M001Approve an amenity meeting agenda.
Exact transcript text
approve an amenity meeting agenda
Passed
Voice vote; transcript says “all those in favor” and “motion carries.”
Nowthen City Council meeting, January 9, 2018
City CouncilTuesday, January 9, 2018
Agenda
Not on file
What was on the agenda.
One-line summary
The council handled planning, committee, staff-pay, recreation-reporting, feasibility-report, and hiring-process items.
What was on the agenda
16 items as recorded in the packet and minutes, each with a short summary of what was at issue.
- Outcome unrecorded
A001Call to order and pledge of allegiance
Call to order, pledge, and meeting-opening instructions.
minutes not available in this bundle
- meeting administration
- Outcome unrecorded
A002Approve amended meeting agenda
Approve the meeting agenda, with a request to pull consent agenda items 1.3 and 1.5 for discussion.
minutes not available in this bundle; transcript records a motion carrying on the agenda
- meeting administration
0:58take a motion to approve an amenity meeting agenda doesn't ring though I wouldn't know that we call under consent agenda consent agenda items 1.3 and 1.5 either for discussion at that time or to be placed under the council items1:45many do I have a motion to approve okay okay all those in favor all right motion carries - Outcome unrecorded
A003Sheriff’s Office report
Sheriff’s Office report for December calls for service and public-safety reminders.
minutes not available in this bundle
- public safety
- sheriff report
- Outcome unrecorded
A004Open floor
Open floor/public comment; no floor items were heard.
minutes not available in this bundle
- public comment
8:27thank you very much you have no floor items tonight - Outcome unrecorded
A005Burton, Greg, and Linda Lindgren lot split request
Planning and Zoning item for Burton, Greg, and Linda Lindgren request for a lot split.
The council took up the Planning and Zoning item for Burton, Greg, and Linda Lindgren’s lot split request. The transcript records a motion, second, no discussion, and a carried voice vote on the request.
minutes not available in this bundle; transcript records a motion carrying on the lot split
- Lindgren lot split
- planning and zoning
- Outcome unrecorded
A006Comprehensive Plan open house feedback
Comprehensive Plan open house feedback, including how long to keep collecting survey responses and whether staff should assemble responses into a spreadsheet.
The council discussed the Comprehensive Plan open house, noting that 10 people signed the log and 5 submitted survey responses. After discussion about continuing to accept comments while still giving staff a cutoff for compiling the open-house material, the transcript records a motion to capture responses received through January 16 and consolidate them into a spreadsheet.
minutes not available in this bundle; transcript records a motion on collecting and compiling feedback
- comprehensive plan update
- open house
9:43we have a comp plan open house we had 10 people that hit sign the log 5 people submitted responses to the survey questions Corey had a question how long does the council want to receive feedback regarding out on the house and the potential surveys that might still be out there and what would we like Corey to have staff…13:54I'll motion it done that we capture whatever comes in by through the weekend January 16th so January 16th and the next half to consolidate that into a spreadsheet second motion in a second - Outcome unrecorded
A007Consent agenda
Consent agenda after items 1.3 and 1.5 had been pulled for separate discussion.
minutes not available in this bundle; transcript records the consent agenda carrying, but no minutes are available
- consent agenda
14:29by both agenda at this point any discussion all those in favor opposed motion carries let's make the you had said one three way and once I would be discussion - Outcome unrecorded
A008Resolution 2018-01 annual appointments and liaison assignments
Resolution 2018-01 on appointments or liaison assignments, including additions for Planning Commission, Park and Rec, Road, Recycling, and a building official change.
The council handled annual appointment resolutions. One motion added or clarified liaison and coordinator assignments for Planning Commission, Park and Rec, Road, Recycling, and building official language. A separate committee-appointment motion sparked a long discussion about Dan Williams and the Park and Rec committee; the transcript records that the motion to adopt the appointments except for not reappointing Williams failed, followed by another garbled motion on the resolution.
minutes not available in this bundle; transcript records the motion carrying
- annual appointments
- liaisons
15:29I would like to move that we accept it as presented with the addition of the Planning Commission liaison Jeff P live Park and Rec Louisa Mary Rainville Rhodey bridgely's on Danbury O'Brien recycling quarter of coordinator Mary Randolph and then there was the change under building official that same the previous st. Fra…20:44anything else on the resolutions 2018 or what Steve your hearing none all those in favor of the motion high post motion carries - Outcome unrecorded
A009Resolution 2018-02 committee appointments
Resolution 2018-02 on committee appointments, including discussion of whether Dan Williams should be reappointed to the Park and Rec committee.
The council handled annual appointment resolutions. One motion added or clarified liaison and coordinator assignments for Planning Commission, Park and Rec, Road, Recycling, and building official language. A separate committee-appointment motion sparked a long discussion about Dan Williams and the Park and Rec committee; the transcript records that the motion to adopt the appointments except for not reappointing Williams failed, followed by another garbled motion on the resolution.
minutes not available in this bundle; transcript records one motion failing and a later motion being taken, but the automatic transcript is garbled
- committee appointments
- Park and Rec committee
- Dan Williams
21:07c'mere Ranga high-resolution 28 - - luxury I would move that it be accepted gas presented other than under the parking Beck committee I would ask that Dan Williams to not be reappointed to the parking32:30so again your motion was to adopt as presented except for that one position all right all right hearing none all those in favor high post name motion fails32:51mr. manager - or progress resume Sam commotion a second we've had our discussions all those in favor aye post make me second motion a second any discussion - Outcome unrecorded
A010Pay equity report and staff position-change process
Request for a City Clerk report on the process and pay-equity implications if the council considered changes to staff functions or titles.
A council member moved to have the City Clerk prepare a report on the process to follow if the council considered changes to staff functions or titles in light of the pay equity report. After discussion with the clerk about job points, salary ranges, compliance timing, and documentation, the mover withdrew the motion.
minutes not available in this bundle; transcript records the motion being withdrawn
- pay equity
- staff positions
33:59from the City Clerk's December 22nd 2017 email which provided the council with an updated conversation scale and warned of consequences of change in the rating members I move that the council direct the City Clerk's to provide a report which outlaws excuse me outlines the except on that process to be used if the counci…40:00well I mean I will withdraw my motion and then I I guess I get made a better explanation because if we were to make changes I didn't want to find us out of compliance and getting fine - Outcome unrecorded
A011Feasibility reports
Feasibility-report items discussed for possible movement to a joint meeting and continuation of one RCA to February for financial review.
The council discussed feasibility-report items that had also been talked about at workshops. The transcript records one motion to move part of the discussion to a following joint or special meeting, and another motion to continue an RCA to February while staff reviewed overall financials to determine feasibility.
minutes not available in this bundle; transcript records motions to move discussion and continue an RCA
- feasibility reports
- financial review
40:23we have to discussion with workshops about feasibility reports think that we were going to move these to the joint meeting with a little bit more information41:12BNC moves to it especially was going to information from the he letter sent a learner's and chain hey discussion all those in favor most high hopes for sheep42:13I think to make a motion to continue this RCA to February and you have Corinne you know right the Council for the review of the overall financials to determine the feasibility of these months to those areas before the next promotion - Outcome unrecorded
A012Hockey rink and recreational skating cumulative reports
Quarterly cumulative reports for hockey rink and recreational skating service costs, including staff time and materials.
The council debated whether staff should prepare quarterly cumulative reports for hockey rink and recreational skating costs, including staff time and materials, with some concern about workload and whether seasonal or semiannual reporting would be enough. The transcript records the quarterly-report motion passing. The council then authorized a council member to work with staff on a preliminary ordinance change related to charging or waiving fees, for later council review.
minutes not available in this bundle; transcript records the motion being voted on favorably
- hockey rink
- recreational skating
- cost reporting
42:37I would like to amend a little bit of what the requesters they men my art motion to ease that and will the council directs internal staff to continue preparing and on board quarterly meeting so January to March April June July 10 our children of December cumulative reports with an effective date of May 1st 2016 which w…50:20anybody any other discussion Stephen hearing that we'll vote on the motion all those in favor all right Mary - Outcome unrecorded
A013Preliminary ordinance change for charges or waiver
Authorize a council member to work with staff on a preliminary change to the current ordinance concerning charges or waiver for skating/recreation use.
The council debated whether staff should prepare quarterly cumulative reports for hockey rink and recreational skating costs, including staff time and materials, with some concern about workload and whether seasonal or semiannual reporting would be enough. The transcript records the quarterly-report motion passing. The council then authorized a council member to work with staff on a preliminary ordinance change related to charging or waiving fees, for later council review.
minutes not available in this bundle; transcript records the motion carrying
- ordinance drafting
- recreational skating
50:47that's member like to make a motion for myself to work directly to staff to are to write a preliminary change to the current ordinance or how each charge or where it is experience so i or later oscillator53:01with that understanding do we have any other discussion so you're hearing none all those in favor of motion I opposed motion carries - Outcome unrecorded
A014Staff COLA review timing and budget information
Set or reinforce a fixed date for council review of staff COLA or wage increases, with staff information to be provided during budget discussions.
The council discussed how to make sure staff cost-of-living adjustments are reviewed on a fixed schedule and tied to the budget process. A motion was amended to keep the November review date in policy while having staff provide COLA research during budget discussions. A second motion directed staff to gather information on COLA rates and whether current funds were available for a COLA increase.
minutes not available in this bundle; transcript records the motion carrying
- COLA
- staff pay
- budget process
53:40I'd like to make a motion to set a fixed date our know whatever council meeting to either to review and so cheers to a reward and hold it increases percent and that would require staff to have gathered information for us prior to that meeting58:44so keep that November for our policy and that staff provide as part of the budget discussions what they research my extra cost of living possible1:03:15to the motion that's on the floor any other discussion seeing and hearing none all those in favor all right proposed to me - Outcome unrecorded
A015COLA rates and current funds inquiry
Direct staff to gather information on COLA rates and whether funds are currently available for a COLA increase.
The council discussed how to make sure staff cost-of-living adjustments are reviewed on a fixed schedule and tied to the budget process. A motion was amended to keep the November review date in policy while having staff provide COLA research during budget discussions. A second motion directed staff to gather information on COLA rates and whether current funds were available for a COLA increase.
minutes not available in this bundle; transcript records the motion carrying
- COLA
- staff pay
- available funds
- Outcome unrecorded
A016Deputy clerk pay range and interview committee
Deputy clerk hiring issue, including pay range discussion and approval of an interview committee.
The council discussed the deputy clerk hiring process after a workshop conversation about not changing the pay range immediately, while allowing interviewers to bring back recommendations if candidates appeared to fall outside the scale. The transcript records a motion approving the same committee used previously, with Cory and help from a former deputy clerk, and the motion passed by voice vote.
minutes not available in this bundle; transcript records a motion carrying on the interview committee
- deputy clerk
- hiring
- pay range
1:18:28workshop we talked about not amending our pay range at this time but giving latitude to the people doing the interview to recommend the candidates that appears to be outside of the scale to make recommendations and decisions accordingly1:19:57mr. mayor I'll make a motion to approve the same committee that did it the last time right here to Cory and then based on your finance from interviews come back to this person up there in motion1:21:04any other discussion today hearing that all those in favor all right
Motions and votes
15 motions on the record.
M002I'll make it the last night my decisions to change in that decision as requested.
Exact transcript text
I'll make it the last night my decisions to change in that decision as requested
PassedVoice vote; transcript says “all those in favor” and “motion carries.”
M003We capture whatever comes in by through the weekend January 16th so January 16th and the next half to consolidate that into a spreadsheet.
Exact transcript text
we capture whatever comes in by through the weekend January 16th so January 16th and the next half to consolidate that into a spreadsheet
PassedVoice vote; transcript records the chair calling for all those in favor; the vote result is not fully clear in the transcript.
13:54I'll motion it done that we capture whatever comes in by through the weekend January 16th so January 16th and the next half to consolidate that into a spreadsheet second motion in a second14:26discussion seeing and hearing none all those in favor by both agenda at this point any discussion all those in favorM004Consent agenda at this point.
Exact transcript text
consent agenda at this point
PassedVoice vote; transcript says “all those in favor,” “opposed,” and “motion carries.”
14:43by both agenda at this point any discussion all those in favor opposed motion carriesM005Accept it as presented with the addition of the Planning Commission liaison Jeff P live Park and Rec Louisa Mary Rainville Rhodey bridgely's on Danbury O'Brien recycling quarter of coordinator Mary Randolph and then there was the change under building official that same the previous st. Francis if it would be removed in there and Schrader's company maintenance.
Exact transcript text
accept it as presented with the addition of the Planning Commission liaison Jeff P live Park and Rec Louisa Mary Rainville Rhodey bridgely's on Danbury O'Brien recycling quarter of coordinator Mary Randolph and then there was the change under building official that same the previous st. Francis if it would be removed in there and Schrader's company maintenance
PassedVoice vote; transcript says “all those in favor” and “motion carries.”
15:29I would like to move that we accept it as presented with the addition of the Planning Commission liaison Jeff P live Park and Rec Louisa Mary Rainville Rhodey bridgely's on Danbury O'Brien recycling quarter of coordinator Mary Randolph and then there was the change under building official that same the previous st. Fra…20:44anything else on the resolutions 2018 or what Steve your hearing none all those in favor of the motion high post motion carriesM006It be accepted gas presented other than under the parking Beck committee I would ask that Dan Williams to not be reappointed to the parking.
Exact transcript text
it be accepted gas presented other than under the parking Beck committee I would ask that Dan Williams to not be reappointed to the parking
FailedVoice vote; transcript says the motion fails.
21:07high-resolution 28 - - luxury I would move that it be accepted gas presented other than under the parking Beck committee I would ask that Dan Williams to not be reappointed to the parking32:30so again your motion was to adopt as presented except for that one position all right all right hearing none all those in favor high post name motion failsM007Progress resume Sam.
Exact transcript text
progress resume Sam
Outcome unrecordedThe automatic transcript is too garbled to reliably state the motion text or outcome.
32:51mr. manager - or progress resume Sam commotion a second we've had our discussions all those in favor aye post make me second motion a second any discussionM008The council direct the City Clerk's to provide a report which outlaws excuse me outlines the except on that process to be used if the council were to consider changes in functions associated with their existing tyler's as relates to the pay equity report.
Exact transcript text
the council direct the City Clerk's to provide a report which outlaws excuse me outlines the except on that process to be used if the council were to consider changes in functions associated with their existing tyler's as relates to the pay equity report
WithdrawnMotion was withdrawn after discussion.
34:17I move that the council direct the City Clerk's to provide a report which outlaws excuse me outlines the except on that process to be used if the council were to consider changes in functions associated with their existing tyler's as relates to the pay equity report40:00well I mean I will withdraw my motion and then I I guess I get made a better explanation because if we were to make changes I didn't want to find us out of compliance and getting fineM009Have this discussion to the Rover bridge next week.
Exact transcript text
have this discussion to the Rover bridge next week
PassedVoice vote; transcript records “all those in favor,” but the outcome wording is garbled.
40:49so they accept a motion to have this discussion to the Rover bridge next week so what's checking the other discussion it's over BM cg8 correct41:12BNC moves to it especially was going to information from the he letter sent a learner's and chain hey discussion all those in favor most high hopes for sheepM010Continue this RCA to February and you have Corinne right the Council for the review of the overall financials to determine the feasibility of these months to those areas before the next promotion.
Exact transcript text
continue this RCA to February and you have Corinne you know right the Council for the review of the overall financials to determine the feasibility of these months to those areas before the next promotion
PassedVoice vote; transcript says “motion carries.”
42:13I think to make a motion to continue this RCA to February and you have Corinne you know right the Council for the review of the overall financials to determine the feasibility of these months to those areas before the next promotion42:52your second discussion stinging hearing none all of the Taylor hi hi both motion carriesM011The council directs internal staff to continue preparing and on board quarterly meeting so January to March April June July 10 our children of December cumulative reports with an effective date of May 1st 2016 which will include all possible shaded time and material with the high current and now the vibrational skating service until directed differently by the council the cumulative reports he provided to the council under the consent portion of the City Council meeting after January be broken October council meetings.
Exact transcript text
the council directs internal staff to continue preparing and on board quarterly meeting so January to March April June July 10 our children of December cumulative reports with an effective date of May 1st 2016 which will include all possible shaded time and material with the high current and now the vibrational skating service until directed differently by the council the cumulative reports he provided to the council under the consent portion of the City Council meeting after January be broken October council meetings
PassedVoice vote; transcript records “all those in favor” and no clear opposition.
42:57the council directs internal staff to continue preparing and on board quarterly meeting so January to March April June July 10 our children of December cumulative reports with an effective date of May 1st 2016 which will include all possible shaded time and material with the high current and now the vibrational skating…50:20anybody any other discussion Stephen hearing that we'll vote on the motion all those in favor all right MaryM012For myself to work directly to staff to are to write a preliminary change to the current ordinance or how each charge or where it is experience so i or later oscillator.
Exact transcript text
for myself to work directly to staff to are to write a preliminary change to the current ordinance or how each charge or where it is experience so i or later oscillator
PassedVoice vote; transcript says “motion carries.”
50:47I'd like to make a motion for myself to work directly to staff to are to write a preliminary change to the current ordinance or how each charge or where it is experience so i or later oscillator53:01with that understanding do we have any other discussion so you're hearing none all those in favor of motion I opposed motion carriesM013Set a fixed date our know whatever council meeting to either to review and so cheers to a reward and hold it increases percent and that would require staff to have gathered information for us prior to that meeting.
Exact transcript text
set a fixed date our know whatever council meeting to either to review and so cheers to a reward and hold it increases percent and that would require staff to have gathered information for us prior to that meeting
PassedVoice vote; transcript records “all those in favor.”
53:40I'd like to make a motion to set a fixed date our know whatever council meeting to either to review and so cheers to a reward and hold it increases percent and that would require staff to have gathered information for us prior to that meeting58:44so you want to amend the motion accordingly yes I do second it Dan your second you agree to that second so keep that November for our policy and that staff provide as part of the budget discussions what they research my extra cost of living possible1:03:15to the motion that's on the floor any other discussion seeing and hearing none all those in favor all right proposed to meM014Direct staff to get information to the council full rate and if we do have funds currently available for full increase.
Exact transcript text
direct staff to get information to the council full rate and if we do have funds currently available for full increase
PassedVoice vote; transcript records “all those in favor” and “opposed.”
M015Approve the same committee that did it the last time right here to Cory and then based on your finance from interviews come back to this person up there.
Exact transcript text
approve the same committee that did it the last time right here to Cory and then based on your finance from interviews come back to this person up there
PassedVoice vote; transcript records “all those in favor.”
Sources
Documents and recordings archived for this meeting, when available.
- Document
City Council Meeting — 2018 01-09 Minutes (2018-01-09)
Minutes · Tuesday, January 9, 2018
18 pages
- Document
City Council Meeting — 2018-01-09 CC Packet (2018-01-09)
Packet · Tuesday, January 9, 2018
83 pages
- Video
Meeting recording
YouTube
Transcript · 552 segments · 1:21:25
Show a sample of the transcript (552 segments, 1:21:25 total)
- 0:00 join us to pledge allegiance please I pledge allegiance to the flag of the United States of America and to the
- 0:09 Republic for which it stands one nation under God indivisible with liberty and justice for all all this extended actions by the console
- 0:24 will be addressed and the key amendment by proper motion business one the floor is welcome in a lotta four on our agenda when Conestoga flora maybe was first be
- 0:34 recognized by the mayor second statement even a joseffer record in third you'll ignore little more than if you missed the state your common concern there are copies the agenda available at the back
- 0:43 of the room there is a sign-up sheet as well and please turn your cell phones
- 0:47 off Tony welcome you to January 2018
- 0:58 City Council meeting Tuesday January night 7 p.m. take a motion to approve an amenity
- 1:07 meeting agenda doesn't ring though I
- 1:14 wouldn't know that we call under consent
- 1:18 agenda consent agenda items 1.3 and 1.5
- 1:25 either for discussion at that time or to be placed under the council items I'm J the other menace
- 1:45 many do I have a motion to approve okay okay all those in favor all right
- Showing first 12 segments. Open the YouTube video for the full transcript.
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