Not a budget — a trail. This follows real 2025 dollars through the bids, contracts, and payments the council actually voted on, grouped the way a resident would ask about them: which road, which piece of equipment, which vendor. Every figure links back to the meeting that proves it.
What you're looking at
Every payment, bid, contract, quote, and capital purchase the system could find in the 2025 meeting record — itemized checks from the published claim registers alongside the big-ticket commitments the council voted on — each grouped by the road, the piece of equipment, or the vendor it touched, and linked back to the meeting that proves it.
It's an AI-read research index awaiting human review — a companion to, not a replacement for, the official hand-verified budget on the main Money page. Nothing here feeds the tax simulator.
Payments made
$415k
171 itemized checks from the published registers
Bids & contracts approved
$4.84M
55 commitments (bid → contract → purchase)
Bond financing
$3.82M
8 debt items — shown separately, not spending
Where the city published an itemized check register, every line was captured and reconciles to the penny against the printed register total. Where a payment line isn't on record yet, the ledger shows the highest stage that is — an accepted bid, an awarded contract, or a capital purchase.
Roads & projects
Every street the record ties money to, from first estimate to awarded contract to the checks written. The headline number is the furthest stage reached — we never add an estimate to the bid to the contract, since they describe the same job.
Estimate · estimateHakanson Anderson (City Engineer Shane Nelson)Engineer's total overlay improvement cost estimate for 2025 Overlay Project public hearing$366,080
Purpose
Engineer's total overlay improvement cost estimate for 2025 Overlay Project public hearing
Meeting
Jun 17, 2025
Context: Low bid came in about $26,000 under estimate; proposed assessment $3,660.80 per unit at 50% policy.
Accepted bidNorth Valley, Inc.2025 Overlay Project — bituminous overlay on Krypton Street, Lithium Street, 189th Lane, 1…$322,866.68
Purpose
2025 Overlay Project — bituminous overlay on Krypton Street, Lithium Street, 189th Lane, 194th Lane, and Tiger Street
Notes
Resolution accepting low bid of North Valley, Inc. contingent on contract execution and city attorney approval
Meeting
Jun 17, 2025
Context: Other bids: Asphalt Surface Tech $343,423.60; Knife River $344,067.50; Park Construction $345,904.80; Minnesota Paving and Materials $361,583.00; Duininck $413,779.50.
Capital purchaseTwo 54-foot culvert pipes for 218th Ave NW culvert replacement (city-furnished materials)$11,440
Purpose
Two 54-foot culvert pipes for 218th Ave NW culvert replacement (city-furnished materials)
Notes
Authorized as part of culvert replacement bid approval (Resolution 2025-14)
Meeting
Feb 27, 2025
Context: Perkins estimate note: 4–6 week lead time to order. Mar 11 staff review found longer culverts and aprons needed, pushing total above $50,000 budget line.
📍 Marble St & Hillside TrailQuote $17k · 1 record$17k→
QuoteDave PerkinsReplace failing culvert at Hillside Trail and Marble St intersection ( engineered by Hakan…$16,510.24
Purpose
Replace failing culvert at Hillside Trail and Marble St intersection ( engineered by Hakanson Anderson when Burns Township)
Notes
MOTION BY COUNCIL MEMBER GLASER, SECONDED BY MAYOR HYBBEN TO APPROVE RESOLUTION 2025-114 ACCEPTING THE QUOTE — 5 AYES
Meeting
Nov 18, 2025
Context: Only one quote obtained (council noted best practice is two). Optional asphalt patch add-on $2,500 if completed by Nov 21 not included in base quote.
Spending authorization · not to exceedBond financing for new fire rescue/pumper truck$500,000
Purpose
Bond financing for new fire rescue/pumper truck
Notes
MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON TO MOVE FORWARD WITH BONDING FOR A NEW RESCUE/PUMPER TRUCK NOT TO EXCEED $500,000. 3 AYES … 2 NAYS … MOTION CARRIED.
Meeting
Jul 14, 2025
Context: Chief cited comparable used apparatus at $389,000 and hoped to negotiate final price between $470,000 and $500,000; authorization cap is $500,000.
Equipment certificateGO Bond Series 2025A equipment certificate portion — finance capital equipment (commercial rear-mount pumper and Tool Cat or similar) per Oct 14 bond resolution$600,000
Purpose
GO Bond Series 2025A equipment certificate portion — finance capital equipment (commercial rear-mount pumper and Tool Cat or similar) per Oct 14 bond resolution
Notes
Part of Res. authorizing GO Bonds Series 2025A; equipment certificates $600,000 principal per Ehlers sources/uses table
Meeting
Oct 14, 2025
Context: Financing sub-limit within bond issue, not duplicate vendor spend. 2026 budget also plans $78,000 Tool Cat replacement from equipment fund — separate uncommitted plan.
ContractCustom Fire Apparatus, Inc.Rescue pumper truck — Sourcewell RPCO Commercial 4-Door Rear Mount Pumper (2026 Ford F750 …$514,090
Purpose
Rescue pumper truck — Sourcewell RPCO Commercial 4-Door Rear Mount Pumper (2026 Ford F750 chassis, 1250 GPM pump); chassis prepayment $95,387 due within 10 days; balance due ~Dec 2, 2025 with $20,564 manufacturer discount if paid on schedule
Notes
MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN, TO APPROVE THE PREPAYMENT FOR THE CHASSIS FOR THE NEW RESCUE PUMP BUMPER TRUCK AND CONTRACT ACCEPTANCE — 4 AYES, 1 NAY (GLASER); Res. 2025-XX
Meeting
Oct 14, 2025
Context: Resolution text also cites total contract $514,090 and prepayment $95,387; prepayment is included in contract total, not additive.
The full index — every commitment the council voted on, plus the itemized payments on record. Group it by category, vendor, street, equipment, or stage.
2025 Overlay Project — bituminous overlay on Krypton Street, Lithium Street, 189th Lane, 194th Lane, and Tiger Street
Notes
Resolution accepting low bid of North Valley, Inc. contingent on contract execution and city attorney approval
Meeting
Jun 17, 2025
Context: Other bids: Asphalt Surface Tech $343,423.60; Knife River $344,067.50; Park Construction $345,904.80; Minnesota Paving and Materials $361,583.00; Duininck $413,779.50.
Hakanson Anderson (City Engineer Shane Nelson)1 item$366,080→
Estimate · estimateHakanson Anderson (City Engineer Shane Nelson)Engineer's total overlay improvement cost estimate for 2025 Overlay Project public hearing$366,080
These are debt actions — authorizing or selling bonds — that bring money in to fund streets and equipment. They are not a 2025 expense, so they are listed here on their own rather than counted with the payments above.
Spending authorization · not to exceedEhlers and Associates, Inc. (municipal advisor); bond purchasers TBDAuthorize issuance/sale of General Obligation Bonds, Series 2025A — proposed aggregate pri…$1,460,000
Purpose
Authorize issuance/sale of General Obligation Bonds, Series 2025A — proposed aggregate principal (subject to adjustment): $470,000 (2024 street projects), $390,000 (2025 street projects), $600,000 (capital equipment incl. rescue pumper and Tool Cat or similar)
Notes
MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN TO APPROVE A RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION BONDS SERIES 2025A IN THE PROPOSED AGGREGATE PRINCIPAL AMOUNT OF $1,460,000 WHICH IS SUBJECT TO CHANGE — 5 AYES (Res. 2025-93 presale)
Meeting
Oct 14, 2025
Context: Financing authorization, not a vendor invoice. Final par reduced at award (see 2025-11-18 record). Equipment certificate portion $600,000 per resolution WHEREAS clauses.
Accepted bidBaird (winning bond purchaser)Award sale of General Obligation Bonds, Series 2025A — final par $1,250,000 (reduced from …$1,250,000
Purpose
Award sale of General Obligation Bonds, Series 2025A — final par $1,250,000 (reduced from $1,405,000/$1,460,000 authorized) due to premium bid; 6 competitive bids; true interest cost 2.96%; funding maintained for 2024 streets, 2025 streets, and equipment acquisition
Notes
MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN, TO APPROVE RESOLUTION 2025-104 AWARDING THE SALE OF GENERAL OBLIGATION BOND SERIES 2025A IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $1,250,000 — 4 AYES, 1 NAY (GLASER)
Meeting
Nov 18, 2025
Context: Debt issuance award, not a construction/vendor contract. Ehlers pre-sale had assumed $1,460,000 then $1,405,000; award par $1,250,000. Closing/delivery Dec 10, 2025.
Equipment certificateGO Bond Series 2025A equipment certificate portion — finance capital equipment (commercial rear-mount pumper and Tool Cat or similar) per Oct 14 bond resolution$600,000
GO Bond Series 2025A equipment certificate portion — finance capital equipment (commercial rear-mount pumper and Tool Cat or similar) per Oct 14 bond resolution
Notes
Part of Res. authorizing GO Bonds Series 2025A; equipment certificates $600,000 principal per Ehlers sources/uses table
Meeting
Oct 14, 2025
Context: Financing sub-limit within bond issue, not duplicate vendor spend. 2026 budget also plans $78,000 Tool Cat replacement from equipment fund — separate uncommitted plan.
MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON TO MOVE FORWARD WITH BONDING FOR A NEW RESCUE/PUMPER TRUCK NOT TO EXCEED $500,000. 3 AYES … 2 NAYS … MOTION CARRIED.
Meeting
Jul 14, 2025
Context: Chief cited comparable used apparatus at $389,000 and hoped to negotiate final price between $470,000 and $500,000; authorization cap is $500,000.