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Nowthen Special City Council meeting, September 20, 2023

Special City Council

Wednesday, September 20, 2023 · 6:00 PM

This meeting on the city's website ↗

Agenda

Open PDF ↗

What was on the agenda.

Packet

Not on file

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

One-line summary

The project-manager special meeting ended with Council carrying a motion to offer Genevieve Hirschboeck a temporary project manager position, while a separate budget-and-levy agenda in the bundle was not covered by the minutes provided.

What was on the agenda

6 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

  1. A1Call to Order

    Call to Order; Pledge of Allegiance; Roll Call; Approve Agenda.

    The minutes in this bundle describe a 6:21 p.m. meeting whose purpose was the project manager position, not the 6:00 p.m. budget and levy agenda.

    • 6:00 p.m. special meeting opening
    Outcome unrecorded
    p. 1Meeting Special City Council Meeting — Agenda (2023-09-20)1\. Call to Order · Pledge of Allegiance . Roll Call · Approve Agenda

  2. A2Discussion regarding the 2024 Preliminary Budget and Levy

    Discussion regarding the 2024 Preliminary Budget and Levy.

    One agenda in the bundle listed discussion of the 2024 Preliminary Budget and Levy for a 6:00 p.m. special meeting, but the minutes provided in the bundle do not record that discussion or any action on that topic.

    The minutes in this bundle do not record discussion or action on the 2024 Preliminary Budget and Levy.

    • 2024 preliminary budget and levy
    Outcome unrecorded
    p. 1Meeting Special City Council Meeting — Agenda (2023-09-20)2\. Discussion regarding the 2024 Preliminary Budget and Levy

  3. A3Adjourn

    Adjourn.

    The minutes in this bundle do not record adjournment of the 6:00 p.m. budget and levy meeting.

    • 6:00 p.m. special meeting adjournment
    Outcome unrecorded
    p. 1Meeting Special City Council Meeting — Agenda (2023-09-20)3\. Adjourn

  4. B1Call to Order

    Call to Order.

    Mayor Pilon called the meeting to order; no separate action was recorded for this item.

    • project manager special meeting opening
    No action
    p. 1Special City Council Meeting Agenda 09-20-2023 21\. Call to Orderp. 1Meeting Special City Council Meeting — Minutes (2023-09-20)Mayor Pilon called the meeting to order at 6:21 p.m. Present: Mayor Pilon, Council Members Rainville, Alders, and Breyen. Council Member Fladebo joined the meeting at 6:30 p.m.

  5. B2Discussion regarding the Project Manager Position

    Discussion regarding the Project Manager Position.

    The Council discussed filling a temporary project manager position after the City received four applications and the personnel committee interviewed the remaining applicant. Mayor Pilon recused himself from the personnel committee interview process because the candidate was his adult daughter, and Council Member Breyen stepped in. After discussion of qualifications, staffing needs, nepotism concerns, and reporting structure, the Council carried a motion to authorize offering the position to Genevieve Hirschboeck for no longer than six months, with amendments to re-evaluate in six months and to set the position at 30 hours per week and $35 per hour.

    Council approved offering the temporary project manager position to Genevieve Hirschboeck with amendments for re-evaluation in six months and 30 hours per week at $35 per hour.

    • project manager position
    Approved
    p. 1Special City Council Meeting Agenda 09-20-2023 22\. Discussion regarding the Project Manager Positionp. 1Meeting Special City Council Meeting — Minutes (2023-09-20)The purpose of the meeting is to discuss the project manager position.p. 1Meeting Special City Council Meeting — Minutes (2023-09-20)VOTING ENSUED TO INCLUDED THE AMENDMENTS TO THE MOTION. 3 AYES - BREYEN, RAINVILLE, AND FLADEBO. 1 NAY - ALDERS. ABSTAINED FROM VOTING - MAYOR PILON. MOTION CARRIED.

  6. B3Adjourn

    Adjourn.

    The minutes state there was a motion to adjourn and that the meeting adjourned at 7:00 p.m.; no mover, seconder, or vote tally was recorded.

    • project manager special meeting adjournment
    Approved
    p. 1Special City Council Meeting Agenda 09-20-2023 23\. Adjournp. 2Meeting Special City Council Meeting — Minutes (2023-09-20)MOTION TO ADJOURN. The meeting adjourned at 7:00 p.m.

Motions and votes

2 motions on the record. Split votes are highlighted.

  • M1TO APPROVE AND AUTHORIZE OFFERING TEMPORARY PROJECT MANAGER POSITION TO GENEVIEVE HIRSCHBOECK FOR NO LONGER THAN SIX (6) MONTHS.

    moved by Breyen, seconded by Fladebo

    PassedSplit vote
    • YBreyen
    • YRainville
    • YFladebo
    • NAlders
    • APilon
    p. 1Meeting Special City Council Meeting — Minutes (2023-09-20)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY FLADEBO TO APPROVE AND AUTHORIZE OFFERING TEMPORARY PROJECT MANAGER POSITION TO GENEVIEVE HIRSCHBOECK FOR NO LONGER THAN SIX (6) MONTHS.p. 1Meeting Special City Council Meeting — Minutes (2023-09-20)Discussion: If progress is being made and there are additional projects to be completed, amend the motion to re- evaluate in 6 months and consider extending the position. Amend the motion to include 30 hours per week at $35 per hour.p. 1Meeting Special City Council Meeting — Minutes (2023-09-20)VOTING ENSUED TO INCLUDED THE AMENDMENTS TO THE MOTION. 3 AYES - BREYEN, RAINVILLE, AND FLADEBO. 1 NAY - ALDERS. ABSTAINED FROM VOTING - MAYOR PILON. MOTION CARRIED.

  • M2MOTION TO ADJOURN.

    Passed
    p. 2Meeting Special City Council Meeting — Minutes (2023-09-20)MOTION TO ADJOURN. The meeting adjourned at 7:00 p.m.

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

  • Amended rate for the temporary project manager position, paired with 30 hours per week.

    $35

    Motion TO APPROVE AND AUTHORIZE OFFERING TEMPORARY PROJECT MANAGER POSITION TO GENEVIEVE HIRSCHBOECK FOR NO LONGER THAN SIX (6) MONTHS. Passed(3 AYES - BREYEN, RAINVILLE, AND FLADEBO. 1 NAY - ALDERS. ABSTAINED FROM VOTING - MAYOR PILON. MOTION CARRIED.)
    p. 1Meeting Special City Council Meeting — Minutes (2023-09-20)Amend the motion to include 30 hours per week at $35 per hour.

Sources

Documents and recordings archived for this meeting, when available.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?