M-1Motion to adjourn the special hearing.
Passed
46:11Motion to adjourn the special hearing. So moved. Second? Special hearing is adjourned.
Nowthen City Council meeting, June 12, 2018
City CouncilTuesday, June 12, 2018
Agenda
Not on file
What was on the agenda.
One-line summary
Council held the required public assessment hearing and then, in the regular council meeting, awarded the Pinnaker Lake Estates overlay contract to North Valley and approved the related assessment roll; later discussion included a city donation to the Heritage Festival and a clerk conference request with a no-overtime condition.
What was on the agenda
7 items as recorded in the packet and minutes, each with a short summary of what was at issue.
- Discussion only
PH-1Proposed assessment hearing (Pinnaker Lake Estates overlay project)
Second required public hearing under the MN 429 assessment process, to take comments on the proposed assessment amount for the Pinnaker Lake Estates overlay project.
The council held the second required public hearing on assessments for the Pinnaker Lake Estates overlay project. Residents spoke largely against proceeding now, saying the road seemed in good condition, the assessment felt too high, and other roads (especially 213th/Old Viking) seemed more urgent. City staff and council explained the project as preventive maintenance to avoid more costly reconstruction later, noted the city proposed paying 50% (a change from past 100% resident assessments), and explained legal requirements for preserving the right to appeal an assessment. After closing the hearing, the council moved into the regular meeting, awarded the project to North Valley as low bidder, and approved the assessment roll at the noticed assessment amount per unit.
Public hearing opened and then adjourned by motion; no separate approval/denial outcome stated during the hearing itself.
- Pinnaker Lake Estates overlay project
- assessments
0:00Proposed assessment hearing for the state's improvement project, Tuesday, June 12th, 2018, 6.30pm. ... And this assessment hearing is in regards to the Pinnaker Lake Estate's overlay project7:32This is the second of the two required public hearings under the Minnesota, what they call the 429 process, the assessment process. ... This public hearing is for an opportunity for you to give feedback now that you know what the assessment amount is that's being proposed. In this case, $2,980 over a 10-year period if …9:43All right. I will open up the public hearing at this point.46:11Motion to adjourn the special hearing. So moved. Second? Special hearing is adjourned. - Approved
1Approve the agenda as amended
Council amended the agenda to add discussion items (213th estimate/culverts on Iguana and Old Viking) and to pull consent items 1-9, 1-7, and 1.3 to later council items, then approved the agenda as amended.
- agenda
50:08Council Member Bryan. I'd like to add 5C to discuss the estimate that was received for the work on 213th, as well as the culverts on Iguana, as well as adding 5D. ... I'd like Old Viking added as 5D, please.50:53Council Member Ricker. I'd like to pull a 1-9 from the consent agenda and put it under Council Item J. 1.9. Mr. Mayor? Council Member Greenville. I would like to pull Item 1-7 under consent, ... All right, I would like to pull a consent agenda Item 1.3.52:13Council Member Bettinger. I'll make a motion to approve the agenda as amended. I second that. ... All those in favor? Aye. Opposed? Motion carries. - Approved
2Award Pinnaker Lake Estates Improvement Bid
Council considered and approved awarding the Pinnaker Lake overlay project to the low bidder, North Valley.
The council held the second required public hearing on assessments for the Pinnaker Lake Estates overlay project. Residents spoke largely against proceeding now, saying the road seemed in good condition, the assessment felt too high, and other roads (especially 213th/Old Viking) seemed more urgent. City staff and council explained the project as preventive maintenance to avoid more costly reconstruction later, noted the city proposed paying 50% (a change from past 100% resident assessments), and explained legal requirements for preserving the right to appeal an assessment. After closing the hearing, the council moved into the regular meeting, awarded the project to North Valley as low bidder, and approved the assessment roll at the noticed assessment amount per unit.
Motion carried on a voice vote ('Aye... Motion carries').
- Pinnaker Lake Estates overlay project
- contract award
52:49the first item is the award Pinnaker Lake State's Improvement Bid and Approve Assessment Rule.52:49As discussed at the assessment hearing, we have received bids for the Pinnaker Lake overlay project. ... North Valley, out of now then Minnesota, was the lowest bid at $132,296.56. ... I'd recommend awarding the contract to North Valley.55:22I'll make a motion to approve resolution number 2018-21, awarding the bid to North Valley for $132,296. Second. ... All those in favor? Aye. Opposed? Motion carries. - Approved
3Approve assessment roll (Pinnaker Lake Estates overlay project)
Council approved the assessment roll as prepared for the project, with the assessment amount previously noticed.
The council held the second required public hearing on assessments for the Pinnaker Lake Estates overlay project. Residents spoke largely against proceeding now, saying the road seemed in good condition, the assessment felt too high, and other roads (especially 213th/Old Viking) seemed more urgent. City staff and council explained the project as preventive maintenance to avoid more costly reconstruction later, noted the city proposed paying 50% (a change from past 100% resident assessments), and explained legal requirements for preserving the right to appeal an assessment. After closing the hearing, the council moved into the regular meeting, awarded the project to North Valley as low bidder, and approved the assessment roll at the noticed assessment amount per unit.
Motion carried on a voice vote ('Aye... Motion carries').
- Pinnaker Lake Estates overlay project
- assessments
57:31And then, Mr. Mayor, I'll make a motion to approve the assessment for all as put together by the city and the board. Motion and a second. ... All those in favor of the motion. Aye. Opposed. Motion carries.1:00:26In this case, $2,980 over a 10-year period if you choose not to pay before November 15th.55:19The feasibility assessment was what again? 2,980. And we're still good with that number? We're still good with that number. - Discussion only
4Sheriff's report
Monthly sheriff's report including May call-for-service totals and emphasis patrol for speed/reckless driving concerns raised previously.
- public safety
- law enforcement
1:01:32Good evening, Mr. Mayor and members of the council. I'm Sergeant Josh Patton... I'm here tonight to give you the monthly report... ... There were 14 traffic arrests this month... There's three reported burglaries. Three reported damage to properties.1:03:23Last year in 2017 at this time you're at 387 calls for service. This year we see 556 calls for service.1:03:44With that, listening to the citizens in your last meeting, we do have an extra patrol set in place here in your neighborhoods for the speeders and the more or less reckless drivers. - Approved
5City donation discussion and vote (Heritage Festival)
Council debated transparency/documentation for a recurring city contribution to a volunteer-run festival (Heritage Festival), then voted to approve the donation as written in an RCA.
Council members debated whether the city should require additional documentation (audit/expense reporting) for the city’s recurring contribution to the Heritage Festival. One side argued the city contributes general-fund money and other resources and should see where funds go; the other side responded that, as a nonprofit, the committee’s tax returns would be provided and that the city contribution supports festival needs such as tents and porta-potties, and warned that the questioning was creating a hostile environment for volunteers. The council then voted to approve the donation described in the RCA.
Motion carried; transcript includes 'hi ... opposed nay motion carries' (voice vote), but does not list individual votes.
- Heritage Festival
- donation
- transparency
2:30maybe I should ask the city to start doing the festival because the residents really like it and this is a bargain for the residents at $2,50011:21we have a motion to approve the donation I submitted in the RCA what the addition of the taxes being turned into my morning all those in favor hi hi opposed nay motion carries - Approved with conditions
6Clerk conference request (no overtime condition)
Council discussed and approved a clerk conference request with the condition that no overtime would be provided for conference attendance or travel time.
Council discussed a clerk conference request and added a condition that no overtime would be provided for attending the conference or for travel time, noting it is typical practice that conference fees and mileage may be covered but overtime is not. The council approved the conference request with that condition.
Condition stated on the record: 'no overtime provided'; motion carried.
- staff training
- conference travel
- overtime
Motions and votes
6 motions on the record.
M-2I'll make a motion to approve the agenda as amended.
moved by Bettinger
PassedVoice vote; 'Aye' and 'Motion carries'.
52:13Council Member Bettinger. I'll make a motion to approve the agenda as amended. I second that. ... All those in favor? Aye. Opposed? Motion carries.M-3I'll make a motion to approve resolution number 2018-21, awarding the bid to North Valley for $132,296.
moved by Benton
PassedVoice vote; 'Aye' and 'Motion carries'.
55:22I'll make a motion to approve resolution number 2018-21, awarding the bid to North Valley for $132,296. Second. ... All those in favor? Aye. Opposed? Motion carries.M-4I'll make a motion to approve the assessment for all as put together by the city and the board.
PassedVoice vote; 'Aye' and 'Motion carries'.
57:31And then, Mr. Mayor, I'll make a motion to approve the assessment for all as put together by the city and the board. Motion and a second. ... All those in favor of the motion. Aye. Opposed. Motion carries.M-5We have a motion to approve the donation I submitted in the RCA.
Exact transcript text
we have a motion to approve the donation I submitted in the RCA
PassedVoice vote; 'hi hi opposed nay motion carries'.
11:21we have a motion to approve the donation I submitted in the RCA what the addition of the taxes being turned into my morning all those in favor hi hi opposed nay motion carriesM-6Motion will prove the clerk's conference with that condition.
Exact transcript text
motion will prove the clerk's conference with that condition
PassedVoice vote; 'motion carries'.
12:41motion will prove the clerk's conference with that condition mr. mayor ... All right all those in favor of the motion okay those motion carries
Dollar amounts in motions
Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.
Lowest bid for Pinnaker Lake overlay project (North Valley) referenced during council award discussion.
$132,297
Motion I'll make a motion to approve resolution number 2018-21, awarding the bid to North Valley for $132,296. Passed(Voice vote; 'Aye' and 'Motion carries'.)52:50North Valley, out of now then Minnesota, was the lowest bid at $132,296.56.Amount stated in the motion to award the bid (resolution 2018-21) to North Valley.
$132,296
Motion I'll make a motion to approve resolution number 2018-21, awarding the bid to North Valley for $132,296. Passed(Voice vote; 'Aye' and 'Motion carries'.)55:22I'll make a motion to approve resolution number 2018-21, awarding the bid to North Valley for $132,296.Stated as the city contribution amount for the Heritage Festival (discussion described it as 'a bargain for the residents at $2,500').
$2,500
Motion we have a motion to approve the donation I submitted in the RCA Passed(Voice vote; 'hi hi opposed nay motion carries'.)2:30this is an event that is hosted for the benefit of the residents ... and this is a bargain for the residents at $2,500
Sources
Documents and recordings archived for this meeting, when available.
- Document
City Council Meeting — 2018-06-12 CC Packet (2018-06-12)
Packet · Tuesday, June 12, 2018
92 pages
- Document
Assessment Hearing — 2018 06-12 Assessment Hearing Minutes (2018-06-12)
Minutes · Tuesday, June 12, 2018
9 pages
- Video
Meeting recording
YouTube
Transcript · 4730 segments · 4:56:37
Show a sample of the transcript (4730 segments, 4:56:37 total)
- 0:00 Proposed assessment hearing for the state's improvement project, Tuesday, June 12th, 2018, 6.30pm.
- 0:13 Shane will go over here.
- 0:15 Mr. Mayor, I could give a brief overview of the project.
- 0:19 My name is Shane Olsen, I'm the city engineer.
- 0:25 And this assessment hearing is in regards to the Pinnaker Lake Estate's overlay project, which is depicted here, the road shown in red.
- 0:35 Just a little bit of background, we discussed the public improvement hearing.
- 0:42 Nowthen only maintains over 60 miles of road.
- 0:46 The total length of this project is just under a mile, like 8 tenths of a mile, so it's only a small fraction of our system.
- 0:58 As such, they don't have enough money levied up to fully fund capital improvement projects, but this project is scheduled for the year 2018.
- 1:09 So our pavement's about 17 years old, it's in fair condition, and our goal with this project is to keep it that way.
- 1:16 We're starting to notice some pattern cracking, and so our goal with this project is to add strength before that pattern cracking becomes a problem.
- 1:25 So these are just a couple of pictures of the road.
- Showing first 12 segments. Open the YouTube video for the full transcript.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?