA AND DEADLINE FOR AGENDA A. Purpose. The agenda of a Planning and Zoning Commission meeting serves two important functions: 1) It focuses Planning and Zoning Commission d
  5. May 12, 2026
    City Meeting

    required or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self-regu

    Docrequired or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self-regu

Sources

Documents and recordings archived for this meeting, when available.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?