Oak Grove City Council meeting, October 31, 2022

Motions and votes

14 motions on the record.

• M1MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE THE REGULAR AGENDA. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE THE REGULAR AGENDA. All in favor.

  moved by ROLF, seconded by WYLIE

  Passed

  All in favor.

  p. 1↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE THE REGULAR AGENDA. All in favor.

• M2MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE WORK SESSION AND REGULAR MEETING MINUTES. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE WORK SESSION AND REGULAR MEETING MINUTES. All in favor.

  moved by WEST, seconded by TRADEWELL

  Passed

  All in favor.

  p. 1↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE WORK SESSION AND REGULAR MEETING MINUTES. All in favor.

• M3MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 22-148 CERTIFYING DELINQUENT UTILITIES. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 22-148 CERTIFYING DELINQUENT UTILITIES. All in favor.

  moved by ROLF, seconded by WEST

  Passed

  All in favor.

  p. 2↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 22-148 CERTIFYING DELINQUENT UTILITIES. All in favor.

• M4MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT ORDINANCE 22-09 INCREASING MAYOR & COUNCIL PAY. Motion carried 4-1. Council Member Wylie opposed.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT ORDINANCE 22-09 INCREASING MAYOR & COUNCIL PAY. Motion carried 4-1. Council Member Wylie opposed.

  moved by ROLF, seconded by WEST

  Passed

  • NWylie

  p. 2↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT ORDINANCE 22-09 INCREASING MAYOR & COUNCIL PAY. Motion carried 4-1. Council Member Wylie opposed.

• M5MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 22-164 AUTHORIZING PURCHASE OF NEW FIRE TRUCK FROM CUSTOM FIRE IN THE AMOUNT NOT EXCEED $900,000. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 22-164 AUTHORIZING PURCHASE OF NEW FIRE TRUCK FROM CUSTOM FIRE IN THE AMOUNT NOT EXCEED $900,000. All in favor.

  moved by ROLF, seconded by WEST

  Passed

  All in favor.

  p. 2↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 22-164 AUTHORIZING PURCHASE OF NEW FIRE TRUCK FROM CUSTOM FIRE IN THE AMOUNT NOT EXCEED $900,000. All in favor.

• M6MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE B, C, D, F, G, H, I, J, AND K. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE B, C, D, F, G, H, I, J, AND K. All in favor.

  moved by TRADEWELL, seconded by WYLIE

  Passed

  All in favor.

  p. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE B, C, D, F, G, H, I, J, AND K. All in favor.

• M7MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE A. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE A. All in favor.

  moved by ROLF, seconded by WYLIE

  Passed

  All in favor.

  p. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE A. All in favor.

• M8MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER ROLF TO APPROVE E. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER ROLF TO APPROVE E. All in favor.

  moved by TRADEWELL, seconded by ROLF

  Passed

  All in favor.

  p. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER ROLF TO APPROVE E. All in favor.

• M9MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-151 APPROVING PUBLIC WORKS DESIGN MANUAL UPDATE. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-151 APPROVING PUBLIC WORKS DESIGN MANUAL UPDATE. All in favor.

  moved by WEST, seconded by TRADEWELL

  Passed

  All in favor.

  p. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-151 APPROVING PUBLIC WORKS DESIGN MANUAL UPDATE. All in favor.

• M10MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 22-157 2022 MNDOT Master Contract. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 22-157 2022 MNDOT Master Contract. All in favor.

  moved by TRADEWELL, seconded by WYLIE

  Passed

  All in favor.

  p. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 22-157 2022 MNDOT Master Contract. All in favor.

• M11MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT 22-158 PARTIAL PAY REQUEST #4. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT 22-158 PARTIAL PAY REQUEST #4. All in favor.

  moved by WEST, seconded by WYLIE

  Passed

  All in favor.

  p. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT 22-158 PARTIAL PAY REQUEST #4. All in favor.

• M12MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-159, 22-160, 22-161, 22-162, 22-163, 22-164, 22-169, 22-170 and 22-171. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-159, 22-160, 22-161, 22-162, 22-163, 22-164, 22-169, 22-170 and 22-171. All in favor.

  moved by WEST, seconded by ROLF

  Passed

  All in favor.

  p. 4↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-159, 22-160, 22-161, 22-162, 22-163, 22-164, 22-169, 22-170 and 22-171. All in favor.

• M13MOTION MADE BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-165 REQUESTING ANOKA COUNTY MAKE THE CAST VOTE RECORD PUBLIC IN A READABLE AND DOWNLOADABLE FORMAT. All in favor.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-165 REQUESTING ANOKA COUNTY MAKE THE CAST VOTE RECORD PUBLIC IN A READABLE AND DOWNLOADABLE FORMAT. All in favor.

  moved by WYLIE, seconded by TRADEWELL

  Passed

  All in favor.

  p. 5↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-165 REQUESTING ANOKA COUNTY MAKE THE CAST VOTE RECORD PUBLIC IN A READABLE AND DOWNLOADABLE FORMAT. All in favor.

• M14MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER ROLF TO ADJOURN. Motion carried 4-1. Council Member West opposed. The meeting was adjourned at 9:21 p.m.

  Exact transcript text

  MOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER ROLF TO ADJOURN. Motion carried 4-1. Council Member West opposed. The meeting was adjourned at 9:21 p.m.

  moved by TRADEWELL, seconded by ROLF

  Passed

  • NWest

  p. 5↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER ROLF TO ADJOURN. Motion carried 4-1. Council Member West opposed. The meeting was adjourned at 9:21 p.m.

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

• Proposed increase to Mayor and Council pay by $25 a month.

  $25

  Motion MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT ORDINANCE 22-09 INCREASING MAYOR & COUNCIL PAY. Motion carried 4-1. Council Member Wylie opposed. Passed(Motion carried 4-1. Council Member Wylie opposed.)
  p. 2↗Oak Grove — 10.31.22 MinutesAdministrator Wickham noted that the council had discussed increasing their pay at a budget work session earlier this year and proposed increasing Mayor and Council pay by $25 a month.

• Annual salary of the mayor after the proposed increase.

  $6,920

  Motion MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT ORDINANCE 22-09 INCREASING MAYOR & COUNCIL PAY. Motion carried 4-1. Council Member Wylie opposed. Passed(Motion carried 4-1. Council Member Wylie opposed.)
  p. 2↗Oak Grove — 10.31.22 MinutesThis increase would bring the annual salary of the mayor to $6,920.00 and each councilmember to $5,540.00.

• Annual salary of each councilmember after the proposed increase.

  $5,540

  Motion MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT ORDINANCE 22-09 INCREASING MAYOR & COUNCIL PAY. Motion carried 4-1. Council Member Wylie opposed. Passed(Motion carried 4-1. Council Member Wylie opposed.)
  p. 2↗Oak Grove — 10.31.22 MinutesThis increase would bring the annual salary of the mayor to $6,920.00 and each councilmember to $5,540.00.

• Authorized purchase amount cap for new fire truck from Custom Fire.

  $900,000

  Motion MOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 22-164 AUTHORIZING PURCHASE OF NEW FIRE TRUCK FROM CUSTOM FIRE IN THE AMOUNT NOT EXCEED $900,000. All in favor. Passed(All in favor.)
  p. 2↗Oak Grove — 10.31.22 MinutesRESOLUTION 22-164 AUTHORIZING PURCHASE OF NEW FIRE TRUCK FROM CUSTOM FIRE IN THE AMOUNT NOT EXCEED $900,000.

• Partial pay request #4 from North Valley.

  $54,734

  Motion MOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT 22-158 PARTIAL PAY REQUEST #4. All in favor. Passed(All in favor.)
  p. 3↗Oak Grove — 10.31.22 MinutesEngineer Schwartz presented partial pay request #4 from North Valley in the amount of $54,733.69.

What was on the agenda

34 items as recorded in the agenda and minutes, each with a short summary of what was at issue.

1. 0Call to order; Pledge of Allegiance; Roll call

   Meeting called to order; roll call completed.

   Approved
   p. 1↗Oak Grove — 10.31.22 MinutesThe Regular Meeting of the Oak Grove City Council was called to order by Mayor Denno at 7:00 p.m. on Monday, October 31, 2022. Pledge of Allegiance was said, and roll call taken.PDF↗Oak Grove — 10.31.22 MinutesPresent: Dan Denno, Mayor Weston Rolf, Council Member Mike Wylie, Council Member Paul Tradewell, Council Member John West, Council Member

2. 1Public Forum

   After a resident asked about cast vote record handling and requested added language, council adopted Resolution 22-165 requesting Anoka County make the cast vote record public in a readable and downloadable format. The clerk also provided an early voting update during this item.

   Two residents spoke (cast vote record tabulator / DS200; solar speed signs costs).

   • elections-cast-vote-record
   • traffic-solar-speed-signs

   Discussion only
   PDF↗Oak Grove — 10.31.22# 1. PUBLIC FORUMp. 1↗Oak Grove — 10.31.22 MinutesRichard Klabechek 19519 Lake George Blvd NW asked if the council will be passing a resolution directing Anoka County to turn on the cast vote record tabulator on the DS200 voting machines.p. 1↗Oak Grove — 10.31.22 MinutesGuy Farah 970 192nd Ave NW provided an update on the solar speed signs. He mentioned that the city of Coon Rapids purchased two of them recently and they cost $3,000 a sign.

3. 2Announcements

   Tree lighting event date/time and logistical needs discussed.

   • tree-lighting-event

   Discussion only
   PDF↗Oak Grove — 10.31.222. ANNOUNCEMENTSp. 1↗Oak Grove — 10.31.22 MinutesCouncil Member West announced that the tree lighting event will be on December 2nd beginning at 6:00 and the lights will go on at 6:30.p. 1↗Oak Grove — 10.31.22 MinutesAdministrator Wickham mentioned that they are still looking for a PA system for the event. Council Member West added that they are also looking for one more food truck.

4. 3Setting of Regular Agenda

   Regular agenda approved.

   Approved
   p. 1↗Oak Grove — 10.31.223\. SETTING OF REGULAR AGENDAp. 1↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE THE REGULAR AGENDA. All in favor.

5. 4Approval of Work Session and Regular Council Minutes for October 10, 2022

   Approved by motion.

   • minutes-approval

   Approved
   p. 1↗Oak Grove — 10.31.224\. APPROVAL OF WORK SESSION AND REGULAR COUNCIL MINUTES FOR OCTOBER 10, 2022p. 1↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO APPROVE THE WORK SESSION AND REGULAR MEETING MINUTES. All in favor.

6. 5Acknowledge receipt of commission and committee minutes (Parks Commission minutes for October 21, 2022)

   Council acknowledged receipt.

   • parks-commission-minutes

   No action
   p. 1↗Oak Grove — 10.31.225\. ACKNOWLEDGE RECEIPT OF COMMISSION AND COMMITTEE MINUTES A. Parks Commission minutes for October 21, 2022p. 1↗Oak Grove — 10.31.22 MinutesCouncil acknowledged receipt of commission minutes.

7. 6APublic Hearing: Delinquent Utilities (Resolution 22-148 certifying delinquent utilities)

   Council held a public hearing on delinquent utility charges for The Ponds and Lake George systems and streetlights, with staff explaining the amounts proposed for certification and noting residents could pay by November 15 to avoid assessment to their property. With no public comments, council adopted Resolution 22-148 certifying the delinquent utilities.

   Public hearing held and Resolution 22-148 adopted.

   • delinquent-utilities

   Approved
   p. 1↗Oak Grove — 10.31.226\. PUBLIC HEARINGS A. Delinquent Utilities 1\. Resolution 22-148 certifying delinquent utilitiesPDF↗Oak Grove — 10.31.22 MinutesMayor Denno opened the public hearing.p. 2↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 22-148 CERTIFYING DELINQUENT UTILITIES. All in favor.

8. 6BPublic Hearing: Mayor and Council Salaries (Adopt Ordinance 22-09 Increasing Mayor & Council Salaries)

   Council held a public hearing on increasing elected officials’ pay, with staff describing a proposed $25/month increase and resulting annual salaries. Rolf supported the increase, Wylie opposed it, and Tradewell asked about guidelines for planning commissioner pay; staff noted commissioner pay can be increased any time because they are appointed. Council adopted Ordinance 22-09 on a 4-1 vote with Wylie opposed.

   Public hearing held; Ordinance 22-09 adopted 4-1 with Wylie opposed.

   • mayor-council-salaries

   Approved
   p. 1↗Oak Grove — 10.31.22B. Mayor and Council Salaries 1\. Adopt Ordinance 22-09 Increasing Mayor & Council Salariesp. 2↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT ORDINANCE 22-09 INCREASING MAYOR & COUNCIL PAY. Motion carried 4-1. Council Member Wylie opposed.

9. 7AFire Truck Replacement - Presentation by Fire Truck Committee

   The fire truck committee presented a recommendation to purchase a new truck from Custom Fire, and council discussed using available federal funds and other city funds to pay for it, including a potential cash-payment discount. Council then adopted a resolution authorizing purchase of a new fire truck from Custom Fire with an amount not to exceed $900,000.

   Committee recommended Custom Fire proposal; council adopted Resolution 22-164 authorizing purchase of new fire truck from Custom Fire not to exceed $900,000.

   • fire-truck-replacement

   Approved
   p. 1↗Oak Grove — 10.31.227\. PETITIONS, INDIVIDUALS, PRESENTATIONS, AND INQUIRIES A. Fire Truck Replacement - Presentation by Fire Truck Committeep. 2↗Oak Grove — 10.31.22 MinutesFirefighter Curt Hallerman presented the proposal for a new fire truck and noted that the committee is recommending the proposal from Custom Fire in the amount of $921,042.51.p. 2↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WEST TO ADOPT RESOLUTION 22-164 AUTHORIZING PURCHASE OF NEW FIRE TRUCK FROM CUSTOM FIRE IN THE AMOUNT NOT EXCEED $900,000. All in favor.

10. 8AConsent Agenda: Claims and Accounts

    Removed from consent; approved separately.

    • claims-and-accounts

    Approved
    PDF↗Oak Grove — 10.31.228\. CONSENT AGENDA A. Claims and Accountsp. 3↗Oak Grove — 10.31.22 MinutesCouncil Member Rolf requested to remove A.p. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER ROLF, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE A. All in favor.

11. 8BConsent Agenda: Resolution 22-149 Development Agreement Sims Trail Crossing

    As part of the consent agenda approvals, council approved the Sims Trail Crossing development agreement (Resolution 22-149) and the final plat approval (Resolution 22-150) via the group consent motion.

    Approved as part of consent (group motion approving B, C, D, F, G, H, I, J, K).

    • sims-trail-crossing

    Approved
    p. 1↗Oak Grove — 10.31.22B. Resolution 22-149 Development Agreement Sims Trail Crossingp. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE B, C, D, F, G, H, I, J, AND K. All in favor.

12. 8CConsent Agenda: Resolution 22-150 approving Final Plat of Sims Trail Crossing

    As part of the consent agenda approvals, council approved the Sims Trail Crossing development agreement (Resolution 22-149) and the final plat approval (Resolution 22-150) via the group consent motion.

    Approved as part of consent (group motion approving B, C, D, F, G, H, I, J, K).

    • sims-trail-crossing

    Approved
    p. 1↗Oak Grove — 10.31.22C. Resolution 22-150 approving Final Plat of Sims Trail Crossingp. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE B, C, D, F, G, H, I, J, AND K. All in favor.

13. 8DConsent Agenda: Resolution 22-152 accepting 2023 Agreement for Residential Recycling Program

    Approved as part of consent (group motion approving B, C, D, F, G, H, I, J, K).

    • residential-recycling-agreement-2023

    Approved
    p. 1↗Oak Grove — 10.31.22D. Resolution 22-152 accepting 2023 Agreement for Residential Recycling Programp. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE B, C, D, F, G, H, I, J, AND K. All in favor.

14. 8EConsent Agenda: Resolution 22-153 accepting donation from St. Francis American Legion

    Removed from consent; approved separately.

    • fire-department-donation

    Approved
    p. 1↗Oak Grove — 10.31.22E. Resolution 22-153 accepting donation from St. Francis American Legionp. 3↗Oak Grove — 10.31.22 MinutesCouncil Member Tradewell requested to remove E.p. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER ROLF TO APPROVE E. All in favor.

15. 8FConsent Agenda: Resolution 22-154 merit increase for City Clerk

    Approved as part of consent (group motion approving B, C, D, F, G, H, I, J, K).

    • staff-merit-increases

    Approved
    p. 1↗Oak Grove — 10.31.22F. Resolution 22-154 merit increase for City Clerkp. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE B, C, D, F, G, H, I, J, AND K. All in favor.

16. 8GConsent Agenda: Resolution 22-155 merit increase for Public Works Director

    Approved as part of consent (group motion approving B, C, D, F, G, H, I, J, K).

    • staff-merit-increases

    Approved
    p. 1↗Oak Grove — 10.31.22G. Resolution 22-155 merit increase for Public Works Directorp. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE B, C, D, F, G, H, I, J, AND K. All in favor.

17. 8HConsent Agenda: Resolution 22-156 merit increase for Administrative Assistant

    Approved as part of consent (group motion approving B, C, D, F, G, H, I, J, K).

    • staff-merit-increases

    Approved
    p. 1↗Oak Grove — 10.31.22H. Resolution 22-156 merit increase for Administrative Assistantp. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE B, C, D, F, G, H, I, J, AND K. All in favor.

18. 8IConsent Agenda: Resolution 22-166 hiring Eugene Lund as a temporary on-call public works employee

    Approved as part of consent (group motion approving B, C, D, F, G, H, I, J, K).

    • public-works-temporary-hiring

    Approved
    p. 1↗Oak Grove — 10.31.22I. Resolution 22-166 hiring Eugene Lund as a temporary on-call public works employeep. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE B, C, D, F, G, H, I, J, AND K. All in favor.

19. 8JConsent Agenda: Resolution 22-167 hiring Erick Boder as a temporary on-call public works employee

    Approved as part of consent (group motion approving B, C, D, F, G, H, I, J, K).

    • public-works-temporary-hiring

    Approved
    p. 1↗Oak Grove — 10.31.22J. Resolution 22-167 hiring Erick Boder as a temporary on-call public works employeep. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE B, C, D, F, G, H, I, J, AND K. All in favor.

20. 8KConsent Agenda: Resolution 22-168 hiring Tim Smith as a temporary on-call public works employee - Heavy Equipment Operator

    Approved as part of consent (group motion approving B, C, D, F, G, H, I, J, K).

    • public-works-temporary-hiring

    Approved
    p. 2↗Oak Grove — 10.31.22K. Resolution 22-168 hiring Tim Smith as a temporary on-call public works employee - Heavy Equipment Operatorp. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO APPROVE B, C, D, F, G, H, I, J, AND K. All in favor.

21. 9AConsulting Engineer: Resolution 22-151 approving Public Works Design Manual Update

    Resolution adopted.

    • public-works-design-manual

    Approved
    p. 2↗Oak Grove — 10.31.22## 9. CONSULTING ENGINEER A. Resolution 22-151 approving Public Works Design Manual Updatep. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-151 APPROVING PUBLIC WORKS DESIGN MANUAL UPDATE. All in favor.

22. 9BConsulting Engineer: Resolution 22-157 2022 MNDOT Master Contract

    Resolution adopted.

    • mndot-master-contract

    Approved
    p. 2↗Oak Grove — 10.31.22B. Resolution 22-157 2022 MNDOT Master Contractp. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT RESOLUTION 22-157 2022 MNDOT Master Contract. All in favor.

23. 9CConsulting Engineer: Resolution 22-158 Partial Pay Request

    Partial Pay Request #4 adopted.

    • north-valley-partial-pay-request

    Approved
    p. 2↗Oak Grove — 10.31.22C. Resolution 22-158 Partial Pay Requestp. 3↗Oak Grove — 10.31.22 MinutesEngineer Schwartz presented partial pay request #4 from North Valley in the amount of $54,733.69.p. 3↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER WYLIE TO ADOPT 22-158 PARTIAL PAY REQUEST #4. All in favor.

24. 9DConsulting Engineer: 2023 Road Improvements

    Staff presented estimated annual costs for several road improvement cycles (20, 22, 25, and 30 years). Council did not take a recorded vote on selecting a cycle at this meeting.

    Annual cost estimates for different road improvement cycles presented; no motion recorded.

    • 2023-road-improvements

    Discussion only
    p. 2↗Oak Grove — 10.31.22D. 2023 Road Improvementsp. 3↗Oak Grove — 10.31.22 MinutesAdministrator Wickham noted that the 2023 road improvement memo summarizes what the annual costs would be for various road improvement cycles. 20 Years: $755,000 22 Yeas: $686,000 25 Years: $604,000 30 Years: $503,000

25. 9EConsulting Engineer: Engineer Updates

    Engineer reported on Anoka County projects and December open house.

    • county-road-7-viking-blvd-projects

    Discussion only
    PDF↗Oak Grove — 10.31.22E. Engineer UpdatesPDF↗Oak Grove — 10.31.22 MinutesEngineer Schwartz mentioned that he attended a kick-off meeting with the Anoka County Highway Department. They will be reconstructing County Road 7 (Rum River Blvd NW) to State Highway 47 in Nowthen. At the same time, they will be reconstructing the bridge on Viking Blvd NW and installing a roundabout at the intersecti…

26. 10Fire Department (Resolutions 22-159 through 22-171 listed)

    Council approved a combined set of fire department resolutions covering purchases (tablets, pump repairs, high visibility jackets, gas meters), acceptance of a resignation, surplus/vehicle matters, and status changes for multiple firefighters. Chief Engler stated all items were within budget except pump repairs, which would cause an overage in the repair and maintenance budget by $8,860.

    Council adopted a combined motion approving resolutions 22-159, 22-160, 22-161, 22-162, 22-163, 22-164, 22-169, 22-170 and 22-171.

    • fire-department-purchases-and-personnel

    Approved
    p. 2↗Oak Grove — 10.31.22## 10. FIRE DEPARTMENT A. Resolution 22-159 authorizing purchase of Tablets B. Resolution 22-160 authorizing pump repairs for Engine 21 C. Resolution 22-161 authorizing purchase of High Visibility Jackets D. Resolution 22-162 authorizing purchase of Gas Meters E. Resolution 22-163 accepting resignation of Jared Nichols…p. 4↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER WEST, SECOND BY COUNCIL MEMBER ROLF TO ADOPT RESOLUTION 22-159, 22-160, 22-161, 22-162, 22-163, 22-164, 22-169, 22-170 and 22-171. All in favor.

27. 11Public Works Department

    No discussion or action recorded in minutes under this heading.

    No action
    p. 2↗Oak Grove — 10.31.22## 11. PUBLIC WORKS DEPARTMENTp. 4↗Oak Grove — 10.31.22 Minutes## 11. PUBLIC WORKS DEPARTMENT

28. 12Parks

    Council discussed whether the park dedication fee could be changed to a park maintenance fee so developer funds could be used for maintenance rather than only new parks/trails. The administrator said a fee schedule change would require an ordinance and public hearing and reported the city attorney did not believe the city has authority to create a maintenance fee in that manner; Attorney Vose was to attend a future meeting to discuss further.

    Council discussed changing park dedication fee to a park maintenance fee; administrator indicated city attorney did not believe the city has authority; attorney to attend future meeting.

    • park-dedication-fee

    Discussion only
    PDF↗Oak Grove — 10.31.2212\. PARKSp. 4↗Oak Grove — 10.31.22 MinutesMayor Denno asked if changing the park dedication fee would require a public hearing. Administrator Wickham replied yes, the park dedication fee is listed on the fee schedule and that needs to be changed by ordinance which requires a public hearing.p. 4↗Oak Grove — 10.31.22 MinutesMayor Denno expressed interest in changing the park dedication fee to a park maintenance fee so that the funds collected from developers could be used for park/trail maintenance. Currently, they can only be used for new parks and trails. Administrator Wickham replied that he spoke with the city attorney about this, and…

29. 13Planning Department

    Administrator summarized last planning meeting and stated minutes/applications will be on next council agenda.

    • planning-minutes-next-agenda

    Discussion only
    p. 2↗Oak Grove — 10.31.2213\. PLANNING DEPARTMENTp. 4↗Oak Grove — 10.31.22 MinutesAdministrator Wickham provided a summary of the last planning meeting and noted that the minutes and applications will be on the next council agenda.

30. 14AFinance: Budget Discussion

    During the budget discussion, council debated a proposal to use the asset acquisition fund balance for transfers to the CIP (fire, public works, and road maintenance) and to reduce the levy by $200,000. West and Mayor Denno supported the approach; Tradewell expressed concern about reducing reserves but called it a compromise; Wylie opposed using the fund balance instead of saving for future expenses, and Tradewell asked for updated budget spreadsheets at the next meeting.

    Council discussed using asset acquisition fund transfers to CIP and reducing the levy by $200,000; no motion recorded.

    • budget-levy-asset-acquisition-transfers

    Discussion only
    p. 2↗Oak Grove — 10.31.2214\. FINANCE A. Budget Discussionp. 4↗Oak Grove — 10.31.22 MinutesCouncil Member Rolf suggested using the asset acquisition fund balance of $543,000 for transfers into the CIP for the fire department, public works, and road maintenance. He would like to move the following amounts: $350,000 into Fire with $250,000 of that going towards air tanks, $100,000 into road maintenance and $93…p. 4↗Oak Grove — 10.31.22 MinutesCouncil Member West and Mayor Denno voiced support for transferring the money from the asset acquisition fund to reduce the levy by $200,000.p. 5↗Oak Grove — 10.31.22 MinutesCouncil Member Wylie voiced opposition to reducing the levy and using the asset acquisition fund instead. He believes that the council should be saving for future expenses instead of spending every penny the city has.p. 5↗Oak Grove — 10.31.22 MinutesCouncil Member Tradewell requested to have updated budget spreadsheets to review at the next meeting.

31. 15ACity Administrator Updates & Discussion Items: Resolution 22-165 requesting Anoka County make the Cast Vote Record public

    After a resident asked about cast vote record handling and requested added language, council adopted Resolution 22-165 requesting Anoka County make the cast vote record public in a readable and downloadable format. The clerk also provided an early voting update during this item.

    Resolution adopted with added sentence request; motion text states readable and downloadable format.

    • elections-cast-vote-record

    Approved
    p. 2↗Oak Grove — 10.31.2215\. CITY ADMINISTRATOR UPDATES & DISCUSSION ITEMS A. Resolution 22-165 requesting Anoka County to make election information publicp. 5↗Oak Grove — 10.31.22 MinutesRichard Klabechek requested adding a sentence to Resolution 22-165 that states that the cast vote record be made available in a readable, downloadable format.p. 5↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER WYLIE, SECOND BY COUNCIL MEMBER TRADEWELL TO ADOPT RESOLUTION 22-165 REQUESTING ANOKA COUNTY MAKE THE CAST VOTE RECORD PUBLIC IN A READABLE AND DOWNLOADABLE FORMAT. All in favor.

32. 15BCity Administrator Updates

    Newsletter graphic designer staffing change noted.

    • city-newsletter

    Discussion only
    p. 2↗Oak Grove — 10.31.22B. Administrator Updatesp. 5↗Oak Grove — 10.31.22 MinutesAdministrator Wickham mentioned that the graphic designer for the city's newsletter is no longer working for the school district and her replacement has not been announced yet.

33. 16Mayor/Council Requests/Updates

    Requests made for a basketball hoop and a stop sign suggestion relayed.

    • parks-basketball-hoop-request
    • traffic-stop-sign-request

    Discussion only
    p. 2↗Oak Grove — 10.31.2216\. MAYOR/COUNCIL REQUESTS/UPDATESp. 5↗Oak Grove — 10.31.22 MinutesCouncil Member Rolf requested that the parks commission consider installing a basketball hoop at the park on Goldenrod St NW. Council Member Wylie mentioned that he heard from a resident that would like the city to install a stop sign on Poppy St NW.p. 5↗Oak Grove — 10.31.22 MinutesThe next Regular Meeting is scheduled for Monday, November 14, 2022, at 7:00 p.m.

34. 17Adjournment

    Adjournment motion carried 4-1; West opposed; adjourned at 9:21 p.m.

    Approved
    PDF↗Oak Grove — 10.31.2217. ADJOURNMENTp. 5↗Oak Grove — 10.31.22 MinutesMOTION MADE BY COUNCIL MEMBER TRADEWELL, SECOND BY COUNCIL MEMBER ROLF TO ADJOURN. Motion carried 4-1. Council Member West opposed. The meeting was adjourned at 9:21 p.m.

Alternatives considered

Options the council weighed, and what happened to them. The record of the road not taken.

• Fire truck replacement funding and pricing

  mentioned only

  Pay for the truck with cash to receive a $36,000 discount

  Cost comparison: "if the truck is paid for with cash, they will discount the price by $36,000"

  Why: No separate action recorded on payment method; council acted on a purchase authorization cap.

  Raised by Chief Engler

• Fire truck replacement funding sources

  mentioned only

  Use a combination of federal funds and CIP funds to pay for the truck

  Cost comparison: "balance of the federal funds received is approximately $958,000" and "fire asset acquisition fund currently has a balance of $770,000"

  Why: Council authorized the purchase but did not record a specific funding allocation decision in the minutes.

  Raised by Administrator Wickham

• Road maintenance planning

  under study

  Different road improvement cycles (20 years vs 22 years vs 25 years vs 30 years)

  Cost comparison: "20 Years: $755,000"; "22 Yeas: $686,000"; "25 Years: $604,000"; "30 Years: $503,000"

  Why: Presented as options with annual costs; no selection motion recorded at this meeting.

  Raised by Administrator Wickham

• 2023 budget/levy strategy

  under study

  Use asset acquisition fund transfers into CIP to reduce the levy by $200,000

  Cost comparison: Transfers discussed totaling the "asset acquisition fund balance of $543,000" and would "reduce the levy by $200,000"

  Why: Council debated pros/cons; no recorded motion adopting transfers or levy reduction at this meeting.

  Raised by Council Member Rolf

• Park funding policy

  under study

  Change "park dedication fee" to a "park maintenance fee" so funds can be used for maintenance rather than only new parks and trails

  Why: Administrator said city attorney did not believe the city has authority; Attorney Vose to attend a future meeting to discuss further.

  Raised by Mayor Denno

• Employee merit pay policy

  mentioned only

  Change the merit pay system to a step system

  Why: Suggestion made during budget discussion with no follow-up action recorded in the minutes.

  Raised by Council Member Rolf

Sources

Documents and recordings archived for this meeting, when available.

• Document

  Oak Grove — 10.31.22 Minutes

  Minutes · Monday, October 31, 2022

  5 pages

  ↗
• Document

  Oak Grove — 10.31.22

  Agenda · Monday, October 31, 2022

  2 pages

  ↗