Meetings

CC-3cCode Enforcement / Request for Council Action: John Rohach - Cleanup Update

Approve planner letter; remove from Code Enforcement Summary.

Code enforcement: John Rohach

Approved

CC-4.1.2Consent Agenda item 1.2: Financial Report

Approved as part of consent motion covering items 1.2, 1.4, 1.5, and 1.6.

Consent agenda

Consent calendar

CC-4.1.4Consent Agenda item 1.4: Adopt Resolution 2016 - 23 - appointing election Judges

Approved as part of consent motion covering items 1.2, 1.4, 1.5, and 1.6.

Elections
Consent agenda

Consent calendar

p. 3p. 3

CC-4.1.5Consent Agenda item 1.5: Adopt Resolution 2016 - 24 Certifying Delinquent Service Charges and Fire Calls

Approved as part of consent motion covering items 1.2, 1.4, 1.5, and 1.6.

Special assessments
Consent agenda

Consent calendar

p. 3p. 3

CC-4.1.6Consent Agenda item 1.6: Proclamation for Domestic Violence Awareness Month

Approved as part of consent motion covering items 1.2, 1.4, 1.5, and 1.6.

Proclamation
Consent agenda

Consent calendar

p. 3p. 3

CC-4.1.1Consent Agenda item 1.1 (pulled): Approve the September 13, 2016 City Council Meeting Minutes

Motion to amend minutes to include budget discussion failed; minutes then approved as presented.

Council debated whether the September 13, 2016 minutes should be amended to include budget discussion; the amendment motion failed on a 3–2 vote, and then the minutes were approved as presented on another 3–2 vote, with Pilon and Rainville opposed.

Approved as presented after a prior amendment motion failed.

Minutes approval
Budget documentation

Approved

p. 3p. 6p. 6

CC-4.1.3Consent Agenda item 1.3 (pulled): Approve All Audited Bills Claim # 10358 through Claim # 10402, plus Net Distribution reports dated September 12th, 19th and October 4, 2016

After pulling the item for discussion, council approved the audited bills covering claim numbers 10358 through 10402 plus net distribution reports dated September 12, 19 and October 4, 2016; discussion included a question about a waste educator bill and an explanation that it was for compostable-waste education during the Heritage Festival and could be paid with County SCORE funds.

Claims/Audited bills

Approved

p. 6p. 6

CC-5aCouncil Item: Realign staff positions (Randy Bettinger)

Directed staff to provide a detailed report (cost analysis, job descriptions, salary structure) for proposed staff realignment including a full-time building official, intern, and clerk title change.

Council discussed whether and how to move toward more in-house services versus contractors for planning/building functions, including the need for cost and job-description details before posting or committing; council passed a motion directing staff to provide a detailed report including cost analysis, updated job descriptions, and a salary structure for the proposed realignment.

Staffing realignment
Building Official position

Approved

p. 6p. 9

CC-5bCouncil Item: Broadband Equipment Relocation

Motion to remove equipment from city offices failed; equipment to remain until consequences and reinstall cost are known was approved.

Council considered whether to remove broadband equipment from city offices; a motion to remove it failed, with discussion noting a $9,309 move cost and uncertainty about future reinstall costs, and council instead passed a motion to keep the equipment in place until consequences and reinstall costs are understood.

First removal motion failed; second motion to keep equipment until more information passed.

Broadband equipment
City Hall equipment

Approved

p. 9p. 9p. 9p. 9p. 9

CC-5cCouncil Item: Grader Extended Warranty

Approved extended warranty on grader for 24 months/1000 hours with powertrain + hydraulics.

Public Works equipment
Warranty

Approved

CC-5dCouncil Item: November Workshop Date Change

Moved workshop to November 10, 2016 at 5:30 PM.

Meeting schedule

Approved

CC-5eCouncil Item: Award Bid for Recycling Center Addition

Denied bid from North Country Construction & Remodeling, LLC.

Council denied a bid from North Country Construction & Remodeling, LLC for a Recycling Center addition, and later approved appointing Bettinger and Scheffler to review and approve bids for other Recycling Center improvements (including insulation mentioned in discussion) so long as the improvements are within the 2016 budget.

Recycling Center addition
Bids/awards

Denied

CC-5fCouncil Item: 185th Ave Street Repair Bids - Autumn Acres

Repair to be done by Rum River Contracting; staff to confirm grading and 5" asphalt.

Council approved having Rum River Contracting perform the 185th Ave street repair work in Autumn Acres and directed staff to confirm the grading and that the project includes 5-inch asphalt.

Street repair: 185th Ave
Autumn Acres

Approved

p. 9p. 10

CC-5gCouncil Item: Review Quotes - To refinish the City Hall floors

Staff to get bids to patch floor and obtain commercial references for Just Roll With It Finishing.

City Hall maintenance
Floor refinishing

Approved

CC-5hCouncil Item: Realign 2017 Budget Items - Per partial discussion last month

Mayor chose not to pursue at this point.

2017 budget

No action

CC-5iCouncil Item: Temporary Storage Structures Ordinance Revision - Cloth/Fabric

Sent ordinance revision to P&Z for consideration; committee may direct members to gather other cities' info and report back.

Council voted to send a temporary storage structure ordinance revision related to cloth/fabric to the Planning & Zoning commission for consideration and encouraged gathering information from other cities for P&Z discussion and possible revision options.

Ordinance: temporary storage structures
Referral to P&Z

Approved

CC-5jCouncil Item: Recycling Center improvements - insulation/replace garage doors?

Appointed Bettinger and Scheffler to review and approve bids for improvements within 2016 budget.

Recycling Center improvements
Delegated bid review

Approved

p. 10p. 10

CC-5kCouncil Item: Newsletter

Discussion of political advertising and guidelines; suggestion to have Council review newsletter before it goes out.

Council discussed complaints about a political ad in the fall newsletter and concerns about campaign content in the Mayor’s letter, noting the city lacked guidelines for newsletter advertising; members discussed whether council should review the newsletter before it goes out and the need for impartial guidelines that would apply to everyone, including the Mayor’s letter.

City newsletter
Political advertising guidelines

Discussion only

p. 10p. 11

CC-6Introduction of New Items

No new items introduced.

New items

No action

p. 11

CC-AdjournAdjourn

Adjourned at 8:37 PM.

Adjournment

Approved

p. 11

Motions and votes

19 motions on the record. Split votes are highlighted.

M-01Rainville made a motion to pull Consent Agenda items 1.1 and 1.3 for discussion and add Council item K, Newsletter;.

Exact transcript text

Rainville made a motion to pull Consent Agenda items 1.1 and 1.3 for discussion and add Council item K, Newsletter;

moved by Rainville, seconded by Pilon

Passed

All in favor

p. 1

M-02Bettinger made a motion to redact the Administrative Citation that Mark Johnson received.

moved by Bettinger

Outcome unrecorded

p. 2

M-03Bettinger also added to have Johnson removed from the Code Enforcement Summary,.

Exact transcript text

Bettinger also added to have Johnson removed from the Code Enforcement Summary,

moved by Bettinger, seconded by Rainville

Passed

All in favor

M-04Bettinger made a motion to approve the letter to Rohach that the Planner had wrote and have Rohach removed from the Code Enforcement Summary;.

Exact transcript text

Bettinger made a motion to approve the letter to Rohach that the Planner had wrote and have Rohach removed from the Code Enforcement Summary;

moved by Bettinger, seconded by Scheffler

Passed

All in favor

M-05Scheffler made a motion to approve Consent Agenda items 1.2, 1.4, 1.5 and 1.6;.

Exact transcript text

Scheffler made a motion to approve Consent Agenda items 1.2, 1.4, 1.5 and 1.6;

moved by Scheffler, seconded by Bettinger

Passed

All in favor

M-06Rainville made a motion to have all the budget discussion items be included in the September 13, 2016 Meeting Minutes.

Exact transcript text

Rainville made a motion to have all the budget discussion items be included in the September 13, 2016 Meeting Minutes.

moved by Rainville, seconded by Pilon

FailedSplit vote

NBettinger
YRainville
NReighard
NScheffler
YPilon

p. 3p. 6

M-07Bettinger made a motion to approve the September 13, 2016 Meeting Minutes, as presented;.

Exact transcript text

Bettinger made a motion to approve the September 13, 2016 Meeting Minutes, as presented;

moved by Bettinger, seconded by Scheffler

PassedSplit vote

YBettinger
NRainville
YReighard
YScheffler
NPilon

p. 6

M-08Scheffler made a motion to approve the Audited Bills and Distribution Reports;.

Exact transcript text

Scheffler made a motion to approve the Audited Bills and Distribution Reports;

moved by Scheffler, seconded by Bettinger

Passed

All in favor

p. 6

M-09Rainville made a motion to direct staff to provide a detail report for the realignment of staff for a Full-time Building Official, Intern and the City Clerk title change to include the Cost analysis for each position, updated job descriptions (including license and education) and a salary structure;.

Exact transcript text

Rainville made a motion to direct staff to provide a detail report for the realignment of staff for a Full-time Building Official, Intern and the City Clerk title change to include the Cost analysis for each position, updated job descriptions (including license and education) and a salary structure;

moved by Rainville, seconded by Pilon

PassedSplit vote

NBettinger
YRainville
YReighard
NScheffler
YPilon

p. 6p. 9

M-10Bettinger made a motion to have the broadband equipment removed completely from the City offices;.

Exact transcript text

Bettinger made a motion to have the broadband equipment removed completely from the City offices;

moved by Bettinger, seconded by Scheffler

FailedSplit vote

YBettinger
YScheffler
NPilon
NRainville
NReighard

p. 9p. 9

M-11Pilon made a motion to have the equipment remain until they find out the consequences and the cost to reinstall it;.

Exact transcript text

Pilon made a motion to have the equipment remain until they find out the consequences and the cost to reinstall it;

moved by Pilon, seconded by Rainville

PassedSplit vote

YPilon
YRainville
YReighard
NBettinger
NScheffler

p. 9p. 9

M-12Scheffler made a motion to approve an extended warranty on the grader for 24 months/1000 hours with the powertrain + hydraulics;.

Exact transcript text

Scheffler made a motion to approve an extended warranty on the grader for 24 months/1000 hours with the powertrain + hydraulics;

moved by Scheffler, seconded by Reighard

Passed

All in favor

M-13Bettinger made a motion to move the City Council Workshop to November 10, 2016 at 5:30 PM;.

Exact transcript text

Bettinger made a motion to move the City Council Workshop to November 10, 2016 at 5:30 PM;

moved by Bettinger, seconded by Rainville

Passed

All in favor

M-14Scheffler made a motion to deny the bid from North Country Construction & Remodeling, LLC for the Recycling Center Addition;.

Exact transcript text

Scheffler made a motion to deny the bid from North Country Construction & Remodeling, LLC for the Recycling Center Addition;

moved by Scheffler, seconded by Rainville

Passed

All in favor

M-15Bettinger made a motion to have the repair done by Rum River Contracting. Also to have staff confirm that the grading is getting done and we are getting 5" asphalt;.

Exact transcript text

Bettinger made a motion to have the repair done by Rum River Contracting. Also to have staff confirm that the grading is getting done and we are getting 5" asphalt;

moved by Bettinger, seconded by Scheffler

Passed

All in favor

p. 9p. 10

M-16Bettinger made a motion for staff to get bids to patch the floor and obtain commercial references for Just Roll With It Finishing;.

Exact transcript text

Bettinger made a motion for staff to get bids to patch the floor and obtain commercial references for Just Roll With It Finishing;

moved by Bettinger, seconded by Scheffler

Passed

All in favor

M-17Bettinger made a motion to send the temporary storage structure ordinance revision to P&Z for consideration and that the committee can assign /direct other Commission Members to obtain information from other cities and bring that information back to P&Z for discussion and possible revision options;.

Exact transcript text

Bettinger made a motion to send the temporary storage structure ordinance revision to P&Z for consideration and that the committee can assign /direct other Commission Members to obtain information from other cities and bring that information back to P&Z for discussion and possible revision options;

moved by Bettinger, seconded by Reighard

Passed

All in favor

M-18Scheffler made a motion to approve and appoint Bettinger and Scheffler to review and approve bids for improvements to the Recycling Center that are within our 2016 budget;.

Exact transcript text

Scheffler made a motion to approve and appoint Bettinger and Scheffler to review and approve bids for improvements to the Recycling Center that are within our 2016 budget;

moved by Scheffler, seconded by Bettinger

Passed

All in favor