Oak Grove City Council meeting, June 24, 2024

Motions and votes

5 motions on the record.

• M1MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE THE REGULAR AGENDA AS AMENDED.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE THE REGULAR AGENDA AS AMENDED.

  moved by WYLIE, seconded by WEST

  Passed

  5-0

  p. 1↗Oak Grove — 06.24.24MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE THE REGULAR AGENDA AS AMENDED. SECOND BY COUNCIL MEMBER WEST. MOTION CARRIED. 5-0.

• M2MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE JUNE 10, 2024 MINUTES WITH THE CORRECTION.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE JUNE 10, 2024 MINUTES WITH THE CORRECTION.

  moved by WEST, seconded by BRAY JOHNSON

  Passed

  5-0

  p. 2↗Oak Grove — 06.24.24MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE JUNE 10, 2024 MINUTES WITH THE CORRECTION. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED (5-0).

• M3MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE CONSENT AGENDA ITEM A - CLAIMS AND ACCOUNTS.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE CONSENT AGENDA ITEM A - CLAIMS AND ACCOUNTS.

  moved by TRADEWELL, seconded by WYLIE

  Passed

  5-0

  p. 2↗Oak Grove — 06.24.24MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE CONSENT AGENDA ITEM A - CLAIMS AND ACCOUNTS. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED. (5-0).

• M4MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEM B - RESOLUTION 24-069 DONATION TO THE RUM RIVER EXPLORERS PROGRAM.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEM B - RESOLUTION 24-069 DONATION TO THE RUM RIVER EXPLORERS PROGRAM.

  moved by WEST, seconded by BRAY JOHNSON

  Passed

  5-0

  p. 2↗Oak Grove — 06.24.24MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEM B - RESOLUTION 24-069 DONATION TO THE RUM RIVER EXPLORERS PROGRAM. SECOND BY COUNCIL MEMBER BRAY JOHNSON. MOTION CARRIED. (5-0).

• M5MOTION TO ADJOURN MADE BY COUNCIL MEMBER BRAY JOHNSON.

  moved by BRAY JOHNSON, seconded by WYLIE

  Passed

  5-0

  p. 5↗Oak Grove — 06.24.24MOTION TO ADJOURN MADE BY COUNCIL MEMBER BRAY JOHNSON. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED. (5-0) MEETING ADJOURNED AT 7:47PM.

What was on the agenda

15 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

1. 1ANNOUNCEMENTS

   Announcements were made (memorial dedication, thanks for emergency response, Night to Unite dates).

   • Announcements

   Discussion only
   p. 1↗Oak Grove — 06.24.24# 1. ANNOUNCEMENTSp. 1↗Oak Grove — 06.24.24## 2. ANNOUNCEMENTS Council member Wylie announced public dedication of the Remember Them Memorial in the Cedar Creek Conservation Area of Oak Grove on Thursday, June 27 with all meeting at the St. Francis American Legion between 9:00am -10:00am. Council member Bray Johnson thanked Oak Grove Fire Department and the Ano…

2. 2PUBLIC FORUM

   Speakers are requested to come to the podium, state their name and address for the clerk's record, and limit their remarks to three minutes.

   No one spoke during the public forum.

   • Public forum

   No action
   p. 1↗Oak Grove — 06.24.24## 2. PUBLIC FORUM Speakers are requested to come to the podium, state their name and address for the clerk's record, and limit their remarks to three minutes.p. 1↗Oak Grove — 06.24.24## 1. PUBLIC FORUM Mayor Rolf opened the Public Forum. He called for anyone wishing to speak to Council. Hearing none, he closed the Public Forum.

3. 3SETTING OF REGULAR AGENDA

   This is an opportunity to approve the regular agenda as presented or add/delete an agenda item by a majority vote of the Council members present

   Council added a new consent item for Resolution 24-069 and, after Councilmember West pulled it from the consent agenda, approved it in a separate motion. During discussion, West thanked the Cheers Spirit Booster Club for a $500 donation to the explorers program.

   Agenda approved as amended to add a donation resolution under consent agenda.

   • Agenda setting
   • Donation resolution

   Approved
   p. 1↗Oak Grove — 06.24.24## 3. SETTING OF REGULAR AGENDA This is an opportunity to approve the regular agenda as presented or add/delete an agenda item by a majority vote of the Council members presentp. 1↗Oak Grove — 06.24.24Administrator Wickham requested to add item (B) Resolution 24-069 Donation to Explorer Program under the consent agenda. MOTION MADE BY COUNCIL MEMBER WYLIE TO APPROVE THE REGULAR AGENDA AS AMENDED. SECOND BY COUNCIL MEMBER WEST. MOTION CARRIED. 5-0.

4. 5APPROVAL OF COUNCIL MINUTES FOR JUNE 10, 2024

   Approved with a correction in the engineering section (question attributed to Tradewell rather than Mayor Rolf).

   • Minutes approval

   Approved
   p. 1↗Oak Grove — 06.24.245\. APPROVAL OF COUNCIL MINUTES FOR JUNE 10, 2024p. 2↗Oak Grove — 06.24.24Mayor Rolf pointed out a correction that he had requested. Under Engineering the minutes reflected Mayor Rolf having asked a question about remaining money for addition roads when it should have noted Council member Tradewell. MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE THE JUNE 10, 2024 MINUTES WITH THE CORRECTION. …

5. 6ACONSENT AGENDA — A. Claims and Accounts

   Council approved Claims and Accounts as consent agenda item A after item B was pulled for separate consideration.

   Approved as a standalone motion after item B was pulled from consent.

   • Claims and accounts
   • Consent agenda

   Approved
   p. 1↗Oak Grove — 06.24.246\. CONSENT AGENDA ... A. Claims and Accountsp. 2↗Oak Grove — 06.24.24Council member West pulled item (B) from the Consent Agenda. MOTION MADE BY COUNCIL MEMBER TRADEWELL TO APPROVE CONSENT AGENDA ITEM A - CLAIMS AND ACCOUNTS. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED. (5-0).

6. 6BCONSENT AGENDA — B. Resolution 24-069 Donation to the Rum River Explorers Program

   Council added a new consent item for Resolution 24-069 and, after Councilmember West pulled it from the consent agenda, approved it in a separate motion. During discussion, West thanked the Cheers Spirit Booster Club for a $500 donation to the explorers program.

   Item was pulled from consent and approved separately; donation referenced as $500 from Cheers Spirit Booster Club.

   • Donation
   • Rum River Explorers Program

   Approved
   p. 2↗Oak Grove — 06.24.24B. Resolution 24-069 Donation to the Rum River Explorers Program Council member West pulled item (B) from the Consent Agenda. ... Council member West wanted to thank Cheers Spirit Booster Club for the $500 donation made to the explorer's program. MOTION MADE BY COUNCIL MEMBER WEST TO APPROVE CONSENT AGENDA ITEM B - RES…

7. 7AFIRE CHIEF — Updates

   The Fire Chief reported May call statistics and asked council for direction on the old engine number 11, noting comparable sales around $35,000–$40,000 and suggesting auctioning it on Govdeals.com with a $25,000 reserve. No council action was taken because the truck’s disposition had already been authorized the prior year.

   Fire Chief provided May call statistics and discussed options for selling old Engine 11; no council action needed because disposition had been authorized the prior year.

   • Fire department
   • Engine disposition

   Discussion only
   p. 1↗Oak Grove — 06.24.24## 7. FIRE CHIEF A. Updatesp. 2↗Oak Grove — 06.24.24Fire Chief Rob Engler updated Council with the stats for the month of May. There was a total of 52 calls in May that included 29 medical incidents, 6 rescues, 5 motor vehicle accidents, and 2 building fires. ... Chief Engler asked the Council for direction on what to do with the old engine number 11. He stated that his…

8. 8ACITY ENGINEER — Engineer Updates

   The City Engineer updated council on road detours and then addressed concerns about a riverbank washout at the Timbers Hideaway project. Dennis Hardie asked about water concerns and requested a culvert for a second driveway, which the engineer said he would add to his list. Jarrod Hardie and Matt Matti raised concerns about removed 100-year-old trees and watershed impacts; council asked about stabilization and ACD involvement, and the engineer said he would reach out to ACD and forward the plan to council.

   Engineer provided Highway 65 detour information and County Road 22 design update; addressed Timbers Hideaway riverbank/watershed concerns from residents and agreed to follow up (culvert list; reach out to ACD; forward plan to council).

   • Road projects
   • Highway 65 detour
   • County Road 22
   • Timbers Hideaway
   • Riverbank washout
   • Watershed

   Discussion only
   p. 1↗Oak Grove — 06.24.248\. CITY ENGINEER A. Engineer Updatesp. 3↗Oak Grove — 06.24.24Engineer Chuck Schwartz updated Council on the detour on Highway 65. It will go from June 24, 2024 to July 17, 2024. Northbound Highway 65 will need to turn to Constance Blvd to County Road 9. Southbound will start at 227th. The County is starting design on a new segment of County Road 22 from River Bridge to County Ro…p. 3↗Oak Grove — 06.24.24Dennis Hardie - 20121 Vintage Dr. Mr. Hardie addressed Council regarding some water concerns on his property and discussed that he had originally turned down the offer for the developer to put a culvert in for his second driveway but has reconsidered and would like one put in. Engineer Schwartz stated that he would add…p. 3↗Oak Grove — 06.24.24Jarrod Hardie - 3760 201st LN. Mr. Hardie addressed concerns regarding 100-year-old trees that were taken down. He inquired about who was responsible for letting that happen. He spoke about the watershed concerns. Matt Matti - 3509 202nd LN. Mr. Matti echoed Mr. Hardie's concerns regarding the watershed. Council member…

9. 9APARKS — Lake George Parkway Park

   Staff summarized the Parks Commission’s recommendation to designate a 40-foot strip as a park with minimal improvements (signage, boundary markers, bench) and noted that park rules would apply. Neighboring residents Pat and Carolyn Graiziger asked to be included in future conversations and raised concerns about motorized vehicles mooring at the property; staff said it would return with a resolution addressing both land and water usages.

   Council discussed designating a 40-foot strip as a park with minimal improvements; neighbors asked to be included and raised concerns about motorized vehicles; staff to bring back a resolution addressing land and water uses.

   • Parks
   • Lake George Parkway Park

   Discussion only
   p. 1↗Oak Grove — 06.24.24## 9. PARKS A. Lake George Parkway Parkp. 3↗Oak Grove — 06.24.24Administrator Wickham gave a brief overview of the continued conversation regarding the Lake George Parkway Park stating that Council had directed the Parks Commission to evaluate the 40-foot strip of land for designating it as a park. Their recommendation was to designate it as a park making minimal improvements that …p. 4↗Oak Grove — 06.24.24Mr. and Mrs. Graiziger addressed council as they are the immediate neighbor to the property. They asked Council to include them in the conversations around the property. They have interest in the rules and upkeep of this property. They indicated that they were most concerned about motorized vehicles mooring in the lake…

10. 9BPARKS — Park Dedication Fees

    Staff reported the Parks Commission proposal to increase Park Dedication Fees from $2,300 to $2,700 and stated ordinance amendments could be prepared if council wanted to proceed. Councilmember Wylie requested more information (including on the trail fee) and indicated the item should be tabled until more information was obtained; no motion was recorded.

    Administrator described a proposed increase; Councilmember Wylie requested more information and to table pending more details.

    • Parks
    • Park dedication fees

    Tabled
    p. 1↗Oak Grove — 06.24.24B. Park Dedication Feesp. 4↗Oak Grove — 06.24.24The Park Commission is proposing the Park Dedication Fees be increased from $2,300 to $2,700. Administrator Wickham stated that if the Council would like to move forward the staff would prepare the necessary ordinance amendments. Council member Wylie indicated that he'd like more information on the trail fee to see if …

11. 10ACity Attorney — Attorney Updates

    The City Attorney updated council on recent cannabis legislation and suggested the city consider amending its moratorium to match legislative changes. He also updated council on the sign code, stating the existing code language would prohibit a dancing pot leaf sign the council had concerns about.

    Attorney provided updates on cannabis legislation, possible moratorium amendment, and sign code (including that existing language would prohibit a dancing pot leaf sign).

    • Cannabis
    • Moratorium
    • Sign code

    Discussion only
    p. 2↗Oak Grove — 06.24.2410\. City Attorney A. Attorney Updatesp. 4↗Oak Grove — 06.24.24City Attorney, Joe Sathe, updated council on recent legislation regarding Cannabis. Mr. Sathe would like the City to consider amending the moratorium to reflect recent legislative changes. He also gave an update on the City's sign code and stated the existing code language would prohibit the dancing pot leaf sign the C…

12. 11ACITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS — Administrator Updates

    The City Administrator reported URRWMO’s request to update its Joint Powers Agreement; Councilmember West asked what the change would mean, and no action was taken at this meeting.

    Staff asked for guidance on replacing the Minnesota state flag at City Hall. Council discussed replacing it with the same flag currently flying; two councilmembers offered to donate flags, and staff noted there is no legal requirement to fly a state flag and that keeping the current flag would not be an issue.

    Administrator discussed URRWMO JPA update request (no action), Metropolitan Council population estimate, summer newsletter, replacing the Minnesota state flag at City Hall, and upcoming items (revoked IUP at 21540 Linnet St; Planning Commission recommendation; minimum lot size).

    • URRWMO JPA
    • Population estimate
    • City hall flag
    • IUP
    • Planning Commission

    Discussion only
    p. 2↗Oak Grove — 06.24.2411\. CITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS A. Administrator Updatesp. 4↗Oak Grove — 06.24.24Administrator Wickham updated council regarding the URRWMO's request to update their Joint Powers Agreement (JPA). Council member West clarified what the change to the JPA would mean. No action was taken at this time.p. 4↗Oak Grove — 06.24.24The population estimate came in from the Metropolitan Council. Oak Grove as of April 1, 2023 has a population of 9,179 with 3,319 housing units and 3,328 households.p. 4↗Oak Grove — 06.24.24Administrator Wickham discussed the need to replace the Minnesota State flag out front of City Hall. He was seeking guidance on which flag it should be replaced with. It was discussed that Council would like to replace the Minnesota flag that is currently flying with the same one. Council members Bray Johnson and Trade…p. 5↗Oak Grove — 06.24.24They also discussed the minimum lot size requirement and that will be coming before Council soon.

13. 12MAYOR/COUNCIL REQUESTS/UPDATES

    Council discussed possible soccer net donation, distracted driving, a pigeon house code enforcement case, post-election review request, request for a 20-hour Sheriff’s Office contract, and road improvement communications.

    • Council updates
    • Ponds Park
    • Code enforcement
    • Post election review
    • Sheriff contract
    • Road improvements

    Discussion only
    p. 2↗Oak Grove — 06.24.2412\. MAYOR/COUNCIL REQUESTS/UPDATESp. 5↗Oak Grove — 06.24.24Council member Bray Johnson discussed that a resident contacted her about donating to get new soccer nets in the Ponds Park. She also discussed the need for residents to not drive distracted. ... Council member Wylie inquired about the active code enforcement case with the pigeon house. ... Mayor Rolf asked if staff ha…

14. 13CLOSED SESSION

    Pursuant to Minnesota Statute 13D.05, subd. 3 (c) (3), the City Council will meet in a closed session to determine the asking price for real property to be sold by the City of Oak Grove: PIDs: 04-33-24-22-0019 and 04-33-24-22-0018.

    Council went into closed session at 7:30 PM under Minn. Stat. 13D.05, subd. 3(c)(3) to determine the asking price for two parcels the city intends to sell (PIDs 04-33-24-22-0019 and 04-33-24-22-0018). The minutes show the closed session ended at 7:47 PM; no vote or dollar amount was recorded in the open minutes.

    Closed session held from 7:30 PM to 7:47 PM to determine asking price for two parcels; no vote recorded in minutes.

    • Closed session
    • Real property sale

    No action
    p. 2↗Oak Grove — 06.24.2413\. CLOSED SESSION Pursuant to Minnesota Statute 13D.05, subd. 3 (c) (3), the City Council will meet in a closed session to determine the asking price for real property to be sold by the City of Oak Grove: PIDs: 04-33-24-22-0019 and 04-33-24-22-0018.p. 5↗Oak Grove — 06.24.24## 12. CLOSED SESSION - 7:30PM Pursuant to Minnesota Statute 13D.05, subd. 3 (c) (3), the City Council met in a closed session to determine the asking price for real property to be sold by the City of Oak Grove: PIDs: 04-33-24- 22-0019 and 04-33-24-22-0018. b Closed Session ended at 7:47PM

15. 14ADJOURNMENT

    Adjourned at 7:47 PM.

    • Adjournment

    Approved
    p. 2↗Oak Grove — 06.24.2414\. ADJOURNMENTp. 5↗Oak Grove — 06.24.24## 13. ADJOURNMENT MOTION TO ADJOURN MADE BY COUNCIL MEMBER BRAY JOHNSON. SECOND BY COUNCIL MEMBER WYLIE. MOTION CARRIED. (5-0) MEETING ADJOURNED AT 7:47PM.

Alternatives considered

Options the council weighed, and what happened to them. The record of the road not taken.

• Old Engine 11 disposition method

  mentioned only

  Put it up for auction on Govdeals.com and set a reserve price of 25,000

  Cost comparison: "they are going for approximately $35,000 to $40,000"; suggested reserve "25,000"

  Why: Minutes state no action was needed because council had already authorized disposition last year.

  Raised by Chief Engler

• Park Dedication Fees proposal

  deferred

  Increase Park Dedication Fees from $2,300 to $2,700

  Cost comparison: Increase from "$2,300" to "$2,700"

  Why: Councilmember Wylie requested more information (including about the trail fee) and to table the item until more information could be obtained.

  Raised by Administrator Wickham

• Minnesota state flag at City Hall

  adopted

  Replace the Minnesota flag that is currently flying with the same one

  Why: Minutes reflect council preference and note no legal requirement to fly the state flag; keeping the current flag would not be an issue.

Sources

Documents and recordings archived for this meeting, when available.

• Document

  Oak Grove — 06.24.24

  Minutes · Monday, June 24, 2024

  5 pages

  ↗
• Document

  Oak Grove — 06.24.24

  Agenda · Monday, June 24, 2024

  2 pages

  ↗