M1TO APPROVE THE REGULAR AGENDA AS AMENDED.
moved by WEST, seconded by TRADEWELL
Passed
All in favor.
Oak Grove City Council meeting, March 13, 2023
City CouncilMonday, March 13, 2023
What happened
Council approved the agenda and prior minutes, approved most consent items with one separated for a standalone vote, heard a prosecuting attorney update, received engineer and administrator updates (including building improvement quotes and charitable gambling fund process ideas), and adjourned at 8:10 p.m.
Motions and votes
5 motions on the record.
M2TO APPROVE THE REGULAR MEETING MINUTES.
moved by WYLIE, seconded by BRAY JOHNSON
PassedAll in favor.
M3TO APPROVE A, B, C, E.
moved by WYLIE, seconded by WEST
PassedAll in favor.
M4TO APPROVE D.
moved by WEST, seconded by TRADEWELL
PassedAll in favor.
M5TO ADJOURN.
moved by TRADEWELL, seconded by BRAY JOHNSON
Passed- YWeston Rolf
- YAngie Bray Johnson
- YPaul Tradewell
- YJohn West
- YMike Wylie
What was on the agenda
18 items as recorded in the agenda and minutes, each with a short summary of what was at issue.
- Discussion only
1PUBLIC FORUM
Speakers requested to state name/address and limit remarks to three minutes.
A resident, Joseph Draxton, asked the council how to proceed with a planning application where an existing Special Use Permit (SUP) for mining on one lot was preventing a desired subdivision to create and sell residential lots. Staff explained the city could not revoke a permit without allowing the owner a chance to comply, suggested redrawing lot lines to exclude land associated with the mining permit, and a councilmember noted that an active complaint could allow revisiting permit conditions.
Public forum held; council discussed planning application guidance related to a mining SUP/SUP conditions and possible lot line redraw.
- Draxton planning application / mining SUP and subdivision
- No action
2ANNOUNCEMENTS
No announcements were recorded in the minutes under this heading.
- Approved
3SETTING OF REGULAR AGENDA
Opportunity to approve the regular agenda as presented or add/delete an agenda item by majority vote.
Agenda approved as amended (added Resolution 23-045 under Consent Agenda; added URRWMO budget update under Mayor/Council Requests/Updates).
- Agenda setting
- Approved
4APPROVAL OF COUNCIL MINUTES FOR FEBRUARY 27, 2023
Regular meeting minutes approved.
- Minutes approval
- Discussion only
5AScott Baumgartner - Prosecuting Attorney update
The city’s prosecuting attorney, Scott Baumgartner, presented criminal disposition statistics. Councilmembers asked whether DUI arrests involved residents or through-traffic, and questioned why 2022 traffic arrest numbers appeared lower; the attorney said the numbers came from the Sheriff’s office and believed their counting method had changed, and he offered to raise problem areas with the Sheriff and Council if identified.
Attorney presented Criminal Disposition Statistics; council asked about DUI/traffic arrest reporting and noted changes in Sheriff's counting method.
- Prosecuting attorney update / criminal statistics
- Consent calendar
6AConsent Agenda: Claims and Accounts
Council approved consent items including claims/accounts and multiple resolutions, with one item (the resignation of Natalie Streich) removed from the consent list at a councilmember’s request and then approved by a separate motion. The mayor also added a resolution for conditional offers of employment to firefighters, which was approved with the consent motion for the remaining items.
Approved as part of the consent motion for items A, B, C, E.
- Consent agenda
- Consent calendar
6BConsent Agenda: Resolution 23-042 Closing Escrow Accounts
Council approved consent items including claims/accounts and multiple resolutions, with one item (the resignation of Natalie Streich) removed from the consent list at a councilmember’s request and then approved by a separate motion. The mayor also added a resolution for conditional offers of employment to firefighters, which was approved with the consent motion for the remaining items.
Approved as part of the consent motion for items A, B, C, E.
- Consent agenda
- Escrow accounts
- Consent calendar
6CConsent Agenda: Resolution 23-043 Public Works Construction Site Inspection Policy
Council approved consent items including claims/accounts and multiple resolutions, with one item (the resignation of Natalie Streich) removed from the consent list at a councilmember’s request and then approved by a separate motion. The mayor also added a resolution for conditional offers of employment to firefighters, which was approved with the consent motion for the remaining items.
Approved as part of the consent motion for items A, B, C, E.
- Consent agenda
- Public works policy
- Approved
6DConsent Agenda: Resolution 23-044 accepting the resignation of Natalie Streich
Council approved consent items including claims/accounts and multiple resolutions, with one item (the resignation of Natalie Streich) removed from the consent list at a councilmember’s request and then approved by a separate motion. The mayor also added a resolution for conditional offers of employment to firefighters, which was approved with the consent motion for the remaining items.
Removed from consent and approved by separate motion.
- Fire department resignation
- Consent calendar
6EConsent Agenda: Resolution 23-045 Conditional Offers of Employment to Fire Fighters
Council approved consent items including claims/accounts and multiple resolutions, with one item (the resignation of Natalie Streich) removed from the consent list at a councilmember’s request and then approved by a separate motion. The mayor also added a resolution for conditional offers of employment to firefighters, which was approved with the consent motion for the remaining items.
Added to consent agenda and approved as part of the consent motion for items A, B, C, E.
- Fire department hiring
- Consent agenda
- Discussion only
7AEngineer Updates
The city engineer reported the Pollution Control Agency would audit the city’s MS4 permit the following week and said University Avenue NW plans had been submitted to East Bethel for review before submission to the state. Council asked about Anoka County’s reaction to requested changes for the Viking Blvd NW bridge reconstruction trail, and the engineer said the county supported adding pedestrian crossings and bituminous surfacing to the trail.
Engineer reported PCA MS4 permit audit coming, University Ave NW plans submitted to East Bethel, and Anoka County favorable to trail/pedestrian crossing suggestions for Viking Blvd NW bridge reconstruction.
- MS4 permit audit
- University Avenue NW plans
- Viking Blvd NW bridge trail/crossings
- No action
8FIRE DEPARTMENT
No fire department report/discussion was recorded under this heading in the minutes (separate fire-related actions occurred under Consent Agenda and work session discussion under Mayor/Council Requests/Updates).
- Discussion only
9PUBLIC WORKS DEPARTMENT
Administrator described plowing activity; mayor and councilmember rode with director; council discussed swift action for vehicles parked in road during snow events.
- Snow plowing
- Parking during snow events
- No action
10PARKS
No parks report/discussion was recorded under this heading in the minutes.
- No action
11PLANNING DEPARTMENT
No planning department report/discussion was recorded under this heading in the minutes (planning-related discussion occurred during Public Forum).
- Discussion only
12AAdministrator Updates
The administrator said staff were obtaining updated quotes for council chamber and office area improvements estimated at $30,000–$40,000, and a councilmember suggested a work session before decisions. The administrator outlined upcoming audit and long-term plan timing and suggested scheduling a building improvements/fire station work session in June. The administrator also presented information about charitable gambling fund expenditures and a request form, with council discussing setting spring/fall deadlines and maintaining a $10,000 balance while creating a structured application and award process.
Administrator discussed quotes for council chamber/office improvements ($30,000-$40,000), audit timing, scheduling a future work session, hiring a new cleaning service, newsletter timing, Spring Recycle Day, Meet the Deputies, and charitable gambling fund expenditures and potential request/deadline process.
- City Hall improvements
- Audit and long-term plan schedule
- Cleaning service hiring
- Charitable gambling fund process
- Spring Recycle Day
- Meet the Deputies
- Discussion only
13MAYOR/COUNCIL REQUESTS/UPDATES
Council received updates including that Ham Lake had tried to leave the Upper Rum River Watershed Management Organization but would remain due to high cost. A councilmember raised a resident request to broadcast a show on the city access channel; staff said the city attorney advised the city does not have to allow it. The mayor suggested a work session on medical calls the fire department responds to, and staff said it could be scheduled before the April 10 meeting. The mayor also asked about The Ponds redevelopment area, and staff said a concept plan would be added to the next agenda.
Updates included URRWMO membership/costs for Ham Lake, resident request about city access channel programming, potential work session on medical calls fire responds to, and adding The Ponds redevelopment concept plan to next agenda.
- URRWMO update
- City access channel programming
- Fire department medical calls work session
- The Ponds redevelopment
- Approved
14ADJOURNMENT
Adjourned at 8:10 p.m.
- Adjournment
Alternatives considered
Options the council weighed, and what happened to them. The record of the road not taken.
Draxton subdivision planning application with mining SUP constraints
mentioned onlyHave the surveyor redraw the lot lines to exclude any land that is associated with the mining permit
Why: Staff indicated the application could not move forward until the mining permit issue is resolved; redrawing lot lines was suggested as a way to proceed without revoking the permit.
Raised by Administrator Wickham
City Hall council chamber and office area improvements
under studyHold a work session to discuss future improvements before making any decisions
Why: Councilmember suggested discussion before decisions; administrator suggested scheduling after audit/long-term plan review and timing a work session in June.
Raised by Council Member West
Charitable gambling fund donation process
mentioned onlyHave two deadline dates, in the Spring and Fall, for those applying for a donation
Why: Suggested as part of structuring future requests; no formal action recorded at this meeting.
Raised by Council Member West
Charitable gambling fund donation process
mentioned onlyLeave a balance of $10,000 in the fund and create a structured application/award process
Why: Recommended as part of organizing how awards are made; no formal action recorded at this meeting.
Raised by Mayor Rolf
Sources
Documents and recordings archived for this meeting, when available.
Packet
Not in this archive
The supporting materials the board reviewed.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?