M-2024-05-21-01MOTION BY COUNCIL MEMBER BREYEN SECONDED BY RAINVILLE TO APPROVE THE AGENDA AS PRESENTED.
moved by Breyen, seconded by Rainville
- YPilon
- YRainville
- YBreyen
- YFladebo
- YAlders
Tuesday, May 21, 2024 · 5:30 PM
Agenda
Not posted
What was on the agenda.
One-line summary
The Council approved the agenda, authorized park hot ash cans up to $9,600, approved twelve ADA park grills up to $4,500, and authorized Moore Engineering to perform an asphalt road study while seeking a gravel-road study estimate.
5 items as recorded in the packet and minutes, each with a plain-English summary of what was at issue.
1Call to Order / Pledge of Allegiance / Roll Call / Approve Agenda
Call to Order; Pledge of Allegiance; Roll Call; Approve Agenda
Mayor Pilon opened the work session at 5:35 p.m., Administrator Lehner took roll, all five council members were present, and Council approved the agenda as presented.
Agenda approved as presented.
2Resolution 2024-XX approving purchase of park grills and ash receptacles
Accept Resolution 2024-XX to approve purchase of park grills and ash receptacles.
Council considered replacing missing or damaged grills at Memorial Park and Twin Lakes Park and adding hot ash cans for charcoal disposal. It approved up to twelve hot ash cans not to exceed $9,600, with the City Administrator to check locations with Public Works to see if fewer are needed, and then approved twelve ADA park grills with piping, installation, and shipping included, not to exceed $4,500.
Council approved up to twelve hot ash cans and approved twelve ADA park grills with piping, installation, and shipping included in the not-to-exceed amount.
3Moore Engineering presentation: road study information
Presentation by Moore Engineering: Road Study Information.
Moore Engineering presented how a road study would rate Nowthen roads, map conditions, recommend priorities, and help the City plan road maintenance and capital improvements. Council authorized Moore Engineering to provide an asphalt road study for $21,200 and to provide an estimate for a gravel road study; grant-writing help was discussed as a possible additional cost.
After the presentation, Council authorized Moore Engineering to provide an asphalt road study and to estimate a gravel road study.
4Moore Engineering presentation: MS4 Services
Presentation by Moore Engineering: MS4 Services.
The packet included Moore Engineering MS4 review and service materials, including proposed program development and implementation fees, but the minutes show the work session adjourned after the road study item and do not show an MS4 presentation or council action.
The minutes show the work session adjourned after the road study item and do not show an MS4 Services presentation or action.
5Adjourn
Adjourn.
The minutes record adjournment at 6:55 p.m.; no adjournment motion is recorded.
5 motions on the record. Split votes are highlighted.
M-2024-05-21-01MOTION BY COUNCIL MEMBER BREYEN SECONDED BY RAINVILLE TO APPROVE THE AGENDA AS PRESENTED.
moved by Breyen, seconded by Rainville
M-2024-05-21-02MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO APPROVE THE PURCHASE OF UP TO TWELVE (12) HOT ASH CANS NOT TO EXCEED $9,600 WITH STIPULATION THAT CITY ADMINISTRATOR WILL DISCUSS WITH PUBLIC WORKS THE LOCATIONS OF THESE CANS TO DETERMINE IF LESS COULD BE PURCHASED.
moved by Rainville, seconded by Fladebo
M-2024-05-21-03MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO PURCHASE TWELVE (12) ADA PARK GRILLS FOR MEMORIAL PARK AND TWIN LAKES PARK AMENDING IT TO INCLUDE APPROPRIATE PIPING CONNECTED TO THE GRILL FOR INSTALLATION AND SHIPPING NOT TO EXCEED $4,500 INCLUDING SHIPPING.
moved by Rainville, seconded by Fladebo
M-2024-05-21-04MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY MAYOR PILON TO TABLE DISCUSSION UNTIL AFTER THE PUBLIC HEARING.
moved by Breyen, seconded by Pilon
M-2024-05-21-05MOTION BY COUNCILMEMBER RAINVILLE SECONDED BY ALDERS TO AUTHORIZE MOORE ENGINEERING TO PROVIDE AN ASPHALT ROAD STUDY FOR THE CITY OF NOWTHEN AND TO PROVIDE AN ESTIMATE TO PROVIDE A ROAD STUDY FOR THE GRAVEL ROADS AS WELL.
moved by Rainville, seconded by Alders
The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.
Concrete hot ash can estimated unit cost
$670
Twelve concrete hot ash cans estimated subtotal
$8,040
Approved hot ash cans not-to-exceed purchase
$9,600
Approved ADA park grills not-to-exceed purchase
$4,500
Moore asphalt road study total estimated fee
$21,200
When someone referred back to earlier business, we found the matching prior discussion and tied it in here.
At the CIP work session, the council requested ash cans also be secured near the grills for emptying charcoal ash.
What this is about
Council had previously asked during a CIP work session for ash cans to be placed near park grills for charcoal ash.
The records searched do not contain a prior CIP work session discussion or decision matching the recollection about placing secured ash cans near park grills for charcoal ash. The only work-session-related item in the results is an April 14, 2026 packet reference to setting a March 23, 2026 council goals work session, but that excerpt does not mention parks, grills, charcoal ash, ash cans, or a related council request.
After the Capital Improvement Meeting, Staff were directed to investigate the cost of new grills to replace the missing and/or damaged grills at Memorial Park and Twin Lakes Park.
What this is about
Staff were acting on prior direction after a Capital Improvement Meeting to investigate replacing park grills.
The records I searched do not contain a prior Capital Improvement Meeting discussion or council direction matching this recollection about pricing replacement grills at Memorial Park and Twin Lakes Park. The closest results are unrelated park items: the February 10, 2026 and April 14, 2026 packets include cost information for access-control/security upgrades at Twin Lakes Park and Memorial Park, and 2025 Planning and Zoning packets list park shelter and concession rental fees. None of the results mention grills, missing or damaged grills, or a formal vote/directive to staff to investigate grill replacement costs.
What have we had before? Steel buckets chained to the grills that have been stolen.
What this is about
Council discussed what type of ash containers had previously been used and stolen at the parks.
The records I searched do not contain a prior discussion or decision matching this recollection about steel ash buckets or ash containers chained to park grills being stolen. The search results for “steel” turned up unrelated items, such as vehicle steel rims, zoning language about steel/aluminum building materials, and steel components for the Veterans Memorial, but nothing about park grill ash containers, thefts, or a prior council choice of ash bucket type.
When was the last road study completed? 2012 is the newest Administrator Lehner could find.
— Administrator Lehner
What this is about
Council asked about the last road study and Administrator Lehner identified 2012 as the newest one he could find.
The records I searched do not contain a prior Council decision or discussion matching this recollection about a road study, and they do not confirm a 2012 road study. The search results returned unrelated materials, mostly 2025 personnel/administrator documents and a 2026 packet page with city client contact information, rather than road study records or Council action on a road study.
Have Road Study's been used in the past? Council Member Rainville stated she felt the current staff will be sure to follow up and include recommendations in the budgeting and capital improvement planning.
— Council Member Rainville
What this is about
Council discussed whether past road studies had been used and whether current staff would use the recommendations in planning and budgeting.
The records show a partial match. At the March 23, 2026 meeting, council discussed “Road Assessment and Maintenance.” The Mayor said the city should develop a 15-year road assessment plan rather than relying on a 5-year outlook, and Council Member Rainville suggested that new public works employee Matt’s experience could help the city build internal road-assessment capabilities. City Clerk Johnson confirmed that staff were working on road condition assessments and maintenance scheduling. The same meeting also included a “Capital Improvement Planning” discussion in which City Clerk Johnson said public works staff were developing better capital improvement plans, including inventory and equipment lifecycle planning, to avoid surprises in future budgets. The records searched do not show a formal vote or specific decision on whether past road studies had been used, but they do show council discussion that current staff would incorporate road assessment and maintenance information into planning and budgeting.
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