Nowthen City Council Workshop meeting, June 7, 2018
City CouncilThursday, June 7, 2018
Agenda
Not on file
What was on the agenda.
Packet
Not on file
The supporting materials the board reviewed.
One-line summary
At this workshop, the council previewed several Planning and Zoning items for the next regular meeting, worked through Leyendecker vehicle-storage conditions, reviewed code enforcement, discussed Finisher Lake Estates bids and assessments, road planning, finances, liquor-license documentation, the Farmers Market budget, and the long-range park and trail plan.
What was on the agenda
13 items as recorded in the minutes, each with a short summary of what was at issue.
- Outcome unrecorded
A1Pinafore length discussion
Opening note that Shayne was not present and asked to postpone the Pinafore length discussion until he arrived.
The workshop opened with a request to delay the Pinafore length discussion because Shayne was not yet present and expected to arrive later in the evening. No final action is documented in this bundle because minutes were not provided.
minutes not available in this bundle; transcript shows the discussion was postponed until Shayne arrived
- Pinafore length discussion
1:31Shayne is not able to make it at the beginning of the meeting here and he's asked us to postpone the pinafore length discussion until he gets here he believes he'll be here between 7:30 and 8:00 - Outcome unrecorded
A2Property split, conditional use permit, and variance request for access to a city street
Planning and zoning item for a property split, conditional use permit, and variance request involving access to a city street.
The council discussed a property split, conditional use permit, and variance problem tied to the applicant's lack of 66-foot access to a city street. Staff said the cleaner solution would be for the applicant to work with neighboring property owners to obtain proper access, and the council discussed having staff and the planner help document a solution before the item came back for a Tuesday vote.
minutes not available in this bundle; transcript shows staff recommended tabling the item for the Tuesday council meeting while the applicant and neighbors worked on street access
- Ute property access and variance
1:54we will start with planning and zoning mr. Garre you need truck request for property path split the conditional use permit variance there's been some discussion3:11he has agreed to work with the neighboring property owners and if we can get something resolved if not we can bring it back next month as its proposed tonight - Outcome unrecorded
A3Jim Klemmer variance to allow deviation from required setbacks
Planning and zoning item for Jim Klemmer's setback variance request for a pole barn.
The council reviewed the Klemmer variance request for a pole barn setback deviation and heard a neighbor letter stating no objection to the pole barn location or distance from the road. The item was positioned for a Tuesday vote, but this bundle contains no minutes showing the final action.
minutes not available in this bundle; transcript shows the council expected to vote on Tuesday after receiving a neighbor note of no concern
- Klemmer pole barn variance
- Outcome unrecorded
A4Leyendecker interim use permit and CUP revocation
Planning and zoning item for a Leyendecker interim use permit and revocation of a conditional use permit, with extended discussion of vehicle storage, inoperable vehicles, runoff, and conditions.
The council spent substantial time on the Leyendecker interim use permit, especially whether stored, unlicensed, or inoperable vehicles could leak fluids into runoff. Members discussed MPCA and county roles, limits on inoperable vehicles, absorbent materials such as cardboard or pads under vehicles with leak potential, and revised nuisance language. Staff was asked to clean up the conditions before the Tuesday vote.
During the Leyendecker discussion, council members said many of the questions should have been worked through at Planning and Zoning. A council member proposed bringing forward an RCA to authorize the mayor, as P&Z liaison, to have the city attorney explain Planning and Zoning members' roles and responsibilities and to require League of Minnesota Cities training.
minutes not available in this bundle; transcript shows consensus to revise permit language before the Tuesday vote
- Leyendecker interim use permit
- vehicle storage runoff
8:01all I'm Decker request for you know Muse permit and replication of the CU p12:24there was one of the big discussions that the Planning and Zoning is was the runoff this wine Becker had suggested tarps cardboard and absorbent pads mentions in here that was one of the issues in storage of inoperable vehicles50:35if you want to clean that item number tile up to reflect any any vehicles that are stored that has a potential leak those types of fluids okay would have a absorbent cardboard - Outcome unrecorded
A5Code enforcement update
Code enforcement update covering several properties, including old foundations, trailers, vehicles, debris, building issues, lighting, fences, and follow-up procedures.
The council reviewed several code enforcement matters and discussed the need for a more systematic follow-up process after permits, IUPs, complaints, and cleanup commitments. Members wanted clearer timelines so properties do not lose momentum and return to noncompliance after a year or more.
minutes not available in this bundle; transcript shows discussion only and requests for follow-up information by the next council meeting
- code enforcement follow-up
- Outcome unrecorded
A6Finisher Lake Estates improvement bids and assessment roll
Engineer report on the Finisher Lake Estates improvement bids and assessment roll.
The engineer reported six bids for the Finisher Lake Estates project, with North Valley identified as the low bidder. The low bid was above the engineer's estimate because of oil-price pressure after the Superior refinery explosion, but the engineer believed contingencies could absorb the difference and the project could finish around $149,000. The proposed assessment remained $2,980, with an assessment hearing scheduled before the Tuesday council meeting.
minutes not available in this bundle; transcript shows the engineer recommended accepting North Valley's low bid at the Tuesday meeting and described the upcoming assessment hearing
- Finisher Lake Estates improvement project
- assessment roll
- Outcome unrecorded
A72019 road and bridge recommendation and five-year road plan
Road and bridge recommendation for 2019 projects and the five-year road plan, including Miller Lake Estates, Prairie Brook Estates, Krypton, Rogers Lake, 213th, and other patching needs.
The road and bridge discussion put previously scheduled 2018 projects back into the 2019 plan, removed Ebony and Garnett underlay work from that year, and discussed Miller Lake Estates, Prairie Brook Estates, Krypton, Rogers Lake, 213th, Watercress, and other patching. Members weighed whether patching could extend the life of problem roads while larger projects and assessments remained uncertain.
minutes not available in this bundle; transcript shows discussion of a tentative plan, patching priorities, and possible quotes
- 2019 road projects
- five-year road plan
- Rogers Lake roads
- 213th patching
1:30:28five-year planner swing the kin we got the 2019 proposal from Loudoun bridge a recommendation Road and bridge1:37:25if there's reasonable patching that can be done similar that was done in heaven in Garnett that lasted anywhere close to what that patching did it could title the problem neighborhoods until they're scheduled1:40:31the two that came up were 213 and the entrance into the Rogers Lake area - Outcome unrecorded
A8Engineer comments on Eagle Street culverts and trail costs
Engineer discussion of possible Eagle Street culvert repairs and general trail-construction cost information.
The engineer said North Valley had asked about repairing culvert bumps on Eagle Street and was told the contractor could not do work without a city contractual relationship. Council members indicated the engineer could explore a quote if it was very reasonable. The engineer also gave a trail-construction example from a Mississippi River Trail segment to help inform park and trail planning.
minutes not available in this bundle; transcript shows the council allowed the engineer to discuss a possible quote and received trail cost information
- Eagle Street culverts
- trail cost estimates
1:53:12when the estimator from North Valley dropped off the bed and he stuck around for a little bit afterwards and and asked me about the culverts on Eagle on our street1:57:17the park and trail plans I know Giancarlo had an estimate of what it cost for - trails and stuff and kind of nice to know that number again - Outcome unrecorded
A9Finance report and audited bills
Finance report discussion, including treasurer's report, audited bills, and questions about door-repair claims and building accessibility.
Council members questioned a Byrnes Town Centre treasurer-report balance that appeared to have shifted from a negative balance to a positive ending balance, and asked staff to verify it. They also asked about audited bills, including document-recording claims and a Clean Lock and Key claim for door hardware, then raised whether the city hall doors should be reviewed for ADA accessibility after building improvements.
minutes not available in this bundle; transcript shows questions for staff follow-up
- treasurer report
- audited bills
- city hall door repairs
2:07:01finance report I have a question on the treasurer's report in the front page here we show Byrnes town centre was called a negative 25 5722:08:48questions or surprises on the audited bills comes my radio I do have on claim 753 and 750 for the document recording2:12:55what does a DA require us to do we did major improvements of that building - Outcome unrecorded
A10RCA 1.3 temporary liquor licenses
RCA 1.3 on two temporary liquor licenses, including the Ramsey Lions request for beer and wine sales at the threshing show and the Lakeside Cabins car show.
The council reviewed two temporary liquor-license requests and raised concerns that applications, fees, background checks, and supporting documents were not included in the RCA. Members also questioned whether the Lakeside Cabins car show request complied with the nonprofit-sponsor requirement and whether the requested action matched the ordinance wording.
minutes not available in this bundle; transcript shows concerns about missing applications, nonprofit sponsorship, and containment of alcohol sales areas
- temporary liquor licenses
- Ramsey Lions
- threshing show
- Lakeside Cabins car show
2:13:38I got a next one here in a 1.3 are CA approved to temporary liquor license so I don't have any information that these don't have the applications or to know exactly what they're selling2:14:49there's just to request you one for its Ramsey Lions to sell beer and wine at the threshing show and at the lakeside cabins car show - Outcome unrecorded
A11RCA 1.4 liquor-license supporting documents and background checks
RCA 1.4 discussion of liquor-license supporting documents, ordinance references, and background checks.
The council reviewed two temporary liquor-license requests and raised concerns that applications, fees, background checks, and supporting documents were not included in the RCA. Members also questioned whether the Lakeside Cabins car show request complied with the nonprofit-sponsor requirement and whether the requested action matched the ordinance wording.
minutes not available in this bundle; transcript shows the council wanted applications and background-check documentation included
- liquor license background checks
- Outcome unrecorded
A12RCA 1.5 Farmers Market budget
RCA 1.5 Farmers Market budget request, including revised background, funding, expenses, sign placement, and late-submission concerns.
The Farmers Market budget item included 2017 vendor-fee receipts and a new budget request. Council members discussed whether the signs would be mounted on existing structures or rebar, whether permission had been obtained for private locations, and whether the late RCA submission should be allowed because the market was starting before the next council meeting and family medical emergencies had delayed preparation.
minutes not available in this bundle; transcript shows discussion of the revised budget, sign permissions, and why the item was time-sensitive despite late submission
- Farmers Market budget
- Farmers Market signs
2:18:531.5 to the farmers market budget excuse me the air CA the quarry port note with the packet the revised asking with background starts the funding and requested council action budget itself2:22:00if any of this is private property or privately owned have we got permission to put those there yes Linda has obtained permission from the all three locations2:25:09this one was considered time-sensitive because the farmers market starts in two weeks before our next council meeting - Outcome unrecorded
A13Park and trail plan
Park and trail plan discussion about whether mapped trail corridors should remain in the plan, whether they imply construction obligations, and whether the Park Committee should focus on realistic short-term priorities.
The council debated whether the park and trail plan showed too many expensive trail corridors for a rural city that was still struggling to fund roads. The planner and other members explained that the map did not obligate immediate construction but preserved the city's ability to seek right-of-way or park dedication during future development. The mayor suggested focusing the Park Committee on affordable five- and ten-year priorities while keeping the long-range map.
minutes not available in this bundle; transcript shows one council member wanted the item removed from consent for a separate vote and others described the map as a long-range planning tool
- park and trail plan
- trail corridors
2:26:05parking trail plan customary benjin I have some more questions for this now the potential trail corridors2:32:57this map doesn't obligate us to anything so I mean that's the other thing is that this is not a cast in stone it's a pie in the sky thought of what we could do but it does not obligate us2:40:37I think certainly a long-range plan makes sense but I agree that let's focus the park committee on what is the immediate future what's the five and 10-year plan that's affordable and makes sense
Sources
Documents and recordings archived for this meeting, when available.
- Document
City Council Workshop — 2018 06-07 Workshop Minutes (2018-06-07)
Minutes · Thursday, June 7, 2018
16 pages
- Video
Meeting recording
YouTube
Transcript · 1422 segments · 3:45:09
Show a sample of the transcript (1422 segments, 3:45:09 total)
- 1:31 [Applause] Shayne is not able to make it at the
- 1:40 beginning of the meeting here and he's asked us to postpone the pinafore length discussion until he gets here he believes he'll be here between 7:30 and
- 1:49 8:00 that's all right with the console and so we will start with planning and
- 1:59 zoning mr. Garre you need truck request for property path split the conditional use permit variance there's been some
- 2:08 discussion and actually one of the things that came up repeatedly is the
- 2:16 cleanest way for this to work is for mr. Yuni to own to a city street that's the way our ordinance reads and the need for the variances because he does not have
- 2:26 access to the city street he currently has a 33 foot wide easement across property that comes out on to gypsy
- 2:34 Valley Road and in order to properly by ordinance building the two houses back there he does need 66 feet to city
- 2:43 street subsequent to the planning and zoning meeting there's been some discussions with neighboring property owners they do own the land that he
- 2:53 needs to move forward and they would like to join him in a discussion on how they can get that resolved so he could do it properly and not need the variance
- 3:02 but actually going out to the street and so I'm gonna recommend that we table this make sure that Liz confirms we have
- 3:11 our six that were covered in our 60 day time period here he has agreed to work
- Showing first 12 segments. Open the YouTube video for the full transcript.
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