M-1TO APPROVE THE REGULAR AGENDA AS PRESENTED WITH THAT ADDITION.
moved by WEST, seconded by BRAY JOHNSON
Passed
All in favor.
Oak Grove City Council meeting, January 29, 2024
City CouncilMonday, January 29, 2024
What happened
Council approved the agenda and prior minutes (with a requested correction), approved the consent agenda, authorized a support letter for two roundabout grant applications, accepted a Fire Auxiliary donation, discussed Baseline permitting software and potential plumbing plan review service, and directed staff to report back on election hand-count costs and factors by February 12.
Motions and votes
6 motions on the record.
M-2TO APPROVE THE REGULAR MEETING MINUTES WITH THE REQUESTED CORRECTION.
moved by BRAY JOHNSON, seconded by WEST
PassedAll in favor.
M-3TO SEND LETTER OF SUPPORT FOR ROUNDABOUT PROJECT.
moved by WEST, seconded by BRAY JOHNSON
PassedMOTION CARRIED. 4-0
M-4TO APPROVE THE CONSENT AGENDA ITEMS AS PRESENTED.
moved by WEST, seconded by BRAY JOHNSON
PassedMOTION CARRIED. 4-0.
M-5TO ACCEPT THE DONATION FROM THE FIRE AUXILIARY.
moved by WEST, seconded by TRADEWELL
PassedMOTION CARRIED. 4-0.
M-6TO ADJOURN.
Exact transcript text
TO ADJOURN.
moved by WEST, seconded by BRAY JOHNSON
PassedMOTION CARRIED. 4-0.
Dollar amounts in motions
Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.
Preliminary City cost for the Viking Blvd and Flamingo St. NW roundabout project, assuming 90% federal funding and 10% local funds.
$35,000
Motion TO SEND LETTER OF SUPPORT FOR ROUNDABOUT PROJECT. Passed(MOTION CARRIED. 4-0)
What was on the agenda
22 items as recorded in the agenda and minutes, each with a short summary of what was at issue.
- No action
Call to order / pledge / roll callCall to Order; Pledge of Allegiance; Roll Call
Meeting was called to order, pledge said, and roll call taken.
- Discussion only
1Public Forum
Public comments were received; no action recorded.
- Public forum comments
- Discussion only
2Announcements
Announcements and member updates were given; no action recorded.
- Announcements
- Approved
3Setting of Regular Agenda
Approve the regular agenda as presented or add/delete an agenda item by majority vote.
Approved with an addition referenced in the motion text.
- Agenda approval
- Approved
4Approval of Council Minutes for January 8, 2024
Approved with a requested correction regarding wording about the Sheriff's contract conversation.
- Minutes approval
- Sheriff contract (minutes wording)
- No action
5Acknowledge Receipt of Commission Minutes
Planning Commission (Jan 18, 2024) and Parks Commission (Jan 17, 2024).
Receipt was acknowledged; no motion recorded in the minutes.
- Commission minutes
- Approved
6AAnoka County Highway Department - Viking Blvd NW Intersection Improvements
Request for Council support letter for federal HSIP grant applications for roundabouts.
Anoka County's assistant county engineer requested the City's letter of support so the County could submit federal Highway Safety Improvement Project (HSIP) grant applications for two Oak Grove intersections—Viking Blvd & Flamingo St NW and Flamingo St NW & 181st Ave NW—both proposed as roundabouts. The County provided cost-benefit ratios and noted a preliminary local share estimate for one intersection, and the Council voted to send the support letter.
Council approved sending a letter of support for the roundabout project.
- HSIP roundabout grant support
- Viking Blvd & Flamingo St
- Flamingo St & 181st Ave
- Discussion only
6BBuilding Official Updates
Baseline permitting software and service offerings (including potential plumbing plan review).
Rum River Consultants briefed the Council on Baseline, a new cloud-based permitting software being used by the City, with council questions about security and whether residents can still use paper. Rum River also reported it added a master plumber and could offer plumbing plan review, but noted that an ordinance amendment and fee schedule changes would be required before that service could be offered to residents.
Updates and discussion; ordinance/fee schedule changes noted as necessary for expanded plumbing plan review service.
- Baseline permitting software
- Plumbing plan review service
- Consent calendar
7AConsent Agenda - Claims and Accounts
Council approved the consent agenda in one motion, covering claims and accounts, the 2023 pay equity report, three interim use permit renewals (Livingstone Kennel, Sterling Auto Detailing, RCA Specialty Hauling), tobacco license renewals, appointment of 2024 election judges, and declaration of surplus equipment.
Approved as part of a single consent agenda motion.
- Consent agenda
- Consent calendar
7BConsent Agenda - Resolution 24.019 Approving 2023 Pay Equity Report
Council approved the consent agenda in one motion, covering claims and accounts, the 2023 pay equity report, three interim use permit renewals (Livingstone Kennel, Sterling Auto Detailing, RCA Specialty Hauling), tobacco license renewals, appointment of 2024 election judges, and declaration of surplus equipment.
Approved as part of a single consent agenda motion.
- Consent agenda
- Pay Equity Report
- Consent calendar
7CConsent Agenda - Resolution 24-023 IUP Renewal - Livingstone Kennel
Council approved the consent agenda in one motion, covering claims and accounts, the 2023 pay equity report, three interim use permit renewals (Livingstone Kennel, Sterling Auto Detailing, RCA Specialty Hauling), tobacco license renewals, appointment of 2024 election judges, and declaration of surplus equipment.
Approved as part of a single consent agenda motion.
- Consent agenda
- IUP renewal
- Consent calendar
7DConsent Agenda - Resolution 24-022 IUP Renewal - Sterling Auto Detailing
Council approved the consent agenda in one motion, covering claims and accounts, the 2023 pay equity report, three interim use permit renewals (Livingstone Kennel, Sterling Auto Detailing, RCA Specialty Hauling), tobacco license renewals, appointment of 2024 election judges, and declaration of surplus equipment.
Approved as part of a single consent agenda motion.
- Consent agenda
- IUP renewal
- Consent calendar
7EConsent Agenda - Resolution 24-021 IUP Renewal - RCA Specialty Hauling
Council approved the consent agenda in one motion, covering claims and accounts, the 2023 pay equity report, three interim use permit renewals (Livingstone Kennel, Sterling Auto Detailing, RCA Specialty Hauling), tobacco license renewals, appointment of 2024 election judges, and declaration of surplus equipment.
Approved as part of a single consent agenda motion.
- Consent agenda
- IUP renewal
- Consent calendar
7FConsent Agenda - Resolution 24-018 Tobacco License Renewals
Council approved the consent agenda in one motion, covering claims and accounts, the 2023 pay equity report, three interim use permit renewals (Livingstone Kennel, Sterling Auto Detailing, RCA Specialty Hauling), tobacco license renewals, appointment of 2024 election judges, and declaration of surplus equipment.
Approved as part of a single consent agenda motion.
- Consent agenda
- Tobacco licenses
- Consent calendar
7GConsent Agenda - Resolution 24-020 Appointing 2024 Election Judges
Council approved the consent agenda in one motion, covering claims and accounts, the 2023 pay equity report, three interim use permit renewals (Livingstone Kennel, Sterling Auto Detailing, RCA Specialty Hauling), tobacco license renewals, appointment of 2024 election judges, and declaration of surplus equipment.
Approved as part of a single consent agenda motion.
- Consent agenda
- Election judges
- Consent calendar
7HConsent Agenda - Resolution 24-024 Declaring Surplus Equipment
Council approved the consent agenda in one motion, covering claims and accounts, the 2023 pay equity report, three interim use permit renewals (Livingstone Kennel, Sterling Auto Detailing, RCA Specialty Hauling), tobacco license renewals, appointment of 2024 election judges, and declaration of surplus equipment.
Approved as part of a single consent agenda motion.
- Consent agenda
- Surplus equipment
- Discussion only
8AFire - Updates
The Council heard Fire Department updates including training participation, explorer program participation, vehicle status, and 2023 call volume and response time. Council also reviewed new engine specifications and city logo options, with a general consensus favoring 'option 1.'
Fire Chief gave operational updates; council discussed apparatus, calls, and training.
- Fire department updates
- New fire engine specs/logos
- Discussion only
9AConsulting Engineer - Engineer Updates
The consulting engineer reported two proposed subdivisions under review that would add 1.75 miles of new roads. The Mayor asked about cracking in new roads in the Refuge development; the engineer said he would look but noted reflective cracking after an overlay is generally common.
Engineer gave subdivision and road condition updates; no action recorded.
- Subdivision review
- Road cracking/refuge development
- Approved
10ACity Administrator Updates & Discussion Items - Resolution 24-025 Accepting Donation - Fire Auxiliary
Council approved accepting a donation from the Fire Auxiliary by motion; the amount of the donation was not stated in the agenda or minutes included in this bundle.
Resolution to accept Fire Auxiliary donation was approved (amount not stated in agenda or minutes).
- Donation
- Fire Auxiliary
- Discussion only
10BCity Administrator Updates
Rum River Consultants briefed the Council on Baseline, a new cloud-based permitting software being used by the City, with council questions about security and whether residents can still use paper. Rum River also reported it added a master plumber and could offer plumbing plan review, but noted that an ordinance amendment and fee schedule changes would be required before that service could be offered to residents.
The City Administrator reported the winter newsletter was in production and would include new cost information and an open house announcement for the new fire station/city hall project, anticipated in February or March. The administrator stated an estimated new tax impact range of $137–$500 based on home value, and the Mayor recommended holding the open house in March.
Administrative updates included newsletter, open house timing, tax impact estimate range for fire station/city hall project, absentee voting start, plumbing plan review service note, and other items; no action recorded.
- Fire station/city hall project tax impact
- Absentee voting
- Plumbing plan review service
- IUP revoked last year (prosecuting attorney)
- Discussion only
11Mayor/Council Requests/Updates
Includes next meeting date and time.
Following an Anoka County Election Integrity Team (ACEIT) presentation held before the meeting, the Mayor and Council discussed the possibility of hand counting ballots and requested staff provide information about the costs and other factors involved. Staff indicated they could respond by the February 12 council meeting, and at least two councilmembers expressed interest in moving the idea forward despite cost concerns.
Council discussed lot size standards direction to Planning Commission and requested staff analysis on hand-count election costs/factors for the next meeting.
- Lot size standards
- Election hand count
- Approved
12Adjournment
Council approved adjournment; meeting adjourned at 7:31 p.m.
Alternatives considered
Options the council weighed, and what happened to them. The record of the road not taken.
New engine city logo option
mentioned onlyOption 1 for the City logos
Why: Council discussion reflected a preference, but no formal approval motion was recorded.
Raised by City Administrator Wickham
Permitting access for residents using Baseline
mentioned onlyPaper option for those that may not utilize online platforms
Why: Raised as a question during discussion; no decision recorded.
Election ballot counting method
under studyHand count for elections
Cost comparison: Councilmember West stated, "cost is a factor but it shouldn't be a big factor."
Why: Staff was asked to provide costs and other factors, with a response expected by the February 12 meeting.
Raised by Mayor Rolf
Timing of open house for new fire station/city hall project
mentioned onlyHold the open house in March (instead of February)
Why: Recommendation was made during updates; no final decision recorded.
Raised by Mayor Rolf
Sources
Documents and recordings archived for this meeting, when available.
Packet
Not in this archive
The supporting materials the board reviewed.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?