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Nowthen Planning and Zoning Commission meeting, January 25, 2022

Planning & Zoning

Tuesday, January 25, 2022 · 7:00 PM

This meeting on the city's website ↗

Agenda

Not on file

What was on the agenda.

Packet

Open PDF ↗

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

One-line summary

The Planning & Zoning Commission approved its agenda, conducted a lengthy annual review of its policy/procedures with proposed edits to bring back in February, elected Dale Ames as Chair and Harold Jorgensen as Vice Chair, deferred the “Basics of Planning” presentation, and adjourned at 9:21 p.m.

What was on the agenda

10 items as recorded in the packet and minutes, each with a short summary of what was at issue.

  1. ACall to Order

    No action
    p. 1Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)Chair Ames called the meeting to order at 7:05pm.

  2. BPledge of Allegiance

    Discussion only
    p. 1Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)All assembled recited the pledge of allegiance0:12okay first of all should we open the meeting we'll call the order we'll have a pledge of allegiance i pledge allegiance to defy the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for

  3. CRoll Call

    Present: Bies, Carlson, Haapala, Jorgenson, Schiller; Also present: Mayor Pilon, Planner Stockman, Interim City Administrator Boyles; Absent: Pearo.

    Discussion only
    p. 1Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)Present: Bies, Carlson, Haapala, Jorgenson, Schiller Also Present: Mayor Pilon, Planner Stockman, Interim City Administrator Boyles. Absent: Pearo0:34all i'm going to ask the clerk if he can take the rule at this time here jorgensen here carlson president piero is not here correct correct mayor here

  4. DApprove/Amend tonight's meeting agenda of January 25, 2022

    Approved as submitted; motion carried.

    • agenda_approval
    Approved
    p. 1Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)MOTION MADE BY CARLSON SECOND BY HAAPALA TO APPROVE THE AGENDA AS SUBMITTED. MOTION CARRIED. SIX AYES.1:29right the first thing we'll do is approve or amend tonight's meeting agenda of january 25th 2022. we have a motion to approve this i'm going to approve the meetings commissioner carlson may devotion second by commissioner any discussion cnn i'll call for the vote all in favor say aye aye aye opposed motion carried

  5. EApprove/Amend meeting minutes of November 23, 2021

    Minutes were not completed and were deferred to the February meeting.

    Deferred to February because minutes were not completed.

    • minutes_approval
    Continued
    p. 1Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)Chair Ames announced that minutes have not been completed for the November 23, 2021, Meeting so they will be considered at the February Meeting.2:04uh how does that work frankie do we we can't approve them in november maybe until next week yes okay we'll have them on your next agenda okay okay together with these

  6. 1Annual review of Planning and Zoning Commission policy on commission structure, meeting order and general procedure

    Commission reviewed the policy and proposed modifications; staff will bring a legislatively formatted revision draft back in February for commission review and then to City Council.

    Commissioners spent about two hours reviewing the Planning & Zoning Commission policy and discussing possible changes (including items like quorum interpretation, committee size, agenda deadlines, and other procedural language). Interim City Administrator Boyles said the goal was to ensure commissioners were familiar with the document and to recommend changes for City Council consideration; he will prepare a legislatively formatted revision draft for the Commission to review at the February meeting before it goes to the City Council.

    No adoption at this meeting; revisions to be drafted and reviewed in February.

    • pz_policy_annual_review
    Discussion only
    p. 1Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)Boyles stated that the purpose of this agenda item is two-fold. First, to assure that commissioners are familiar with the document. Second, to recommend changes to the document for city council consideration and adoption. The committee proceeded to review and propose modification to various aspects of the document. Boy…2:37one of the things we wanted to do today it's actually twofold one it's important for us to remember that we have these policies here given the complexity of planning issues these days ... annually reviewing here as i said this for two purposes one just to make sure it meets your needs and two to see if there's anything…

  7. 2Election of Planning and Zoning Commission Chair and Vice Chair

    Dale Ames elected Chair; Harold Jorgensen elected Vice Chair (roll call vote 3-2).

    At the annual meeting, the Commission held elections for Chair and Vice Chair. Ames was nominated for Chair (another nomination for Carlson was declined), nominations were closed by motion, and Ames continued as Chair. For Vice Chair, Jorgenson and Bies were nominated; after nominations were closed, the Commission voted by roll call, selecting Jorgenson (three votes) over Bies (two votes), with Jorgenson abstaining.

    Ames announced he and Jorgenson would serve as Chair and Vice Chair for the next year.

    • pz_officer_elections
    Approved
    p. 1Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)Chair Ames announced that this meeting is the planning commission annual meeting and in accordance with the city code the election of a chair and vice chair should be accomplished. Chair Ames opened the floor for nominations for chair: Jorgenson nominated Ames for chair. Schiller nominated Carlson for chair, Carlson de…p. 2Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)The commission voted by roll call. The vote was three votes (Haapala, Ames, Carlson) for Jorgenson, two votes (Schiller, Bies) for Bies and Jorgenson abstained. Chair Ames announced that he and Jorgenson would respectively serve at chair and vice chair for the next year.2:10:02the next item is the election of the planning and zoning commission chair and the vice chairman so at this time i'll open the uh for nomination for the chairman okay i will nominate leo ames uh again for the chairman ... okay now we'll open it we'll open the nominations for the vice chairman of the uh planning and tony…

  8. 3Presentation: The Basics of Planning

    Deferred to next meeting due to lateness of the hour.

    The scheduled training presentation titled “The Basics of Planning” was not given at this meeting. Chair Ames said it would be done at the next meeting, if there is sufficient time, due to the lateness of the hour.

    Deferred to next meeting.

    • training_basics_of_planning
    Continued
    p. 2Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)Chair Ames stated that considering the lateness of the hour that this item would be accomplished next meeting provided there is sufficient time.

  9. 4Upcoming projects at February meeting

    Toft 2nd Addition Preliminary Plat (7 industrial lots, 8 residential lots); continuation of Commercial/Industrial Architectural Standards and Performance Standards.

    • february_preview
    Discussion only
    p. 2Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)a. Toft 2nd Addition Preliminary Plat- seven industrial Lots and eight residential Lots b. Continuation of Commercial/Industrial Architectural Standards and Performance Standardsp. 1Meeting Planning and Zoning Commission Meeting — Agenda Packet (2022-01-25)Upcoming Projects at February Meeting: . Toft 2nd Addition Preliminary Plat - 7 industrial lots, 8 residential lots . Continuation of Commercial/Industrial Architectural Standards and Performance Standards

  10. 5Motion to Adjourn

    Adjourned at 9:21 p.m.

    Motion carried; meeting adjourned at 9:21 pm.

    • adjournment
    Approved
    p. 2Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)MOTION MADE BY SCHILLER SECOND BY BIES TO ADJOURN. MOTION CARRIED SIX AYES. The meeting was adjourned at 9:21 pm.

Motions and votes

5 motions on the record. Split votes are highlighted.

  • M1MOTION MADE BY CARLSON SECOND BY HAAPALA TO APPROVE THE AGENDA AS SUBMITTED.

    Exact transcript text

    MOTION MADE BY CARLSON SECOND BY HAAPALA TO APPROVE THE AGENDA AS SUBMITTED.

    moved by CARLSON, seconded by HAAPALA

    Passed

    MOTION CARRIED. SIX AYES.

    p. 1Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)MOTION MADE BY CARLSON SECOND BY HAAPALA TO APPROVE THE AGENDA AS SUBMITTED. MOTION CARRIED. SIX AYES.

  • M2MOTION MADE BY HAAPALA TO CLOSED NOMINATIONS, SECONDED BY CARLSON, PASSED UNANIMOUSLY.

    Exact transcript text

    MOTION MADE BY HAAPALA TO CLOSED NOMINATIONS, SECONDED BY CARLSON, PASSED UNANIMOUSLY.

    moved by HAAPALA, seconded by CARLSON

    Passed
    • AAMES
    p. 1Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)MOTION MADE BY HAAPALA TO CLOSED NOMINATIONS, SECONDED BY CARLSON, PASSED UNANIMOUSLY. MOTION PASSED, 5 AYES, 0 NAYS, AND AMES ABSTAINED.

  • M3MOTION BY HAAPALA TO CLOSE NOMINATIONS, SECONDED BY BIES, PASSED UNANIMOULSY.

    Exact transcript text

    MOTION BY HAAPALA TO CLOSE NOMINATIONS, SECONDED BY BIES, PASSED UNANIMOULSY.

    moved by HAAPALA, seconded by BIES

    Passed

    PASSED UNANIMOULSY.

    p. 2Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)MOTION BY HAAPALA TO CLOSE NOMINATIONS, SECONDED BY BIES, PASSED UNANIMOULSY.

  • M4The commission voted by roll call. The vote was three votes (Haapala, Ames, Carlson) for Jorgenson, two votes (Schiller, Bies) for Bies and Jorgenson abstained.

    Exact transcript text

    The commission voted by roll call. The vote was three votes (Haapala, Ames, Carlson) for Jorgenson, two votes (Schiller, Bies) for Bies and Jorgenson abstained.

    Outcome unrecordedSplit vote
    • YHaapala
    • YAmes
    • YCarlson
    • NSchiller
    • NBies
    • AJorgenson
    p. 2Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)The commission voted by roll call. The vote was three votes (Haapala, Ames, Carlson) for Jorgenson, two votes (Schiller, Bies) for Bies and Jorgenson abstained.2:12:29all right here we go uh schiller marty bees i guess i gotta vote for myself happily for harold i'm sorry jorgensen okay sorry ... ames commissioner jorgensen jorgensen yeah oh i'm i'm gonna abstain from voting okay carlson uh jorgensen

  • M5MOTION MADE BY SCHILLER SECOND BY BIES TO ADJOURN.

    moved by SCHILLER, seconded by BIES

    Passed

    MOTION CARRIED SIX AYES.

    p. 2Meeting Planning and Zoning Commission Meeting — Minutes (2022-01-25)MOTION MADE BY SCHILLER SECOND BY BIES TO ADJOURN. MOTION CARRIED SIX AYES.

Sources

Documents and recordings archived for this meeting, when available.

Show a sample of the transcript (898 segments, 2:19:52 total)
  • 0:12 okay first of all should we open the meeting we'll call the order we'll have a pledge of allegiance i pledge allegiance to defy
  • 0:24 the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for
  • 0:34 all i'm going to ask the clerk if he can take the rule at this time here jorgensen here
  • 0:59 carlson president piero is not here correct correct mayor here
  • 1:08 okay sorry marty how do you say your last name yeah i thought it was b yep nope that's all right it's the
  • 1:17 second i don't even yeah i can't even tell anymore with a name like feline you can imagine i yeah okay that's why i always ask people
  • 1:29 right the first thing we'll do is approve or amend tonight's meeting agenda of january 25th 2022.
  • 1:37 we have a motion to approve this i'm going to approve the meetings
  • 1:46 commissioner carlson may devotion second by commissioner any discussion
  • 1:56 cnn i'll call for the vote all in favor say aye aye aye opposed motion carried okay we
  • 2:04 uh how does that work frankie do we we can't approve them in november maybe until next week yes
  • 2:13 okay we'll have them on your next agenda okay okay together with these okay the first thing we'll do is uh
  • Showing first 12 segments. Open the YouTube video for the full transcript.

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