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Thursday, April 6, 2017
Agenda
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What was on the agenda.
Packet
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The supporting materials council reviewed.
One-line summary
The council workshop reviewed the 2016 audit, discussed park and road projects, code-enforcement questions (including Tommy Guyer), and walked through consent-agenda items including the 2016 audited financial statement, recycling agreement, and a $500 fork lift purchase offer.
24 items as recorded in the minutes, each with a plain-English summary of what was at issue.
1Audit Report - 2016 Audited Financial Statements
Audited Financial statement presented by Michael Pofahl
Michael Pofahl, C.P.A., presented the 2016 audited financial statements and reviewed the report with the council, and the consent agenda also listed approval of the 2016 audited financial statement, though these workshop minutes do not record a vote adopting it.
Workshop discussion; minutes do not record a vote here.
2RCA - Elk River Youth Softball Association field use request
Use Nowthen Memorial Park and Twin Lakes Park softball fields; maintain fields in lieu of payment
Workshop discussion; no motion recorded in these minutes.
3aCity Hall HVAC System quotes
Input from Air Comfort Heating & Cooling regarding replacement of furnace and air conditioner
Workshop discussion of quotes; no award/approval recorded.
3bBuilding Services Billing Report (March 2017)
Building official discussed billing report for permits and time
Informational report; no action recorded.
4aZoning Ordinance Amendment (Ordinance 2017-01) - agricultural exemption definition
Remove reference to Green Acres Tax Status as requirement; align with intent of Ordinance 2013-04
Discussed; no adoption vote recorded in these workshop minutes.
4bLot Line Reconfiguration - Kukowski and Gustafson (Engen Blvd)
Realign shared property line to resolve setbacks; notes on combining lots/taxes
Council had no comments/questions; no formal approval recorded in these minutes.
4c-iCode Enforcement - Tommy Guyer (regulated animals/petting zoo; IUP)
Council direction request on ordinance compliance, licensing, and potential legal nonconforming status
Planner Stockman summarized a complaint-driven review of Tommy Guyer’s regulated animals and petting zoo/history, noting possible legal nonconforming status depending on what animals were present before the ordinance, that he was over the number of allowable animals under the city ordinance, and that he may also need an IUP for a home business; Guyer disputed the city’s role regarding USDA licensing and asked to be left alone, while councilmembers debated whether the city should be involved when the complaint centered on licensing by other governmental agencies.
Discussed; no formal decision recorded.
4c-iiCode Enforcement - Kevin Rustad (lack of response; possible attorney involvement)
No progress reports; may contact Attorney Ruppe; also contact Gary Scott re cleanup status
Direction/discussion; no motion recorded.
5aRCA - Crack Seal Old Viking Blvd North
Discussion about frequency of crack sealing; staff to research other cities; question about bid timing
The council discussed whether to proceed with crack sealing Old Viking Blvd North and asked staff to research how other cities handle crack sealing frequency, while also discussing the process and fairness of funding a 2-inch overlay on Old Viking Blvd, including whether to assess property owners (with feasibility study and public hearings) or use a road levy approach in the future.
Discussed; no approval/tabling motion recorded.
5bRCA - 2" Overlay on Old Viking Blvd
Discussion of planning and funding process; assessments vs levy; feasibility study and public hearings if assessing
The council discussed whether to proceed with crack sealing Old Viking Blvd North and asked staff to research how other cities handle crack sealing frequency, while also discussing the process and fairness of funding a 2-inch overlay on Old Viking Blvd, including whether to assess property owners (with feasibility study and public hearings) or use a road levy approach in the future.
Discussion about process; no action recorded.
5cRCA - Request for Seasonal help (parks and gravel hauling)
Hire Steve back; truck driver only when hauling gravel; a couple days a week to help in parks
Discussion; no hiring approval recorded.
6aRCA - Human Foosball at Twin Lakes Park
Consider approval of location and cost not to exceed $2,276.00; donation of galvanized pipe
The council discussed a Park and Recreation Committee request to approve the location and a not-to-exceed cost of $2,276.00 for a Human Foosball setup at Twin Lakes Park (with Mork Well donating galvanized pipe), with questions raised about popularity, use, and maintenance considerations; no approval vote is recorded in these workshop minutes.
Discussed; no approval motion recorded.
6bRCA - Permanent placement for hockey and pleasure skating rinks; removal of hockey boards
Committee recommends keeping hockey rink where it is, adding pleasure rink nearby, and directing staff to remove boards
The Park and Recreation Committee recommended keeping the hockey rink where it was and adding a pleasure skating rink next to it with the toilet and warming house between, and directing staff to remove the hockey boards; councilmembers discussed obtaining bids for footings and lights and raised concerns that the current location is not park land and was acquired for a future City Hall complex.
Discussed (including concerns about land use); no formal direction vote recorded.
7.1Consent Agenda item 1.1 - Approve March 14, 2017 City Council Meeting Minutes
Listed under Consent Agenda; no consent motion/vote recorded in these minutes.
7.2Consent Agenda item 1.2 - Financial Report
Listed under Consent Agenda; no consent motion/vote recorded in these minutes.
7.3Consent Agenda item 1.3 - Approve audited bills (Claims #149-#176) and Net Distribution reports
Net Distribution reports dated March 13, March 20 and April 3, 2017
Listed under Consent Agenda; no consent motion/vote recorded in these minutes.
7.4Consent Agenda item 1.4 - Approve 2016 Audited Financial Statement
Michael Pofahl, C.P.A., presented the 2016 audited financial statements and reviewed the report with the council, and the consent agenda also listed approval of the 2016 audited financial statement, though these workshop minutes do not record a vote adopting it.
Listed under Consent Agenda; no consent motion/vote recorded in these minutes.
7.5Consent Agenda item 1.5 - Moved to Item #2 for discussion
The minutes only note it was moved; no further detail provided in this bundle.
7.6Consent Agenda item 1.6 - 2017 Agreement for Residential Recycling Program
Listed under Consent Agenda; no consent motion/vote recorded in these minutes.
7.7Consent Agenda item 1.7 - Approval to send Lori to 2017 Clerk's Orientation Conference
Listed under Consent Agenda; no consent motion/vote recorded in these minutes.
7.8Consent Agenda item 1.8 - Approve offer to purchase fork lift ($500)
Been for sale since June 2016
Listed under Consent Agenda; no consent motion/vote recorded in these minutes.
8bOrdinance 2017-02 - Possible Amendment to Fee Schedule (approve for Public Hearing?)
Discussed General Wages amount and fee language
Discussion only; no public hearing set by motion in these minutes.
8cRCA - Resolution 2017-09 supporting Local Decision Making Authority
Move to Consent Agenda for the meeting
Consensus noted to move it to the consent agenda for a (future) meeting; no adoption recorded here.
8dRCA - Pre-approve to initiate Sealed Bid process for Recycling Center Addition
The council expressed consensus to move forward with pre-approving initiation of a sealed bid process for a recycling center addition, but the minutes do not show a formal motion or vote.
Minutes reflect council consensus to move forward; no formal motion/vote recorded.
Documents and recordings archived for this meeting, when available.
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