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Nowthen City Council meeting, September 27, 2018

City Council

Thursday, September 27, 2018

Agenda

Not on file

What was on the agenda.

Packet

Not on file

The supporting materials the board reviewed.

Minutes

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The official record of what happened.

One-line summary

Council held a special meeting to discuss retaining AEM for financial services and the city administrator hiring process; they set the agenda order and adjourned, with staff to bring recommendations and revised job materials to a future meeting.

What was on the agenda

5 items as recorded in the minutes, each with a short summary of what was at issue.

  1. A1Call to Order / Roll Call

    Meeting called to order at 6:00 pm; roll call and attendees noted.

    Discussion only
    p. 1City Council Meeting — 2018 09-27 SP Meeting Approved Minutes (2018-09-27)Mayor Pilon called the meeting to order at 6:00 pm. All Councilmembers were present except Councilor Reighard. Others Present: Interim City Administrator Bob Derus.

  2. A2Pledge of Allegiance / Set Agenda

    Agenda set as printed with the discussion order reversed.

    Motion carried unanimously.

    Approved
    p. 1City Council Meeting — 2018 09-27 SP Meeting Approved Minutes (2018-09-27)Moved by Pilon, second by Rainville, to set the agenda as printed, but the order of the items is reversed, with the discussion of financial services coming first and the discussion of City Administrator second. Motion carried unanimously.

  3. A3Discuss Retaining AEM for Financial Services

    AEM proposal reviewed and discussed; staff to make a recommendation at the next regular meeting with budget adjustments.

    Council heard a presentation from Jean McGann of AEM on a proposal to provide financial services (controls, reporting, reconciliations, reserves/investments tracking, and state/county reporting). Members discussed audit needs, training access, audit findings, cost (quoted range), and whether to wait until a city administrator is hired; Interim Administrator Derus said he would bring a recommendation and any needed budget adjustments to the next regular meeting.

    No action recorded in minutes; recommendation deferred to next regular meeting.

    • AEM financial services
    Discussion only
    p. 1City Council Meeting — 2018 09-27 SP Meeting Approved Minutes (2018-09-27)Administrator Derus introduced the topic. Jean McGann, from AEM was at the meeting and went through their proposal for providing financial services to the City of Nowthen.p. 1City Council Meeting — 2018 09-27 SP Meeting Approved Minutes (2018-09-27)Derus will make a recommendation at the next regular meeting, including budget adjustments.

  4. A4City Administrator Hiring Process

    Council discussed hiring approach; interim administrator leaning toward combining City Administrator and Planning roles; job description and ad to be revised and reported back in October.

    Interim Administrator Derus discussed the city administrator hiring process and said he was leaning toward combining the City Administrator and Planning roles, reasoning that with limited city services and staff the position may be less challenging than in similar-sized cities and that combining duties could be a better full-time fit and reduce the budget. Council discussed and generally agreed it could be a good approach, and Derus will revise the job description and advertisement and report back at the October meeting.

    No action recorded; staff to return with revised materials.

    • City Administrator hiring
    Discussion only
    p. 2City Council Meeting — 2018 09-27 SP Meeting Approved Minutes (2018-09-27)Derus briefly introduced the items regarding City Administrator hiring. He stated that he's leaning toward combining the roles of City Admin and Planning.p. 2City Council Meeting — 2018 09-27 SP Meeting Approved Minutes (2018-09-27)Derus will revise the job description and ad and report back at the October meeting.

  5. A5Adjournment

    Meeting adjourned at 7:17 PM.

    Motion carried unanimously.

    Approved
    p. 2City Council Meeting — 2018 09-27 SP Meeting Approved Minutes (2018-09-27)Moved by Rainville, second by Breyen, to adjourn at 7:17 PM. Motion carried unanimously.

Motions and votes

2 motions on the record.

  • M1Moved by Pilon, second by Rainville, to set the agenda as printed, but the order of the items is reversed, with the discussion of financial services coming first and the discussion of City Administrator second.

    Exact transcript text

    Moved by Pilon, second by Rainville, to set the agenda as printed, but the order of the items is reversed, with the discussion of financial services coming first and the discussion of City Administrator second.

    moved by Pilon, seconded by Rainville

    Passed

    Motion carried unanimously.

    p. 1City Council Meeting — 2018 09-27 SP Meeting Approved Minutes (2018-09-27)Moved by Pilon, second by Rainville, to set the agenda as printed, but the order of the items is reversed, with the discussion of financial services coming first and the discussion of City Administrator second. Motion carried unanimously.

  • M2Moved by Rainville, second by Breyen, to adjourn at 7:17 PM.

    moved by Rainville, seconded by Breyen

    Passed

    Motion carried unanimously.

    p. 2City Council Meeting — 2018 09-27 SP Meeting Approved Minutes (2018-09-27)Moved by Rainville, second by Breyen, to adjourn at 7:17 PM. Motion carried unanimously.

Sources

Documents and recordings archived for this meeting, when available.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?