What was on the agenda

27 items as recorded in the agenda, packet, and minutes, each with a plain-English summary of what was at issue.

1. 1Call to Order

   Call to order, pledge, roll call, and approval of agenda.

   Agenda approved as amended to move Planning and Zoning items E and F to consent.

   • meeting administration

   Approved
   p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)1. Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE AGENDA AS AMENDED WITH THE RELOCATION OF ITEMS E, AND F FROM PLANNING AND ZONING TO CONSENT E AND F. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

2. 2Public Hearing: 2025 Overlay Project

   Public hearing for the 2025 Overlay Project.

   The Council held the public improvement hearing for the 2025 Overlay Project, received the engineer’s presentation, heard no formal questions, closed the hearing, and then approved the resolution ordering the improvements. The packet described patching, overlay costs, and proposed assessments for the benefitting properties.

   Public hearing was held and closed; no separate motion was recorded under the hearing item.

   • 2025 Overlay Project

   Discussion only
   p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)2. Public Hearing: 2025 Overlay Projectp. 1↗Meeting City Council Meeting — Minutes (2025-03-11)Attorney Ruppe began by explaining the process of the special assessment public hearing and what it is for. Craig Jochum from Hakanson Anderson presented information about why the overlay is recommended, what they will be doing, and gave a price breakdown. No formal questions were asked. Mayor Hybben closed the Public …

3. 3aApproval of Resolution 2025-XX Ordering Improvements (2025 Overlay)

   Approval of resolution ordering improvements for the 2025 Overlay Project.

   The Council held the public improvement hearing for the 2025 Overlay Project, received the engineer’s presentation, heard no formal questions, closed the hearing, and then approved the resolution ordering the improvements. The packet described patching, overlay costs, and proposed assessments for the benefitting properties.

   • 2025 Overlay Project

   Approved
   p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)3. Engineering a) Approval of Resolution 2025-XX Ordering Improvements (2025 Overlay)p. 1↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE SECONDED BY CM BREYEN TO APPROVE THE RESOLUTION ORDERING IMPROVEMENTS FOR THE 2025 OVERLAY PROJECT. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

4. 4Public Forum

   Public forum.

   Dan Williams thanked staff for work on YouTube closed captioning and asked the City to revisit a possible pickleball court at Memorial Park, review kayak and swimmer safety near the Twin Lakes Beach boat launch, and consider a larger City Council.

   A resident spoke about YouTube captions, possible pickleball at Memorial Park, Twin Lakes Beach layout, and council size.

   • public forum
   • parks and recreation
   • council structure

   Discussion only
   p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)4. Public Forump. 1↗Meeting City Council Meeting — Minutes (2025-03-11)Dan Williams, xx67 191 st Lane Dan thanked staff for trying to get closed captioning on the recorded City Council meetings on YouTube, stating that they are nice to have and are helpful.

5. 5aApproval of February 27th, 2025, City Council Meeting Minutes

   Approval of February 27, 2025, City Council meeting minutes.

   The Council amended the agenda to move the home occupations ordinance and the Planning Commission ordinance into the consent agenda, then approved the amended consent agenda. The consent agenda included the prior minutes, claims and Treasurer’s Report, the ERYHA donation, the Planning and Zoning Commission policy review, and the two moved ordinances.

   Approved as part of the amended consent agenda.

   • consent agenda

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)5. Consent Agenda a) Approval of February 27th, 2025, City Council Meeting Minutesp. 2↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

6. 5bApproval of Claims and Treasurer's Report

   Approval of claims from February 20 to March 4 and Treasurer's Report for February 2025.

   The Council amended the agenda to move the home occupations ordinance and the Planning Commission ordinance into the consent agenda, then approved the amended consent agenda. The consent agenda included the prior minutes, claims and Treasurer’s Report, the ERYHA donation, the Planning and Zoning Commission policy review, and the two moved ordinances.

   Approved as part of the amended consent agenda.

   • consent agenda
   • treasurer report
   • claims

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)b) Approval of Claims from February 20th to March 4th and Treasurer's Report for February 2025.p. 2↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

7. 5cAccepting the Donation from Elk River Youth Hockey Association

   Accept donation from Elk River Youth Hockey Association.

   The Council amended the agenda to move the home occupations ordinance and the Planning Commission ordinance into the consent agenda, then approved the amended consent agenda. The consent agenda included the prior minutes, claims and Treasurer’s Report, the ERYHA donation, the Planning and Zoning Commission policy review, and the two moved ordinances.

   Approved as part of the amended consent agenda.

   • consent agenda
   • donation

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)c) Accepting the Donation from Elk River Youth Hockey Association.p. 2↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

8. 5dAnnual Review of Planning and Zoning Commission Policy

   Annual review of Planning and Zoning Commission policy on commission structure, meeting order, and procedure.

   The Council amended the agenda to move the home occupations ordinance and the Planning Commission ordinance into the consent agenda, then approved the amended consent agenda. The consent agenda included the prior minutes, claims and Treasurer’s Report, the ERYHA donation, the Planning and Zoning Commission policy review, and the two moved ordinances.

   Approved as part of the amended consent agenda.

   • consent agenda
   • planning commission policy

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)d) Annual Review of Planning and Zoning Commission Policy on Commission Structure, Meeting Order and General Procedure.p. 2↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

9. 5eOrdinance 2025-XX - Home Occupations

   Home occupations ordinance moved from Planning and Zoning to consent.

   The Council amended the agenda to move the home occupations ordinance and the Planning Commission ordinance into the consent agenda, then approved the amended consent agenda. The consent agenda included the prior minutes, claims and Treasurer’s Report, the ERYHA donation, the Planning and Zoning Commission policy review, and the two moved ordinances.

   Moved from Planning and Zoning item 10e to consent and approved with the amended consent agenda.

   • consent agenda
   • home occupations ordinance

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)e) Ordinance 2025-XX - Home Occupationsp. 1↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE AGENDA AS AMENDED WITH THE RELOCATION OF ITEMS E, AND F FROM PLANNING AND ZONING TO CONSENT E AND F.p. 2↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

10. 5fOrdinance 2025-XX Related to the Planning Commission

    Planning Commission ordinance moved from Planning and Zoning to consent.

    The Council amended the agenda to move the home occupations ordinance and the Planning Commission ordinance into the consent agenda, then approved the amended consent agenda. The consent agenda included the prior minutes, claims and Treasurer’s Report, the ERYHA donation, the Planning and Zoning Commission policy review, and the two moved ordinances.

    Moved from Planning and Zoning item 10f to consent and approved with the amended consent agenda.

    • consent agenda
    • planning commission ordinance

    Consent calendar
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)f) Ordinance 2025-XX Related to the Planning Commissionp. 1↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE AGENDA AS AMENDED WITH THE RELOCATION OF ITEMS E, AND F FROM PLANNING AND ZONING TO CONSENT E AND F.p. 2↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

11. 6Power Point Update Fiber project - Pole Attachment Update by Connexus Energy

    Connexus Energy presentation on fiber project pole attachments.

    Nick Loehlein of Connexus Energy briefed the Council on Comcast’s request to use Connexus poles for the broadband project, including the pole-attachment process, work areas, estimated cost, and the City’s role. No vote was recorded.

    Presentation only; no action recorded.

    • fiber project
    • Connexus Energy
    • Comcast

    Discussion only
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)6. Nick Loehlein Power Point Update Fiber project - Pole Attachment Update by Connexus Energyp. 2↗Meeting City Council Meeting — Minutes (2025-03-11)Nick Loehlein from Connexus Energy presented information about how Comcast is pulling permits to use Connexus's existing poles for the broadband internet project. He explained what they will be doing, what the process is, what sections they will be working in, estimated cost, and any city involvement.

12. 7aMonthly Report

    Monthly Fire Department report.

    Chief Rob Miller was unable to attend, so Mayor Hybben orally reviewed the submitted Fire Department update. The packet reported 29 February calls and noted recent tire and brake safety work on apparatus.

    Monthly report was orally reviewed; no action recorded.

    • fire department report

    Discussion only
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)7. Fire Department a) Monthly Reportp. 2↗Meeting City Council Meeting — Minutes (2025-03-11)Mayor Hybben gave an oral review of the monthly fire department update submitted by Chief Rob Miller, who was unable to attend.

13. 8aMonthly Report

    Monthly Sheriff's Department report.

    Lt. Bangerter gave the Sheriff’s monthly report, including follow-up on Bar None. He said he would attend a meeting at Bar None to work with staff on expectations and reducing calls, and announced a Meet the Deputy night for the next council meeting.

    Monthly report was given; no action recorded.

    • sheriff report
    • Bar None

    Discussion only
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)8. Sheriff's Department a) Monthly Reportp. 2↗Meeting City Council Meeting — Minutes (2025-03-11)Lt. Bangerter gave the monthly sheriffs report. He will be attending a meeting at Bar None to work with staff there with the hopes of lessening calls, and going over expectations.

14. 9aApprove Resolution 2025-XX Amending the 2024 Budget

    Resolution amending the 2024 budget.

    A resolution amending the 2024 budget was in the packet with proposed revenue and appropriation adjustments, but the March 11 minutes do not show a motion or discussion on that item.

    The minutes do not record a motion or discussion for the budget amendment before the Administrator Update.

    • 2024 budget amendment

    No action
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)9. City Council Old Business a) Approve Resolution 2025-XX Amending the 2024 Budgetp. 3↗Meeting City Council Meeting — Minutes (2025-03-11)## 10. Administrator Update Interim Administrator Johnson verbally discussed the update

15. 10aMonthly Report

    Monthly Planning and Zoning report.

    Planning items were presented and discussed; no separate monthly report motion was recorded.

    • planning and zoning

    Discussion only
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)10. Planning and Zoning a) Monthly Reportp. 2↗Meeting City Council Meeting — Minutes (2025-03-11)## 9. Planning & Zoning Update Planner Nash presented and discussed the A&B Welding Addition project.

16. 10b1Resolution 2025-XX Variance

    A&B Addition variance.

    Planner Nash presented the A&B Addition, and the Council approved all three requested actions: a variance related to trail construction, a conditional use permit for a flag lot, and the preliminary plat for a five-lot development.

    • A&B Addition

    Approved
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)b) A&B Addition 1) Resolution 2025-XX Variancep. 2↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE A VARIANCE WITHIN A PLAT KNOWN AS A AND B ADDITION. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

17. 10b2Resolution 2025-XX CUP

    A&B Addition conditional use permit for a flag lot.

    Planner Nash presented the A&B Addition, and the Council approved all three requested actions: a variance related to trail construction, a conditional use permit for a flag lot, and the preliminary plat for a five-lot development.

    • A&B Addition

    Approved
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)2) Resolution 2025-XX CUPp. 2↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE, SECONDED BY CM GLASER, TO APPROVE A CONDITIONAL USE PERMIT FOR A FLAG LOT WITHIN A PLAT KNOWN AS A AND B ADDITION. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

18. 10b3Resolution 2025-XX Preliminary Plat

    A&B Addition preliminary plat.

    Planner Nash presented the A&B Addition, and the Council approved all three requested actions: a variance related to trail construction, a conditional use permit for a flag lot, and the preliminary plat for a five-lot development.

    • A&B Addition

    Approved
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)3) Resolution 2025-XX Preliminary Platp. 3↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE, TO APPROVE A PRELIMINARY PLAT FOR A DEVELOPMENT KNOWN AS A AND B ADDITION. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

19. 10c1Resolution 2025-XX Preliminary/Final Plat

    Petersen Acres preliminary/final plat.

    Planner Nash presented Petersen Acres, and the Council approved the plat motion recorded in the minutes and approved the development agreement. The packet described two existing residential lots and an outlot for future development, with financial security and escrow required in the development agreement.

    Minutes motion says preliminary plat; packet title says preliminary and final plat.

    • Petersen Acres

    Approved
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)c) Petersen Acres 1) Resolution 2025-XX Preliminary/Final Platp. 3↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE A PRELIMINARY PLAT FOR A DEVELOPMENT KNOWN AS PETERSEN ACRES. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

20. 10c2Resolution 2025-XX Development Agreement

    Petersen Acres development agreement.

    Planner Nash presented Petersen Acres, and the Council approved the plat motion recorded in the minutes and approved the development agreement. The packet described two existing residential lots and an outlot for future development, with financial security and escrow required in the development agreement.

    • Petersen Acres

    Approved
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)2) Resolution 2025-XX Development Agreementp. 3↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE A DEVELOPMENT AGREEMENT FOR A DEVELOPMENT KNOWN AS PETERSEN ACRES. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

21. 10dApproval of Resolution 2025-XX Interim Use Permit - Tony Howard

    Interim use permit for Tony Howard / Original Hockey Mom Brownies.

    Tony Howard asked the Council to allow the Original Hockey Mom Brownies project to move forward in a way that would let groundwork for the bakery happen while the home is built. Because this differed from the denial recommendation and involved new conditions, the Council tabled the IUP and sent it back to Planning and Zoning before it returns to Council.

    Tabled and sent back to Planning and Zoning for discussion before returning to Council.

    • Original Hockey Mom Brownies IUP

    Tabled
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)d) Approval of Resolution 2025-XX Interim Use Permit - Tony Howardp. 3↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO TABLE THE ORIGINAL HOCKEY MOM BROWNIES IUP AND SEND IT BACK TO THE PLANNING AND ZONING COMMISSION FOR DISCUSSION, AND BROUGHT TO COUNCIL AFTERWARDS. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

22. 10eOrdinance 2025-XX - Home Occupations

    Home occupations ordinance.

    The Council moved the home occupations ordinance from Planning and Zoning to the consent agenda and approved it as part of the amended consent agenda. The packet ordinance updated standards for permitted and extended home occupations, including limits on employees, outdoor storage, retail sales, signs, access, and interim use permit conditions.

    Moved to consent as item 5e and approved in the amended consent agenda.

    • home occupations ordinance

    Consent calendar
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)e) Ordinance 2025-XX - Home Occupationsp. 1↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE AGENDA AS AMENDED WITH THE RELOCATION OF ITEMS E, AND F FROM PLANNING AND ZONING TO CONSENT E AND F.

23. 10fOrdinance 2025-XX Related to the Planning Commission

    Planning Commission ordinance.

    The Council moved the Planning Commission ordinance from Planning and Zoning to the consent agenda and approved it as part of the amended consent agenda. The packet ordinance reaffirmed the Planning Commission, set composition, terms, meetings, attendance, staffing, and duties.

    Moved to consent as item 5f and approved in the amended consent agenda.

    • planning commission ordinance

    Consent calendar
    p. 1↗Meeting City Council Meeting — Agenda (2025-03-11)f) Ordinance 2025-XX Related to the Planning Commissionp. 1↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE AGENDA AS AMENDED WITH THE RELOCATION OF ITEMS E, AND F FROM PLANNING AND ZONING TO CONSENT E AND F.

24. 11aUpdate in packet

    Administrator update in packet.

    Interim Administrator Johnson reviewed staff and contractor absences, the upcoming audit, a meeting with RRC about Oak Grove’s code enforcement process, and the Name Brand Storage complaint. No action was taken.

    Verbal update only; no action recorded.

    • administrator update
    • Name Brand Storage
    • audit

    Discussion only
    p. 2↗Meeting City Council Meeting — Agenda (2025-03-11)11. Administrator Update a) Update in packetp. 3↗Meeting City Council Meeting — Minutes (2025-03-11)Interim Administrator Johnson verbally discussed the update, which included staff and contractor out-of-office times, a reminder of the audit taking place between March 24th-28th, a meeting with RRC about their code enforcement process they implemented with Oak Grove, and an update about the Name Brand Storage complain…

25. 12aRe-address the failing culvert on 218th Ave NW

    Re-address failing culvert on 218th Ave NW.

    Although the agenda referred to the failing culvert on 218th Ave NW, the minutes say staff reported that two culverts need replacement on 185th Ave. The Council approved replacing the two culverts on 185th Ave NW in 2025 and patching the asphalt in 2026.

    Agenda says 218th Ave NW, but the recorded motion approved replacement of two culverts on 185th Ave NW in 2025 and asphalt patching in 2026.

    • 185th Ave NW culverts
    • 218th Ave NW culvert

    Approved
    p. 2↗Meeting City Council Meeting — Agenda (2025-03-11)12. City Council New Business a) Re-address the failing culvert on 218th Ave NW.p. 4↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE SECONDED BY GLASER TO APPROVE THE REPLACEMENT OF THE TWO CULVERTS ON 185TH AVE NW IN THE CALENDAR YEAR OF 2025 AND THE PATCHING OF THE ASPHALT IN 2026. VIA ROLL CALL: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

26. 13ITEMS MOVED FROM CONSENT AGENDA (IF NEEDED)

    Items moved from consent agenda, if needed.

    No items moved from consent were recorded after new business.

    • consent agenda

    No action
    p. 2↗Meeting City Council Meeting — Agenda (2025-03-11)13. ITEMS MOVED FROM CONSENT AGENDA (IF NEEDED)p. 4↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION TO ADJOURN BY CM BREYEN SECONDED BY CM GLASER MEETING ADJOURNED AT 7:33 P.M.

27. 14Adjourn

    Adjournment.

    Meeting adjourned at 7:33 p.m.

    • meeting administration

    Approved
    p. 2↗Meeting City Council Meeting — Agenda (2025-03-11)14. Adjournp. 4↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION TO ADJOURN BY CM BREYEN SECONDED BY CM GLASER MEETING ADJOURNED AT 7:33 P.M.

Motions and votes

11 motions on the record. Split votes are highlighted.

• M1MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE AGENDA AS AMENDED WITH THE RELOCATION OF ITEMS E, AND F FROM PLANNING AND ZONING TO CONSENT E AND F.

  moved by BREYEN, seconded by GLASER

  Passed

  • YRAINVILLE
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 1↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE THE AGENDA AS AMENDED WITH THE RELOCATION OF ITEMS E, AND F FROM PLANNING AND ZONING TO CONSENT E AND F. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

• M2MOTION BY CM RAINVILLE SECONDED BY CM BREYEN TO APPROVE THE RESOLUTION ORDERING IMPROVEMENTS FOR THE 2025 OVERLAY PROJECT.

  moved by RAINVILLE, seconded by BREYEN

  Passed

  • YRAINVILLE
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 1↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE SECONDED BY CM BREYEN TO APPROVE THE RESOLUTION ORDERING IMPROVEMENTS FOR THE 2025 OVERLAY PROJECT. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

• M3MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED.

  Exact transcript text

  MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED

  moved by RAINVILLE, seconded by BREYEN

  Passed

  • YRAINVILLE
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 2↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

• M4MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE A VARIANCE WITHIN A PLAT KNOWN AS A AND B ADDITION.

  moved by BREYEN, seconded by GLASER

  Passed

  • YRAINVILLE
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 2↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE A VARIANCE WITHIN A PLAT KNOWN AS A AND B ADDITION. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

• M5MOTION BY CM RAINVILLE, SECONDED BY CM GLASER, TO APPROVE A CONDITIONAL USE PERMIT FOR A FLAG LOT WITHIN A PLAT KNOWN AS A AND B ADDITION.

  moved by RAINVILLE, seconded by GLASER

  Passed

  • YRAINVILLE
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 2↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE, SECONDED BY CM GLASER, TO APPROVE A CONDITIONAL USE PERMIT FOR A FLAG LOT WITHIN A PLAT KNOWN AS A AND B ADDITION. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

• M6MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE, TO APPROVE A PRELIMINARY PLAT FOR A DEVELOPMENT KNOWN AS A AND B ADDITION.

  moved by BREYEN, seconded by RAINVILLE

  Passed

  • YRAINVILLE
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 3↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE, TO APPROVE A PRELIMINARY PLAT FOR A DEVELOPMENT KNOWN AS A AND B ADDITION. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

• M7MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE A PRELIMINARY PLAT FOR A DEVELOPMENT KNOWN AS PETERSEN ACRES.

  moved by RAINVILLE, seconded by BREYEN

  Passed

  • YRAINVILLE
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 3↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE A PRELIMINARY PLAT FOR A DEVELOPMENT KNOWN AS PETERSEN ACRES. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

• M8MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE A DEVELOPMENT AGREEMENT FOR A DEVELOPMENT KNOWN AS PETERSEN ACRES.

  moved by BREYEN, seconded by GLASER

  Passed

  • YRAINVILLE
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 3↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE A DEVELOPMENT AGREEMENT FOR A DEVELOPMENT KNOWN AS PETERSEN ACRES. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

• M9MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO TABLE THE ORIGINAL HOCKEY MOM BROWNIES IUP AND SEND IT BACK TO THE PLANNING AND ZONING COMMISSION FOR DISCUSSION, AND BROUGHT TO COUNCIL AFTERWARDS.

  moved by BREYEN, seconded by GLASER

  Tabled

  • YRAINVILLE
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 3↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO TABLE THE ORIGINAL HOCKEY MOM BROWNIES IUP AND SEND IT BACK TO THE PLANNING AND ZONING COMMISSION FOR DISCUSSION, AND BROUGHT TO COUNCIL AFTERWARDS. VIA ROLL CALL VOTE: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

• M12MOTION BY CM RAINVILLE SECONDED BY GLASER TO APPROVE THE REPLACEMENT OF THE TWO CULVERTS ON 185TH AVE NW IN THE CALENDAR YEAR OF 2025 AND THE PATCHING OF THE ASPHALT IN 2026.

  moved by RAINVILLE, seconded by GLASER

  Passed

  • YRAINVILLE
  • YGLASER
  • YBREYEN
  • YHYBBEN

  p. 4↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE SECONDED BY GLASER TO APPROVE THE REPLACEMENT OF THE TWO CULVERTS ON 185TH AVE NW IN THE CALENDAR YEAR OF 2025 AND THE PATCHING OF THE ASPHALT IN 2026. VIA ROLL CALL: RAINVILLE, GLASER, BREYEN, HYBBEN. 4 AYES, MOTION CARRIED.

• M13MOTION TO ADJOURN BY CM BREYEN SECONDED BY CM GLASER.

  Exact transcript text

  MOTION TO ADJOURN BY CM BREYEN SECONDED BY CM GLASER

  moved by BREYEN, seconded by GLASER

  Passed

  MEETING ADJOURNED AT 7:33 P.M.

  p. 4↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION TO ADJOURN BY CM BREYEN SECONDED BY CM GLASER MEETING ADJOURNED AT 7:33 P.M.

Money the council voted to spend

The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.

• F1

  $126,746

  Council voted: MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED Passed(4 AYES, MOTION CARRIED.)
  p. 49↗Meeting City Council Meeting — Agenda Packet (2025-03-11)2/28/2025 Pine River State Bank Checking Acct. $126,745.66

• F2

  $1,930,088

  Council voted: MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED Passed(4 AYES, MOTION CARRIED.)
  p. 49↗Meeting City Council Meeting — Agenda Packet (2025-03-11)2/28/2025 PMA Financial Network CD's Fixed Income $1,930,087.50

• F3

  $294,327

  Council voted: MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED Passed(4 AYES, MOTION CARRIED.)
  p. 49↗Meeting City Council Meeting — Agenda Packet (2025-03-11)2/28/2025 4M, 4MP & GO Funds Money Market Fund $0.00 $294,327.40

• F4

  $2,351,161

  Council voted: MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED Passed(4 AYES, MOTION CARRIED.)
  p. 49↗Meeting City Council Meeting — Agenda Packet (2025-03-11)$2,351,160.56

• F5

  $76,852

  Council voted: MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED Passed(4 AYES, MOTION CARRIED.)
  p. 49↗Meeting City Council Meeting — Agenda Packet (2025-03-11)YTD Outstanding Chks $ (76,851.72)

• F6

  $2,274,309

  Council voted: MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED Passed(4 AYES, MOTION CARRIED.)
  p. 49↗Meeting City Council Meeting — Agenda Packet (2025-03-11)Adjusted Bank Total $2,274,308.84

• F7

  $2,274,309

  Council voted: MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN, TO APPROVE CONSENT AGENDA AS AMENDED Passed(4 AYES, MOTION CARRIED.)
  p. 49↗Meeting City Council Meeting — Agenda Packet (2025-03-11)SCHEDULE 1 Ending Balance: $ 2,274,308.84

• F10

  $37,400

  Council voted: MOTION BY CM RAINVILLE SECONDED BY CM BREYEN TO APPROVE THE RESOLUTION ORDERING IMPROVEMENTS FOR THE 2025 OVERLAY PROJECT. Passed(4 AYES, MOTION CARRIED.)
  p. 34↗Meeting City Council Meeting — Agenda Packet (2025-03-11)> Engineer's Estimate for patching $37,400 Patching proposed to be 100% paid by Cityp. 1↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE SECONDED BY CM BREYEN TO APPROVE THE RESOLUTION ORDERING IMPROVEMENTS FOR THE 2025 OVERLAY PROJECT.

• F11

  $366,080

  Council voted: MOTION BY CM RAINVILLE SECONDED BY CM BREYEN TO APPROVE THE RESOLUTION ORDERING IMPROVEMENTS FOR THE 2025 OVERLAY PROJECT. Passed(4 AYES, MOTION CARRIED.)
  p. 34↗Meeting City Council Meeting — Agenda Packet (2025-03-11)> Engineer's Estimate for Overlay Improvement $366,080p. 1↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE SECONDED BY CM BREYEN TO APPROVE THE RESOLUTION ORDERING IMPROVEMENTS FOR THE 2025 OVERLAY PROJECT.

• F31

  $50,000

  Council voted: MOTION BY CM RAINVILLE SECONDED BY GLASER TO APPROVE THE REPLACEMENT OF THE TWO CULVERTS ON 185TH AVE NW IN THE CALENDAR YEAR OF 2025 AND THE PATCHING OF THE ASPHALT IN 2026. Passed(4 AYES, MOTION CARRIED.)
  p. 230↗Meeting City Council Meeting — Agenda Packet (2025-03-11)With those two numbers, we are over the $50,000 allotted, plus an additional $23,000 (approximately) will be needed in the 2026 budget to prep the patch, install class 5 and replace the 4" asphalt.p. 4↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE SECONDED BY GLASER TO APPROVE THE REPLACEMENT OF THE TWO CULVERTS ON 185TH AVE NW IN THE CALENDAR YEAR OF 2025 AND THE PATCHING OF THE ASPHALT IN 2026.

• F32

  $23,000

  Council voted: MOTION BY CM RAINVILLE SECONDED BY GLASER TO APPROVE THE REPLACEMENT OF THE TWO CULVERTS ON 185TH AVE NW IN THE CALENDAR YEAR OF 2025 AND THE PATCHING OF THE ASPHALT IN 2026. Passed(4 AYES, MOTION CARRIED.)
  p. 230↗Meeting City Council Meeting — Agenda Packet (2025-03-11)plus an additional $23,000 (approximately) will be needed in the 2026 budget to prep the patch, install class 5 and replace the 4" asphalt.p. 4↗Meeting City Council Meeting — Minutes (2025-03-11)MOTION BY CM RAINVILLE SECONDED BY GLASER TO APPROVE THE REPLACEMENT OF THE TWO CULVERTS ON 185TH AVE NW IN THE CALENDAR YEAR OF 2025 AND THE PATCHING OF THE ASPHALT IN 2026.

• F33

  $9,727

  Council voted: MOTION BY CM RAINVILLE SECONDED BY GLASER TO APPROVE THE REPLACEMENT OF THE TWO CULVERTS ON 185TH AVE NW IN THE CALENDAR YEAR OF 2025 AND THE PATCHING OF THE ASPHALT IN 2026. Passed(4 AYES, MOTION CARRIED.)
  p. 233↗Meeting City Council Meeting — Agenda Packet (2025-03-11)TOTAL 185TH 9,726.75

• F35

  $28,890

  Council voted: MOTION BY CM RAINVILLE SECONDED BY GLASER TO APPROVE THE REPLACEMENT OF THE TWO CULVERTS ON 185TH AVE NW IN THE CALENDAR YEAR OF 2025 AND THE PATCHING OF THE ASPHALT IN 2026. Passed(4 AYES, MOTION CARRIED.)
  p. 234↗Meeting City Council Meeting — Agenda Packet (2025-03-11)Total: ☒ 28,889.84

• F36

  $21,150

  Council voted: MOTION BY CM RAINVILLE SECONDED BY GLASER TO APPROVE THE REPLACEMENT OF THE TWO CULVERTS ON 185TH AVE NW IN THE CALENDAR YEAR OF 2025 AND THE PATCHING OF THE ASPHALT IN 2026. Passed(4 AYES, MOTION CARRIED.)
  p. 235↗Meeting City Council Meeting — Agenda Packet (2025-03-11)Remove and replace dual Culvert 60"x50' $10,575.00 2 $21,150.00p. 235↗Meeting City Council Meeting — Agenda Packet (2025-03-11)Total $21,150.00

Prior history on this business

When someone referred back to earlier business, we found the matching prior discussion and tied it in here.

• He mentioned that in the past there was discussion on turning the basketball court at Memorial Park into a pickleball court and he would like to see some movement on that as it could be a great community asset that youth would enjoy.

  — Dan Williams

  What this is about
  Prior discussion of converting the Memorial Park basketball court into a pickleball court.

  p. 1↗Meeting City Council Meeting — Minutes (2025-03-11)He mentioned that in the past there was discussion on turning the basketball court at Memorial Park into a pickleball court and he would like to see some movement on that as it could be a great community asset that youth would enjoy.

  Related history

  The records I searched do not contain a prior discussion or decision matching the recollection of converting the Memorial Park basketball court into a pickleball court. The Memorial Park items that did appear in the results were about other park matters: at the February 10, 2026 meeting, council approved dedicating the Memorial Park Pavilion in memory of Judy Herrala and purchasing a plaque not to exceed $350; and the February, March, and April 2026 packets included updates or proposals related to Memorial Park pavilion/access control and bathroom/concession door security, including a WH Security cost of $4,690 and an Assured locksmith quote of $2,066.86. None of those records mention converting the basketball court to pickleball.

  • ·Apr 14, 2026WRIGHT HENNEPIN SECURITY <table> <tr> <th>MEMORIAL PARK PAVILION AND 2 BATHROOMS</th> <th></th> </tr> <tr> <td>Feature</
  • ·Feb 10, 2026Council Member Glaser suggested considering naming the pavilion at Memorial Park after Judy given her extensive work wit
  • ·Mar 10, 2026CITY OF NOWTHEN By: SHANE D. HYBBEN Its Mayor ATTEST By: NATALIE JOHNSON Its City Clerk <figure> CITY OF NOWTHEN </figur
  • ·May 12, 20267\. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the term of this Subscriber Amendment, subject to the terms and
  • ·Feb 10, 202697 WHSECURITY Card Access System Proposal PO Box 330, 6800 Electric Dr, Rockford, MN 55373 Phone: 763-477-3664 Fax: 763-

• I think having this under old business would be appropriate as we should be able to discuss using the Conduit bind or not, as that's is what was discussed in May.

  — Dan Breyen

  What this is about
  Budget amendment questions tied to a prior May discussion about the conduit bond.

  p. 98↗Meeting City Council Meeting — Agenda Packet (2025-03-11)I think having this under old business would be appropriate as we should be able to discuss using the Conduit bind or not, as that's is what was discussed in May.

  Related history

  The records I searched do not contain a prior May decision matching the recollection that Council discussed whether to use a conduit bond. The May 12, 2026 packet includes 2025 audit and budgetary information, including a note that the City approved one budget amendment during the year, but it does not mention conduit bonds or record a vote on using one. The related budget-amendment records show that, at the January 13, 2026 meeting, Council had a packet item to amend the 2025 budget by moving Administration savings to departments with higher-than-expected costs, including legal, park maintenance, accounting, elections, and Sheriff expenditures. At the April 14, 2026 meeting, another proposed 2025 budget amendment would move $25,000 to Fire training, funded by $15,000 from Administration and $10,000 from Contingency, after recording $49,518 in state firefighter pension revenue and expense caused the Fire Department to exceed its budget. The search results provided do not show the vote outcome for those resolutions.

  • ·Apr 14, 2026### TITLE OF ISSUE: Approval of Resolution 2026-XX Amending 2025 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The Cit
  • ·Jan 13, 2026### TITLE OF ISSUE: Resolution Amending 2025 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The City of Nowthen is a Pl
  • ·May 12, 2026### General Fund Budgetary Highlights Actual revenues were $31,569 under budget and expenditures were $103,155 under bud
  • ·May 12, 2026## General Fund - Expenditures Budget to Actual The expenditure budget of $2,457,580 had a variance of $103,155, or 4.20
  • ·Feb 10, 2026#### 2027 Draft Budget to Ratify The Upper Rum River Watershed Management Organization (URRWMO) board has developed its

• The City Council has previously ordered the preparation of the Feasibility Report for the 2025 Overlay Project and has called for the Public Improvement Hearing.

  — Shane Nelson

  What this is about
  Prior City Council action on ordering preparation of the feasibility report for the 2025 Overlay Project.

  p. 3↗Meeting City Council Meeting — Agenda Packet (2025-03-11)The City Council has previously ordered the preparation of the Feasibility Report for the 2025 Overlay Project and has called for the Public Improvement Hearing.

  Related history

  The records searched do not contain a prior City Council decision matching this recollection for the 2025 Overlay Project—specifically, an action ordering preparation of the feasibility report or calling the public improvement hearing. The closest matches are for the 2026 Overlay Road Improvement Project, not 2025. At the April 14, 2026 meeting packet, a proposed resolution declared costs to be assessed and ordered preparation of the proposed assessment and notice of assessment hearing, citing a Feasibility Report with estimated total project costs of $491,400. A later May 12, 2026 packet included an amended version for the 2026 project with estimated total costs of $462,800. These appear related in subject matter, but they do not document the prior 2025 action Shane Nelson referenced.

  • ·Mar 10, 2026D. Preapplication Complex Project Review and Environmental Review. If (i) because of the size, scope, density or topogra
  • ·Mar 10, 20261\. The City regularly receives inquiries from property owners, real estate professionals, developers and proposed purch
  • ·Mar 10, 2026# CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA # ORDINANCE NO. 2026-XX # AN ORDINANCE AMENDING THE SCHEDULE OF FEES F
  • ·Feb 24, 2026# CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA ## ORDINANCE NO. 2026-01 # AN ORDINANCE AMENDING THE SCHEDULE OF FEES
  • ·Mar 10, 20267\. Claim Waiver and Indemnity. The Developer agrees to waive any and all claims whatsoever against the City and its res

Sources

Documents and recordings archived for this meeting, when available.

• Document

  Meeting City Council Meeting — Minutes (2025-03-11)

  Minutes · Tuesday, March 11, 2025

  6 pages

  ↗
• Document

  Meeting City Council Meeting — Agenda (2025-03-11)

  Agenda · Tuesday, March 11, 2025

  2 pages

  ↗
• Document

  Meeting City Council Meeting — Agenda Packet (2025-03-11)

  Packet · Tuesday, March 11, 2025

  235 pages

  ↗