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Nowthen Special City Council meeting, June 16, 2022

Special City Council

Thursday, June 16, 2022 · 5:30 PM

This meeting on the city's website ↗

Agenda

Not on file

What was on the agenda.

Packet

Not on file

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

One-line summary

At the June 16, 2022 meeting, the council approved the agenda and consent agenda, selected six numbered finalists for interviews, set key interview-process details including no reimbursements, and adjourned at 6:36 p.m.

What was on the agenda

10 items as recorded in the minutes, each with a short summary of what was at issue.

  1. 1Call to Order

    Call to order, Pledge of Allegiance, and attendance.

    The minutes record the call to order, pledge, and attendance; no vote was taken.

    • meeting_opening
    No action
    p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)Mayor Pilon called the meeting to order at 5:35 pm All present recited the Pledge of Allegiance Present: Councilmembers Alders, Blake, Greenberg, and Rainville. Also in attendance Pat Melvin, DDA and Associates; Interim City Administrator Boyles.

  2. agenda-approvalApproval of the Agenda

    Approval of the meeting agenda.

    Approved by motion with five ayes.

    • agenda_approval
    Approved
    p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)APPROVAL OF THE AGENDA MOTION BY COUNCIL MEMBER RAINVILLE SECOND BY ALDERS TO APPROVE THE AGENDA MOTION CARRIED. FIVE AYES

  3. 2aDitch and Culvert Repair at Twin Lakes and 203rd Avenue

    Resolution approving ditch and culvert repair and maintenance work at Twin Lakes and 203rd Avenue.

    The council approved the consent agenda, which included resolutions for ditch and culvert repair and maintenance work at Twin Lakes and 203rd Avenue and at approximately 8400 211th Avenue.

    Approved as part of the consent agenda.

    • ditch_and_culvert_repairs
    • consent_agenda
    Consent calendar
    p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)Approval of Resolution 2022-xx Approving Ditch and Culvert Repair and maintenance work at Twin Lakes and 203rd Avenue.p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)MOTION BY COUNCILMEMBER BLAKE SECOND BY RAINVILLE TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED 5 AYES

  4. 2bDitch and Culvert Repair at Approximately 8400 211th Avenue

    Resolution approving ditch and culvert repair and maintenance work at approximately 8400 211th Avenue.

    The council approved the consent agenda, which included resolutions for ditch and culvert repair and maintenance work at Twin Lakes and 203rd Avenue and at approximately 8400 211th Avenue.

    Approved as part of the consent agenda.

    • ditch_and_culvert_repairs
    • consent_agenda
    Consent calendar
    p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)Approval of Resolution 2022-xx Approving Ditch and Culvert Repair and Maintenance work at Approximately 8400 211th Ave.p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)MOTION BY COUNCILMEMBER BLAKE SECOND BY RAINVILLE TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED 5 AYES

  5. 3aSelect Six Finalists for Interviews

    Review semi-finalists by number and select six finalists for interviews on July 11, 2022.

    Pat Melvin reviewed the candidate status, including that 25 applicants had submitted, 14 remained after a personality profile and video, and two more were removed for not meeting minimum requirements or completing exercises. Councilmembers reviewed the 12 remaining candidates by number and voted to name candidates 3, 7, 9, 11, 12, and 14 as finalists.

    Candidates 3, 7, 9, 11, 12, and 14 were named finalists by motion with five ayes.

    • candidate_finalists
    • interviews
    Approved
    p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)a). Review Semi Finalist (using numbers and not names) to select from twelve to six finalists for the city council interviews on July 11, 2022.p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)Councilmembers concurred those candidates 3,7,9,11,12 and 14 should be considered finalists. MOTION BY COUNCILMEMBER RAINVILLE, SECOND BY ALDERS TO NAME CANDIDATES 3,7,9,11,12 AND 14 AS FINALISTS. MOTION CARRIED 5 AYES

  6. 3b1Candidate Reimbursements

    Consider whether to reimburse candidates.

    The council reviewed the July 2022 interview process. It voted that no reimbursements would be allowed, agreed that interviews would be held July 11 and July 14 at 4 p.m., supported having candidates arrive early for a city office tour and related materials, and discussed interview questions, candidate materials, an RCA writing exercise, and finalist packets for councilmembers.

    The council approved a motion that no reimbursements be allowed.

    • candidate_interview_process
    • reimbursements
    Approved
    p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)b.) Review and approve the process for July 11, 2022, interviews including: 1\. Consideration of reimbursing candidate.p. 2Meeting Special City Council Meeting — Minutes (2022-06-16)# MOTION BY COUNCILMEMBER RAINVILLE SECOND BY BLAKE THAT NO REIMBURSEMENTS BE ALLOWED. MOTION CARRIED 5 AYES

  7. 3b2Interview Dates and Times

    Set dates and times for interviews.

    The council reviewed the July 2022 interview process. It voted that no reimbursements would be allowed, agreed that interviews would be held July 11 and July 14 at 4 p.m., supported having candidates arrive early for a city office tour and related materials, and discussed interview questions, candidate materials, an RCA writing exercise, and finalist packets for councilmembers.

    The minutes say July 11 and July 14 at 4 p.m. were agreed to, but no separate motion is recorded for this item.

    • candidate_interview_process
    • interview_schedule
    Discussion only
    p. 2Meeting Special City Council Meeting — Minutes (2022-06-16)2\. Dates and times for interview. With six candidates two nights will be necessary, July 11, and July 14 at 4pm each were agreed to.

  8. 3b3Options to Showcase

    Discuss options to showcase the city offices and candidate process.

    The council reviewed the July 2022 interview process. It voted that no reimbursements would be allowed, agreed that interviews would be held July 11 and July 14 at 4 p.m., supported having candidates arrive early for a city office tour and related materials, and discussed interview questions, candidate materials, an RCA writing exercise, and finalist packets for councilmembers.

    Councilmembers confirmed support for the tour and related written report, but no separate motion is recorded for this item.

    • candidate_interview_process
    • candidate_tour
    Discussion only
    p. 2Meeting Special City Council Meeting — Minutes (2022-06-16)3\. Options to Showcase: Councilmembers confirmed that they like the idea of each candidate arriving at the city offices on half hour earlier to receive a tour of that facility, questions from DDA and a brief written report from Adrienne and Natalie on each.

  9. 3b4Other Interview Process Items

    Other interview-process items, including questions, materials to send candidates, an RCA writing exercise, and finalist packets for councilmembers.

    The council reviewed the July 2022 interview process. It voted that no reimbursements would be allowed, agreed that interviews would be held July 11 and July 14 at 4 p.m., supported having candidates arrive early for a city office tour and related materials, and discussed interview questions, candidate materials, an RCA writing exercise, and finalist packets for councilmembers.

    The minutes record discussion and agreed interview materials, but no separate motion is recorded for this item.

    • candidate_interview_process
    • candidate_materials
    Discussion only
    p. 2Meeting Special City Council Meeting — Minutes (2022-06-16)4\. Other Pat Melvin went over questions with council members. Melvin indicated he would be sending candidates the budget, audit, profile, comprehensive plan, paint by numbers, a typical council agenda and you-tube address. City councilmembers expressed a desire to see an example of candidate writing, so an RCA exercis…

  10. 4Adjourn

    Adjourn the meeting.

    Adjourned by motion with five ayes at 6:36 p.m.

    • adjournment
    Approved
    p. 2Meeting Special City Council Meeting — Minutes (2022-06-16)MOTION TO ADJORN BY COUNCILMEMBER ALDERS, SECOND BY BLAKE. MOTION CARRIED. 5 AYES. The meeting was adjourned at 6:36pm

Motions and votes

5 motions on the record.

  • M1MOTION BY COUNCIL MEMBER RAINVILLE SECOND BY ALDERS TO APPROVE THE AGENDA.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE SECOND BY ALDERS TO APPROVE THE AGENDA

    moved by Rainville, seconded by Alders

    Passed
    • YPilon
    • YAlders
    • YBlake
    • YGreenberg
    • YRainville
    p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)Mayor Pilon called the meeting to order at 5:35 pm All present recited the Pledge of Allegiance Present: Councilmembers Alders, Blake, Greenberg, and Rainville. Also in attendance Pat Melvin, DDA and Associates; Interim City Administrator Boyles.p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)MOTION BY COUNCIL MEMBER RAINVILLE SECOND BY ALDERS TO APPROVE THE AGENDA MOTION CARRIED. FIVE AYES

  • M2MOTION BY COUNCILMEMBER BLAKE SECOND BY RAINVILLE TO APPROVE THE CONSENT AGENDA AS PRESENTED.

    moved by Blake, seconded by Rainville

    Passed
    • YPilon
    • YAlders
    • YBlake
    • YGreenberg
    • YRainville
    p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)Mayor Pilon called the meeting to order at 5:35 pm All present recited the Pledge of Allegiance Present: Councilmembers Alders, Blake, Greenberg, and Rainville. Also in attendance Pat Melvin, DDA and Associates; Interim City Administrator Boyles.p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)MOTION BY COUNCILMEMBER BLAKE SECOND BY RAINVILLE TO APPROVE THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED 5 AYES

  • M3MOTION BY COUNCILMEMBER RAINVILLE, SECOND BY ALDERS TO NAME CANDIDATES 3,7,9,11,12 AND 14 AS FINALISTS.

    moved by Rainville, seconded by Alders

    Passed
    • YPilon
    • YAlders
    • YBlake
    • YGreenberg
    • YRainville
    p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)Mayor Pilon called the meeting to order at 5:35 pm All present recited the Pledge of Allegiance Present: Councilmembers Alders, Blake, Greenberg, and Rainville. Also in attendance Pat Melvin, DDA and Associates; Interim City Administrator Boyles.p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)MOTION BY COUNCILMEMBER RAINVILLE, SECOND BY ALDERS TO NAME CANDIDATES 3,7,9,11,12 AND 14 AS FINALISTS. MOTION CARRIED 5 AYES

  • M4MOTION BY COUNCILMEMBER RAINVILLE SECOND BY BLAKE THAT NO REIMBURSEMENTS BE ALLOWED.

    moved by Rainville, seconded by Blake

    Passed
    • YPilon
    • YAlders
    • YBlake
    • YGreenberg
    • YRainville
    p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)Mayor Pilon called the meeting to order at 5:35 pm All present recited the Pledge of Allegiance Present: Councilmembers Alders, Blake, Greenberg, and Rainville. Also in attendance Pat Melvin, DDA and Associates; Interim City Administrator Boyles.p. 2Meeting Special City Council Meeting — Minutes (2022-06-16)# MOTION BY COUNCILMEMBER RAINVILLE SECOND BY BLAKE THAT NO REIMBURSEMENTS BE ALLOWED. MOTION CARRIED 5 AYES

  • M5MOTION TO ADJORN BY COUNCILMEMBER ALDERS, SECOND BY BLAKE.

    moved by Alders, seconded by Blake

    Passed
    • YPilon
    • YAlders
    • YBlake
    • YGreenberg
    • YRainville
    p. 1Meeting Special City Council Meeting — Minutes (2022-06-16)Mayor Pilon called the meeting to order at 5:35 pm All present recited the Pledge of Allegiance Present: Councilmembers Alders, Blake, Greenberg, and Rainville. Also in attendance Pat Melvin, DDA and Associates; Interim City Administrator Boyles.p. 2Meeting Special City Council Meeting — Minutes (2022-06-16)MOTION TO ADJORN BY COUNCILMEMBER ALDERS, SECOND BY BLAKE. MOTION CARRIED. 5 AYES.

Sources

Documents and recordings archived for this meeting, when available.

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