City Council Meeting · MN Public Tools

What was on the agenda

25 items as recorded in the packet and minutes, each with a plain-English summary of what was at issue.

1Call to Order / Pledge / Meeting Policy / Approve Agenda

Call to order, Pledge of Allegiance, meeting policy, and approval of the agenda.

Agenda approved as amended to move Claim #1332 from consent to Council Item d and renumber the clerk hiring update to Item e.

agenda approval

Approved

p. 1p. 1p. 1

2Sheriff's Report

Monthly Sheriff's Report.

The Sheriff's Department introduced personnel serving Nowthen, reported 141 March calls for service, and discussed an increase in medical calls. Commander Heath also said the Department of Corrections inspected Bar None and found 12 items that Bar None must correct by May 15, 2019; the Deputy Commissioner requested the City's history and meeting records involving Bar None.

Sheriff's Department personnel were introduced; Commander Heath reviewed calls, Bar None inspection findings, and a likely 2020 budget increase.

sheriff report
Bar None

Discussion only

p. 1p. 1

3Floor Items

Opportunity for floor comments.

No floor items were presented.

floor items

No action

p. 1p. 1

4aDISCUSSION: Proposed Change to Building Materials

Discussion of proposed changes to exterior building materials for finished vs. unfinished materials.

Planner Stockman reviewed draft exterior building material changes prompted by recent Galvalume discussions. The Council discussed adding custom masonry units as a Grade A material, leaving stucco as Grade B, allowing Galvalume under specified non-residential roof conditions, and clarifying that natural concrete gray is not an integral color finish. No adoption motion was recorded.

The Council discussed draft ordinance language; no separate motion adopting the ordinance is recorded in the minutes.

building materials ordinance
Galvalume

Discussion only

p. 1p. 1

4bDISCUSSION: Update of CUP and IUP Lists

Discussion of updating conditional use permit and interim use permit lists.

The City Assessor asked for a better list of home businesses with CUPs and IUPs for tax classification purposes. Council tabled the broader policy and records-cleanup work until a new Clerk/Treasurer is in place, but authorized Planner Stockman to spend two hours at her clerical rate doing a bare-bones update for the past 10 years.

The broader update was tabled until a new Clerk/Treasurer is in place, but Planner Stockman was authorized to do a two-hour bare-bones update for recent permits.

CUP and IUP list
home businesses

Tabled

p. 1p. 1

5aApprove March 12, March 19, and March 26, 2019 minutes

Approve prior City Council minutes.

Approved under the consent agenda.

consent agenda
minutes

Consent calendar

p. 1p. 1

5bFinancial Report and Claims #1295 through #1337

Approve Treasurer's Report, claims, and net distribution reports.

Council approved the Treasurer's Report and claims on the consent agenda, except Claim #1332 for The Planning Company was pulled for separate review. The claims history listed The Planning Company at $9,893.28; Rainville moved to remove the $5,039.28 Zoning Administration portion and release the $4,854.00 remainder because she had not had time to review the billing detail.

Approved under consent except Claim #1332, which was pulled for separate Council Item d.

consent agenda
financial report
claims

Consent calendar

p. 1p. 1

5cResolution 2019-28 Approving CenterPoint Energy Open Houses

Resolution 2019-28 approving CenterPoint Energy open houses at City Hall.

Council approved Resolution 2019-28 allowing CenterPoint Energy to use City Hall at regular rental rates for April 25 and April 30 open houses about possible natural gas availability. The packet noted a proposed resident surcharge of $20 to $35 over 15 years for the gas main, service line, and meter project.

Approved under the consent agenda.

consent agenda
CenterPoint open houses

Consent calendar

p. 29p. 1

5dResolution 2019-29 Approving 2019 Crack Seal Plan

Resolution 2019-29 approving the 2019 crack seal plan.

Council approved the 2019 crack seal plan and the 2019 dust control and gravel plan under the consent agenda. The crack seal memo said the City budgeted $36,000 for 2019 and had spent $36,162.03 in 2018; the dust control resolution said the 2019 dust control budget was $45,000 and would not cover all 25.5 miles of gravel roads.

Approved under the consent agenda.

consent agenda
crack seal

Consent calendar

p. 32p. 1

5eResolution 2019-30 Approving 2019 Dust Control & Gravel Plan

Resolution 2019-30 approving the 2019 dust control and gravel plan.

Approved under the consent agenda.

consent agenda
dust control
gravel

Consent calendar

p. 34p. 1

5fResolution 2019-31 Approving Replacement of Recycle Center Service Doors

Resolution 2019-31 approving replacement of Recycle Center service doors.

Under the consent agenda, Council approved Resolution 2019-31 to replace two damaged Recycle Center service doors. Blaine Lock & Safe was approved as the low bidder at $2,522.50; the packet also included a higher Twin City Hardware quote of $2,812.03.

Approved under the consent agenda.

consent agenda
Recycle Center doors

Consent calendar

p. 1p. 1

5gResolution 2019-32 Approving Annual Charity Car Show Road Closures

Resolution 2019-32 approving annual charity car show road closures.

Council approved Resolution 2019-32 for the 6th Annual Charity Car Show, including use of golf carts and temporary road closure on September 21, 2019. The supporting request said Lakeside Cabinets would provide staff and barricades at no cost to the City.

Approved under the consent agenda.

consent agenda
charity car show

Consent calendar

p. 1p. 1

5hResolution 2019-33 Requesting Comprehensive Road & Transit Funding

Resolution 2019-33 supporting comprehensive road and transit funding.

Council approved Resolution 2019-33 under the consent agenda, supporting a comprehensive and balanced transportation funding package and additional dedicated state funding for city streets, including non-MSA street maintenance, construction, and reconstruction.

Approved under the consent agenda.

consent agenda
transportation funding

Consent calendar

p. 43p. 1

5iResolution 2019-34 Continuing HUD Program Cooperation Agreement

Resolution 2019-34 approving continuation of the HUD cooperation agreement.

Council approved Resolution 2019-34 to continue the City's cooperation agreement for participation in Anoka County's HUD CDBG and HOME programs for the 2020-2022 urban county requalification cycle.

Approved under the consent agenda.

consent agenda
HUD

Consent calendar

p. 1p. 1

5jResolution 2019-35 Approving Anoka Area Chamber Official Map Ad Space

Resolution 2019-35 approving Anoka Area Chamber map ad space.

Council approved Resolution 2019-35 to renew the City's business-card-size ad in the 2019-20 Anoka Area Chamber of Commerce Official Map at the discounted rate of $225.

Approved under the consent agenda.

consent agenda
Chamber map ad

Consent calendar

p. 1p. 1

5kApproving RCA Offer to Clean Basement of City Hall

RCA to organize and clean the basement of City Hall.

Council approved two related consent items: Council Member Rainville's offer to organize and clean the City Hall basement, and the Nowthen Lions' request to store non-consumable and non-flammable supplies and equipment in the basement storage area with access through a key from the City Office.

Approved under the consent agenda.

consent agenda
City Hall basement

Consent calendar

p. 1p. 1

5lApproving RCA for 2019 Heritage Festival Contribution and Participation

RCA for monetary contribution and participation in 2019 Heritage Festival.

Council approved the Heritage Festival request under the consent agenda. The approved request included a $2,500 General Fund donation, a $700 allocation from Anoka County Recycling Grant funds, waiver of facility fees and deposits, use of facilities, vehicle display, and staff participation for the September 21, 2019 festival.

Approved under the consent agenda.

consent agenda
Heritage Festival

Consent calendar

p. 1p. 1

5mApproving RCA for Lions Storage in City Hall Basement

RCA for Nowthen Lions storage in City Hall basement.

Approved under the consent agenda.

consent agenda
Lions storage

Consent calendar

p. 1p. 1

6aMediation & Restorative Services for Anoka County

Mediation & Restorative Services for Anoka County, Carol Markham-Cousins, Claim #1238.

The Council did not act on the $488.73 Mediation & Restorative Services invoice because Carol Markham-Cousins was unable to attend. The item was moved to the May 7, 2019 City Council meeting.

Moved to the May 7, 2019 Council meeting because Carol Markham-Cousins was not able to attend.

Mediation & Restorative Services

Continued

p. 14p. 2

6bApprove URR Final 2019 Budget & URR 2020 Draft Budget

Approve URR final 2019 budget and URR 2020 draft budget.

Council discussed the Upper Rum River Watershed Management Organization budgets and gave its representatives feedback. The 2019 final budget showed a $7,762.57 Nowthen share, while the 2020 draft showed a $10,553.42 Nowthen share and a $52,943 total budget. Council members questioned the value of the increase and asked representatives to seek details on projects and benefits to Nowthen.

Council gave feedback to its URRWMO representatives but did not approve the 2020 draft request as presented.

URRWMO budget

Discussion only

p. 1p. 2

6c2040 Comp Plan Goals & Policies

2040 Comprehensive Plan goals and policies updates from March 26, 2019 meeting.

Planner Stockman reviewed highlighted changes to the draft 2040 Comprehensive Plan goals and policies, including through-street connections, screening of home businesses and outdoor storage, rural residential transition language, and Anoka County additions about wells and septic systems. She also reported that one landowner north of the I-1 district did not want industrial zoning and that surrounding-community responses were still being collected.

Council reviewed highlighted changes; no final adoption motion is recorded.

2040 Comprehensive Plan

Discussion only

p. 1p. 2

6dClaim #1332 - The Planning Company

Claim #1332 for The Planning Company, pulled from the consent agenda.

The Council approved paying the remainder of Claim #1332 after removing the Zoning Administration portion for further review.

The Planning Company claim

Approved with conditions

p. 2p. 2

6eUpdate on City Clerk/Treasurer Hiring Process

Update on City Clerk/Treasurer hiring process.

Mayor Pilon described the hiring process and said the committee followed League of Minnesota Cities guidance. Council authorized him to work with the City Attorney on an offer letter to former Deputy Clerk Lori Streich for the Clerk/Treasurer position and to establish a start date.

Council authorized the Mayor to work with the attorney on an offer letter to Lori Streich and a start date.

clerk hiring

Approved

p. 1p. 2

7Introduction of New Items

Introduction of new items.

Rainville announced April 13 community events.

new items
community events

Discussion only

p. 1p. 2

8Adjournment

Adjournment.

Meeting adjourned at 8:43 PM.

adjournment

Approved

p. 1p. 2

Motions and votes

6 motions on the record. Split votes are highlighted.

M001Motion by Rainville, 2nd by Pilon to approve the Agenda as submitted with the following changes: · Consent Agenda Item b, Claim #1332 moved to Council Item d, and the current Item d will move to Item e.

Exact transcript text

Motion by Rainville, 2nd by Pilon to approve the Agenda as submitted with the following changes: · Consent Agenda Item b, Claim #1332 moved to Council Item d, and the current Item d will move to Item e.

moved by Rainville, seconded by Pilon

Passed

Motion Carried.

p. 1

M002Rainville made a motion to table this until the City has a new Clerk/Treasurer to determine how best to handle this; 2nd by Pilon. Planner Stockman said she will do a "bare bones" update with what she knows. Rainville amended her motion, Pilon agreed, to include Stockman's clerical rates for 2 hours to update the list from the past 10 years.

moved by Rainville, seconded by Pilon

Passed

Motion Carried.

p. 1

M003Motion by Rainville, 2nd by Blake to approve the following Consent Items:.

Exact transcript text

Motion by Rainville, 2nd by Blake to approve the following Consent Items:

moved by Rainville, seconded by Blake

Passed

YJeff Pilon
YMary Rainville
YLynda Blake
YJoel Greenberg
·Dan Breyen

p. 1p. 1p. 1

M004Rainville moved to pulled this off the Consent Agenda and asked to remove the Zoning Administration piece of the billing and pay the remainder; Pilon 2nd for discussion.

moved by Rainville, seconded by Pilon

Passed

Motion Carried.

p. 2p. 2

M005Rainville made a motion to authorize Pilon to work with the Attorney to create a letter presenting the job to Lori Streich, and work together to create a start date.

moved by Rainville, seconded by Greenberg

Passed

Motion Carried.

p. 2

M006Motion by Rainville, 2nd by Pilon to adjourn.

moved by Rainville, seconded by Pilon

Passed

Meeting adjourned at 8:43 PM.

p. 2

Money the council voted to spend

The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.

Treasurer checking balance

$647,462

Council voted: Motion by Rainville, 2nd by Blake to approve the following Consent Items: Passed(Unanimously Approved.)

What was on the agenda

Motions and votes

Money the council voted to spend

Sources