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Nowthen City Council meeting, February 12, 2019

City Council

Tuesday, February 12, 2019 · 7:00 PM

This meeting on the city's website ↗

Agenda

Not on file

What was on the agenda.

Packet

Open PDF ↗

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

One-line summary

Council approved an interim use permit for Vallar Woodworking, set a 150% grading-escrow policy direction, approved most consent items including claims and several resolutions, scheduled a special road-project meeting, moved a CD into 4M funds, approved Windows 10 upgrades, and tabled the gravel/dust plan and animal control contract while approving a donation and capital-plan update.

What was on the agenda

25 items as recorded in the packet and minutes, each with a short summary of what was at issue.

  1. 1Call to Order / Pledge of Allegiance / Meeting Policy / Approve Agenda

    Agenda approved with changes listed in minutes.

    • agenda_approval
    Approved
    p. 1City Council Meeting Minutes 02-12-2019 - DraftMayor Pilon called the meeting to order at 7:00 PM. The Pledge of Allegiance was said.p. 1City Council Meeting Minutes 02-12-2019 - DraftMotion by Breyen, 2nd by Pilon to approve the Agenda as submitted with the following changes: · Consent Agenda Items d, f, g & k to Council Items h, i, j, and k. Motion Carried.1:08recommendations for approval or amending of the agenda ... all those in favor of the motion aye opposed motion [2:23–2:33] carries

  2. 2Sheriff's Report

    Report given; no motion recorded in minutes.

    • law_enforcement
    Discussion only
    p. 1City Council Meeting Minutes 02-12-2019 - DraftSargent Josh Hatton of the Anoka County Sheriff's Department briefly went over the following items: · Bar None activities have had an uptick recently. Riot about 3 weeks ago. . A few more calls than last year at this time. · Calls for service are depicted on graph

  3. 3Floor Items

    No floor items.

    • public_comment
    No action
    p. 1City Council Meeting Minutes 02-12-2019 - Draft## 4. Floor Items: No Floor Items

  4. 4aINTERIM USE PERMIT - Joe and Missy Bottineau (Vallar Woodworking and Design)

    Request for an Interim Use Permit to legalize an existing home extended cabinetry business at 4920 183rd Lane NW (PID# 36-33-25-41-0015).

    The council approved an interim use permit for Joe and Missy Bottineau to legalize an existing extended home occupation (cabinetry/woodworking business) at 4920 183rd Lane NW, with little discussion and noting the Planning & Zoning Commission had recommended approval.

    Approved by unanimous motion.

    • vallar_woodworking_iup
    Approved
    p. 1City Council Meeting Packet 02-12-2019 Reduceda) INTERIM USE PERMIT - A REQUEST by Joe and Missy Bottineau for property owned at 4920 183rd Lane NW (PID# 36-33-25-41-0015) for an INTERIM USE PERMIT to legalize an existing home extended cabinetry business, Vallar Woodworking and Design.p. 1City Council Meeting Minutes 02-12-2019 - DraftBreyen made a motion to approve the IUP request; 2nd by Pilon. Motion Carried Unanimously.12:34I'd like to make a motion to approve an interim use permit allowing for an extended home occupation at 49 2180 third Lane Northwest PID 36 33 and 25 4100 15 second that motion ... all those in favor aye aye aye opposed motion carries

  5. 4bDISCUSSION - Grading & Erosion Control Escrow

    Discussion of grading/erosion-control escrow and fee schedule changes; escrow for Peterson/Brand Name Storage grading referenced.

    The council discussed how the City lacks leverage when grading starts before a building permit, and adopted a policy direction to require a grading escrow set at 150% of grading plan cost for this project and to update the ordinance and fee schedule to use a 150% project-cost approach with an administrative fee and a grading agreement example.

    Council adopted 150% grading-escrow direction and directed staff to amend ordinance/fee schedule (two motions).

    • grading_escrow
    • brand_name_storage
    Approved
    p. 1City Council Meeting Packet 02-12-2019 Reducedb) DISCUSSION - Grading & Erosion Control Escrowp. 2City Council Meeting Minutes 02-12-2019 - DraftBreyen made a motion to set Anderson's grading escrow at 150% of the grading plan cost, and upon the Engineer's approval of substantial completion, the City will release those funds; 2nd by Pilon. Motion carried unanimously.p. 2City Council Meeting Minutes 02-12-2019 - DraftBreyen made a motion to direct Planner Stockman to amend Ordinance 9-4-3 E to adjust verbiage slightly, amend the fee schedule using amount as 150% of project cost, establish an administrative fee and escrow for staff review as part of the application and include an example of a grading agreement provided by Attorney R…43:50make a motion to approve the to set the amount for mr. Peterson's escrow at one hundred fifty percent of the project cost ... upon Stan's substantial completion and on that approval that the escrow be refunded ... all those in favor aye aye opposed motion carries45:16make them a second motion to direct staff specifically planner Stockman to amend our current ordinance to update the fee schedule as appropriate including a some sort of administrative fee ... one hundred fifty percent of the project cost ... all those in favor hi opposed motion carries

  6. 5aConsent Agenda - Approve Minutes (01-08-19, 01-10-19, 01-14-19, 01-22-19, 01-24-19)

    Approval of prior meeting minutes as listed.

    Council approved the consent agenda including prior minutes, claims, and several resolutions, but discussed and indicated Claim #1238 (Mediation & Restorative Services) should be held for research into the underlying agreement.

    Approved as part of consent agenda motion.

    • minutes_approval
    • consent_agenda
    Consent calendar
    p. 2City Council Meeting Packet 02-12-2019 ReducedConsent Agenda Items: Item d) 2019 Plans based on 2019 approved budget; 6 year Gravel plan is ready to present to Road & Bridge Committee for review. Item f) Donation from pull tabs; According to recent history, these donations have typicalp. 2City Council Meeting Minutes 02-12-2019 - DraftMotion by Breyen, 2nd by Pilon for discussion, to approve the following Consent Items: a) Approve Minutes of 01-08-19 Regular Council Meeting, 01-10-19 Public Hearing, and 01-14-19 Public Hearing & Special Council Meeting, 01-22-19 Joint Meeting, and 01-24-19 Continued Council Meeting.p. 1City Council Meeting Minutes 02-12-2019 - DraftMotion Carried Unanimously.

  7. 5bConsent Agenda - Financial Report (Claims #1199-#1247 plus Net Distribution reports)

    Approve claims and net distribution reports; January bank reconciliation unavailable.

    Council approved the consent agenda including prior minutes, claims, and several resolutions, but discussed and indicated Claim #1238 (Mediation & Restorative Services) should be held for research into the underlying agreement.

    Approved on consent agenda, with discussion to hold Claim #1238 for research.

    • claims
    • finance
    • consent_agenda
    Consent calendar
    p. 1City Council Meeting Packet 02-12-2019 Reducedb) Financial Report: Approve Claims #1199 through #1247, plus Net Distribution reports dated January 7, 8, and 22, 2019. (January bank reconciliation unavailable at this time., see attached MEMO)p. 2City Council Meeting Minutes 02-12-2019 - Draftb) Financial Report: Approve Claims #1199 through #1247, plus Net Distribution reports dated January 7, 8, and 22, 2019. (January bank reconciliation unavailable at this time., see attached MEMO)p. 2City Council Meeting Minutes 02-12-2019 - DraftMotion Carried Unanimously. Discussion: Claim #1238 - Hold out to do research on what this is all about. Look in Contracts for 2017, 2018.46:50I'd like to hold out one two three eight until we get that clarified ... I would amend my motion pulling claim number one two three claim ... as far as the rest of the consent agenda all those in favor aye chorus motion carries

  8. 5cConsent Agenda - Resolution 2019-12 Approving Nowthen Plumbing Bid (City Office water issues)

    Approve bid to provide and install iron filter and tannin softener; Estimate #2018-8019.

    Council approved the consent agenda including prior minutes, claims, and several resolutions, but discussed and indicated Claim #1238 (Mediation & Restorative Services) should be held for research into the underlying agreement.

    Approved as part of consent agenda.

    • nowthen_plumbing
    • water_system
    • consent_agenda
    Consent calendar
    p. 1City Council Meeting Packet 02-12-2019 Reducedc) Resolution 2019-12 Approving Nowthen Plumbing Bid for City Office Water Issuesp. 2City Council Meeting Minutes 02-12-2019 - Draftc) Resolution 2019-12 Approving Nowthen Plumbing Bid for City Office Water Issuesp. 1City Council Meeting Minutes 02-12-2019 - DraftMotion Carried Unanimously.

  9. 5dConsent Agenda - Resolution 2019-13 Approving 2019 Gravel Plan and Dust Control Plan

    Resolution listed on agenda; moved to Council Items and later tabled.

    Resolution 2019-13 for the 2019 gravel and dust control plan was moved out of consent and tabled because council said no gravel or dust control was needed immediately and members had questions for the maintenance supervisor.

    Moved from consent to Council Item h and tabled.

    • gravel_plan
    • dust_control
    Tabled
    p. 1City Council Meeting Packet 02-12-2019 Reducedd) Resolution 2019-13 Approving 2019 Gravel Plan and Dust Control Planp. 3City Council Meeting Minutes 02-12-2019 - Draft## h) Resolution 2019-13 Approving 2019 Gravel Plan and Dust Control Plan Breyen made motion to table this as no gravel or dust control is needed right now, and he had some questions for Maintenance Supervisor Glaze; 2nd by Greenberg. Motion carried.

  10. 5eConsent Agenda - Resolution 2019-14 Approving Responsible Authority

    Appoint Deputy Clerk/Treasurer as Responsible Authority under Minnesota Statutes chapter 13.

    Council approved the consent agenda including prior minutes, claims, and several resolutions, but discussed and indicated Claim #1238 (Mediation & Restorative Services) should be held for research into the underlying agreement.

    Approved as part of consent agenda.

    • data_practices
    • responsible_authority
    • consent_agenda
    Consent calendar
    p. 1City Council Meeting Packet 02-12-2019 Reducede) Resolution 2019-14 Approving Responsible Authorityp. 2City Council Meeting Minutes 02-12-2019 - Drafte) Resolution 2019-14 Approving Responsible Authorityp. 1Resolution 2019-14 Responsible AuthorityNOW THEREFORE, BE IT RESOLVED, the Nowthen City Council appoints the Deputy Clerk/Treasurer, Ellen Lendt, as the Responsible Authority for the purposes of meeting all requirements of Minnesota Statutes, chapter 13

  11. 5fConsent Agenda - Resolution 2019-15 Accepting Donation from Elk River Youth Hockey

    Donation resolution listed on agenda; moved to Council Items and approved with different fund destination per minutes.

    Council approved accepting the $4,215.16 donation, but directed in the meeting minutes that it go to the Building & Capital Improvement Fund (the resolution text in the packet states Fire Equipment Fund).

    Moved from consent to Council Item i and approved; minutes specify Building & Capital Improvement Fund.

    • donation
    • elk_river_youth_hockey
    Approved
    p. 1City Council Meeting Packet 02-12-2019 Reducedf) Resolution 2019-15 Accepting Donation from Elk River Youth Hockeyp. 3City Council Meeting Minutes 02-12-2019 - Draft## i) Resolution 2019-15 Accepting Donation from Elk River Youth Hockey Breyen made motion to approve, with funds going to Building & Capital Improvement Fund; 2nd by Pilon. Motion carried.p. 1Resolution 2019-15 Donation - Elk River Youth Hockeyaccepts the donation of $4,215.16 to the City of Nowthen for the Fire Equipment Fund.

  12. 5gConsent Agenda - Resolution 2019-16 Approving Contract with North Metro Animal Control and Care

    Contract approval listed on agenda; moved to Council Items and tabled to March.

    Council moved the animal control contract resolution out of consent and tabled it to March so council could ask questions and have Mark Anderson attend.

    Moved from consent to Council Item j and tabled until March; Mark Anderson to attend.

    • animal_control_contract
    Tabled
    p. 1City Council Meeting Packet 02-12-2019 Reducedg) Resolution 2019-16 Approving Contract with North Metro Animal Control and Carep. 3City Council Meeting Minutes 02-12-2019 - Draft## j) Resolution 2019-16 Approving Contract with North Metro Animal Control and Care Breyen has questions about this being a standard agreement or not. Pilon has questions too. Pilon made the motion to table until March meeting, ask Mark Anderson to attend; 2nd by Breyen. Motion Carried.

  13. 5hConsent Agenda - Resolution 2019-17 Nowthen Knights baseball field use and care

    Approve agreement for field maintenance in lieu of rent for 2019 season window.

    Council approved the consent agenda including prior minutes, claims, and several resolutions, but discussed and indicated Claim #1238 (Mediation & Restorative Services) should be held for research into the underlying agreement.

    Approved as part of consent agenda.

    • nowthen_knights
    • parks
    Consent calendar
    p. 1City Council Meeting Packet 02-12-2019 Reducedh) Resolution 2019-17 Approving Nowthen Knights Baseball Team Use and Care of Baseball Fieldp. 2City Council Meeting Minutes 02-12-2019 - Drafth) Resolution 2019-17 Approving Nowthen Knights Baseball Team Use and Care of Baseball Field

  14. 5iConsent Agenda - Resolution 2019-18 Approving SafeAssure Contract for 2019

    Approve annual safety training/OSHA support contract.

    Council approved the consent agenda including prior minutes, claims, and several resolutions, but discussed and indicated Claim #1238 (Mediation & Restorative Services) should be held for research into the underlying agreement.

    Approved as part of consent agenda.

    • safeassure
    • training
    • osha
    Consent calendar
    p. 1City Council Meeting Packet 02-12-2019 Reducedi) Resolution 2019-18 Approving SafeAssure Contract for 2019p. 2City Council Meeting Minutes 02-12-2019 - Drafti) Resolution 2019-18 Approving SafeAssure Contract for 2019p. 71City Council Meeting Packet 02-12-2019 Reducedhereby approves the attached 2019 Contract with SafeAssure Consultants, Inc. for $1,559.47.

  15. 5jConsent Agenda - Resolution 2019-19 Approving Deputy Clerk attendance at MCFOA Annual Conference

    Approve Deputy Clerk conference attendance and related expenses.

    Council approved the consent agenda including prior minutes, claims, and several resolutions, but discussed and indicated Claim #1238 (Mediation & Restorative Services) should be held for research into the underlying agreement.

    Approved as part of consent agenda.

    • mcfoa
    • training
    Consent calendar
    p. 1City Council Meeting Packet 02-12-2019 Reducedj) Resolution 2019-19 Approving Deputy Clerk attendance at MCFOA Annual Conferencep. 2City Council Meeting Minutes 02-12-2019 - Draftj) Resolution 2019-19 Approving Deputy Clerk attendance at MCFOA Annual Conference

  16. 5kConsent Agenda - Resolution 2019-20 Approving Auditor to Update 2019 Capital Plan

    Resolution listed on agenda; moved to Council Items and approved (no charge per minutes).

    Council approved allowing Auditor Michael Pofahl to update the 2019 Capital Plan, noting questions about the numbers and that there would be no charge; council asked for an explanation consistent with the Treasurer’s Report and considered inviting Pofahl to a future meeting.

    Moved from consent to Council Item k and approved with note of no charge.

    • capital_plan
    Approved
    p. 1City Council Meeting Packet 02-12-2019 Reducedk) Resolution 2019-20 Approving Auditor to Update 2019 Capital Planp. 2City Council Meeting Minutes 02-12-2019 - Draft## k) Resolution 2019-20 Approving Auditor to Update 2019 Capital Plan Pilon made the motion to approve, understanding there will be no charge; 2nd by Breyen; Motion carried.

  17. 6a2019 Road Improvement Project Update

    Engineer memo update; council scheduled a special meeting for plans/specs and bids authorization.

    After reviewing the engineer’s update that weather delayed plans and specs, the council directed that a special meeting be called for March 19 to approve plans and specs and authorize bids, with the city attorney taking minutes because the deputy clerk would be at the MCFOA conference.

    Motion carried to call special meeting March 19 to approve plans & specs and authorize bids; attorney to take minutes due to clerk conference.

    • road_projects_2019
    Approved
    p. 28City Council Meeting Packet 02-12-2019 Reduced2019 ROAD IMPROVEMENT PROJECTS JANUARY 10, 2019 Mayor Pilon opened the meeting at 6:08 PM. Pledge of Allegiance was said. 1). 6:10 PM - OPENED PUBLIC HEARING FOR PROPOSED 2019 ROAD IMPROVEMENT TO ROLLING HILLS - Preliminary Estimate $77,800p. 2City Council Meeting Minutes 02-12-2019 - DraftSpecial Meeting called to approve plans & specs, March 19th. Request Engineer Nelson attend, and Attorney Bob Ruppe attend and take minutes, as Deputy Clerk will be at MCFOA Conference. Breyen made the motion; 2nd by Pilon. Motion Carried.p. 12019 Road Project UpdateTherefore, we are now targeting the regular March meeting for the council to consider approving the plans and specs and authorizing advertisement for bids.

  18. 6bCity Administrator Update

    Discussion of administrator recruitment; decision to repost as Clerk/Treasurer position.

    Council discussed staffing needs and concluded the City should seek a working Clerk/Treasurer rather than an administrator with advanced degree expectations; they voted to repost the position accordingly and noted the mayor was working with the attorney on an interim administrator option during the search.

    Motion carried to repost job description for Clerk/Treasurer.

    • staffing_clerk_treasurer
    Approved
    p. 2City Council Meeting Minutes 02-12-2019 - DraftPilon made the motion to repost the job description for a Clerk/Treasurer; 2nd by Breyen. Motion Carried.1:23:00a city our size realistically means Clerk ... we're proposing that we repost the posting identifying clearly what the job description ... motion ... all those in favor of redirecting our efforts to a clerk treasurer ... aye aye opposed motion carries

  19. 6cInterim Administrator Update

    Mayor working with attorney on interim administrator while searching for Clerk/Treasurer.

    Council discussed staffing needs and concluded the City should seek a working Clerk/Treasurer rather than an administrator with advanced degree expectations; they voted to repost the position accordingly and noted the mayor was working with the attorney on an interim administrator option during the search.

    Update given; no specific motion recorded beyond related reposting action.

    • interim_administrator
    Discussion only
    p. 2City Council Meeting Minutes 02-12-2019 - DraftMayor Pilon is working with Attorney Ruppe on getting a recently retired Interim Administrator to help out while they look for a Clerk/Treasurer.

  20. 6dTemporary Office Assistant

    Deputy Clerk request for temporary/permanent hire for office projects; council deferred to March for more details.

    The deputy clerk’s request for a temporary/permanent hire for office projects (addresses database, property records, newsletter work, and coverage) was discussed, and the mayor said he would bring more details and a recommendation to the March meeting.

    Mayor to bring recommendation in March.

    • staffing_temp_assistant
    Discussion only
    p. 2City Council Meeting Packet 02-12-2019 ReducedItem 6.d) There are some projects in the Office where I could use assistance. I am requesting a Permanent/Temporary hire, between 20-32 hours a week, to help with creating a database of Resident Addresses, updating Property records, and misc. office assistance.p. 2City Council Meeting Minutes 02-12-2019 - DraftBreyen asked for more details/proposal. Pilon said he would look into this and bring a recommendation to the Council in March.

  21. 6eDiscuss transferring maturing 2 CD to 4M Funds

    Discuss transfer of maturing CDs to 4M funds; motion to move Falcon funds to 4MP and combine later.

    Council discussed moving funds from maturing CDs into 4M/4M Plus for better interest and flexibility, and approved moving Falcon National Bank funds to the 4MP 7-day fund and combining later with the Pine River CD to reach $250,000.

    Motion carried to move Falcon National Bank CD funds to 4MP and combine with Pine River CD in March to reach $250,000.

    • investments
    • 4m_funds
    • cd_transfer
    Approved
    PDFCity Council Meeting Packet 02-12-2019 ReducedThese two (2) CDs are due to renew soon: 1) Falcon Natl. Bank (formerly Community Pride Bank, Ham Lake) $132,443.54 - 1.24% Interest, Matures/Renews 02-18-19 2) Pine River State Bank, Nowthen $112,935.93 - 1.40% Interest, Matures/Renews 03-15-19p. 3City Council Meeting Minutes 02-12-2019 - DraftBreyen made motion to move Falcon Natl. Bank funds to 4MP Fund 7-day effective and combine w/Pine River State Bank CD in March to reach the $250,000. Pilon 2nd, Motion Carried.1:58:23make a motion to move the account that is at the Falcon National Bank once the CV matures on February 18 and move that into the four and fun ... second ... all those in favor aye opposed motion carries

  22. 6fUpgrade Office PCs to Windows 10

    Upgrade six computers to Windows 10; RB's Computer Service estimate based on hourly rate.

    Council approved upgrading six City computers to Windows 10 using respective department budgets, based on RB’s estimate of about an hour per computer and about $654 total.

    Motion carried to upgrade 6 computers to Windows 10 using respective budgets.

    • it_upgrades
    • windows10
    Approved
    p. 12019-02 RCA Office PCs Windows10RB's has estimated that it should take about 1 hour to upgrade each PC. 6 PCs will be approximately $654.p. 3City Council Meeting Minutes 02-12-2019 - DraftBreyen made motion to upgrade 6 computers to Windows 10, with the funds coming out of their respective budgets. Greenberg 2nd; Motion Carried.2:02:20make a motion to upgrade those six pcs to Windows 10 with the funds coming out of their respective budgets motion second ... all those in favor ...

  23. 6g2040 Comprehensive Planning - Review/Comment on Community Perspectives

    Review introduction/community perspectives sections of draft comprehensive plan and suggested edits.

    Council began monthly review of sections of the draft 2040 Comprehensive Plan, identifying small edits (like updating references from 2030 to 2040 and noting future updates to plans) and requesting the planner highlight recommended changes and priorities such as rural character and city center standards.

    Discussion and requested edits; no formal approval motion recorded in minutes for this item.

    • 2040_comp_plan
    Discussion only
    p. 1City Council Meeting Packet 02-12-2019 Reducedg) 2040 Comprehensive Planning - Review/Comment on Community Perspectivesp. 3City Council Meeting Minutes 02-12-2019 - DraftPlanner Stockman said that to move forward, we need to take sections for review and comment each month.p. 3City Council Meeting Minutes 02-12-2019 - Draft2011 Park & Trail Plan - add note: "and any future updates" Middle paragraph, Last sentence " ... 2030 and beyond ... " should be " ... 2040 and beyond."

  24. 7Introduction of New Items

    No new items.

    • new_business
    No action
    p. 3City Council Meeting Minutes 02-12-2019 - Draft8\. Introduction of New Items: No new items

  25. 8Adjournment

    Adjourned at 10:18 PM.

    • adjournment
    Approved
    p. 3City Council Meeting Minutes 02-12-2019 - DraftMotion to adjourn by Breyen; 2nd by Pilon. Unanimously approved. Meeting adjourned at 10:18 PM.

Motions and votes

14 motions on the record.

  • M1Motion by Breyen, 2nd by Pilon to approve the Agenda as submitted with the following changes: · Consent Agenda Items d, f, g & k to Council Items h, i, j, and k.

    Exact transcript text

    Motion by Breyen, 2nd by Pilon to approve the Agenda as submitted with the following changes: · Consent Agenda Items d, f, g & k to Council Items h, i, j, and k.

    moved by Breyen, seconded by Pilon

    Passed

    Motion Carried.

    p. 1City Council Meeting Minutes 02-12-2019 - DraftMotion by Breyen, 2nd by Pilon to approve the Agenda as submitted with the following changes: · Consent Agenda Items d, f, g & k to Council Items h, i, j, and k. Motion Carried.

  • M2Breyen made a motion to approve the IUP request; 2nd by Pilon.

    moved by Breyen, seconded by Pilon

    Passed

    Motion Carried Unanimously.

    p. 1City Council Meeting Minutes 02-12-2019 - DraftBreyen made a motion to approve the IUP request; 2nd by Pilon. Motion Carried Unanimously.

  • M3Breyen made a motion to set Anderson's grading escrow at 150% of the grading plan cost, and upon the Engineer's approval of substantial completion, the City will release those funds; 2nd by Pilon.

    Exact transcript text

    Breyen made a motion to set Anderson's grading escrow at 150% of the grading plan cost, and upon the Engineer's approval of substantial completion, the City will release those funds; 2nd by Pilon.

    moved by Breyen, seconded by Pilon

    Passed

    Motion carried unanimously.

    p. 2City Council Meeting Minutes 02-12-2019 - DraftBreyen made a motion to set Anderson's grading escrow at 150% of the grading plan cost, and upon the Engineer's approval of substantial completion, the City will release those funds; 2nd by Pilon. Motion carried unanimously.

  • M4Breyen made a motion to direct Planner Stockman to amend Ordinance 9-4-3 E to adjust verbiage slightly, amend the fee schedule using amount as 150% of project cost, establish an administrative fee and escrow for staff review as part of the application and include an example of a grading agreement provided by Attorney Ruppe. Greenberg 2nd, Motion carried unanimously.

    Exact transcript text

    Breyen made a motion to direct Planner Stockman to amend Ordinance 9-4-3 E to adjust verbiage slightly, amend the fee schedule using amount as 150% of project cost, establish an administrative fee and escrow for staff review as part of the application and include an example of a grading agreement provided by Attorney Ruppe. Greenberg 2nd, Motion carried unanimously.

    moved by Breyen, seconded by Greenberg

    Passed

    Motion carried unanimously.

    p. 2City Council Meeting Minutes 02-12-2019 - DraftBreyen made a motion to direct Planner Stockman to amend Ordinance 9-4-3 E to adjust verbiage slightly, amend the fee schedule using amount as 150% of project cost, establish an administrative fee and escrow for staff review as part of the application and include an example of a grading agreement provided by Attorney R…

  • M5Motion by Breyen, 2nd by Pilon for discussion, to approve the following Consent Items:.

    Exact transcript text

    Motion by Breyen, 2nd by Pilon for discussion, to approve the following Consent Items:

    moved by Breyen, seconded by Pilon

    Passed

    Motion Carried Unanimously.

    p. 2City Council Meeting Minutes 02-12-2019 - DraftMotion by Breyen, 2nd by Pilon for discussion, to approve the following Consent Items:p. 1City Council Meeting Minutes 02-12-2019 - DraftMotion Carried Unanimously.

  • M6Special Meeting called to approve plans & specs, March 19th. Request Engineer Nelson attend, and Attorney Bob Ruppe attend and take minutes, as Deputy Clerk will be at MCFOA Conference. Breyen made the motion; 2nd by Pilon.

    Exact transcript text

    Special Meeting called to approve plans & specs, March 19th. Request Engineer Nelson attend, and Attorney Bob Ruppe attend and take minutes, as Deputy Clerk will be at MCFOA Conference. Breyen made the motion; 2nd by Pilon.

    moved by Breyen, seconded by Pilon

    Passed

    Motion Carried.

    p. 2City Council Meeting Minutes 02-12-2019 - DraftSpecial Meeting called to approve plans & specs, March 19th. Request Engineer Nelson attend, and Attorney Bob Ruppe attend and take minutes, as Deputy Clerk will be at MCFOA Conference. Breyen made the motion; 2nd by Pilon. Motion Carried.

  • M7Pilon made the motion to repost the job description for a Clerk/Treasurer; 2nd by Breyen.

    moved by Pilon, seconded by Breyen

    Passed

    Motion Carried.

    p. 2City Council Meeting Minutes 02-12-2019 - DraftPilon made the motion to repost the job description for a Clerk/Treasurer; 2nd by Breyen. Motion Carried.

  • M8Breyen made motion to move Falcon Natl. Bank funds to 4MP Fund 7-day effective and combine w/Pine River State Bank CD in March to reach the $250,000. Pilon 2nd, Motion Carried.

    Exact transcript text

    Breyen made motion to move Falcon Natl. Bank funds to 4MP Fund 7-day effective and combine w/Pine River State Bank CD in March to reach the $250,000. Pilon 2nd, Motion Carried.

    moved by Breyen, seconded by Pilon

    Passed

    Motion Carried.

    p. 3City Council Meeting Minutes 02-12-2019 - DraftBreyen made motion to move Falcon Natl. Bank funds to 4MP Fund 7-day effective and combine w/Pine River State Bank CD in March to reach the $250,000. Pilon 2nd, Motion Carried.

  • M9Breyen made motion to upgrade 6 computers to Windows 10, with the funds coming out of their respective budgets. Greenberg 2nd; Motion Carried.

    Exact transcript text

    Breyen made motion to upgrade 6 computers to Windows 10, with the funds coming out of their respective budgets. Greenberg 2nd; Motion Carried.

    moved by Breyen, seconded by Greenberg

    Passed

    Motion Carried.

    p. 3City Council Meeting Minutes 02-12-2019 - DraftBreyen made motion to upgrade 6 computers to Windows 10, with the funds coming out of their respective budgets. Greenberg 2nd; Motion Carried.

  • M10Breyen made motion to table this as no gravel or dust control is needed right now, and he had some questions for Maintenance Supervisor Glaze; 2nd by Greenberg.

    Exact transcript text

    Breyen made motion to table this as no gravel or dust control is needed right now, and he had some questions for Maintenance Supervisor Glaze; 2nd by Greenberg.

    moved by Breyen, seconded by Greenberg

    Tabled

    Motion carried.

    p. 3City Council Meeting Minutes 02-12-2019 - DraftBreyen made motion to table this as no gravel or dust control is needed right now, and he had some questions for Maintenance Supervisor Glaze; 2nd by Greenberg. Motion carried.

  • M11Breyen made motion to approve, with funds going to Building & Capital Improvement Fund; 2nd by Pilon.

    moved by Breyen, seconded by Pilon

    Passed

    Motion carried.

    p. 3City Council Meeting Minutes 02-12-2019 - DraftBreyen made motion to approve, with funds going to Building & Capital Improvement Fund; 2nd by Pilon. Motion carried.

  • M12Pilon made the motion to table until March meeting, ask Mark Anderson to attend; 2nd by Breyen.

    Exact transcript text

    Pilon made the motion to table until March meeting, ask Mark Anderson to attend; 2nd by Breyen.

    moved by Pilon, seconded by Breyen

    Tabled

    Motion Carried.

    p. 3City Council Meeting Minutes 02-12-2019 - DraftPilon made the motion to table until March meeting, ask Mark Anderson to attend; 2nd by Breyen. Motion Carried.

  • M13Pilon made the motion to approve, understanding there will be no charge; 2nd by Breyen;.

    Exact transcript text

    Pilon made the motion to approve, understanding there will be no charge; 2nd by Breyen;

    moved by Pilon, seconded by Breyen

    Passed

    Motion carried.

    p. 3City Council Meeting Minutes 02-12-2019 - DraftPilon made the motion to approve, understanding there will be no charge; 2nd by Breyen; Motion carried.

  • M14Motion to adjourn by Breyen; 2nd by Pilon.

    moved by Breyen, seconded by Pilon

    Passed

    Unanimously approved.

    p. 3City Council Meeting Minutes 02-12-2019 - DraftMotion to adjourn by Breyen; 2nd by Pilon. Unanimously approved. Meeting adjourned at 10:18 PM.

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

  • Nowthen Plumbing estimate for City Office water issues (filter/softener)

    $4,625

    Motion Motion by Breyen, 2nd by Pilon for discussion, to approve the following Consent Items: Passed(Motion Carried Unanimously.)
    PDFNowthen Plumbing Bid - H2OTOTAL $4,625.00p. 1Resolution 2019-12 Approving Nowthen Plumbing Bidhereby approves the bid from Nowthen Plumbing to provide and install a WCC MB-100 Megabite air injected iron filter to remove the iron, as well as a WCC Clear-500 to remove the tannin and soften the water

  • Total for selected claims #1199-#1247 (claims list)

    $177,114

    Motion Motion by Breyen, 2nd by Pilon for discussion, to approve the following Consent Items: Passed(Motion Carried Unanimously.)
    p. 6Meeting City Council Meeting — Minutes (2019-02-12)Total For Selected Claims $177,113.65p. 1City Council Meeting Packet 02-12-2019 Reducedb) Financial Report: Approve Claims #1199 through #1247, plus Net Distribution reports dated January 7, 8, and 22, 2019.

  • Claim #1238 Mediation & Restorative Services (held for research per minutes discussion)

    $489

    Motion Motion by Breyen, 2nd by Pilon for discussion, to approve the following Consent Items: Passed(Motion Carried Unanimously.)
    p. 5Meeting City Council Meeting — Minutes (2019-02-12)Mediation & Restorative Services 2019 Mediation Services - Anoka County 1238 29433 Yes $488.73p. 2City Council Meeting Minutes 02-12-2019 - DraftClaim #1238 - Hold out to do research on what this is all about. Look in Contracts for 2017, 2018.

  • SafeAssure annual contract for 2019

    $1,559

    Motion Motion by Breyen, 2nd by Pilon for discussion, to approve the following Consent Items: Passed(Motion Carried Unanimously.)
    p. 71City Council Meeting Packet 02-12-2019 Reducedhereby approves the attached 2019 Contract with SafeAssure Consultants, Inc. for $1,559.47.p. 6Meeting City Council Meeting — Minutes (2019-02-12)SafeAssure Consultants, Inc. Safety Trainings 1247 29442 Yes $1,559.47

  • Estimated cost to upgrade 6 PCs to Windows 10 (RB's install time estimate)

    $654

    Motion Breyen made motion to upgrade 6 computers to Windows 10, with the funds coming out of their respective budgets. Greenberg 2nd; Motion Carried. Passed(Motion Carried.)
    p. 12019-02 RCA Office PCs Windows10RB's has estimated that it should take about 1 hour to upgrade each PC. 6 PCs will be approximately $654.

  • Target amount discussed for combining CDs ("reach the $250,000")

    $250,000

    Motion Breyen made motion to move Falcon Natl. Bank funds to 4MP Fund 7-day effective and combine w/Pine River State Bank CD in March to reach the $250,000. Pilon 2nd, Motion Carried. Passed(Motion Carried.)
    p. 3City Council Meeting Minutes 02-12-2019 - Draftcombine w/Pine River State Bank CD in March to reach the $250,000.

Sources

Documents and recordings archived for this meeting, when available.

Show a sample of the transcript (1237 segments, 3:13:14 total)
  • 0:00 United States of America and to the Republic for which it stands one nation under God indivisible with liberty and
  • 0:08 justice for all thank you we have an agenda here tonight
  • 0:16 and it's a printed agenda there's copies in the back those of you don't have it
  • 0:23 yet so as its printed or as amended by the council tonight we'll follow the agenda and all necessary needed actions
  • 0:30 by the council will be addressed we can we can amend that agenda by proper motion for discussion items we do welcome business from the floor if
  • 0:40 anybody has anything that isn't on the agenda here when you do if you have comments come up to the podium state
  • 0:47 your name and your address and then wait to be recognized by the mayor and then I think you've all signed in after you do
  • 0:56 have cell phones make sure they're
  • 0:58 turning so what that accept
  • 1:08 recommendations for approval or amending of the agenda councilmember Bryan and k to come on stage that becomes h i
  • 1:38 j k it's okay Stacy okay [Music]
  • 2:07 any other changes on the agenda and I
  • Showing first 12 segments. Open the YouTube video for the full transcript.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?